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HomeMy WebLinkAboutContracts & Agreements_192-2007_CCv0001.pdf AGREEMENT TO FURNISH PROFESSIONAL SERVICES This agreement for General Plan Update and the Environmental Impact Report services ("Agreement") is made and entered into this 16th day of October. 2007 ("Effective Date"), by and between the City of Redlands. a municipal corporation ("City-") and Dyett & Bhatia ('`Consultant"). City and Consultant are sometimes individually referred to herein as a ``Party" and. together, as the "Parties.'' In consideration of the mutual promises contained herein, City and Consultant agree as follows: ARTICLE 1 - ENGAGEMENT OF CONSULTANT 1.1 City hereby engages Consultant to prepare a legally sufficient, comprehensive update and revision to the City's General Plan. and an associated Environmental Impact Report (the '`Services"). 1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services. ARTICLE 2 - SERVICES OF CONSULTANT 2.1 The Services which Consultant shall perform are more particularly described in Exhibit A," entitled "Scope of Work," which is attached hereto and incorporated herein by this reference. 2.2 Consultant shall comply with all applicable Federal. State and local laws and regulations in the performance of this Agreement including, but not limited to, the Americans with Disabilities Act and the Fair Employment and Housing Act. ARTICLE 3 - RESPONSIBILITIES OF CITY 3.1 City shall make available to Consultant information in City's possession that may assist Consultant in performing the Services. 3.2 City will make reasonable provision for Consultant to enter upon City-owned property, as required by Consultant. to perform the Services. 3.3 City designates Robert D. Dalquest. as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services. I>.I\1 Agree L)vett Bhatia Agreement l I(I 9/i)7 5:20 a.m. ARTICLE 4 - PERFORMANCE OF SERVICES 4.1 Consultant shall perform the Services in a prompt and diligent manner and in accordance with the schedule set forth in Exhibit -B.- 4.2 At any time during the term of this Agreement, City may request that Consultant perform Extra Services. As used herein, "Extra Services" means any work which is determined necessary by City for the proper completion of the Services being performed, but which the Parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Provided the Extra Work does not exceed twenty percent (20%) of the compensation to be paid by City to Consultant for the Services, such Extra Work may be agreed to by the Parties. by written amendment to this Agreement executed by City's City Manager. Consultant shall not perform, nor be compensated for, Extra Work without such written authorization from City. ARTICLE 5 - PAYMENTS TO CONSULTANT 5.1 As total compensation for the Services, City shall pay Consultant a sum not to exceed Nine Hundred Forty-Seven Thousand Nine Hundred Thirty-Five Dollars ($947,935.00) on a time and materials and based upon the hourly rates set forth in Exhibit "C," entitled "Compensation and Schedule of Hourly Rates," which is attached hereto and incorporated herein by this reference. 5.2 Consultant shall submit monthly invoices to City describing the work performed during the preceding month. Consultant's invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses, if any. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant's invoice, provided the Services reflected in the invoice were performed to the reasonable satisfaction of City in accordance with the terms of this Agreement, provided that the number of hours of Services set forth in the invoice reflect the amount of time ordinarily expended for such Services by members of the profession currently practicing in the same locality under similar conditions, and provided further that all expenses. rates and other information set forth in the invoice are consistent with the terms and conditions of the Agreement. Dr\I \grYett& Bhatia Agreement Z 10 9iO 8:2i) i_nl. 5.3 All notices shall be given in writing by personal delivery or by United States mail. Notices sent by mail should be addressed as follows: City Consultant Robert D. Dalquest, AICP Rajeev Bhatia, AICP Community Development Department Dyett & Bhatia City of Redlands 755 Sansome Street P.O. Box 3005 Suite 400 Redlands, CA 92373 San Francisco. CA 94111 When so addressed, such notices shall be deemed given upon deposit in the United States Mail. Changes may be made in the names and addresses of the person to who notices and payments are to be given by giving notice pursuant to this section 5.3. ARTICLE 6 - INSURANCE AND INDEMNIFICATION 6.1 All insurance required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until all required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. All insurance policies shall include a provision prohibiting cancellation of the policy except upon thirty (30) days prior written notice to City. 6.2 Workers Compensation and Employer's Liability. A. Consultant shall secure and maintain Workers Compensation and Employer's Liability insurance throughout the duration of this Agreement in accordance with the laws of the State of California. with an insurance carrier acceptable to City. B. Consultant expressly waives all rights to subrogation against City, its elected officials, officers and employees for losses arising from work performed by Consultant for City by expressly waiving Consultant's immunity for injuries to Consultant's employees and agrees that the obligation to indemnify. defend and hold harmless provided for in this Agreement extends to any claim brought by or on behalf of any employee of Consultant. This waiver is mutually negotiated by the Parties. This waiver shall not apply to any damage resulting from the sole negligence of City, its employees or agents. To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees. the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of Consultant, its officers, agents and employees. 17 I\I'.4 Mgr. ,[ ett& Bhatia Agreement 3 Ili`'JU%8201 !.m. 6.3 Hold Harmless and Indemnification. Consultant shall defend, indemnify and hold harmless City and its elected officials, employees and agents from and against any and all claims, losses or liability, including attorneys fees, arising from injury or death to persons or damage to property occasioned by Consultant's and its officers', employees' and agents' sole negligent acts or omissions in performing the Services. 6.4 Assignment. Consultant is expressly prohibited from assigning any of the Services without the express prior written consent of City. In the event of agreement by the Parties to assign a portion of the Services, Consultant shall add the assignee as an additional insured and provide City with the insurance endorsements required by this Agreement prior to the performance of any Services by the assignee. Assignment does not include printing or other customary reimbursable expenses that may be provided for in this Agreement. 6.5 Comprehensive General Liability Insurance. Consultant shall secure and maintain in force throughout the term of this Agreement comprehensive general liability insurance with carriers acceptable to City. Minimum coverage of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate for public liability, property damage and personal injury is required. City shall be named as an additional insured. Such insurance shall be primary and non-contributing to any insurance or self- insurance maintained by City. 6.6 Professional Liability Insurance. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made. 6.7 Business Auto Liability Insurance. Consultant shall have business auto liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit for bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant's provision of the Services, hired and non-owned vehicles, and employee non- ownership vehicles. Such insurance shall be primary and non-contributing to any insurance or self insurance maintained by City. City shall be named as an additional insured. ARTICLE 7 - CONFLICTS OF INTEREST 7.1 Consultant covenants and represents that it does not have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the geographical area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement. Agicc ett& Bhatia Agreement 4 I 0 9 07 8:20 a.m, 7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant: 1. Does not make or participate in: (i) the making or any governmental decisions regarding approval of a rate, rule or regulation, or the adoption or enforcement of laws; (ii) the issuance, denial, suspension or revocation of permits, licenses, applications, certifications. approvals, orders or similar authorizations or entitlements; (iii) authorizing City to enter into, modify or renew a contract; (iv) granting City approval to a contract that requires City approval and to which City is a party. or to the specifications for such a contract; (v) granting City approval to a plan. design, report, study or similar item; (vi) Adopting, or granting City approval of, policies, standards or guidelines for City or for any subdivision thereof. B. Does not serve in a staff capacity with City and in that capacity participate in making a governmental decision or otherwise perform the same or substantially all the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302. 7.3 In the event City officially determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Consultant shall file the subject Form 700 with the City Clerk's office pursuant to the written instructions provided by the Office of the City Clerk. ARTICLE 8 - GENERAL CONSIDERATIONS 8.1 Attorneys Fees. In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall. in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-house counsel of the Parties. 8.2 Prohibition Against Assignment. Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms, and conditions of this Agreement. 8.3 Documents and Records. All documents. records. drawings, designs, cost estimates, electronic data files, databases and other documents developed by Consultant in DIM AMgr'c J heat& Bhatia Agreement I() 9,ii7 5:20 asn. connection with its performance of the Services. and any copyright interest in such documents, shall become the property of City and shall be delivered to City upon completion of the Services, or upon the request of City. Any reuse of such documents, and any use of incomplete documents, shall be at City's sole risk. 8.4 Independent Contractor Status. Consultant is for all purposes under this Agreement an independent contractor and should perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as herein set forth. Consultant shall supply all tools and instrumentalities required to perform the Services. All personnel employed by Consultant are for its account only, and in no event shall Consultant or any personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation. 8.5 Termination. A. Unless earlier terminated, as provided for below, this Agreement shall terminate upon completion and acceptance of the Services by City. B. This Agreement may be terminated by City, in its sole discretion, by providing five (5) business days prior written notice to Consultant (delivered by certified mail. return receipt requested) of City's intent to terminate. C. If this Agreement is terminated by City, an adjustment to Consultant's compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed services. and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. D. Upon receipt of a termination notice. Consultant shall immediately discontinue its provisions of the Services and, within five (5) days of the date of the teiniination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of any data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination. 8.6 Books and Records. Consultant shall maintain any and all books, ledgers, invoices, accounts and all other records and documents evidencing costs and expenses related to the Services for a period of three (3) years. or for any longer period required by law. from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at all reasonable times for examination by City at the office of Consultant. DINV Agrce'Dvett& Bhatia Agreement 6 I0/9 07 $:2(7 a.m. 8.7 Entire Agreement/Amendment. This Agreement. including the Exhibits incorporated herein by reference. represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Any amendment to this Agreement shall be in writing. approved by City and signed by City and Consultant. 8.8 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. 