HomeMy WebLinkAboutContracts & Agreements_102-2011_CCv0001.pdf AGREEMENT FOR TILE PROVISION OF
PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES
This agreement for the provision of environmental consulting services ("Agreement") is
made and entered into this 19th day of July,2011,by and between the City of Redlands,a municipal
corporation ("City") and LSA Associates. Inc. ("Consultant"), who are sometimes individually
referred to herein as a "Party" and, together, as the "Parties."
In consideration of the mutual promises contained herein, City and Consultant agree as
follows:
ARTICLE 1 - ENGAGEMENT OF CONSULTANT
1.1 Engagement of Consultant. City retains Consultant to perform professional
environmental consulting services(the"Services")associated with City's environmental review of a
development project(the'Project")to be proposed by ShowProp Redlands,LLC("ShowProp")for
property located at 330 N. Third Street in the City of Redlands, as set forth in the Proposal from
Consultant dated July 15,2011,which is attached hereto as Exhibit"A"and incorporated herein by
this reference. The Services shall be performed in accordance with the terms and conditions
described herein. Consultant's Services shall include, but not be limited to, if necessary, the
preparation of a Project Description, Initial Study, Negative Declaration or Mitigated Negative
Declaration, Notice of Preparation, Draft Environmental Impact Report, Response to Comments,
Final Environmental Impact Report, Notice of Completion,Mitigation Monitoring and Reporting
Program, Statement of Facts and Findings, Statement of Overriding Considerations, associated
supporting technical documents and a Notice of Determination, as appropriate, pursuant to the
California Environmental Quality Act("CEQA"),and any necessary environmental documents for
compliance with the National Environmental Policy Act("NEPA")(collectively the"Environmental
Documents"), all in accordance with Exhibit "A." Consultant shall determine the method, details
and means of performing the Services, and Consultant shall perform the Services to the best of its
ability and with the skill,expertise and level of competency presently maintained by other practicing
professionals providing similar services in the industry. Consultant shall prepare all environmental
documents required for the Project by this Agreement in conformance with CEQA and the State and
City's CEQA guidelines, and NEPA.
ARTICLE 2 - COMPENSATION
2.1 Compensation. As compensation for its performance of the Services,City shall pay
to Consultant an amount not to exceed Forty Nine Thousand Dollars ($49,000)for preparation of a
Mitigated Negative Declaration for the Project, or One Hundred Twenty Five Thousand 1)ollars
(S125.000) for the preparation of an Environmental Impact Report for the Project, in accordance
with the hourly rates and estimates of expenses contained in Exhibit "A," Payment to Consultant
shall be made monthly, upon City's receipt of an itemized invoice describing the services for which
payment is requested. Invoices shall document the status of the Services associated with the fees
billed,and are due and payable within thirty(30)days of the date they are received and approved by
City.
1 dim ineeinetiiii I SA P4r0 NWS
ARTICLE 3 - INSURANCE AND INDEMNIFICATION
3,1 Consultant's Insurance - General Requirements.
All insurance required by this Agreement shall be maintained by Consultant for the term of
this Agreement. Except for WorkersCompensation and employer's liability insurance,City shall he
named as an additional insured for the policies,and such insurance shall be primary with respect to
City and non-contributing to any insurance or self-insurance maintained by City. The insurance
policies shall include provisions prohibiting cancellation of the policies except upon thirty(30)days
prior written notice to City. Consultant shall provide City with Certificates of Insurance and
endorsements evidencing such insurance prior to commencement of the Services.
3.2 Workers' Compensation and Employer's Liability. Consultant shall secure and
maintain in force throughout the term of this Agreement Workers' Compensation and Employer's
Liability insurance in an amount which meets statutory requirements with an insurance carrier
acceptable to City.
3.3 Comprehensive General Liability Insurance. Consultant shall secure and maintain in
force throughout the term of this Agreement comprehensive general liability insurance with carriers
acceptable to City. Minimum coverage of one million dollars($1,000,000)per occurrence and two
million dollars ($2,000,000) aggregate for public liability, property damage and personal injury is
required.
3.4 Business Auto Liability Insurance. Consultant shall secure and maintain in force
throughout the term of this Agreement business auto liability coverage,with minimum limits of one
million(SI,000,000)per occurrence, combined single limit for bodily injury liability and property
damage liability. This coverage shall include all Consultant owned vehicles used to perform the
Services,hired and non-owned vehicles, and employee non-ownership vehicles.
3.5 Assignment and Insurance Requirements. Except for those assignees or
subcontractors that may be identified in Exhibit TMA,"Consultant is expressly prohibited or assigning
or subcontracting any of the Services to be performed under this Agreement without the prior written
consent of City. In the event of agreement by the Parties to assign or subcontract a portion of the
Services, Consultant shall add such assignee or subcontractor as an additional insured to the
insurance policies required hereby and provide City with the insurance endorsements prior to any
Services being performed by the assignee or subcontractor. Assignment does not include printing or
other customary reimbursable expenses that may be provided for in this Agreement.
,a dim Agleellcpawi nop rn,IN)DM",di0C 2
ARTICLE 4 - SCHEDULE, TERMINATION AND M ISCELLANEOUS PROVISIONS
4.1 Schedule for Com tenon. The schedule for completion contained in Exhibit nA"
illustrates a time frame for document preparation that has been established by City and Consultant.
City and Consultant recognize that delays could occur for reasons outside the control of Consultant.
If such delay occurs,an extension of the due date for completion of the Services will be permitted by
City.
4.2 Suspension, Consultant acknowledges that ShowiProp is obligated to fund the costs
incurred by City for the Services to be performed pursuant to this Agreement,to cooperate with City
by providing information relating to the Project, and that ShowProp is required to make periodic
advance payments to City in connection with this Agreement. If ShowProp fails to make any
required payment to City,or if ShowProp fails to cooperate with City by failing to provide City with
information or data relating to the Project,Consultant acknowledges that City shall have the right to
require Consultant to suspend or cease the Services under this Agreement without liability to City.
4.3 Termination. City may terminate this Agreement at any time by prior written notice
to Consultant. Upon such termination, Consultant shall deliver to City all documents, reports,
materials and work of any nature pertaining to the Services to be performed under this Agreement
that are in the possession of Consultant or under its control. In such event,Consultant shall be paid
for the Services performed to the date of termination based on time and reimbursable billings. The
total sum paid to Consultant in the event of termination of this Agreement shall not exceed the sum
set forth in Section 2.1 hereof
4.4 Hold Harmless and Indemnification.
A. Consultant shall indemnify, hold harmless and defend City and its elected
officials,officers,employees and agents from and against any and all claims causes of action,losses
and liability,including attorneysfees,arising from injury or death to persons or damage to property
occasioned by any negligent or intentional wrongful act or omission of Consultant, or its officers,
employees and agents in performing the Services required by this Agreement.
13. City shall indemnify, hold harmless and defend Consultant and its officials,
employees and agents from and against any and all claims causes of action, losses and liability,
including attorneys' fees,arising from injury or death to persons or damage to property occasioned
by any negligent act or omission of City, its officers, employees and agents in performing their
obligations required by this Agreement.
