HomeMy WebLinkAboutContracts & Agreements_57-1979_CCv0001.pdf *JA6.1%AE!S M. MC)"-rC=-C>Mll=-R-y-, (_-�INIIGULT IM r-="C.-11-4EEERS-, I
555 East Walnut Street,Pasadena,California 91101 (1113) 796-9141 (213) 681-4255
Cable Address: Montgomery Pasadena California Telex: 67-5420
October 19, 1979
City of Redlands FAL..
30 Cajon Street q191ol"t
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Redlands, CA 92373
Attention: Mr. Dave Garcia AX
Utilities Engineer
Subject: 3 Million Gallon South Avenue Reservoir
Gentlemen:
In accordance with your request, we are pleased to submit this proposal
for furnishing engineering services for the design of 3 Million Gallon South
Avenue Reservoir, its appurtenant piping and facilities.
it is understood that the reservoir is to be a partially buried concrete
structure and is to he constructed on the property owned by the City.
A. SCOPE
1. FEASIBIL TTY STUDY AND PRELIMINARY DESIGN. The engineering
services for feasibility study and preliminary design would
include the following:
a. Conduct an in-depth inspection and study of the reservoir
site to determine the most feasible and optimum location,
alignment, type and con-1-figuration of the reservoir that
would best meet the requirements of the City.
b. Evaluate alternative reservoir tvT)es and structural
materials including reinforced and prestressed
concrete. Further, the aesthetics and economics
would be investigated.
C. Review the survev data available and determine the
need for any additional surve,,ing.
d. Assist-- and coordinate with the soil and geologic investi-
gations and preliminary surveying, if needed.
JAMES M MONTGOMERX CONSULTING LNGINEERS.INC 555 East Walnut Street,Pasadena,Qlalifornia 91 101/(213)796-9141/(213)681-4255
City of Redlands -2- October 19, 1979
e. Determine the requirements to provide services and access
roads to the facility and prepare a layout.
f. Determine the volume of earth to be excavated and the
most economical method of redistribution and/or disposal.
g. Determine the requirements at the facility to provide
security and vandal-resistant operation.
h. Prepare a preliminary report discussing recommended
alternatives , available storage capacity, and relative
construction costs along with the criteria discussed above.
2. DESIGN ENGINEERING SERVICES. The design engineering services
would include the following:
a. Preparation of detailed plans and specifications for a
single design for construction, including all bidding
documents and forms necessary for receiving competitive
bids. The plans and specification would conform to all
state and local regulations.
b. Detailed estimates of quantities and construction costs.
c. Assistance in securing bids.
d. Analysis of bids.
e. Reviewing of shop and working drawings of manufacturers and
contractors for substantial conformity with the intent of
the contract plans and specifications.
f. Assistance in the correct interpretation of the plans and
specifications , including the preparation of elementary
sketches, if required, to clarify details.
g. Reviewing estimates of progress and final Payment to
contractors.
h. visits by office personnel to the site of the work on an
average of one visit per month.
i . Ass--stance in final inspection and tests.
Correction of plans to show as-built conditions.
JAMES ht MONTGOMERY.CONSULTING ENGINEERS,INC. 555 East Walnut Street,Pasadena,California 91101/(213)796-91411/(M) 681-4255
City of Redlands -3- October 19, 1979
3. FIELD ENGINEERING SERVICES. We would provide any or all of the
following field services for design and construction of the
project:
a. Field engineering surveys to determine topography, profile
data, and location of physical features in connection with
the design work to be performed.
b. Construction staking.
C. Detailed field observation during construction.
d. Shop and mill inspection.
Notwithstanding any inferences, references or omissions to the
contrary contained within this proposal, the City of -Redlands
understands that Montgomery shall not direct any contractors,
subcontractors, etc. , at the job site. Montgomery's duties
relative to field observations shall be understood to amount
to "monitoring" only in accordance with the requirements as
set forth under codes of various municipal, state and other
regulatory bodies, and it is hereby agreed that Montgomery
will assume no obligation for any acts, errors or omissions
of parties other than Montgomery, and the City of Redlands
agrees to indemnify, hold harmless and defend Montgomery for
acts, errors or omissions of parties other than Montgomery.