8.9 Severability. If one or more of the sentences. clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall he deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate any of the remaining sentences, clauses. paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement. IN WITNESS WHEREOF, duly authorized representatives of the City and Consultant have signed in confirmation of this Agreement. CITY OF REDLANDS / 4 By: •FtfY Jon I larriso , Mayor Attest: • City,CAerk Lt(y E)YL li & BI IATIA 13 Rajeev hatia 1)1\1 \.,trvc 1) eti& Bhatia Agreeinctil 1(1 9 07 S 20 A III Exhibit "A" Y E I & BH AT 1 A Redlands General Plan Update:Scope of Work I PHASES The approach to the General Plan Update and the Environmental Impact Report work program envisions the project to be broken down into major phases, reflecting integrated public participation and analytical processes. These six phases—Housing Element, Background Studies/Opportunities and Challenges Assessment, Choices, Draft General Plan and EIR, Final General Plan and EIR)—are outlined below, and build upon community visioning conducted for the Strategic Plan. This scope of work does not include preparation of the Zoning Ordinance or a fiscal model; these will be additional services, should the City so desire to secure these services from the consulting team. Throughout these phases, the General Plan update will need to address the major issues being faced by the City. Understanding what these are and how they are perceived will evolve as the program proceeds; it is essential to retain flexibility to address and respond to specific concerns within the State mandated context of what a General Plan is and how it is intended to be used. The General Plan will be laid out in an easy to read format, have a visual orientation, and richly illustrated with drawings, sketches, graphs/charts, and photographs. Phase I: Housing Element This phase will be devoted to completion of the Housing Element, in order to meet the State- mandated deadline of adoption by June 30, 2008. A portion of the existing conditions analysis will also be done as part of the Housing Element update. Phase Background Studies/Opportunities and Challenges Assessment Land Use and Vacant/Opportunity Site Survey. A complete land use data layer would be created from existing data sources where available, and third party sources. Windshield surveys would be used to confirm the land use data, which would be given to the City as an ArcGIS data layer, and displayed on printed maps. Significant vacant parcels and parcels with redevelopment potential would be surveyed in more detail and identified in the Opportunities and Challenges task. Existing Conditions, Opportunities and Challenges Assessment. A comprehensive assessment of all of the existing conditions, trends, and opportunities and challenges—physical, economic, and environmental—will be undertaken. This assessment will provide the springboard for the alternatives,basis for policies in the General Plan, and the setting for the General Plan EIR. Phase Ill: Choices Alternative Plans Workbook. This workbook would draw from ideas that have emerged from the community forums and discussions with the City on land use concepts and classifications, and others, such as economic development initiatives and livability/sustainability concepts. Land use maps will be supplemented with visualization of selected areas. Impacts of the alternatives will be discussed to enable informed decision-making. Preferred Vision. In close cooperation with the community (including a citywide workshop and neighborhood-level meetings), the General Plan Steering Committee and decision-makers, a Preferred Vision/Plan will be prepared. The Preferred Vision will encompass the land use and urban design framework, including issues related to development intensities and building massing, to provide the basis for preparation of detailed proposals in the General Plan. DYE rT & BH AT IA Redlands General Plan Update:Scope of Work Pir 2 Framework Concepts and Key Goals. These will complement the physical development framework embodied in the Preferred Vision. Key goals for each element will be identified, providing the bridge between the Preferred Plan and detailed policy development. Phase IV: Draft General Plan and EIR, and Phase V, Final EIR Draft General Plan. The Draft General Plan would include all of the State-mandated elements as well as City/Urban Design, Growth Management, and Human Services elements. The emphasis would be on policies that all tie back to the vision, preferred plan, rather than presentation of lengthy background material. Policies would be written with the intent of establishing the basis for implementing ordinances and other actions. Following public review and hearings, the adopted General Plan will be prepared. Environmental Impact Review. Impact assessment would be conducted parallel to General Plan preparation, so that mitigation can be built into the General Plan, resulting in a self-mitigating Plan. The impact assessment, documented in the Draft EIR, would be circulated for public review and then finalized with the responses to comments meeting all CEQA requirements. Adopted General Plan. This will be laid out in an easy-to-read format, with rich use of photographs, drawings, and three-dimensional visualization. It will be provided to the City in a format so as to be easily accessible on the web. 2 PROJECT DIRECTION The Consultant will work closely with a General Plan Steering Committee (GPSC), which is in the process of being established. The Committee will consist of approximately 15-20 members, and is expected to meet about 15 times during the course of the project. Additionally, the Planning Commission and the City Council will be involved at key decision- making stages throughout the project. 3 SCOPE OF WORK This section outlines the proposed work program for all phases of the Redlands General Plan Update. The program is organized into ten tasks, from project initiation to publishing the final General Plan and the EIR. The task-by-task descriptions that follow present the City's approach to data collection, alternatives analysis, policy formulation and preparation of the documents. Each task description includes a purpose statement at the beginning. Proposers should clearly state any changes they recommend to this work program,and additionally identify the firms responsible for each task. The Scope of Work below incorporates the City Council/Planning Commission meetings, and the community/neighborhood workshops. Integration of the GPSC meetings with the work tasks will be determined during Task 1. 11)11 E T'F & B H AT I A Redlands General Plan Update: Scope of Work P'al%cr% 3 TASK I: RECONNAISSANCE AND ORGANIZATION The objective of this first task will be to conduct a series of introductory and organizational tasks. An introductory meeting between the consultant team and City staff will occur. Background information needs will be determined, plan product formats, including computer-mapping formats, will be established, and the available land use information will be analyzed. Based on these introductory meetings and the evaluation of existing information, the proposal work program will be refined into a Final Work Program. The Work Program will be used to guide and track the General Plan and the EIR. In addition, the Work Program will clearly define overall project management and organization, staffing, technical studies, schedule and deliverables, and quality control measures to ensure cohesiveness and consistency of the final products. Also included in this task is fine-tuning the Public Participation Program, although this component has to be flexible to respond to changing needs as the project progresses. A. Conduct a kick-off meeting with City Staff. The consultants will meet with members of the City Planning Department staff to review community issues, and the work program. At these meetings data sources will be identified, roles and responsibilities will be clarified, communication protocols will be established, and work program modifications will be discussed. The General Plan Planning Area will also be confirmed. City staff will also provide team with an overview of existing plans and program, pipeline development, major opportunities, and issues. Existing information needed for the General Plan will be gathered. Additional information will be assembled, including facility plans, existing land use, and details on the status of proposed and approved development projects. B. Conduct Initial Meeting with the General Plan Steering Committee. Results of the community outreach (community survey, community workshop, City Council/Planning Commission workshop, and stakeholder meetings) conducted during the previous phase of the General Plan Update process will be presented to the GPSC. GPSC's role for the General Plan Update, and overall meeting schedule with topics for each meeting will be reviewed. C. Finalize Public Participation Program and Schedule. Any adjustments in timing stemming from staff meeting will be incorporated into the schedule and scope of work,following which a final work program and schedule will be prepared. D. Obtain and Compile GIS Database. Using the City's existing GIS data, digital orthophoto and other sources, and fieldwork, the Consultant will prepare a computerized base map for the display and analysis of Planning Area land data. All GIS information and database development will be coordinated to be compatible with ArcGIS. E. Establish Project Website. Consultant will provide to City staff complete design of the project website for placing it on the City's website. Interim designs will be reviewed with staff before the site is finalized. The Work Program, Public Participation Program, upcoming participation opportunities, and other material will be placed on the project website. Meetings: Kickoff meeting with City Planning Staff Kickoff meeting with the GPSC Products: Final Scope of Work and Schedule Final Public Participation Program Project Website Materials for Project Website I)Y E T T & BHATIA Redlands General Plan Update: Scope of Work Pg„),,I; Pnerc 4 TASK 2: HOUSING ELEMENT The City is required to adopt a new Housing Element by June 30, 2008. Gov. Code Sec. 65585 requires planning agencies to submit to California Department of Housing and Community Development (HCD)for review at least 90 days before adoption a draft element or draft amendment to an adopted Housing Element; thus, a complete draft of Housing Element will be due to HCD no later than April 2, 2008. This would require an internal review draft to be completed several weeks before the HCD deadline (approximately March 1, 2008). A comprehensive update of the Housing Element will be undertaken, including updating of information and policies/programs. Information from the existing Housing Element, building permit records, Census, the California Department of Finance and SCAG will be assembled to describe current and future housing needs. The Housing Element tasks will include: A. Needs Assessment, Constraints Analysis, and Accomplishments Review. This will include: • Review and summarize latest Census data concerning population size, distribution, growth, and composition, including such characteristics as age, sex, ethnicity, income, and household size. • Review and summarize the existing housing stock in terms of number, size, type, composition,tenure, vacancy rates, condition, costs and household size. • Identify special housing needs of the elderly, disabled, large families, families with female heads of households, and the homeless. • Identify projected housing need, including the Regional Housing Needs Determination allocation from SCAG. • Housing Accomplishments (City Staff). Status of implementation and accomplishments regarding existing Housing Element programs; what quantified objectives have been met and how. • Identify Governmental Constraints (City Staff). Constraints to housing development; land use controls,codes and enforcement measures, on/off site improvement requirements, fees and exactions (using housing type models, if appropriate), and permit processing procedures. • Identify and assess nongovernmental constraints on the production of housing, including construction and financing costs. • Identify Governmental Resources (City Staff). Financial resources available for housing (e.g., Redevelopment Agency set-aside funds, funds for preserving units at-risk of converting to market rates, and Community Development Block Grant programs of the City. • Identify and assess City's efforts (and private efforts) for homeless shelters, City Council actions to support local assistance agencies (through the City Clerk's Office) and other similar programs and activities. • At-risk Units. Identification of existing subsidized units that are at risk of conversion to market-rate. B. Identify Opportunity Sites and Associated Constraints. D&B will coordinate with staff to ensure appropriate residential land use designations and intensities are available to "facilitate and encourage a variety of housing types" that address the needs of all segments of the community, pursuant to State law. Because of the timeline of the Housing Element, it is E & H HAT I A Redlands General Plan Update:Scope of Work 5 assumed that the City has adequate sites available under current General Plan designations for meeting its regional housing needs. Prior to the 2004 amendments to the Housing Element law, substantial compliance with Gov. Code Section 65583, subdivision (a)(3), required only general analysis of zoning and public facilities to the inventoried sites, as catalogued or listed in the a;:regate. Among the statutory changes made in 2004 is the addition of Section 65583.2, which includes newly detailed requirements for the land inventory mandated by Section 65583, subdivision (a)(3). According to the new statute, the inventory must now include a "listing of properties by parcel number or other unique reference," "[tlhe size of each property" and the "general plan designation and zoning of each property," "[a] map that shows the location of the sites included in the inventory," and for non-vacant sites, "a description of the existing use of each property." (§ 65583.2, subd. (b)(1), (2), (3), & (7).) This new section also makes clear that the general descriptions of"any environmental constraints to the development of housing within the jurisdiction" and "existing or planned water, sewer, and other dry utilities supply, including the availability and access to distribution facilities," both of which are now specifically required for the inventory, need not "be identified on a site-specific basis." (§ 65583.2, subd. (b)(4) & (5).) C. Community Outreach. Development of a Housing Element that responds to community needs and receives community acceptance requires significant public input. The outreach program consists of the following: • Housing Stakeholder Meetings (Five Meetings in One Day): State housing law requires that communities specifically reach out to groups most affected by housing supply and cost, such as the disabled, elderly, large households, and homeless. D&B will hold five meetings with stakeholders/organizations representing some of these or similar populations over a period of one day at City Hall. Housing developers in Redlands were interviewed in 2006 as part of the broad General Plan outreach. City staff will identify, contact, and organize these groups. D&B will present the background of Housing Element law and Redland's known issues, and ask the groups about their main concerns and proposed solutions. If necessary, City staff would host additional outreach meetings with other affected populations and communicate what was heard to D&B for use in developing the Element. • Others. Staff will conduct any other appropriate outreach, and forward notes of these meetings to D&B. D. Admin. Draft Housing Element. Based on the assessment of housing needs, constraints, and opportunities, as well as past accomplishments, the discussion of housing programs in the current Housing Element will be comprehensively revised to: • Inventory housing resources and