4.5 Independent Contractor. 'this Agreement is for the performance of professional
services to City and does not make the employees of Consultant employees of City for the purpose
of payroll deductions, unemployment insurance or any other benefits. Consultant shall at all times
during the term of this Agreement retain the status of an independent contractor.
Agrce s.1 SA A-sss h:Ws4 Sism Prop 1 nt 11,1 Doda do, 3
4,6 Notices. All notices, including bills and payments, shall be in writing and may be
given by personal delivery or by mail. Notices sent by mail shall be addressed as follows:
City: Consultant:
Oscar Orci Lynn Calvert-Hayes
Development Services Director LSA Associates, Inc.
City of Redlands 1500 Iowa Avenue, Suite 200
PO Box 3005 Riverside, CA 92507
Redlands, CA 92373 Phone (951)781-9310
Phone (909) 798-7655 Fax (951) 781-4277
Fax (909) 792-8715
When so addressed,notices shall be deemed served upon deposit in the United States Mail,postage
prepaid,in all other instances,notices shall be deemed given at the time of actual delivery. Changes
may be made to the addresses of the persons to whom notices are to be given by giving notice
pursuant to this section.
4.7 Nondiscrimination. During the performance of this Agreement Consultant shall not
discriminate on the grounds of race, color, national origin, sex, sexual orientation or disability, or
any condition related thereto in the selection and retention of employees and sub-consultants and the
procurement of materials and equipment.
4,8 Ownership of Documents. All documents prepared under this Agreement by
Consultant shall be and remain the property of City upon City's payment of compensation to
Consultant for its Services.
4_9 Attorne sFees. In the event any action is commenced to enforce or interpret the
terms or conditions of this Agreement the prevailing party shall, in addition to any costs and other
relief,be entitled to the recovery of its reasonable attorneys'fees,including fees Mr use of in-house
counsel by a Party.
4.10 Entire Agreement, This Agreement supersedes any and all other agreements.either
verbal or in writing, between the Parties with respect to the matters contained herein. Each Party to
this Agreement acknowledges and agrees that no representationinducements, promises or
agreements, verbal or otherwise, have been made by any Party, or anyone acting on behalf of tuly
Party, which are not embodied herein, and that no other agreement. stipulation or promise not
contained in this Agreement shall be valid or binding on either Party,
4.11 Books and Records. Consultant shall maintain books and accounts of all costs and
expenses related to the provision of the Services. Books shall be available at all reasonable times for
examination by City at the office of Consultant
4_12 tio eril ing Law. This Agreement shall be go Verned by amid construed in accoidance
with the laws of the State of California.
1 01 0 3h 'r IS"\ S how Pt op at 4/0 Do,,doc 4
4A No Third Parties I3eneficiaries, This Agreement shall not be deemed to confer any
rights upon any third parties as beneficiaries of thisAgreement (including, but not limited to,
Shaw,Prop),nor obligate either of the Parties to this Agreement to any person or entity not a Party to
this Agreement.
CITY OF REDLANDS ESA ASSOCIATES, INC.
el A
By: By:
Pete Aguilar,'Mayor Lynn 'al
8
c .. .:: rt
ATTEST:
Byn
Sam Irwin.;
tv,,,''lerk
SA Assoc tes ShowPrnp Env s.0 Doc i,dor
PROPOSAL TO
PROVIDE ENVIRONMENTAL SERVICES '
N O R T H IJ
PACKING HOUSE PROPERTY LOCATED AT 330 1
NORTH 7' IIIRI) STREET
CITY OF REDLANDS
SAN BERNARDINO COUNTY, CALIFORNIA i
1
I
C ,
I
,. : ,,,E,,,,,, ;,; ,
8bDS
C I1
fi
r
,,,,,,,,, 1
I
I
1, ,
1 A
, ,
r
LSA :
_
6
July 15,2911
1
,
7
PROPOSAL TO
PROVIDE ENVIRONMENTAL SERVICES
FOR THE
PACKING HOUSE PROPERTY LOCATED AT 330
NORTH THIRD STREET
CITY OF REDLANDS
SAN BERNARDINO COUNTY, CALIFORNIA
Prepared for:
Mr. Manuel l3aeza,Principal Planner
City of Redlands Planning Department
35 Cajon Street
Redlands, California 92373
Prepared by:
LSA Associates, Inc.
1500 Iowa Avenue, Suite 200
Riverside, California 92507
(951)781-9310
LSA Proposal No. ZZZ2690D1
LSA
July 15,2011
,.
.,
UELVFA/ „
E
LSA ASSOCIATES, INC BERKELEY FORT COLLINS POINT RICHMOND
1590 IOWA AVENUE SUITE EPA 991 781 SA19 1FL CARLSBAD IRVINE nockiTn
RIVFRSIDE CALIFORNIA 951 981-12,17 FAX COLMA PALM SPRINGS SAN LUIS ON NRC
1976 2011 92507
July 14, 2011
Mr. Manuel Baeza, Principal Planner
City of Redlands Planning.Departnient
35 Cajon Street
Redlands,California 92373
Subject; Proposal to Provide Environmental Services to the City of Redlands for the Packing
House Property I ocated at 330 North Third Street in the City of Redlands (LSA Proposal
No. ZZ/2690D1)
Dear Mr. Baeza:
[SA Associates, Inc. (ISA) is pleased to submit this proposal to provide environmental sen-ices to
the City Ibr the proposed packing house project. We understand the City wishes to retain a qualified
environniental consultant to assist the City with this work. It is clear from the City's Request for
Proposal that there is a desire to expedite processing of this project, but that care must be exercised
since this project contains historical facilities related to the Santa Fe Depot District. ESA understands
compliance with the California Environmental Quality Act (CEQA) and the National Environmental
Policy Act(NEPA)will be required based on the historical facilities present.
Fortunately, LSA's Riverside office is only 20 minutes from your office and the project site, which
will help minimize cost and delay in completing these reports. ESA can start immediately and have
the Initial Study and review of the applicant-commissioned cultural resources and traffic reports one
month after the technical studies are available for review.
We have worked in the area for the City of Redlands, including preparation of the Redlands
Promenade EIR for a shopping center to the west of the Krikorian Theater; our staff is familiar itit
the area having prepared the cultural resources, traffic, air quality, and noise studies for the Redlands
Promenade in addition to the EIR.We have the in-house resources to work on this project for the City
and will not he using any subeonsultants.