4. OUTSIDE SERVICES.
a. Employment of soils and foundation engineering firm to
perform soils and geotechnical investigations.
b. Employment of a testing laboratory for testing of materials
during the construction phase of the project.
5. ADDITIONAL SERVICES.
Additional services would include any of the following services
rendered by us :
a. Administration of construction contract.
b. As a result of substantial changes ordered by the City
in the nature of extent of the work, including meetings
and negotiations with the contractor, if any.
C. As a result of the delinquency or insolvency of one or more
of the contractors.
d. As a result_- of fire, flood, earthquake or other acts beyond
our control which we would not have avoided by exercising
reasonable care and foresight.
JAMES M.MONTGOME=CONSULTING ENGINEERS.INC. 555 East Walnut Street,Pasadena,California 9110 t A213)79 6-914 1 A213)6 81-4 2'_'
City of Redlands -4- October 19, 1979
e. visits by office personnel to the site of the work in
addition to those described in Paragraph A-2 (h) when
such visits have been agreed upon, necessary or
desirable.
f. At the request of the City in connection with any other
matter or any item of work not specified herein.
B. CLIENT FURNISHED SERVICES.
It is understood that the staff of City of Redlands would provide system
.operational data that affects the design of proposed reservoir, access to
the reservoir site and any other pertinent information for the timely
prosecution of the work. The City of Redlands will also prepare the
environmental impact documents needed for the project.
C. FEES AND CONDITIONS FOR ENGINEERING SERVICES.
1. The fee for engineering services described in paragraph A-!,.
A-3, A-4 and A-5 would be based on the current Schedule of
Fees and Conditions, a copy of which is attached. Based on
our knowledge of the work, we recommend that for services
described in paragraph A-1, Feasibility Study and Preliminary
Design, an amount of $6,000 be budgeted.
2. The fee for Design Engineering Services described in paragraph
A-2 would-be a lump sum, calculated as a percentage of net
construction cost of the reservoir. The construction cost is
defined as the total cost of construction including all change
orders, but exclusive of costs of land, rights-of-way, engineering,
field surveying and construction staking, and field and mill in-
spection. The percentage figure for the reservoir would be
determined from Curve B, appearing in the latest edition of Manual
45 of the American Society of Civil Engineer, the effective date
being the date of bid opening. Interpolation between tabulated
figures of this curve shall be a straight line. Payment of 85
percent of the fee will be due within the period in which the plans
and specifications are prepared. During this period monthly
statements will be presented to the City for the percentage of
work completed during each month of the design period. The re-
maining 15 percent of the fee will be due in approximately equal
monthly payments during the Construction period. Computation of
the amount due during the design period would be based on our
estimate of the construction cost. An adjustment would be made
in the -final payment to reflect the actual net construction cost.
All other terms shall be in accordance with Schedule of Fees and
Conditions attached.
JAMES M.MONTG40MERX CONSULTING ENGINEER--,,INC. 555 East Walnut Street,Pasadena,California 91101/'(213)796-9141"1('213)681-4255
City of Redlands -5- October 19, 1979
D. TIME TO COMPLETE.
We would commence work immediately upon notification to proceed and we
would complete the preparation of the plans and specifications within
180 days so that the construction contract can be awarded by June 1,
1980.
If the above proposal meets with your approval, we shall be pleased to
enter into a contract embodying its terms, or this proposal may be
accepted by affixing the proper signatures in the spaces provided.
Respectfully submitted,
JAPES M. MONTGOMERY,
CONSULTING ENGINEERS, INC.
Philip Gatsoulis
Vice President ACCEPTED BY:
CITY OF REDLANDS
z
M" E. Wol lam
Vice President By
,MAYOR 1
ATTEST:
2?�243= AL e.4 A
APPROVED AS TO FORM AND EXECUTION
THIS 6th DAY OF -November 1979
Xj
41 city Attorney