constraints, including analyses of population and house- hold characteristics and needs, land availability, governmental and non-governmental constraints, special housing needs, energy conservation opportunities, and of subsidized housing at risk of converting to market-rate housing. • Demonstrate site development capacity equivalent to, or exceeding, the projected housing need in the RHNA; • Make available sites at adequate densities and development standards to facilitate and en- courage a variety of housing types for all socioeconomic segments of the community, in- cluding those with special needs; DYETT & B H AT I A Redlands General Plan Update:Scope of Work P3011 P'an"•-; 6 • Facilitate and encourage the provision of affordable housing for low and moderate income households; • Improve and preserve the City's affordable housing stock; • Review the previous element's goals, objectives, policies, and programs; compare the pre- vious element's projections against actual achievement; and describe of how the goals, ob- jectives, policies, and programs in the updated element have been changed to incorporate lessons learned; • Describe how the City made a diligent effort to achieve public participation from all eco- nomic segments of the community in the development of the Housing Element; • Create a five year schedule of actions to achieve the goals and objectives of the Housing Element; • Quantify the objectives by income level for the construction, rehabilitation, and conserva- tion of housing; • Mitigate constraints to the development, improvement, and preservation of housing; and • Promote equal housing opportunity. The document will include maps and graphics showing the location of sites identified for meeting the City's housing allocation. F. City Review/Planning Commission. The Administrative Draft will be submitted to City staff and then revised based on a consolidated set of City staff comments. The Draft Element will then be presented to the Planning Commission for review and comments prior to HCD review. G. HCD Review. The Draft Housing Element shall be submitted to HCD for review, with the goal of gaining certification on the first iteration. If required, a second HCD Review Draft, with revisions in underline/strikeout format will be prepared. The budget assumes two submissions (one initial and one follow-up submission) to HCD. H. Hearings. D&B will participate in one hearing on the Housing Element with the Planning Commission and one with the City Council. We are assuming that staff will prepare a Negative Declaration on the Housing Element (as no rezoning of sites would be contemplated). Meetings: City Staff(two) Meetings with Housing Stakeholders (5) Planning Commission and City Council (3) Product: Draft Housing Element (Admin. Draft, 1-ICD Review Draft) Adopted General Plan DY E T & B HAT IA Redlands General Plan Update:Scope of Work Pgr P ' s 7 TASK 3: EXISTING CONDITIONS, OPPORTUNITIES AND CHALLENGES ASSESSMENT The objective of this task will be to obtain and compile background information, analyze long- term trends, and summarize the opportunities and constraints in Redlands, and identify key factors that will affect planning decisions. For many topics, the background assessment will serve as the "setting" for the Environmental Impact Report. This report will summarize existing conditions in the Redlands Planning Area with regard to the entire range of subject matter affecting physical development, including land use and population distribution, employment centers, community character, urban design, neighborhood livability, transportation, parks and open space, historic resources, conservation of natural resources, and safety. Economic and fiscal information will also be considered, as will regional trends that have an impact on the city. The City has a well-compiled Master Environmental Assessment that was prepared as part of the last General Plan Update—for several topics, this will provide a good starting point. For other topics—such as aspects of land use, urban design, population and economic development, for example—information has changed considerably or is not included in the MEA, and new information will need to be compiled. This report will be visually rich and written to be easily understood by the public and decision- makers. A series of computer-based maps for various topics will also be prepared and included in the report. For each topic,this report will present: • Background data and information; • Analysis of the information for its pertinence to the General Plan Update;and • Policy implications of the analysis and resulting issues. A. Conduct Land Use Survey/Vacant Parcel Survey. Building on information obtained from the City and Metroscan, focused windshield surveys will be conducted to verify land use data accuracy and to identify underutilized parcels. A complete land use data layer will be prepared, which will serve as the basis for calibration of the transportation model, land use analysis, and alternatives. Significant vacant and underutilized parcels will also be identified, based on a variety of considerations. B. Prepare Opportunities and Challenges Report. A descriptive profile of the Redlands existing conditions will be prepared. This will involve the compilation of baseline data for each General Plan element/section and evaluation of this data to identify their planning implications. The latter will contribute to the framework of critical issues and challenges impacting the city to be addressed by the updated General Plan. This data will be compiled, textually described, mapped, and analyzed. Maps, photographs, illustrations, tables, and charts will be extensively used to facilitate understanding of the data. The following topic areas will be addressed: Land Use The consultant team will: – Identify existing land uses within the city and depict these on the base map based on information available from the City. DYEIT & B FIAT IA Redlands General Plan Update:Scope of Work 8 — Map land uses outside the city, within the larger Planning Area—that is, communities of Crafton and Mentone. Areas outside the City may be mapped in less detail than for the urbanized area, but will be shown in order to present a comprehensive picture for the entire Planning Area. – Tabulate the acreage of each category of use and, where information is available, the associated quantity of development such as the number of housing units and commercial and industrial square footage. Land use densities/intensities (units per acre for housing and floor area ratios for commercial and industrial uses) will be specified. – Identify specific plans and master development plans and depict these on the base map, and describe their intended use and character. – Identify the capacities of lands that are zoned or planned for new development or redevelopment (numbers of housing units, commercial and industrial building square footage, open space acres, and so on). – Identify infill opportunity sites (such as in central Redlands) and the issues warranting a possible revision of their land use designation. With staff, Consultant will also review the City's overall use and development pattern and identify any other existing uses that may be replaced or intensified due to their economic obsolescence, physical deterioration, or incompatibility with adjacent uses. – Identify opportunities for transit oriented development (TOD), especially around the planned Metrolink stations. Population, Household and Labor Force Characteristics, and Trends Existing Conditions Assessment Consultant will assemble, organize, and concisely summarize a wide range of information about the City's population, demographic, household, income and labor force characteristics. Understanding the scale and composition of Redlands' current population is an essential step in projecting future conditions under both baseline trends and alternative General Plan Update policies designed to alter those trends. Consultant will assemble relevant data on the Redlands population's social and economic characteristics (e.g., age, race, ethnicity, households, income, poverty, educational attainment, mobility, nativity and employment status), currently and over the past several decades. The profile will draw primarily on data available from the US Census Bureau, but will also include post-2000 census estimates prepared by the California Department of Finance and the Southern California Association of Governments (SCAG). The City's socio-economic characteristics will be compared with San Bernardino County and the Inland Empire as a whole. To the degree possible, differences in characteristics between City subareas (e.g., the Northside) will also be reported. Every effort will be made to build on, rather than duplicate, analysis that may have already been prepared by City staff. Project Baseline City-Specific Population and Households Consultant will prepare a general baseline projection of population and households, based on a combination of the General Plan and recent population and demographic trends. Understanding the probable evolution of the City's population is a central consideration in DY ETT & BilATIA Redlands General Plan Update:Scope of Work Rora 9 fashioning appropriate goals, objectives and policies for the General Plan. The age profile of the population, in particular, influences the scale of demand for housing of various types, suitable modes of transportation, purchased goods and services, cultural and arts activities, and many kinds of public services, including schools, parks and open space. It also has a direct affect on the size of the City's labor force, and hence its capacity to balance jobs and housing opportunities. Inasmuch as Redlands is part of a very dynamic urban region, the scale and composition of its population will be influenced by many external forces, as well as the characteristics internal to the City that attract people to reside there. Consultant will project the probable scale and general composition of the City's population and its households over the planning horizon, but assuming no changes to current development standards or basic population trends. This work will draw on and be compared with forecasts prepared by SCAG. Employment and Economic Characteristics and Trends Existing Conditions Assessment Consultant will assemble, organize, and concisely summarize a wide range of information about the City's economic and employment characteristics. A thorough understanding the City's current competitive position in the subregional and regional economies is critical to beginning a thoughtful discussion about strategic choices that may be available to help guide the City toward an appropriate economic development strategy. Consultant will assemble relevant data on the structure of Redlands' economy and the characteristics of employment by place of work within the City (e.g., numbers of jobs, unemployment rate, distribution of jobs by industry sector, number of firms, size of firms, and average payroll characteristics), including changes over past decades. Data sources will include City-specific employment and payroll by industry sector available from the California Employment Development Department, ZIP code-level data from the US Census Bureau's County Business Patterns, the Census Transportation Planning Package from the 2000 census, employment estimates prepared by SCAG, as well as other data that may be available from the City's Economic Development Department and the local Chamber of Commerce. The City's economic and employment characteristics will be compared with San Bernardino County and the Inland Empire as a whole, including a "location quotient" analysis that can be used to characterize the City's competitive strengths by industry sector. To the degree possible, differences in characteristics between City subareas (e.g., the Northside) will also be reported. Here again, every effort will be made to build on, rather than duplicate, analysis that may have already been prepared by City staff. Industry Sector and Employment Projections Consultant will also project land use-specific employment and economic growth, based on general projections of market demand for new non-residential development, which will be developed in consultation with City staff. The projections will assist the Project Team to frame a reasonable set of alternative growth scenarios for public review and comprehensive analysis. They will also result in analysis tools that will be useful in analyzing the growth scenarios and the preferred General Plan alternative. I)Y E T T & B H AT I A Redlands General Plan Update: Scope of Work _,. P _ ?, ,__; 10 Consultant will develop alternative projections of employment associated with meeting demand for various types of commercial development, including commercial office, retail, industrial and hotel uses. The projections will cover a range of assumptions for each land use. For example, the commercial office and industrial employment projections may consider constant shares of office and industrial employment, as projected by SCAG, as well as the City's weighted average shares of future County employment by specific industry sectors in which work is typically performed in an office or industrial environment. The retail employment projections will consider both the City's weighted average future share of County retail employment and retail employment derived from projections of future retail spending in the City by households, visitors and non-resident workers. The hotel projections will be based on justified room nights of demand, by demand subsectors (e.g., transient and business guests) and alternative assumptions about future rooms supply. Here again,the initial projections will be based on recent trends, but not on any future policies designed to alter those trends. The initial results will be compared with the SCAG employment growth forecasts for the City to 2030. These projection techniques will also be used to analyze alternative growth scenarios and the recommended General Plan alternative. This task will also include a general assessment (but not a market demand analysis) of prospects and considerations for future development focused on educational, medical and high technology uses, and tourism. Growth Management Pace of development in the City, and the implications of the