We look forward to working with the (it on this project. Please contact Kent Norton or me at(951)
951-7310 if you have any questions concerning the proposal,
Sincerely,
IS ASSOCIATES.INC„
14 17 Vr6 a4, ,%1
Eton Caliert,,Hit yes. Al( P
Principal
Attachments: Appendix A ESA Schedule of Fees
Appendix B- Resumes
kiI kgreernewN RIdiana,P ILkIIII 11 III PloptNa)Immatted ds CR dui,„
RI ANN NG I ENN,flRONMENTAL SCIENCES I DESIGN
` ikBI, OFA (..IN ENT
1
"r BI,I.CSF C.'ON TENTS,., , ii
I. INTRO )UCTION& PRO)JECT 'UNDER S'IANDIN v ,,,. ..>.. ....... : .. .....:.... ,,....,....
LS, 'S ItI E
II. SCOPE )E t ORIC .....:: . ..... :..... ... : ........: ...... .:... ...:.:. . . 3
TASK. 1,0: PROJECT INITIA`C°ION.. , .,,. ,,.,, .......:. ..... .... ......... ...... ... ...........3
11 TASK .0: TECHNICAL, STUDIES .:;: ....... ......a., . .....:, .. ,.,....,.... . .., ......... ,...,,,..,,
TASK 3.0: PRE INI.IN RY ENVIRON II N'TAL DETERMINATION...,:.. ......... ...........5
T ,SK 4.I INITIAL SI"t DY'(IS)......... ........ .. ....::. ......:.... .....:, ....,.::. ..,...,,.. ,.....:.
TASK 5.0: MrTIGATED NEGATIVE DFCI,, RA'T'ION....... ... ....:.. ........ ......... . ....:.:e..6
TASK 6.0: ENVIRONMENTAL.IMPACT REPORT"(FIR) .. ....... ...... .. ... ...,,...,
I ASK ?.(I: NI PA t C)I�✓IF'I..IANC I ....... ......... ......... ...°...,.,. . ..;... .,.....:. ..,...,. ......::, 13`
TASK 8. : MEETINGS AND MANAGEMENT<....... ........: ........u... , ..,:. .......:. ....,,.,. 13
III: SCtHEI)t:ILE...... ..... .. .
I
INITIAL STUDY/MITIGATED NEGATIVE DECLARATION ARA l ION (IS,IMI D).. .... ...... ....... 15
ENVIRONMENTAL IMPACT REPORT(FIR).:.......... . ...... .. .,...... ......... ......,.. 16
,
V. OTHER INFORMATION R.Ef UES`I£FI) IN THE REP......... ......... ,....,:,: ,...,,..:2f
L.EAL.CHALLENGES,.... ......... .........
C" �NIrI_.IC"L CSI IN FI REST ..... ....... .. . ........ .......... .. :. ..... ,. fl
LIST OF SUI3CONSLILTANI'S 20
INSIJRANCL;CO ERAG .,..s .......... ......._ ....,,... ,,,. . ...,, .,.,,... . ,......, ........: ,.....,..SCI
° PPFDIX
A;: IIOLJRL. ` DILI.ING RATES/IN (LOUSE EXPENSFS. ......:. ......... .......... ......... .......:.21
ii''''''''''''''
•
f—cntm.-gr,,,,al s& d mts Pa.-k,i r,li,ta:,,;":Proposal for ed c'\isc l Scbcdu do Ii
Cfty of Redlands Proposal L
Packmg Housu Propert Located 3t 330 Nosh Th.rd Stft,:et
July 15,2011
I. INTRODUCTION & PROJECT UNDERSTANDING
LSA Associates, Inc. (LSA) understands the City of Redlands wishes to retain a qualified
environmental consultant to prepare an Initial Study/Mitigated Negatis'e Declaration (IS MND)or an
Enviromnental Impact Report(LIR)and supporting technical studies for the proposed within the City,
For brevity, we will not repeat the detailed project information pros ided in the City's Request for
Proposal(RFP), but we have incorporated it into the scope of work for this proposal. LSA proposes to
prepare technical studies on air quality and greenhouse gases and peer review the applicant-
commissioned traffic and cultural resources studies. LSA will use the City's Initial Study form
augmented, if needed, with the latest changes to the Appendix F Checklist questions in the State
CEQA Guidelines, as the thresholds for significance in the FIR(if required).
ISA and its team for this project have the experience necessary to successfully complete a legally
defensible environmental document for this project, is meeting the procedural needs of the
CEQA process and effectively involving the public, public agencies, and special interest groups as
necessary in the process.
The developer is is to propose a development project to the City to redevelop a 2.3-acre site,
which may or may not include four parcels of real property having an address of 330 North Third
Street and consisting of approximately 29,159 square feet of real property, designated as County of
San Bernardino's Assessor's Parcel Nos,0169-281-47,48,49 and 50.
The property is generally flat and has been improved with a masonry and steel-framed warehouse
building, approximately 18,792 square feet in size and constructed circa 1906. known as the Mutual
Orange Distributors(MOD)packing house,The site is vacant and has been unused for several years.
The project site is located completely within the Redlands Santa Fe Depot District, which is recorded
in the California Register of Historical Resources (California Register) and the National Register of
Historic Places (National Register), Additionally, the MOD packing house was named a contributing
member of the Santa Fe Depot National Historic District. Development of the project may have a
significant impact on the Santa Fe Depot district and packing house.
LSA understands local residents may also be concerned about the des eloper exploring the viability of
the construction of a retail project on the site consisting primarily of a grocery store. which may be
any of the following. "Sprouts,- -Trader Joe's," -tielsort's,” "Jensen's," "Whole Foods,- -I ieney's„-
-Bristol Farms,-and"New Flower Sun Flower". The City has recently came to an agreement with the
developer(Krikorian) that a viable project for the site would be processed before the City ksould sell
the property to him. The Redlands Conservancy is especially concerned since there was a bid by a
Redlands resident to buy the packing house for the possible use as a historic museum chronicling the
area's past and present citrus industry
Even with accurate project infonnatitm, this project Will likely be of concern to Redlands residents_so
1 SA plarts to conduct a scoping meeting (if an FIR is required) using "constructive disagreement"
techniques Mat is ill help obtain useful information even if the meeting is ads ersarial.
- 1
S A
CIty of RecHanes Proposal
Packing House Properf4 Located al no Wroth That Street
July 15,2011
doss___uss _sr _rod_
ESA'S ROLE
Based on our understanding of the project as established in the City's RFP, LSA is proposing the
following scope of work, cost estimate, and schedule to prepare and process an IS MND or, if
wan:anted, an HR for proposed project. In addition, LSA will peer review for CEQA adequacy the
applicant-c.onimissioned cultural and traffic studies, The envirormiental documentation (IS MND or
FIR) will evaluate potential ens irotunental impacts associated with the proposed project under the
direction of the City of Redlands as Lead Agency. Accordingly, the City has final say on the analysis
specifics and the determination of project impact significance.
As Lead Agency in accordance with CEQA.the City will be ultimately responsible for the contents of
the IS MNI) or EIR, I.SA's role is to prepare the environmental documentation for the project under
the supervision of the City, The IS MND or LIR will provide an objective analysis of the physical
impacts that may result from the construction and operation of the proposed project. Consistent with
the City's obligation under criQA, LSA will prepare an accurate. comprehensive, and legally
defensible environmental document in a timely manner. To achieve this goal. I.SA's overall approach
can be summarized as follows:
I. Prepare a thorough and logically organized written impact assessment that will withstand public
and agency scrutiny,as required by CFQA.
2. Work with the project applicant, the project design team, the project attorney, and City staff to
identify and resolve technical issues relevant to potential impacts.
3, Work with City staff, and as appropriate, project applicant, to minimize project environmental
impacts while attaining project objectives.
4. Provide in-house review of all products by a technical editor and a Principal prior to submittal to
the client, according to the LSA Quality Control Handbook.
-2
C14 of Redianos Pwposal
Paclung FiOU5e Property L ocated at 330 North Thud&heel' S A
July 15,2011
_urn huh _huhu_ __h., __huh
IL SCOPE OF WORK
"FASK FO: i)ROJE CT IN ITIATI ON
A project kick-off meeting will be held to ensure an orderly flow of project efforts. the meeting will
be held with City staff, the private project applicant, and other City team members as appropriate in
order to accomplish the following:
s Establish a mutual understanding of the CEQA program objectives and key issues, explore
community concerns regarding the proposed project, and discuss the City's expectations for the
consultant's work effort.
Identify City contacts, neighborhood associations, or service organizations whose input will be
vital to the successful completion of the CEQA program.
Reline the scope of work to be performed including related technical studies.
Define protocols for requesting information of City staff and City team members.
Refine the project schedule, establish protocols for product review and coordination with the
City, and define project milestones and decision points.
• Obtain relevant plans, reports,ordinances, and studies applicable to the project.
s Obtain the City's mailing list for environmental documents.
Prior to the kick-off meeting, LSA will identify its document and information needs to assist the City
and the City team members in accumulating the background information necessary to initiate the
program. These needs may include the following:
• Reports of previous geotechnical or other environmental related investigations of the site or
Sul-rounding area,
• Reproducible or electronic copies of the site development plan or topographic map with property
boundaries will be required prior to the start of our field investigation.
ESA will collaborate with the City, project applicantand the City project team members in defining
the project description and reviewing the proposed scope of work. ESA will draft a coniprehensiN e
project description based on the most recent information provided by City in addition to the project
inforniation provided by the applicant and its engineer or other team mentbers, llte project
description will provide a detailed narrative of the proposed project. operational characteristics, and
geographical setting as required by CEQA.
Additionally, ESA will sisit the project site to establish an understanding of existing site conditions,
the physical setting of the proposed pmject site, and the relationship between the project site and
adjacent land uses.
-3
--tt
1 (Ay of Redlands Proposal
L S A
Packtng flouse Priperty Located Rt.330 North ilurd Sbeet
July 15 2011
Output lash L 0: Clear project objectives, refinement/confirmation of scope of work and schedule,
mutual understanding of the process and protocols that will be followed,
identification of key stakeholders in the program, and project description,
'FASK 2.0: TECIINICAI, STUDIES
Task 2.1: Cultural Assessment Peer Rev len
An LSA architectural historian will review the applicant-commissioned cultural resources assessnient
being prepared for this project and analyze the methodology and findings in the context of CEQA
compliance. Any discussion regarding project impacts will be carefully reviewed for compliance With
relevant Secretary of the Interior's Standards for the 'freatment of Historic Properties, which are
typically used to mitigate impacts to a level that is less than significant. An ISA Architectural
Historian will prepare a letter containing LSA's comments on the cultural resources report, is hich
may include additional mitigation measures and/or alternatives to the proposed project as appropriate.
'fask 2.2: "Praffie Study Peer Rev ien
I.SA traffic group staff will fully evaluate the applicant-commissioned traffic study being prepared
for the project. This will involve review of the study assumptions, trip generation, trip distribution,
model rim outputs, analysis methodology, report conclusions, and proposed mitigation measures.
ESA will be sure to identify any additional data or analysis needs or changes that need to be made to
the document to make it comply with ('EQA requirements. LSA will provide a memo summarizing
the results of our assessment.
I
°rusk 2.3: ikir Quality and Greenhouse (Ms Emissions
The proposed project is located in the City of Redlands, which is part of the South Coast An Basin
(Basin). Air quality in this area is administered by the South Coast Air Quality Management District
1 t SCAQMD). LSA will conduct an air quality study that will be consistent with all applicable
procedures and requirements.
ESA will prepare the baseline and project setting for the proposed project. Baseline information will
be area-specific for the Redlands area. ESA will conduct the construction emissions calculations
commensurate with available project specific information. Default assumptions will be used where no
. „
project information is available. In addition, the following project-related operational impacts
will be conducted:
Prinect-related mobile and stationary source emissions that have regional effects will be
calculated W i th Calf',EMod model;
...,, Carbon monoxide (CO) hot spot analysis will be conducted with the ('At INE4 model and peak
hour turn volumes at most affected intersections in the project v icinity; and
,
Localiied Significance thresholds (I Si) analysis :will be conducted 'a 1 i h the ALRNIOD
dispersion model.
. .., _
-4-
Croy of Redlands Proposal
L S A
PackMg HOUSu Property Located at 330 North Titytd Street
ISA u ill melude the discussion and analysis of the project-related greenhouse gases (CilICis) and
their potential effects related to global climate changes, including recent regulatory updates and
standard mitigation measures applicable to project-related sources from the Air Resources Board
(ARB), SCAQIVID, or other pertinent public agencies. Emissions of carbon dioxide (CO ) a key
GlIfi identified in Assembly Bill (AB) 32, and other major GHOs such as methane(CI14) and nitrous
oxide (N70) from direct and indirect project-related sources will be calculated, A technical air
quality climate change study report will be prepared to summarize the settings and findings.
TASK 3.0: PRELAMINARY ENVIRONMEN'FAL DETERNIINATION
Once the technical studies have been completed, I_Sik will meet with City staff to discuss potential
environmental impacts and determine if: (a) a Mitigated Negative Declaration (MND) is clearly
required; (b) an Environmental Impact Report (FIR) is clearly required; or (c) more information is
needed upon which to base a decision regarding preparation of the most appropriate CEQA
document.
...
If an MND is clearly required, ESA will proceed with preparing an Initial Study (see Task 4.0). It an
FIR is clearly required, ISA will proceed with prepare the Administrative Draft FIR document (see
Task 6.0). If it is not yet clear which document is the most appropriate CEQA document, ESA will
prepare an Initial Study (see Task 4,0) to provide sufficient information upon which to decide which
is the most appropriate CEQA document.
TASK 4.0: INITIAL S'FUDY (IS)
Task 4.1: Administrative Draft Itritial Study
ESA will prepare a compreliensBv IS using the City's latest format consistent with CEQA. The IS
will utilize existing environmental reports and information to the greatest extent practical to nnnimize
cost and delay. Other than those identified in Task 2.0, ESA does not anticipate the need for any
additional technical studies, although technical data will be included in the IS as appropriate (traffic
trips, air quality. etc.), ESA will review the City's General Plan, pertinent environmental records, and
other relex'ant documents to ascertain the existence of and/or extent of potential etwirimmenta I
-
Impacts.