various voter-enacted measures on residential growth and buildout population will be presented. Community Design Consultant will analyze Redlands's urban form at three levels: the citywide scale, neighborhood, and individual block. The citywide analysis will emphasize entrances, edges, views, and streetscapes. Analysis at the neighborhood scale will include street network, intersection frequency, and development intensity. The block-level analysis will examine block sizes and the prototypical relationship between buildings and streets, in residential and non- residential areas—both traditional and emerging. In concert with the land use analysis, Consultant will identify existing and planned land use districts that contribute to a special quality of community "livability" as a result of the development pattern, visual character, and amenity. These elements will be depicted on the base map, described according to their contributing characteristics, and illustrated by photographs. Using GIS, Consultant will analyze city and neighborhood walkability—accessibility to shops, services,downtown, and open spaces. Consultant will review recently-built projects, design and development regulations in the Zoning Ordinance, and see how these match with community values and livability desires, and what changes in City policies and standards will foster better urban design. Transportation Systems &Circulation Consultant will prepare a baseline transportation analysis, describing and quantifying existing systems and services as well as the policy framework related to highways, streets, air, freight and commuter rail, public transit, pedestrian and bicycle systems. This effort will make use of traffic count information compiled as part of our traffic model development process, as well as 1)VETT & B HAT I A Redlands General Plan Update: Scope of Work / data available through the City's GIS resources and other information obtained from responsible planning and transportation agencies. The baseline transportation assessment will cover: functional classification of City streets; existing traffic volumes and levels of service on major roadways (57 roadway segments were listed in the last General Plan, 1994 version) or major intersections (up to 25 intersections) where traffic data is available through other sources, and on freeway segments; existing transit (rail and bus) services and facilities; bicycle and trail systems; Redlands Municipal Airport; and existing goods movement facilities including trucks and rail. Consultant will make extensive use of GIS resources to produce maps of the existing systems and services to accompany the written descriptions. Consultant will also review the existing policy framework affecting the modes of transportation studied above, including policies in the current Redlands General Plan and in other relevant City and regional planning documents. Of particular interest in this effort will be a review of the City's level of service standard, in comparison with standards in other comparable jurisdictions. Potential adjustments to the City's transportation policies will be identified and discussed with staff and decision-makers. Consultant will utilize the existing East Valley Transportation Model (EVTM) to assist in preparing traffic forecasts for this project. Consultant will evaluate all modeling parameters that are dependent upon land use to insure that the City and immediate surrounding area are properly modeled based upon existing developments and general plans. Special emphasis upon development of "high-cube" industrial land uses in and near the northwestern portion of the City will be important. These uses result in lower generation of traffic than other uses that traditionally locate in industrially zoned property. The EVTM will be updated in a manner to permit forecasting of future traffic volumes on General Plan roadways and evaluate changes in these forecasts based upon assumptions for development and the circulation system. SANBAG and the City of San Bernardino have indicated that it will be appropriate for the City to obtain the computer files that constitute the traffic model and make appropriate revisions to modeling and forecasting processes for this project. This will allow for examination of alternatives expediently and in depth. Parks and Open space The parks and open space analysis will cover three components: • Parks and Recreational Open Space. Using information from City staff as a basis, the Planning Area's parks and recreational open space will be mapped and quantified, including planned open space acquisitions. Existing park standards will be described, and the Emerald Necklace concept mapped and opportunities and challenges related to its completion assessed. Using service radii from existing parks, current deficiencies in recreational open space will also be visually represented, and neighborhoods or other areas lacking in such facilities will be identified. The pace of park development over the past 15 years will be matched against population growth, and issues related to parkland deficiency, and acquisition and development will be examined. • Non-recreational Open Space. Areas of non-recreational open space will be identified, and their potential for preservation will be discussed, based on existing plans and use regulations. Issues related to open space preservation in the Southeast Area—such D Y E T T & f;H AT I A Redlands General Plan Update: Scope of Work 12 signature ridgeline preservation, landform and grading, habitat conservation, infrastructure, and safety—will also be examined. • Citrus Areas. Issues related to citrus preservation will be examined. This section will provide the basis for establishing what needs to be preserved, purpose (aesthetic or as a working enterprise), mechanism for preservation, and long-term viability, corresponding possibly to factors such as residential densities, association with historical events, long- term sustainability, and trends in surrounding cities and communities. Biological Resources The biological resources section will focus on sensitive animal and plant species, and special habitats. The report will identify potential impacts, if any, to sensitive resources and suggest mitigation measures for those impacts. This will encompass: • Literature Search, Records Check, Review of Existing Reports and Maps. Prior to the field survey, Consultant will review the information from previous studies in the project vicinity. A literature review will be conducted to identify sensitive species known or reported to occur within the project area. The literature review will include the California Natural Diversity Data Base (CNDDB) and the California Native Plant Society (CNPS) Electronic Inventory. The existing General Plan Maps, aerial photographs, soil maps and other readily available collateral material will be reviewed. • Survey/General Overview. A general citywide survey will be conducted by Consultant biologists familiar with sensitive biological resources of the area. The survey will consist of spot checking areas of special interest due to high resource values, high level of potential land use conflict or discrepancies in the collateral information. The survey will identify: — Habitat types; — Potential locations of sensitive plant species within the City (this may be dependent upon seasonal bloom periods); — A general plant and wildlife description; — Identification of habitat for sensitive species identified during the literature search (i.e., Santa Ana River woolly-star, slender-horned spine flower, burrowing owl, California gnatcatcher, San Bernardino kangaroo rat); and — A preliminary identification of areas that may be considered wetlands, waters of the U.S., as defined by the U.S. Army Corps of Engineers, or streambeds as defined by the California Department of Fish and Game (CDFG). The survey methodology and results will be summarized. Focused surveys are not expected to be conducted. The Biological Resources section will include findings regarding sensitive species, and evaluation of potential sensitive habitat, plant and animal species observed to be present, and a general habitat description. Graphics will be included in the reports, showing the site location, sensitive species sightings, and sensitive habitat locations, as needed. The section will analyze potential impacts of the development on the biological resources and all identified sensitive species, if any. The analysis will include a discussion of the types and amount of habitats present on-site and the importance of these habitats in a regional context. The report will also assess cumulative impacts to these resources based on development in surrounding areas. 1)V FTF & B H AT I A Redlands General Plan Update: Scope of Work 13 The assessment will address any areas which may qualify as jurisdictional wetlands or streambeds. Depending on the configuration of the proposed project, a delineation of areas subject to U.S. Army Corps of Engineers and California Department of Fish and Game may be necessary for permitting. An overview of these issues will be included in the report; however, a formal jurisdictional delineation, or processing of related permits is not expected as part of the report. Historical and Archaeological Resources The consultant team will meet with representatives from the City's Historic Preservation Commission and review existing documentation pertaining to City historic resources, and will perform an analysis of the National Register of Historic Places and other appropriate databases to determine what historic or cultural resources exist within the City. A workshop with the City's Historic Preservation Commission will be conducted in order to discuss Preservation Options and Incentives, Designation Criteria and Process, as well as Certified Local Government (CLG) opportunity. For archaeological resources, the San Bernardino Archaeological Information Center and other information sources will be consulted on presence of resources, which are known to exist in several parts of the City, including Santa Ana River Wash, San Timoteo and Live Oak canyons, and Crafton Hills. Geologic/Seismic Hazards Consultant will review background information, including available geotechnical reports, geologic and geologic hazard maps, and stereoscopic aerial photographs. Major sources of information will include the California Division of Mines and Geology (CDMG), United States Geologic Survey (USGS), Southern California Earthquake Center (SCEC), published technical journals, Internet resources, in-house information, and information that can obtained from the City of Redlands, including geotechnical reports that are on-file. The area geology will be mapped at a reconnaissance level. Flood Hazards A review will be made of local studies as well as the Federal Emergency Management Agency's Flood Insurance Rate Maps (FIRM) maps in order to delineate areas of flooding hazard. Fire Hazards Data regarding fire hazards in the City will be reviewed and updated. Potential fire risks will be described including those in and downwind of the brush-covered foothills and in built urban areas. Maps of hazardous areas will be updated. Existing fire service facilities will be described including their location, number of personnel, and equipment. Standards for service response will be compared with actual experience during the past five years, based on Fire Department input. Noise Consultant will review applicable State and City noise and land use compatibility criteria. Noise standards recommended by the State and identified in the City's current Noise Element and Municipal Code noise ordinance will be reviewed. The areas with potential future noise impacts will be identified using land use information included in the General Plan Update, aerial photographs, and field reconnaissance. Existing roadway traffic noise along major I)1' I fl' & B H AT IA Redlands General Plan Update:Scope of Work 14 roadway segments within the City will be calculated, using traffic data included in the traffic study for the General Plan Update project. Long-term ambient noise measurements will be conducted at up to four representative locations for a 24-hour period. Short-term ambient noise measurements will be conducted at up to 10 representative locations for a 20-minute period. These monitoring locations will be determined with the City's input to represent areas adjacent to freeways or railroad tracks, or any other areas with noise concern. Ambient noise measurement results will be presented in a table format to document the existing noise environment within the City. Noise contours along major roadways will be provided in tables and on maps based on the calculated traffic noise levels. Noise contours along railroad tracks within the City will be provided based on existing railroad noise contours or available railroad operational information. Existing airport noise contours for San Bernardino International Airport and Redlands Municipal Airport will be obtained and included in the noise contour maps. C. Prepare Final Opportunities and Challenges Report. Following staff review of the draft, the Working Paper will be revised and then finalized for publication. D. Present Opportunities and Challenges Assessment to Decision-Makers. The City envisions one (three to four hours) or two (perhaps two hour each) joint workshops with the Planning Commission/City Council/General Plan Steering Committee where results of the assessment will be presented. To enable the consultant team to present findings on key topics, a substantial time will be reserved at each meeting for decision-maker feedback on issues, choices, and strategies presented. Decision-maker feedback will be used to draw up Alternatives (Task 3), as well as incorporation in General Plan policy. Meetings: City Council/Planning Workshops (2) on Opportunities and Challenges Assessment Historic Preservation Commission (1) Products: Opportunities and Challenges Report TASK 4: SKETCH PLANS The intent of this task is to identify three planning alternatives and conduct a thorough analysis of these to allow informed decision-making. This task will be conducted in two parts: 1. Building on the identified issues, and opportunities and constraints, Consultant will formulate and analyze three plans illustrating alternative land use and circulation patterns for the Plan- ning Area. 2. An evaluation of the alternative "sketch plans" will be conducted, so informed decisions can be made. This effort will include analysis of population and employment, and traffic impacts of each alternative. Alternatives would encompass both greenfield and infill development. A. Conduct Neighborhood Workshops on Defining Alternative Plans (Two). Two workshops will be held with the community to present results of the Opportunities and Challenges assessment,and brainstorm about issues and ideas to be included in the Alternative Plans. I)Y IT T & B H AT I A Redlands General Plan Update: Scope of Work Pie $ IS B. Define Preliminary Alternative Plans. The land use/transportation alternatives will be defined. The alternatives will be sensitive to the issues, opportunities, and constraints identified in the Opportunities and Challenges task and the community workshops, and offer real choices. For instance, no plan alternative will show development at locations that have been conclusively identified as inappropriate due to environmental hazards, sensitive habitats, or other constraints. The alternatives will be sufficiently developed to show the community and decision-makers clear choices among major land use options. Sketch Plan alternatives will incorporate urban design concepts and will explore land use arrangements, mixes, locations of centers and activities to reduce traffic impacts and promote quality of life. — Sketch Plan alternatives will incorporate urban design and livability concepts and will address the challenge of adapting these concepts to Redlands. — Issues of amenities in Northside, and walkability will be addressed. — Opportunities for development in Central Redlands and Transit Oriented Development around Metrolink stations will be explored. — Existing community, specific, and other planning efforts will be integrated into the preparation of the sketch plans alternatives. C. Evaluate Alternative Plans. Impacts of the plans will be quantified. Relative merits and disadvantages of the alternatives will be assessed. Topics for evaluation will include: — Land Use, Population, and Employment. Comparative impacts in terms of population, jobs/housing balance, and other factors of concern will be prepared for presentation in narrative and tabular form. — Economics.A qualitative assessment on the feasibility and likely impacts of the alternatives will be provided. Analysis of the impacts of the alternatives on the City's General Plan fund will be an optional task (see below). — Transportation. Traffic forecasts will be developed for each alternative. Citywide transportation measures such as vehicle miles of travel, hours of delay, and numbers of trips generated will be calculated for each of the three alternatives and will be used to assist in comparing and contrasting the effects of the alternatives. Traffic volumes and operations at key locations will be documented and analyzed, and Consultant will identify the transportation infrastructure necessary to address the deficiencies identified through modeling. The results will be used to determine the effectiveness of potential circulation improvements and their possible inclusion in the final Preferred Alternative. — Fiscal Model and Evaluation (optional). Should the City so desire, as an optional task, a fiscal impact projection model, focused on General Fund, will be prepared. The model will project general fund revenues (by source) and public service expenditures (by department) over the time period of the General Plan under a base case (i.e., continuation of current trends) and the alternative scenarios. The model will be based on actual City revenues and costs budgeted for the current fiscal year, with appropriate adjustments for foreseeable changes in revenue and cost determinants. D. Prepare Final Alternative Plans Report. The alternatives, their organizing principles, as well as the evaluation, will be summarized in a working paper. Following staff review of an administrative draft, a Workbook for Public Review will be prepared. ETT & BHATIA Redlands General Plan Update:Scope of Work 16 Meetings: Community Workshops on Ideas for Alternatives Products: Alternative Plans Report Fiscal Model (optional;see Optional Task A later) TASK 5: PREFERRED PLAN SELECTION AND REFINEMENT In this task, a Preferred Plan will be selected and refined in collaboration with the community and decision-makers. The selection of a Preferred plan will create a framework within which new policy language can be developed and the General Plan updated. Much of the focus of choosing a Preferred Plan will revolve around the major issues identified such as economic sustainability, open space preservation, and achieving a self-sustaining mix of land uses. Additionally,framework concepts or key goals for the individual elements will provide a bridge to detailed policy-making. A. Prepare Newsletter on Planning Alternatives. This newsletter will summarize the key alternatives being considered for the General Plan. Opportunities for public input will also be included. The City will be responsible for printing and mailing. B. Conduct Community Workshops on Alternatives. The consultant team will lead a series of neighborhood workshops (five workshops) to discuss and compare the alternative plans. The format for the public workshop will be reviewed with City staff. While some of the material discussed will be common to all workshops, neighborhood-specific issues will be addressed in targeted discussions with area residents of the specific neighborhood where workshop is held. C. Conduct Decision Maker Workshop on Alternatives. Decision-makers will be briefed on the alternatives, their impacts, and community reaction to them, so decision-makers can weigh in or provide specific direction to the staff/consultants. D. Prepare Preferred Alternative. Following the public input and direction by decision-makers and City staff, a preliminary preferred plan will be prepared. This will be reviewed with staff and refined in an interactive setting. E. Present Preliminary Preferred Plan to Decision-makers and Refine in Real Time Interactive Workshop. The Preliminary Preferred Plan will be presented to the Planning Commission/City Council and refined in an interactive workshop setting using GIS-based analysis,so that buildout calculations and indicator assessment happens in real time. F. Prepare Policy and Framework Concepts. These concepts, in a memo format, will synthesize information gathered to date and assist the Planning Commission/City Council in bridging the gap between Preferred Plan and detailed policy development. Key goals or guiding policies for each of the plan elements will be identified. G. Review Framework Concepts, Key Goals, and results of Traffic Evaluation with the Decision- Makers. The concepts and key goals (from Task F above) will be reviewed with the Planning Commission/City Council in joint workshop. Meetings: Neighborhood workshops on Alternatives (5) Decision-maker meeting on Alternatives Decision-maker meeting on Preferred Plan Decision-maker meeting on Framework Concepts and Key Goals Products: Newsletter:General Plan Alternatives Workshop Materials Preliminary Preferred Plan (display and report size in color) I)YEIT & H H AT I A Redlands General Plan Update: Scope of Work Pr /7 Preferred Plan Memo on Framework Concepts and Key Goals TASK 6: DRAFT GENERAL PLAN Decision-maker approval of a Preferred Plan and key goals will establish a strong foundation to build detailed General Plan policies. Balancing attention between text policies, the land use plan, and the land use classifications is critical to a successful General Plan. The Consultant will strive for brevity and clarity that enables all interested persons to easily tell what commitments the City is making, what it hopes to accomplish, and whether a proposed project is consistent with the General Plan. The General Plan will include both "guiding policies" (or goals) and "implementing policies", the latter forming the basis for implementing ordinances or amendments to existing ordinances. This task will be conducted in parallel with the Draft EIR exercise, so that any necessary mitigation can be folded into Plan policies to ensure that the Plan is "self-mitigating". The City's current General Plan element structure is logical and responsive to the City's needs. Thus, while the contents of the elements may change, the City anticipates having an overall outline similar to the current General Plan; the General Plan will meet State-mandated requirements for all elements (with the exception of Housing), rearranged to fit this outline. The General Plan will be richly illustrated with drawings and photographs, and attractively designed using desktop publishing software. No further changes to the Housing Element (adopted as part of Task 2) will be made. A. Prepare Outline. Consultant will prepare an outline and format for the General Plan and review it with City staff. Topics that will be covered in each section will be identified, and a "mock-up"section will be prepared for staff approval. B. Establish Plan Forecasts. Forecasts of land use, population, employment changes that will occur at General Plan buildout will be prepared. C. Conduct Traffic Assessment of Preferred Plan. The transportation network identified to support the final Preferred Alternative will be represented in the Circulation Diagram in the General Plan. GIS mapping will be used for final presentation of traffic conditions. Mapping will include daily and peak hour traffic volumes on roadways and Level of Service forecasts for important intersections. D. Prepare General Plan. Each element of the General Plan will include background information, goals and implementing policies, and monitoring and evaluation requirements. As discussed in the Project Approach, implementing policies will be consolidated into a stand-alone document — the General Plan Implementation Program. For each element, meetings with key figures from each department will be arranged as needed. A preliminary list of elements for the General Plan follows: Land Use Element This element will identify the location and intensity of uses, and provide policies that would result in developments that are appropriate to the character and setting of Redlands. Topics in the element would include: — Land use classifications; density/intensity standards — Population and job holding capacity;jobs/housing balance — Detailed policies for key areas/corridors I)Y Err & BHATI A Redlands General Plan Update: Scope of Work 18 - Policies for coordination with adjacent communities, and unincorporated areas - Land use incentives Growth Management The Growth Management Element will incorporate policies relating to "principles of managed development", amount and rate of growth—including policies stemming from Citizen-passed initiatives—and the timing of public improvements. It will address issues related to Sphere of Influence, annexation, development in the "donut hole", and the City's relationship with the unincorporated communities in its Planning Area. City Design (or Urban Design) and Preservation Element Utilizing the research and planning implications drawn from the community design and land use analyses in the Opportunities and Challenges Report, an urban design strategy will be drafted for the preferred land use plan. The strategy will be premised on a "livable communities" goal of integration of land use, transportation, and public amenities, which has been refined in concert with the public. This will take into consideration: - Overall city image and identity - City entrances and edges; buffering - Design policies for key areas/corridors, including relationship between streets and buildings - Relationships between development patterns, building forms, density, walkability, transportation options, and streets within different use districts - Accessibility and connectivity - Enhancement of quality of life of Northside - Historic preservation, including incentives for conservation - Green building Circulation Element The Circulation Element's system plan will encompass the full range of transportation modes, including conceptual locations for major roadways, transit, and pedestrian and bicycle corridors. The Circulation Element will include the following topics: • Redland's Travel Characteristics and Regional Setting • Streets and Traffic: - Classification System including Functional Classification and Size of Key Routes - Projected Traffic Conditions - Circulation Diagram Showing Existing and Planned Transportation Improvements - Standards for Traffic Level of Service - Neighborhood Traffic Management • Freight Transportation (Both Highway and Rail) - Proposed Truck Routes DYETT & HHATIA Redlands General Plan Update: Scope of Work P anicrs /9 — Proposed Rail Transportation And Connections to the Street Network • Transportation Demand Management • Public Transportation, including Proposed Transit System and Services • Bicycle and Pedestrian Systems — Bicycle and Pedestrian Facility Classification System — Proposed Bikeway and Pedestrian System Bicycle and Pedestrian Transportation A special analysis of bicycle and pedestrian systems will be included. A review of potential corridors for Class I Bikeways will be made along appropriate limited access corridors. Strategies for implementation of Class II or Class III (On-street) bicycle facilities will also be included in the plan. Open Space and Conservation Element The State mandated Open Space and Conservation elements will be consolidated into one single element (as is the case with the current General Plan), given the functional and content overlap between the two. The element will be closely coordinated with the Land Use, Community Design and Livability, as well as the Circulation elements. Park and recreational open space topics addressed will include: — Park standards (size and distribution) — Location of new parks and open spaces — Existing trails, future plans, and recommended actions to initiate additional trail installation — Key policies and programs for new parkland development The element will also include specific provisions regulating the development and preservation of open space and natural resources. Topics to be addressed include: — Habitat and biological resources