1 he IS will address the following ens irotitnental issues as they relate to the proposed project.
applicable City standards,and or the standards of state or federal entities:
0 Aesthetics P iAnd Use and Planning
1 r' Agricultural and Forestry Resources 1' Mineral Resources
1 P Air QualitNoise
y
Biological Resources 1,
1, Population and Housing
k Cultural Resources 0 Public Seixices
P'
Geology and Soils r. Recreation
Ir Greenhouse Gases r Traffic and Circulation
I i
1, flazards and Hazardous Materials 0 Utilities
I I
5 .
i
City of Redlands Proposal
S A
PacktrKy House Property Located at 330 Nol RI Third Street
July 1,5,2011
Hydrology and Water Quality Mandatory Findings of Significance
While all of these issues will be addressed to an appropriate level of detail, special attention will be
giv'en to potential impacts to historical facilities on the site as well as traffic impacts on surrounding
streets.
LSA will prepare an Adirtimstrative Draft IS MND and Notice of Intent (N01) for review by City
staff. This scope and budget includes up to one (1)electronic copy and three(3) copies hard copies in
3
three-ring binders of the Administrative Draft IS MN!)and NC/I to the City.
Task 4..2: Nlitigation Monitoring and Reporting Program
Following completion of the Administrative Draft 15MND., LSA will prepare a Mitigation
Monitoring and Reporting Program (MMRP) to implement the mitigation measures outlined in the
ISIMND for the proposed project. The mitigation measures will be included in a matrix check-off
format for ease in tracking implementation. The MMRP will be attached to the Draft IS MND that
goes out for public review,
Task 43: Draft 1S/MNI)
Upon receipt of a consolidated and non-contradictory set of comments from City man', I.SA will
revise the document as appropriate. After any required revisions have been incorporated into the
document, LSA will prepare the Draft IS MND for public review (see Task 5.0), scope and
budget assumes one (I) round of review revision by the City. Additional rounds of review may be
conducted under an augment to this scope and budget.
Output Tua 4.0: Up to one (1) electronic copy and three (3) hard copies in three-ring hinders of
the Ad 01 inistrative Draft IS MND and Mitigation Monitoring and Reporting Plan
for review by the City.
TASK 5.0: MITIGATE!)NEGATIVE DECLARATION
rusk 51: IS/NIND Materials
Once the Administrative Draft IS has been reviewed and approved by the City (sec Task 4.0). I_SA
will prepare all the necessary forms for circulating the IS;WIND to the public and resource agencies.
LSA will use standard folios or those provided by the City,whichever is preferred.
the City will be responsible for the distribution list of the LYMND., as well for providing notice of
the aVailability of the IS MN!) in local newspaper(s). and for filing the necessary notices with the San
Bernardino County Clerk. LSA will prepare the notice for the newspaper.
I.SA will process the IS/MND through the Stale Cleafinghouse as required by CEQA. While it would
be possible to circulate the 15 MM) only locally tor a period of 20 days. involvement by any state
agency in future approkals for the site would be in jeopardy if the IS,MND is not circulated through
the State Clearinghouse.. I SA recommends the 30-dav review process to make sure there are no
-surprises- after circulation of the IS MN!) that could result in potential recirculation, This scope
-6-
it
City of Redlands Proposal
Packing House Properly Located at 330 Nerfh Tthrd Street L A
loly 15,201
. _ rare ora
assumes that the City prepares and places the legal advertisement for the NOI, the filing of the NOT
With the Count' Clerk, and the preparation and distribution of notices for properties within a 300-foot
radius around the project site.
ask 5,2: Response to 'ornments
Upon close of the public review period on the Draft IS/MND, LSA will prepare responses to public
and agency comments received on the Draft IS MND, It is anticipated that the proposed project W ill
elicit controversial and/or detailed comments i this scope and cost estimate assumes up to twenty-four
(24) hours of staff time will be required for this task. Work efforts related to this task in excess of the
time identified in this scope and cost estimate will be billed on a time materials basis.
As necessary, LSA will respond to the comments received on the Draft IS MND within one week of
receipt of a complete set of comments received during the public review period. Once draft responses
to comments are completed, they will be submitted to the City for review and comment. As required.
the Draft IS MND will be revised to incorporate relevant comments data received during the public
review period. Revisions to the Draft IS will be identified to facilitate subsequent review. All
comments received on the Draft IS/MNI) during the public review period, as well as the responses to
comments, will be included as an appendix to the Final IS/MND. As required by State law, it will be
necessary to distribute the responses to comments directly to each commenting agency 10 days prior
to the public hearing decision on the MND.
'fask 53: Final IS 11) and Notice of Deterntioation
LSA will prepare up to twenty (20) CDs and ten(10) hard copies of the Final IS MND including the
NOI,responses to comments(if any), MMRP, and supporting documentation. Subsequent to adoption
of the IS MND,I.SA will provide the City with the Notice of Determination(NOD) for submission to
the San Bernardino County Clerk, While LSA will prepare the NOD, it is the responsibility of the
City to file the NOI)with the County Clerk. It should be noted that failure to file the NOI)within five
business days of project approval will substantially increase the period in which the project approval
may be legally challenged. The cost estimate does not include any public noticing of the
environmental document in the newspaper(s). or payment of filing fees for the NOD with the County
Clerk.
GrimmIns 5,0: Final comments from the Administrative Draft will be incorporated into the
IS MND and up to 10 hard copies of the Draft IS'MND and 20 copies on CD-
ROM will be pray idcd for a 30-day public review.
LSA will submit three (3) copies of the draft response to comments and three(3)
copies of the Final 1SAIND with incorporated comments data for reyiew by City
stiff After one review'of Responses to Comments by City staff,the Responses to
Comments will be included in final IS/MND appendix. LSA will submit 25
copies of the Final IS2MND in three-ring binders, 1 CD-ROM. and one )
Notice of Determination for filing by the City.
- 7-
City of Redlands Proposal
Paciong House Property Located at 330 Nonh Third Street S A
Juiv 15,2011 mdt,nono to_
TAsK 6.0: ENVIRONMENTAL, IMPACT REPORT (EIR)
If it is determined that the appropriate enNironmental document is an EIR, the Draft Initial Study
prepared in Task 4.0 will be used for the Notice of Preparation in Task 6.1,
Task 6.1: Notice of Preparaticm
A Notice of Preparation (NOP) to prepare an FIR has a critical objective of providing a means by
which the general public and responsible agencies can participate in the environmental process by
providing written comments in the public record as to what issues they require to be addressed in the
EIR, It is also essential that the City and project team understand the aspirations,concerns, and values
of community interest groups from their unique perspectives. The NOP will indicate that the EIR is in
preparation and will request guidance from each agency and members of the general public regarding
the scope and content of the environmental information to be included in the EAR, Based on the
conclusions from the IS, the NOP will indicate that the EIR will include a detailed discussion of the
topics identified for further analysis.
ESA will prepare a draft NOP using the City's preferred format. Up to three (3) copies of the draft
NOP will he submitted to the City for review and approval. Once final, the NOP will be packaged
with the Initial Study for distribution. Using the City's distribution list, responsible agencies, trustee
agencies (if any). and other interested parties and members of the public that should receive the
NOP IS will be identified by ESA. ESA will distribute mail the ISJINOP to persons agencies
organizations on the City's mailing list and file it with the County Clerk and State Clearinghouse. The
City shall be responsible for the publishing of the NOP in the local newspaper.