conservation; — Water quality; — Agriculture/citrus preservation; — Air quality, and — Energy resources and conservation; — Waste management and recycling ; — Mineral resources and aregate production; and — Archaeological resources preservation. Health and Safety Element Topics to be addressed include: — Seismic, geologic and soils hazards; — Air quality; DV E I"i' tk B H AT I A Redlands General Pfan Update:Scope of Work 20 - Water quality - Fire hazards; - Hazardous materials; - Flooding and drainage; - Airport safety; and - Emergency management. Noise Element Noise impacts from vehicular traffic will be assessed using the U.S. Federal Highway Traffic Noise Prediction Model (FHWA-RD-77-108, December 1978) to address potential noise impact concerns of the City. Model input data needed include average daily traffic volumes; day/night percentages of autos and medium and heavy trucks; vehicle speeds; ground attenuation factors; and roadway widths. Projected noise from Metrolink/other rail projections, airport, and any adopted plans or projects will also be mapped. The 24-hour weighted Community Noise Equivalent Level (CNEL) along major roadways that would be potentially affected by the proposed General Plan Update will be tabulated. Traffic parameters necessary for the model input will be obtained from the traffic study prepared for the General Plan Update. Potential noise impacts from the stationary noise sources associated with commercial/industrial uses, including loading/unloading activities or air- conditioning/generator units, to noise-sensitive uses adjacent to such noise-generating land uses will be analyzed. Standards for noise exposure for the different land uses will be included. Feasible noise mitigation measures designed to reduce short- and long-term impacts to acceptable noise levels will be identified where applicable, and incorporated as policy. Both an evaluation of the potential mitigation measures and a discussion of their effectiveness will be provided. Human Services Element Policies in the current Human Services Element—encompassing human services coordination, family needs, day care, and community health and education—will be reviewed and updated for consistency with other elements and for compliance with current State law (such for day care). Economic Development Element The Land Use Element will encompass economic criteria. The Economic Development Element will build off on the existing Economic Development Element, and outline key strategies for promoting economic growth, and attracting and retaining desirable uses. E. Implementation and Monitoring. The General Plan implementing policies will constitute the Implementation Program for the General Plan; if so desired, these can be assembled into an independent document/matrix, so implementation can be tracked or included programs easily prioritized. In addition, statutory requirements for annual General Plan reports will be included. Major capital improvements resulting from the General Plan—parks, streets, water/wastewater system improvements—can also be compiled into list, so that the City can prioritize timing and improvements. DYETT & BHATIA Redlands General Plan Update:Scope of Work 2! F. Decision-Maker Meetings. Some policy issues must necessarily be considered and resolved during the preparation of the General Plan. Decision-makers (City Council and/or Planning Commission) will convene as needed (likely 2 or 3 meetings) to provide the project team with planning policy direction. G. Prepare Hearing Draft General Plan. An Administrative Draft will be presented for staff review and will be revised after a consolidated set of comments are provided by City staff. Meetings: Decision-maker meetings (3) Products: General Plan Outline Administrative Draft General Plan Draft General Plan General Plan Implementation Program TASK 7: DRAFT ENVIRONMENTAL IMPACT REPORT The objective of this task will be to prepare a Program Environmental Impact Report of the General Plan, pursuant to the California Environmental Quality Act (CEQA). This task will be conducted in parallel with the Draft General Plan. Consultant will identify which Plan policies serve as mitigation, so the need for additional mitigation should be limited. Also, consultant will identify potentially significant impact issues early in the process so that appropriate mitigation policies can be developed and incorporated into the General Plan, resulting in a "self-mitigating"document. A. Prepare Notice of Preparation. The Notice of Preparation (NOP) will indicate what subjects will be investigated in the General Plan EIR. Because the City has already determined an EIR will be prepared,there is no need to conduct an Initial Study. B. Conduct a Scoping Meeting. Since an update of any portion of a General Plan is considered to be a project of statewide, regional, or local significance, a scoping meeting is required. In the scoping meeting, the Lead Agency meets with members of the public and/or agency representatives after a NOP has been distributed in order to learn about potential concerns, further define key environmental issues, identify feasible project alternatives, and discuss potential mitigation measures that may warrant analysis in the environmental document. Consultant will conduct one scoping meeting and prepare handouts that describe the general environmental process. The focus of the scoping meeting will be to solicit the involvement of responsible agencies, the community at-large, and local business organizations. It is assumed that the scoping meeting will be conducted during the middle of the review period of the NOR This Scoping Meeting could also be integrated with a meeting of the Planning Commission or the City Council on General Plan policy issues (previous task). C. Develop Thresholds/ Significance Criteria. Development of criteria against which impacts will be evaluated (and ultimately designed) lies as the crux of a citywide Program EIR such as this. These thresholds will be developed and refined using those previously used in previous General Plan MEA, those that have been adopted by the City, and applicable federal, State, and local standards. In some instances, new (compared to the last MEA) thresholds will be included—for example, the transportation thresholds may be more multimodal in nature, reflecting the community's interest in bicycling and other alternative modes. DY ETT & B HAil A Redlands General Plan Update: Scope of Work 22 Consultant will work closely with City staff to develop the thresholds for evaluation of environmental impacts. The City's involvement in the determination and approval of thresholds is important when considering the level of significance for impacts associated with the proposed General Plan. The Program EIR will utilize the approved thresholds of significance to identify both the direct and indirect impacts of the proposed updated General Plan. It is intended that these thresholds of significance will be used to ensure that all future development projects do not generate adverse environmental impacts as defined by CEQA or the City of Redlands. The standardized levels of significance will also be included as a portion of the EIR. D. Screencheck Draft EIR. Existing conditions information compiled for the Opportunities and Challenges Assessment will serve as the setting for several EIR topics. Additional information will be compiled by contacting public service providers such as utility companies, school districts, emergency service providers, etc. The Program EIR will be prepared using the evaluation of existing conditions, the environmental setting of the City, and existing conditions for each environmental issue to be discussed. To reduce or eliminate any significant adverse impacts identified during the analysis, the Program EIR would recommend appropriate mitigation measures. It is our intention to specify mitigation measures early in the planning process as alternatives are identified and evaluated, and as policies are formulated in response to key issues that have been identified. In this manner, the updated General Plan Elements can function as "self-mitigating" documents. However, we recognize that residual impacts may remain for which further mitigation and/or overriding considerations must be established. The Draft EIR will include the following sections: — Table of contents — Summary of impacts and mitigation measures — Project description (project objectives, project location, project characteristics, scope of project, and discretionary approvals) — Effects found not to be significant — Environmental setting, thresholds of significance, regulatory framework, environmental impacts (short-term, long-term, direct, indirect, and cumulative), and mitigation measures for the following issue areas: o Land Use o Visual Quality o Traffic and Circulation o Geology, Soils, and Seismic o Biological Resources o Air Quality o Noise o Cultural (Historical, Archaeological, and Paleontologic) Resources o Community Services: DVEIT & B H Al I A Redlands General Plan Update:Scope of Work Ron P;571'1£,‘ 23 — Schools — Water — Wastewater — Police — Fire — Emergency Management — Waste Management and Recycling o Energy o Mineral Resources/Aggregate Production o Hydrology and Water Quality o Agricultural Resources o Hazards and Hazardous Materials — Alternatives (including the No Project Scenario) — Unavoidable adverse impacts — Long-term implications (including cumulative, growth-inducing, and significant irreversible environmental impacts) — Organizations and persons consulted/EIR preparers — References — Technical appendices The main purpose of the Screencheck Draft Program EIR will be to thoroughly and accurately analyze the environmental impacts of the proposed updated General Plan for the City of Redlands. The document will be free of jargon so that the information it contains is accessible to decision-makers and the public. The methodology and criteria used for determining the impacts of the project will be clearly and explicitly described in each section of the Program EIR, including any assumptions, models, or modeling techniques used in the analysis. The Summary section of the Program EIR will be in table format, and will briefly describe the impacts, level of significance of impacts, recommended mitigation measures, and level of significance after the recommended mitigation measures are incorporated. Specific topic areas/sections to be addressed/included in the EIR will include: Project Description/Population, Housing, and Employment Population and housing changes are the direct or indirect basis for many of the physical environmental impacts analyzed in an EIR. This section will provide a description of themes of the General Plan, key initiatives, areas expected to undergo land use change, and population and employment buildout, and housing units and commercial space anticipated to be added. This will establish the scope of geographic impact for both direct and indirect impacts. I)Y ET'I & B ii AT I A Redlands General Plan Update:Scope of Work 24 Land Use The intent of the land use analysis will not be to duplicate or describe the extensive land use policy included in the General Plan, but rather present focused analysis on any issues related to land use compatibility between proposed and existing development, and displacement. Visual Quality Any significant changes to the City's visual character resulting from General Plan policies will be described. Because of the citywide programmatic nature of the General Plan Update, such impacts are likely to be of minor in nature. Traffic and Circulation Much of the technical analysis necessary to support the General Plan EIR will be conducted as part of developing the Circulation Element. For purposes of the EIR, Consultant will define thresholds of significance for transportation impact analysis, define the study area within which impacts could reasonably be expected, analyze the traffic, transit, and non-motorized impacts of the No Project and the Preferred Alternative scenarios, and recommend mitigation measures to address potentially significant impacts of the Plan. This scope assumes that two scenarios will be quantitatively analyzed in the EIR, with a detailed discussion of impacts and mitigation measures: the Future No Project case, and the final Preferred Alternative for General Plan Buildout. Up to three additional General Plan land use alternatives will be addressed in lesser detail, drawing upon the analysis conducted previously; a detailed list of impacts and mitigation measures will not be developed for these alternatives Seismic and Geologic Hazards This section will provide a summary of the existing geologic conditions and potential effects resulting from implementation of the proposed General Plan update, including seismic (earthquake) and liquefaction issues. Factors considered in this analysis will include expansive/compressible soils, landslides, proximity to active or potentially active faults, and potential areas prone to excessive erosion conditions. Biological Resources Assess the potential for impacts to biological resources special status species at General Plan Buildout. Identify alternative or supplementary policy mitigation measures that could minimize these impacts to sensitive species and habitats. Air Quality Redlands is part of the South Coast Air Basin (Basin). Air quality in this area is administered by the South Coast Air Quality Management District (SCAQMD). The air quality analysis will place particular emphasis on delineating the issues specific to the City and SCAQMD air quality requirements. Baseline meteorological and air quality data developed through the California Air Resources Board (ARB) and climatological and air quality profile data gathered by the SCAQMD will be utilized for the description of existing ambient air quality. Air quality data from the Redlands Air Quality Monitoring Station published for the past three years will be included to help highlight existing air quality in the City. Other sources such as regulatory documents, professional publications, and Consultant experience in the San Bernardino County area will DY ETT & BHAT1A Redlands General Plan Update: Scope of Work 25 supplement background information. A summary of current air quality management efforts that may be related to the proposed General Plan Update project will be provided. For impact assessment, short term/construction impacts would be distinguished from long- term ones. Construction would occur during implementation of the proposed project; however, implementation of individual components within the General Plan study area would occur over various time periods and throughout the city. It is not feasible to make accurate calculation of emissions over the applicable time period of the General Plan. An effort would be made to estimate the congregate emissions from a citywide construction scenario. Air quality impacts from grading and construction sources include the equipment used, length of time for a specific construction task, equipment power type (gasoline or diesel engine), equipment emission factors approved by the Environmental Protection Agency (EPA) (AP-42 Handbooks), horsepower, load factor, and percentage of time in use. Exhaust and dust emissions from worker commutes and equipment travel will also contribute to the construction emissions. Fugitive dust emissions would result from wind erosion of exposed soil and soil storage piles, grading operations, and vehicles traveling on paved and unpaved roads. Consultant will calculate the construction emissions commensurate with available project-specific information. Standard measures for construction activities recommended by the SCAQMD will be identified and incorporated as part of the project's standard conditions. The proposed General Plan Update is expected to result in new vehicular traffic trips from projected future land uses. It is anticipated that project-related traffic trips projected in the traffic study will be used in this air quality analysis. It is also expected that there will be stationary source emissions, such as energy consumption, as a result of the proposed land uses included in the General Plan Update.Emissions from long-term mobile and stationary sources associated with the development scenario included in the General Plan Update will be calculated with the ARB's URBEMIS 2002 air quality model and the SCAQMD CEQA Air Quality Handbook. Potential cumulative air quality impacts associated with the proposed General Plan Update will be evaluated. Vehicular traffic on major arterials and local streets within the City would be affected by trips associated with land uses included in the proposed General Plan Update. A detailed carbon monoxide (CO) hot spot analysis will be conducted based on the turn volumes projected at up to 20 key intersections within the City that would be most affected by the General Plan Update.The CALINE4 and EMFAC2002 models will be used for the CO hot spot analysis. Consultant will work with the City and if necessary, the SCAQMD, to identify feasible mitigation measures. Mitigation measures will be developed as indicated in the impact analysis. Noise The proposed General Plan Update is anticipated to generate new vehicular traffic trips from projected future growth. Noise impacts from vehicular traffic will be assessed using the U.S. Federal Highway Traffic Noise Prediction Model (FHWA-RD-77-108, December 1978) to address potential noise impact concerns of the City. Model input data needed include average daily traffic volumes; day/night percentages of autos and medium and heavy trucks; vehicle speeds; ground attenuation factors; and roadway widths. The 24-hour weighted Community Noise Equivalent Level (CNEL) along major roadways that would be potentially affected by the proposed General Plan Update will be tabulated. Traffic parameters necessary for the model input will be obtained from the traffic study prepared for the General Plan Update. DYE UT & RHATIA Redlands General Plan Update: Scope of Work Fn 26 Potential noise impacts from the stationary noise sources associated with commercial/ industrial uses, including loading/unloading activities or air-conditioning/generator units, to noise-sensitive uses adjacent to such noise-generating land uses will be analyzed. Future traffic noise contours along major roadways will be provided in tables and on maps based on the calculated traffic noise levels. Noise contours along railroad tracks within the City will be provided based on existing railroad noise contours or available future railroad operational information. Projected future airport noise contours for San Bernardino International Airport and Redlands Municipal Airport will be obtained and included in the noise contour maps. Construction would occur during implementation of the proposed project. However, implementation of individual components within the General Plan study area would occur over various time periods and throughout the City. It is not feasible to make an accurate calculation of noise levels over the applicable time period of the General Plan. An effort would be made to estimate the potential noise exposure level from an active construction site based on the distance to the nearest receptor location. Noise impacts from construction sources will be analyzed based on the equipment expected to be used,length of a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. The EPA-recommended noise emission levels will be used for the construction equipment. The construction noise impacts will be evaluated in terms of maximum levels (Lmax), hourly equivalent continuous noise levels (Leq), and the frequency of occurrence at adjacent sensitive locations. Analysis requirements will be based on the sensitivity of the area surrounding an active construction site and the City's noise ordinance specifications. Feasible noise mitigation measures designed to reduce short- and long-term impacts to acceptable noise levels will be identified where applicable. Both an evaluation of the potential mitigation measures and a discussion of their effectiveness will be provided. Agricultural and Soils Resources Analyze implementation of the General Plan on the viability of continued agricultural activities within and near the City's Planning Area. To address potential erosion impacts to local soil resources, the impact analysis will include an evaluation of the overall erosion susceptibility(K-factor) of Planning Area soils and the potential erosion hazard (erodibility) as related to slope and drainage conditions. Discuss generic construction grading and general best management practices and ongoing planned stormwater pollution prevention planning. Cultural Resources Qualitatively describe any proposed changes to the General Plan that would affect or disrupt the preservation of historic, cultural, and/or archaeological resources. Community Services The need for any new schools and/or any excess capacity resulting from ageing population will be analyzed. Impacts of the General Plan on city services (water, wastewater, police, fire, emergency management) will be analyzed. Energy Describe the types of energy that would be consumed by development under the new General Plan. Assess the consistency of the General Plan with State and national energy goals and DYETT & B H AT IA Redlands General Plan Update:Scope of Work 27 programs. Based on information provided by local service providers evaluate the capability of the existing utility infrastructure to meet future demand for electricity and natural gas. Mineral Resources Describe the impacts of the General Plan on aggregate production. Hydrology and Water Quality The hydrology analysis will describe urban area pollutant types and their sources. General management practices and mitigation measures to reduce the effects of stormwater runoff will be discussed. Agricultural Resources Describe the impacts of the General Plan on agricultural resources/open space used for agricultural production. Because citrus preservation as a topic is likely to be addressed in the General Plan, describe General Plan policies that serve as mitigation for any significant loss of agricultural resources. Hazardous Materials and Toxics Discuss and evaluate impacts on general public health and safety, potential exposure to workers and waste disposal handlers. Evaluate the potential for new development or redevelopment to result in areas where there are public safety issues or hazardous materials at General Plan buildout. In the event that the Plan or the regulatory requirements might result in a potential adverse environmental risk, identify mitigation measures to reduce potential health and safety impacts to less than significant levels.Assess the hazardous materials impacts of the alternatives, highlighting the differences in impacts between the alternatives and the Project. Long-Term Implications Cumulative impacts will be specified in the individual sections of the EIR, and summarized in the Long-Term Implications section of the document. The cumulative analysis will be qualitative in nature and will be based upon known projects, either approved or proposed (applications on file), within a geographic area that is appropriate to the issue area being evaluated. The cumulative impact assessment will be based on reasonably anticipated potential development projects that may, in combination with the development allowed under the proposed elements, create cumulatively considerable environmental impacts. The EIR will discuss all significant unavoidable adverse impacts (in conformance with the State CEQA Guidelines) that can only be partially mitigated, but not to a level that is less than significant. The EIR will also discuss any potential growth-inducing and irreversible impacts of the proposed project. Potential sources of growth inducement and their corresponding impacts, such as removal of obstacles to growth, major new employment generation, or major economic influences,will be qualitatively analyzed, to the extent that they are applicable. Alternatives The EIR will include an alternatives section to qualitatively address the environmental impacts that would result from implementation alternative land use and circulation plan scenarios. Alternatives will include: (1) no project alternative (including the no project/no development alternative and the no project/reasonably foreseeable use alternative); and (2) The three land use alternatives ("Sketch Plans") previously prepared and analyzed. The alternatives will be 1)Y F.TT & BHAri A Redlands General Plan Update: Scope of Work P,a, 28 provided in sufficient detail for comparison with the proposed project. Each alternative will be evaluated with respect to each key impact category. The advantages and disadvantages of each alternative and the reasons for rejecting or recommending the alternative will also be discussed, and the environmentally superior alternative will be identified. During the course of the environmental analysis, minor variations to the proposed project that could have the effect of reducing or eliminating environmental concerns may become apparent; these variations will be implemented, where feasible E. Draft EIR. City staff will provide the Consultant team with one consolidated set of comments on the Draft EIR, following which, the Draft EIR for public distribution and review will be prepared. Consultant will also prepare the Notice of Completion. It is anticipated that the City will handle distribution of the document to the appropriate members of the public and public agencies. Meetings: Scoping Meeting Consultation with agencies as appropriate Products: Notice of Preparation Memorandum on Thresholds/Significance Criteria Administrative Administrative Draft EIR Draft FIR TASK 8: PUBLIC REVIEW / FINAL EIR The objective of this task will be to take the Draft General Plan and EIR through public meetings and hearings and assist in the adoption process. A. Prepare Newsletter on Draft General Plan Update. This newsletter will summarize the salient features of the new plan/programs. It will identify the time and place of public workshops, and hearings on the Draft EIR, as required by CEQA, and the availability of the documents. B. Conduct Community Open House. Consultant will present salient features of the General Plan to the community in an "open house" format — after a presentation, members will be invite to ask questions and offer comments at stations. C. Prepare Administrative Final EIR. This task will result in the preparation of a Final EIR, which will contain a list of commenters, comment letters, and responses to comments on the Draft EIR. Any changes to the Draft EIR text will be marked with strikeout/underline formatting to show revisions in response to comments until the Final EIR is adopted with the certified language. D. Prepare Final EIR. The objective of this task is to prepare a Final EIR that incorporates City comments on the Administrative Draft Final EIR. E. Prepare Mitigation Monitoring and Reporting Program. The objective of this task is to ensure compliance with Public Resources Code Section 21081.6, as mandated by Assembly Bill 3180 (Cortese 1988), which requires a Lead Agency to adopt a mitigation monitoring program (MMP) at the time an EIR is certified. The Consultant team will prepare a draft MMP concurrently with the preparation of the Final EIR. To the extent possible, the updated General Plan will be self-mitigating. The MMP will include measures required beyond policies proposed in the updated General Plan. I)VETT & 811AT 1 A Redlands General Plan Update:Scope of Work 19 The MMP will be in table format, and will specify mitigation measures, standards of success, parties responsible for implementation and monitoring, funding sources, timing, and provisions for remedial measures (if the success standards are not achieved). The MMP will be designed to fit into the City's existing entitlement and project review process. A Draft MMP will be provided to the City with the Final EIR. After review and comment on the Draft MMP, the D&B team will revise the MMP, according to the comments provided, and will submit the Final MMP, which will comprise a portion of the Final Program EIR. Additionally, the MMP will be integrated into the General Plan implementation program, as appropriate. F. Purpose Findings of Fact and Overriding Considerations. Consultant will prepare the findings and the Statement of Overriding considerations to enable adoption of the Plan. Consultant will prepare drafts of these documents, and follow review by City staff, finalize them. G. Adoption Hearings. Planning Commission and City Council must