Output (ask 6.1: Preparation and submittal of three (3) copies of the draft NOP for review by the
City. Preparation of up to forty-five (45) copies on CD-ROM, one electronic
copy and 10 hard copies of the NOP IS documenting the project's potential for
producing significant environmental impacts in accordance with CEQA
procedures. ESA will distribute and mail up to 45 copies of the NOP with the IS
on CD-ROM,which includes 15 copies to the State Clearinghouse,
'I ask 6.2: Public Scarping 'Meeting
1 he project does not exceed the quantifiable thresholds for a public scoping meeting, Howe‘er, due to
the historic use of the project site, previous hazardous materials cleanup efforts, and the proposed
elimination of on-site mitigation for biological resources, a public scoping meeting will be held. The
public scoping meeting will provide the public an opportunity to obtain project-related information, to
express its concerns regarding potential environmental impacts of the proposed project. and to learn
about the environmental process, ISA will solicit public input relative to the proposed project,
explain the EIR process, and respond to questions related to the preparation and processing of the
environmental document for the proposed development.
ISA will provide up to 50 copies of the Notice of Public Scoping Meeting, 55 hich the City will
distribute to the appropriate parties, Alternatively, I,SA recommends the notice be included in the
NOP proi„,ided the meeting date, place, and time can be scheduled by then. It is assumed that the City
will schedule the date and time of the scoping meeting as well as secure an appropriate venue. I SA
S
City of ReJialds Prop Nal L S A
Packing House Property LoLated at 330 North Mud SfiNct
win provide sign in sheets and comment cards to facilitate public comment during the scheduled
meeting.
Output 'Iasi45.2: Attendance at one public scoping meeting, presentation of project-related
information, preparation of summary notes of the meeting and public sign-in
sheet, and the identification of areas of public concern, "Me results of the public
scopirtg meeting will be provided as an appendix to the Draft FIR,
Task 0.3: ScreenelJeck Draft FIR
The Screencheck Draft FIR will include a thorough assessment of the potential impacts that may
result from the development and operation of the proposed project and will contain the information
set forth in Article 9 of the State CEQA Guidelines, The Screencheck Draft FIR will include a
summary of the issues cited in the IS that will have no impact,a less than significant impact,or a less
1
than significant impact with mitigation. As described previously, the determination of significance
will be based on existing environmental documentation andlor other information provided by the City
and the project team. The Screencheck Draft FIR will include a summary of the analysis supporting
the determination that potential impacts related to these issues are less than significant(or no impact)
ESA will analyze the environmental consequences of the proposed project for issues identified as
potentially significant in the IS andlor during the scoping on the FIR. This analysis will consist of the
following tasks:
• Evaluation and analysis of specific characteristics of the proposed project and the surrounding
area as they affect and will be affected by the proposed project.
f * Assessment of the direct and indirect short-term and long-term environmental impacts that will be
created by the proposed project based on established thresholds of significance.
• Graphic depiction of environmental and planning factors and their relation to the project and its
implementation.
• The HR will include a discussion on the appropriateness of mitigation measures and, where
necessary, identify specific and feasible mitigation measures that can be monitored effectively
during development and operations of the proposed project.
• Analysis of the level of significance of project impacts after the application of mitigation
Inca sures,
• Identification of potential alternatives to the proposed project I,,Tp to three alternatives, in addition
to the"No Project/No Build" alternative, will be evaluated. "fhe scope of the alternatives will be
der eloped in consultation with the City. The evaluation of alternatives will provide a comparative
analysis of alternatives to the proposed project.
1 0 the FIR will include a discussion on global climate change and greenhouse gas emissions, The
discussion will be based on the analysis provided in the air quality study and will be quantitative
to the extent feasible based on available data.
• lbe following CEQA-mandated topics will be addressed:
Any significant irreNersible environmental changes that would be involved in the proposed
action should it he implemented:
-9 -
C,ty Redonds Proposal
Packing House Property Located at 3,30 North-11dpi SPoot S A
July 15 2011
0 Unavoidable adverse impacts,
Potential growth-inducing aspects of the project;
Cumulative impacts of the proposed project, and
Consistency of the proposed project with Regional Plans.
The Sereencheck Draft FIR ss ill address specific areas of concern included in the written responses to
the NOP. These work efforts will be compiled into the Sereencheck Draft HR.along with analysis of
topical issues required by CEQA, executive summary, introduction, project description, and
alternatives. As indicated previously, the EIR will address all issues found to be potentially
significant during the IS and NOP process.
The FIR will further identify any impact that cannot be reduced to a less than significant level. The
Screencheck Draft FIR will be submitted to the City for a round of comments and will then be
modified based on comments received, The City's comments on the Sereencheck Draft FIR will be
assembled into a single document, providing specific and nonscontradic tory comments. A round of
comments refers to a group of comments from City departments, including the City Attorney,
received at the same time. Furthermore, if City staffs and the City Attorney's recommendations for
change are not adequately addressed, subsequent corrections to the document shall be made by ESA
at no additional cost. ESA will revise the document as necessary to accommodate the comments
received. The cost estimate provides for one round of review. Additional rounds of review can be
accommodated through an augment to this scope and budget.
Output Task 6.1: Prepare and distribute up to three (3 copies of the Screencheck Draft FIR to the
City for review,. One Screencheck Draft FIR round of review is budgeted.
I ask 6,4: Draft FIR and Notice of A. a liability
Following review and modifications to the Screeneheck I)raft FIR, a Draft FIR will be prepared and
distributed by ESA to agencies and the public within three weeks of receiving a complete, specific,
and non-contradictory set of written comments from the City, ESA will utilize the most recent
distribution list compiled and provided by the City. ESA will prepare the Notice of Completion
(NOC) to accompany up to fifteen (15) hard copies, one electronic version. and 40 CD-ROMs of the
Draft FIR to the State Clearinghouse and the rest of the distribution mailing list and will prepare a
Notice of Availability (NO ) of the FIR for filing with the City and the San Bernardino County
Clerk. 'Hie technical appendices to the Draft FIR will be provided on CD-ROM as PDF tiles along
with the hard copies of the Draft FIR. The ('it) will be responsible for adequately satisfying all
appropriate filing, noticing, and consultation requirements in the manner required under CI QA
and or other applicable regulations. An additional ten (10) copies of the Draft FIR on CD-ROM will
be print ided to the City.
Output Tau A 6.4: I,SA will prepare and distribute to the City up to fifteen (15) hard copies in three
ring binders of the Draft FIR, NOA, and technical appendices (on ('D) and one
unbound. reproducible cops of the Draft FIR to the City for distribution to the
City Council, Planning Commission and staff One copy of the Draft FIR,
Technical Appendices. and NOA will be provided to the Redlands Library for
public rex icw. Fifteen(15)CD-RONIs of the Draft LIR will be submitted by 1,SA
10
Crty of Redlands Proposal
Parking House Property Located at 330 North Thdd Street S A
July 15,2011
„ reres ter rt
along with the NOC/N01 to the State Clearinghouse for State Agency review as
well as a hard copy of the executive summary. ISA will distribute up to forty
(40)copies of the Draft FIR and NOA on CD-ROM to the City's mailing list. An
additional ten (10) copies of the Draft EIR, Technical Appendices, and NOon
CD-ROM will be provided to the City.
"fask 6.5t Responses to Cuturnents
At the close of the 45-day public review period for the Draft FIR, USA will coordinate with City staff
to review all comments on the Draft FIR that were received and discuss potential responses, LSA sill
then formulate responses to the comments on the Draft FIR received during the public review period.
Up to 160 hours of professional staff time has been budgeted for responding to comments. lf, at the
end of the 45 day review period, it is clear that more than this amount of time will be required to
respond to comments received, a budget augment may be necessary. Once draft responses to
comments are completed, they will be submitted to City staff for a round of review and comment. A
round of comments refers to a group of comments from City departments, including the City
Attorney, received at the same time. Furthermore, if City staff's and the City Attorney's
recommendations for change are not adequately addressed, subsequent corrections to the document
shall be made by USA at no additional cost. The cost estimate provides for one round of review. The
review comments will be incorporated into the responses to comments document, which will be
submitted to the City for use in public hearings. As required by State law, ESA will distribute the
responses to comments directly to each commenting agency 10 days prior to the public hearing to
consider approval of the project and certification of the EAR. The responses to comments will be
included in the Final FIR.
output ra,k ‘i 5: Prepare three bound (3) copies of the draft responses to all comments on the
Draft FIR that were received during the public review period, submit to the City
for one round of review and comment, and revise responses to comments based
on review comments. Provide sufficient copies of the responses to comments to
the City and additional copies to be sent to the Commenting Agencies as part of
the Final FIR distribution. Provide the City with a CD-ROM copy of the
Responses to Comments in Microsoft Word format.
I'ask 6,6: I igation Mfoutor in and Report ng Pr ogr Ant
Prior to the City Planning Comniission hearing on the project and the HR. USA will prepare an
MMRP to assist the City in implementing the mitigation measures contained in the FIR.The MMRP
NVill delineate the procedures for monitoring and complying with each mitigation measure, identify
the agency position responsible for the monitoring and reporting of each measure, and the schedule
for implementation, The MM RP NA,ill be included as an appendix to the Final FIR.
Output Tavi 6 Provide up to three (3) copies of the draft MMRP, revise the MMRP based on
review comments, and incorporate into the Final FIR to ensure the
implementation of FIR mitigation measures, meeting applicable CI QA and City
requirements, Pros ide the City with a l.„'D-ROM copy of the MMRP in Microsoft
VI fortnat,
- I -
Cdy of Red01nds Proposal
Packing
II ouse Properly 1.0cated at 330 North Third Street S A
Hyl5 2011
Task 6..7: Draft Facts, Findings,and Statement of Overritling Considerations
Prior to hearings on the project, I.SA will prepare a draft Facts, Findings and Statement of Overriding
Considerations summarizing the findings and mitigation measures contained in the Final FIR. The
draft Facts, Findings, and Statement of Overriding Considerations will be prepared and submitted to
the City for one round of review, A round of comments refers to a group of comments from City
departnients„ including the City Attorney. received at the same lime. Furthermore, if City staffs and
the City Attorney's recommendations fin change are not adequately addressed, subsequent
corrections to the document shall he made by LSA at no additional cost, After the round of
comments, the draft Facts, Findings, and Statement of Overriding Considerations will be revised and
delivered to the City in electronic format in Microsoft Word for use by legal counsel and finalization
by the City.
Output Task ft 717 Preparation of draft Facts, Findings, and Statement of Overriding Considerations
to be delivered to the City electronically in Microsoft Word format for use by
legal counsel and finalization.
Task Co.8: Sereeticheck Final EIR
ESA will prepare a Screencheck Final FIR that includes modifications to the Draft FIR in response to
comments received, The Final FIR will include an Executive Sturmialy of the Draft FIR,
modifications to the Draft FIR in response to comments received, letters of comments and responses
regarding the Draft FIR, and the MMRP. In addition, ESA will assist the City by preparing draft
Facts, Findings and Statement of Overriding Considerations (if applicable) for use in preparing the
final version of the document.
To facilitate review of the Final FIR, revisions made subsequent to the public review of the document
will be depicted utilizing undcrlirtcistrikeout (4141keetat) text, The Screencheck Final FIR will be
submitted to the City for one round of review and comment. A round of comments refers to a group
of comments from City departments. including the City Attorney, received at the same time.
Furthermore. if City staffs and the City Attorney's recommendations for change are not adequately
addressed,subsequent corrections to the document shall be made by LSA at no additional cost.
Output i'ask ft.F t)p to three (3) copies and one PDF copy on CD-ROM of the Screencheck Final
FIR for one round of City reviCW and comment.
'task 6,9: Final FIR
The Screencheck Final FIR will be revised per ("Ply staff comments and compiled into a Final FIR
prior to public hearings on the project,and FIR.
OutputI sA6.9: Prepare for the City a copy on CD-ROM and twenty-five (25) hard copies of the
Final lift, Additionally. the City will be pros ided one unbound_ single-sided
reproduc thle
The City may elect to transmit the Final FIR electronically. in this case. ESA will
distrihme the appropriate numbers of the f Mal FIR on CI f-Rt flld in Adobe
Acrobat Portable Document Frirmat(i.e., as PDF files).
I2
CIty of Redesnds Proposal
Packskj House Property Located ot 330 North nsrd Street L S A
Task 6.10: Notice of Deterittinatiort
Upon adoption of the Final FIR, I,SA lki ill provide the City with the Notice of Determination (NOD)
for submission to the County Clerk. While LSA will prepare the NOD, it is the responsibility of the
City to file the NOD and pay appropriate filing fees with the County Clerk. It should be noted that
failure to file the NOD within five business days of project approval will substantially increase the
period in which the project approval may be legally challenged. It will be the responsibility of the
project proponent to pay any applicable California Department of Fish and Game filing fees, ESA
will provide up to three (3) hard copies and one CD-ROM PDF version of the certified Final FIR to
the City.
Output' flask&JO: Preparation of the NOD and submittal of certified, Final FIR to the City.
TASK 7.0: NEPA COMPUTANCE
Task'7.1: Agency Coordination
The project site is listed in the National Register as a part of the Redlands Santa Fe Depot District.
ESA will first contact the National Parks Serb ice,as it administers the National Register, to determine
the most appropriate NEPA compliance procedures forms to process if the historic facilities were to
be demolished. ISA will also confer with staff at the State Historic Preservation Office (SIIPO),
under the Department of Parks and Recreation, because it is the implementation agency at the state
level for federal activities under the National Register. I.SA believes the result of this process will he
a Finding of No Significant Impact (FONSI) but which may require preparation of a Historic
American Building Survey3Historie American Engineering Record (IJABS HAFR) level assessment
and documentation of the existing facilities prior to any demolition,
lEASK 8.0: MEF EINGS AND AlANAGENIENT
lktS k Si: Coordination Meetings
LSA will attend up to two(2)coordination meetings with City staff during preparation and processing
of the IS and MND materials and or LIR ESA will also provide regular status reports via email, Il
rtisk 8.2: Public Hearings
1,S A will attend up to (2) meetings before the Environmental Res iCommittee and three (4)
2 . .
meetings for the Flistorie and Scenic Preservation Cortunittee. Planning t ominission and City
Cotmcil hir a total of five (5)meetings.
lI ask 8.3: Pritject litanitgentent
1,SAl
s philosophy is to provide the highest quality professional services on every project, This
requires implementation of strategies to ensure quality at the beginning and throughout the life of
each protect and beyond. Specific quality control and project management tasks include the
following:
13 -
11
cay of Redlands Proposal L S A
Pik mg itleuse Ploperty Located at 3,30 North Med Street
JU
y i' 15 2011
Assign the most appropriate Principal in Charge and Project Manager for the project and ensure
1 their availability throughout the project.