consider adoption of the new General Plan, and certification of the Final EIR in public hearings, following the public review period. Consultant will closely coordinate with City staff prior to the hearings to ensure that our presentations respond to specific questions and issues likely to be encountered during the hearings. The first of these hearings maybe a joint meeting with the GPSC (which would also conclude the GPSC involvement in the process). Meetings: Community Workshop/Open House (1) Hearings (2) Products: Newsletter:Draft General Plan Administrative Draft Final EIR Final EIR Draft Mitigation Monitoring and Reporting Program Final Mitigation Monitoring and Reporting Program Findings of Fact and Statement of Overriding Considerations TASK 9: ADOPTED GENERAL PLAN In this task, the adopted General Plan will be prepared. A. Prepare Adopted General Plan. Following adoption, we will prepare a final version of the General Plan in a high-quality, easy-to-read format. It also will be put in a form suitable for posting on the City's Website. The final product will also include large scale, colored display maps B. Provide GIS and all Files to the City. GIS files compiled at various stages of the process (such as existing land use, General Plan Land Use, environmental resources files) will be compiled and provided to the City. Products: Final General Plan (in Web-ready and publication formats) GIS files I)Y Err & B HAT I A Redlands General Plan Update: Scope of Work RaI ,,..crs 30 4 PRODUCTS The work program envisions preparation of the following products: Coordination/Outreach Materials Final Project Work Program & Schedule (including GPSC meeting schedule) Finalized Public Participation Program Project website design Workshop materials as appropriate Meeting summaries from workshops Newsletters: Newsletter#1: Alternatives Newsletter#2: Draft General Plan General Plan Housing Element (Admin. Draft, HCD Draft, Hearing Draft, and Adopted Housing Element) Opportunities and Challenges Assessment Report Alternative Plans Report Preferred Plan Framework Concepts and Key Goals General Plan Outline Administrative Draft General Plan Draft General Plan (including all elements) General Plan Implementation Program Adopted General Plan GIS database CEQA Documents List of References Project Description Notice of Preparation Memorandum on Thresholds/ Significance Criteria Administrative Administrative Draft EIR Draft EIR Final EIR: Response to Comments Draft Mitigation Monitoring and Reporting Program Final Mitigation Monitoring and Reporting Program Findings of Fact and Statement of Overriding Considerations Electronic files of all documents, products, and maps will be provided to the City. DYETT & 08ATIA Redlands General Plan Update:Scope of Work p/=""'^ 3/ 5 MEETINGS The following meetings have been identified as part of the Scope of Work, which should be incorporated in the proposed budget. Consultants should identify cost for extra meetings for each type of cocetio0' In addition to the meetings identified here, Consultants will be required periodically to meet with City staff and technical personnel of other agencies as appropriate to coordinate the work; these meetings will be coordinated by staff to take place on the same day as City Council/Planning Commission or other public meetings, to ensure that time is spent efficiently. Public Meetings in the Scm�m �V��ork City Councill Planning Community/ Generalflan Stakeholders Commission Neighborhood Steering Workshops Committee Task I: Reconnaissance and Organization Task 2: Housing Element 3 5 Task 2: Existing Conditions, 2 Opportunities and Challenges Assess- ment Task 3: Sketch Plans 2 Task 4: Preferred Plan Selec- 3 5 tion and Refinement ------- --------------------------------'---------------Task 5: Draft General Plan 2 Task 6: Draft Environmental Impact Report Task 7: Public Review/ Final 2 EIR Task 8: Adopted General Plan Total General 9 9 15 (distribution 5 Plan/EKR bytask tobq determined) 6 SCHEDULE 42.5 year schedule for the General Plan is anticipated—from project inception to preparation of the hearing draft of the General Plan and the Druft, and potentially another two months of hearings and adoption, spanning across three fiscal years. A graphic schedule is attached. Proposed Schedule for the City of Redlands General Plan Update and EIR Exhibit "B" Background Studies&Issues Choices 1 Draft Products 1 1 Final Products TASKS 2007 20082010 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2009 FEB MAR APR MAY JUN JUL AUG SEP OC'E NOV DEC JAN FEB I. Reconnaissance Adminiatrativt. &Organization 0r4ft fico Hearing brat Pran; 2. Housing Element / apattmatte 3. Existing Conditions, „4 %Challenges Opportunities& Challenges Assessment Alternative Pions SI AhT Work.00i&*lapis 4 Sketch Plans E. .I.,; . �i Preterrgd PIF.n rdi II !WRAF] KerGogls S. Preferred Plan Selection tin-! &Refinement 4 ry II Ganer*i PI$n uknb_ HearingDraft 7.7 6 Draft General Plan Dreft E R S opiris MketiAi - / T. Draft Environmental . CE: I-y Impact Report- 1 J & Public Review/Final EIR ? e 'r 9. Adopted General Plan _i so General Plan Steering 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Committee [.__ , ,J Consultant Effort CI Interim Product am Final Product Newsletter IN Stakeholder Meeting DY ETI` & BHATIA Urban and Regional Planners 2 Workshop • Planning Commission/City Council Meeting Hearing 0 General Plan Steering Committee September 4,2007 Redlands General Plan Update - . _ -_ _-- . Exhibit "C" BUDGET BY TASK Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Task 9 PUBLIC MEETINGS TOTAL Hourly Reconnai Housing Element Opportuniti Sketch Preferred Draft Draft SIR Public Adopted Sub-total Community GPSC Planning Sub-total Rate ssance :-_-- es& Plans Plan and General Review! General Workshops Commissi and Housing Meetings Challenges Refinemen Plan Final SIR ! Plan on/City Organizati Element Assessmen t Council on Dyett&Bhatia Rajeev Bhatia,Principal $ 195 $ 6,240 $ 13,260 $ 9,360 $ 20,280 $ 16,770 $ 11,700 $ 21,450 $ 6,240 $ 2,340 $ 1,560 $ 109,200 $ 35,100 $ 35,100 $ 28,080 $ 98,280 $ 207,480 Vicki Hill, Associate Principal _ 165 - - - - - - - 7,920 1,320 - $ 9,240 - - - - 9,240 Senior Planner 110 1,760 8,360 : 18,040 3,520 1,760 17,600 15,400 _ 1,320 + 880 $ 68,640 12,100 4,950 2,640 ` 19,690 88,330_ Senior Urban Designer 110_ - - - 6,600 13,200 6,600 8,800 1,320 - - $ 36,520 6,600 4,950¢ 2,640 14,190 50,710 _ - PlannerslEnvir. Planners/Urban 95 1,140 30,400 4,560 19,000 + 7,600 760 24,700 32,300 3,800 $ 124,260 11,400 8,550 _ 1,140 21,090 145,350 GIS/Computer Mapping 95 2,280 6,840 760 17,100 15,200 7,600 17,100 . 11,400 1,900 3,040 $ 83,220 5,700 5,700 1,140 12,540 95,760 Graphic Design/Web Design 75 9,000 900 - 4,500 4,500 1,800 13,500 2,250 2,400 $ 38,850 6,000 4,500 3,000 13,500 52,350 Project AssociateNVord Process 60 480 5,280 - 5,880 1,440 _ 1,440 ` 6,360 6,240 1,200 960 $ 29,280 2,400 4,320 1,440 8,160 37,440 Direct Costs 600 900 3,200 800 800 400 600 800 120 400 $ 8,620 5,600 9,800 ' 3,900 . 19,300 27,920 Sub Total 21,500 65,940 17,880 92,200 63,030 32,060 .,; 110,110 83,870 12,000 9,240 $ 507,830 84,900 77,870 43,980 206,7501 714,580 714,580 Fehr&Peers Matthew Ridgway,Principal 225 - - - 1,800 1,350 1,350 1,800 1,350 1,350 - $ 9,000 - - 9,000 Chris Gray,Associate 170 680 - - 3,400 2,720 2,720 5,100 3,400 2,720 - ___• $20,740 1,700 3,400 1,360 6,460 27,200 i g - - _ Colin Burgett,Project Manager 155 1,2406,200 3,720 3,720 6,200 1,860 1,860 $24,800 1,550 775 : 775 3,100 27,900 Sr.Transportation Engineer 145 - - - - 2,900 2,900 5,800 3,480 f 4,640 3,480 - $ 23,200 _ _ - - - 23,200 Jr.Transportation Engineer 110 - - - 4,400 8,800 6,600 - $ 19,800 - _ - 19,800 Graphics/Support 100 - - - 1,600 800 800 1,200 1,000 200 - $ 5,600 400 - 400 6,000 Direct Costs 600 - 1,400 400 400 900 700 200 $ 4,600 1,000 500 500 2,000 r--- 6,600 ---------------- Sub-total 2,520 - - 21,700 20,690 14,790 18,680 19,550 9,810 - $ 107,740 4,650 4,675 2,635 : 11,960 119,700 119,700 HR&A Advisors,Inc, Paul J.Silvem, Partner 285 2,280 5,985 ' - 7,125 2,280 - 5,700 - - $23,370 - 2,280 � 2,280 4,560 27,930 Robert H. Sims, Economist 225 3,375 5,625 450 -- - $ 9,450 _ 9,450_ r Bonnie Gee Yosick, Sr Economi 180 - 7,200 - 7,200 360 - _ _ - $ 14,760 - - - 14,760 Joshua Katz, Economic Analyst 150 - 6,000 - 6,000 , 600 - 1 200 - $ 13,800 - 900 900 • 1,800 15,600 Direct Costs 200 _ 200 1400 75 150 $ 2,025 200 200: 400 2,425 Sub-total_ 2,480 22,760µ - 27,350 3,765 7,050 ---___-- _ - - - -__-$ 63,405_- -- __ -3,380 _-_-3,380 6,760 70,165 70,165 LSA Associates Tony Chung, Principal 185 - - - 1,850 _ 925 1,850 925 - $ 5,550 - - - - 5,550 Paul Kielhold,Senior Biologist 160 640 - . - 640 - - 640 640 640 - $ 3,200 1,280 - 1,280 4,480 Ron Bragger 105 - - - 4,200 - - 1,050 4,200 1,050 - $ 10,500 - - - 10,500 NoiseIAQ Specialist 105 - - - - 5,250 - - $ 5,250 - - - 5,250 Biologist 105 2,100 - � - 4,200 - - 2,100 - 2,100 4,200 $ 14,700 - - - 14,700 Graphics/GIS 95 - - - - - - 1,330 $ 1,330 - - • - 1,330 - Word Processing/Editing 85 - - - 340 340 _--_-_ $ 680 - - - 680 Direct Costs 600 100 300 $ 1,000 1,000 Sub-total �- 2,740 11,830 4,815 t 16,010 6,815 - $42,210 ____ 1 280 - 1,280 43490 43,490 TOTAL 29,240 88,700 17,880 153,080 87,485 46,850 140,655 119,430 28,625 9,240 721,185 90,830 85,925 49,995 226,7'50 947,935 947,935 BUDGET BY FISCAL YEAR FY 2007-2008Tasks Meetings _- Total Between October 2008 and March 2009 • 90,000 (reflected in Hs 90,000; March 2009 to June 2009 . 165,820: 22,567v 188,387F FY 2008-2009 287,415 182,808 470,223 FY 2009-2010 177,950' 21,376: 199,326. Total 721,185 226,750 947,935 BUDGET CHANGE FROM JANUARY2007 SUBMISSION ; Previous General Plan Budget , - Housing Element Meetings 17,880 Additional Work Housing Sites 10, Billing Rates Adjustment 32,190 Total . 947,935 Exhibit "C" Redlands General Plan UpdateContinued HOURS BY TASK Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Task 9 PUBLIC MEETINGS TOTAL Reconnaissa Housing Element Opportuni Sketch Preferred Draft Draft Public Adopted Sub-total Community GPSC Planning Sub-total ace and ties& Plans Plan and General EIR Review! General Workshops Commission Organization Housing Meetings Challeng Reliinemen Plan Final Plan !City Council Element es t EIR Dyett&Bhatia Rajeev Bhatia, Principal 32 68 48 104 86 60 110 32 12 8 560 180 180 144 504 1,064 Vicki Hill,Associate Principal 48 8 56 - 56 Senior Planner 16 76 164 32 16 160 140 12 8 624 110 45 24 179 803 Senior Urban Designer 60 120 60 80 12 332 60 45 24 129 461 Planners/Envir. Planners/Urban Designers 12; 320 48 200 80 8 260_ 340 40 1,308 120 90 12 222 1,530 GIS/Computer Mapping 24 72 8' _ 180 160 80f 180 120 20 32 876 60 60' 12 132 1,008 Graphic Design/Web Design 120 12 60 60, 24' 180 30 32 518 80 60 40 180 698 Project Associate/Word Processing 8 88 98 24 24 106 104 20 16 488 40'- 72: 24 136 624 Sub-total 212 636 104 866 562 272 1,076 826 112 96 4,762 650 552 280 1,482 6,244 Fehr& Peers — — Matthew Ridgway, Principal 8 6 6 8 6 6 40 - 40 Chris Gray,Associate 4 20f 16 16 30 20 16 122 10 20 8 38 160 Colin Burgett,Project Manager 8 40 24 24 40 12 12 160 10 5 5 20 180 Sr.Transportation Engineer 20 20 40 24 32 24 160160 Jr.Transportation Engineer 40 80 60 180 180 Graphics/Support 16 8 8 12 10 2 56 4 4 60 Sub-total 12 144 1541 94I 114 140' 60' 718 24 25 13 62 780 HR&A Advisors, Inc. I. Paul J. Silvem,Partner 8 21 25 820 82 8. 8 16 98 Robert H. Sims, Economist 15 25 2 0 42 - 42 Bonnie Gee Yosick, Sr. Economic Analyst 40 40 2 0 82 - 82 Joshua Katz, Economic Analyst 40 40 4 8 92 6 6 12 104 Sub-total 8 116 0 130 16 0 28 0 0 0 298 0 14 14 28 326 — ---- — — --------------- LSA Associates --_--___ 14 14 ----_--_ Tony Chung, Principal — — = 10 5 10, 5 30 - 30 Paul Kielhold, Senior Biologist 4 4; 4 4 4' 20 8; 8 28 Ron Brugger - 40 10; 40; 10 100 - 100 Noise/AQ Specialist 50 50 - 50 Biologist ------- 20 40 20 20i 40 140 - 140 Graphics/GIS 14I 14 - 14 Word Processing/Editing — 4 4 8 - 8 Sub-total 24 0 98 39 142 59 362 8 0 0 8 370 TOTAL 256 104 1,238 732 366 1,257 1,108 231 96 6,140 682 591 307 1,580 7,720 Exhibit "C" Continued DYETT & BHATIA BILLING RATES Position Hourly Rate Senior Principal (Rajeev Bhatia/Michael Dyett) 195 Principal 185 Associate PrincipallDirector 165 Senior Associate/Senior Planner II 125 Senior Planner/Senior Urban Designer 110 Graphics Manager 100 GIS Specialist 95 Planner/ Urban Designer 95 Graphic Designer 75 Admin Support 60 Direct Charges Maps, graphics, reproduction, local travel, out-of-town travel and subsistence, and miscellaneous costs; billed at cost. Mileage at IRS permitted maximum 48.5 cents per mile for 2007 Note: Hourly rates are subject to annual revisions (July 1),; however, changes in hourly rates will not affect overall project budget. ADDITIONAL SERVICES Additional services will be undertaken by Consultant as directed by the City Project Manager. These additional services may include, but are not limited to, the following: • Printing multiple copies of reports and documents. Consultant shall provide one hard copy and electronic files of all documents. • Public meeting attendance in addition to that specified in the Scope of Work. • Unusual or unanticipated data collection, search, or analysis, or revision of the data base after sources and reference points have been agreed upon. • Increases in rates for time and direct costs if project extends three years from contract inception for no fault of Consultant, and for extra time required to perform services as a result of suspension or delay of work exceeding 120 days through no fault of Consultant. • Redesign and reformatting for publication after approval of draft layouts. • Subsequent revisions of documents that are requested by the City after comments on each of the preliminary drafts are submitted to the Consultant. The Scope of Work envisions a single iteration of review of each draft with one consolidated set of comments; subsequent iterations are considered additional work. Correction of Consultant's errors shall not be considered additional work. • Response to comments on the Draft EIR (Final EIR) that exceeds 231 hours of effort. The actual effort would depend on the number and nature of comments received; while in our experience this amount should be adequate, in case an unusual number of responses are received or new investigations are necessary, additional budget may be needed.