• Have the LSA Project Manager, along with the City's Project Manager; systematically review the
work program to ensure that both have clear understanding of project definition and scope of
work,
• Assign a project team with experience on similar projects and coordinate with task managers to
ensure staffing availability.
. Ensure that applicable local, county, state, and federal standards, policies, and procedures are
jointly understood by project team members,
. Ensure timely delivery of project documents. ESA's commitment to meeting scheduling needs
and project demands extends to doing whatever it takes to complete the job within established
II time frames.
• Ensure quality of preliminary work products and cost estimates, and timely delivery at lowest
cost. Review project status with the City at agreed upon intervals,to ensure implementation of the
original scope of work and harmonious functioning of all team members. Identify any potential
conflicts due to potential changes in scope.
The work program is intended to ensure the smooth functioning of the CEQA process for the project
by maintaining open communications with City staff and City project team. LSA will maintain a
continuous liaison with City staff and City project team by identifying and defining key issues as they
arise,and coordinating responses acceptable to the City staff and City project team.
Output Tas-k 8.0: Attendance at up to five (5) meetings hearings to consider approval of the MND
or the FIR and appropriate action OR the project. Summary memos and "to do"
lists from project coordination meetings. Ongoing coordination between I,SA,
City staff, and applicant team to ensure the smooth functioning of the CEQA
program,
i•
,
14
City of Re*diarrtfs Prutaosai
f�ae`kirxr Hous 'Protaerty l.00atedat 330 North 1)rircl Street
July 15,2011
Iii. SCEIF:DtJL,E
INU'l"IAI, S'Fl.1DV/MITIGA`FEO NE(;A'1'IVE IIS/MND)
1,SA anticipates an MNI) for this project can be completed in approximately 5 months, as long as
City staff and the project team can complete review of the Administrative Draft Initial Study in one
week. Preparation of the Administrative DraIi IS/MND for the proposed project can he completed
within 6 weeks of the authorization to proceed and receipt all relevant and required project-specific
information. This time will he used to complete peer review and preparation of the various technical
studies and incorporate their information into the Initial Study.
ENVIRONMENTAL, IMPACT REPORT(Ent)
I,SA anticipates an FIR for this project can be completed in approxiniately 8 months, as long as C'it)f
staff and the project team can complete review of the Administrative Draft E1R in 3 weeks.
Preparation of the Administrative Droll FIR can be completed within 3 months of the authorization to
proceed and receipt all relevant and required project-specific infarrnati€itr. "1'his time will be used to
complete peer review and preparation of the various technical studies and incorporate their
information into the FIR_
The following table provides estimated time frames fair each task for either an JSI`MND €rr FIR, and
these can be adjusted as necessary per discussion with the City and project proponent, taking into
consideration key factors such as actual receipt of project information by ESA, the extent of
comments received, and/or'review of products by the project proponent and City staff 1 SA can
provide a more detailed schedule with milestone dates if requested.
IS NISI)
I ash It kdik P t144'41111,k'
Authorization to Proceed oast 4,,tt11 r August 4.201 1
vI
1.0: a ` t Initist6t,
Project Kick Off Meeting I day August 4 August 4
Revised Scope of Wcark'Schiecitrle 1 day August 5 August 5
I a tt, I ate tt i t rI s
2.1 Cultural Resoueee ,-Peer Rev j 2 weeks 111111111n=11111111 August 18
2.2 -I-raffle Study-FPcer Review** 2 weeks August 18 August 18
2.3 Air Quality 8.Greenhouse Curers 3 weeks August 24 August 24
I a t tt I rr t i rt s ft"Int€r 'narttrrrl
let€rtrt rltrw,$11r111,' 1 ttv ticw carr rst s clt), Nu a August 26
arc tIt1
4.1 Administrative r)raft IS it)days September' t {"`}
4.2 Mitigation Monitoring Plan I seek September 1
- 15 -
City of Redlands Proposal
Packing Housri.Propetrly I octitted at 330 Noattia third Street
July 15 2011
1s,MND
`itit4 itit � .
f ttvStall`R.avn:w 2 tok ev' s Setstittittlwit 4 ( )
3 I)raf lattttal tcaaly vlrt , tt4512 1 . 1'1
5,8:Ntitig.
. s 1 f if 461N1))
5.1 IS/MND Materials i I day September
City Staff Review 2 days September 8
I=Rf'Review 2 weeks September 22
Hist & Scenic Precerv.Committee 2 weeks October 8
Planning Ccatiamission 2 weeks October 22
Start Public Circulation 5 days October 271111111111111
Finish Public Circulation 30 days November 27111111111
5.2 Response to Comments
City Staff Review 3 days December 8 11111111111
5,3 Final 1S!MNt)and NOD filing 1 day Late December
(aftei City Council appi oval)
vela* rt f w; 1
h.I Notice of Preparation 2 u, October 28
j City-Stall Review 5 days — i November 2
Start Public Circulation 1 day November 4
Finish Public Circulation December 4
0.2 Public Scoping Meeting Late November
0.3 Scre ncheck Draft HR. I;ml December
City Staff ReviewJanuary 14,201_
M
City Staff Review 11111111111=M1M111111111 January is
) Start Public Circulation ,January 30
Finish Public Circulation11111111111111111111111111.1111111 March 15
0.5 Response to('comnments
6.0 Mitigation Monitoring Plan
0,7 Draft 1 indings and SOC
0.8 Screenclieck Final I IR April 7
}
City Staff Reviews, April 21
6.9 Final FIR 1 week April 28 '
f,.lt}Ncitice of Determination 1 day Mid June
(alter(`ity Council approval)
ygrncv(e traftat ttatatt 90 days tt41.24r °tl November 20
1 atk 8 If'.' flit'
8.1 Project t"ocatc uaatiott Meetings(stall) -- As needed As needed_,.
City('ommittces(see 5.1 aliove)
8.2 Public Hearings
d ;
}
1fa-
Crty of Redlands Proposal
P ar kinq F1Ouse Property Located at 330 North Tt ird Sureot
July 15,2011 ..
Plmning Commission l day Mid December May
City C ouncii 1 (lay Mid January 2012 Julia
83 Project M-trtgernc tt Ongoing
'I'O7`AL Late Januar-
,y,2012 Mid June 2012
5 months 11 months
twmws a iompletc toot al SUkIv is NOT nccdlcd to nilaiaic prupur,norl onhe t IR
A,,;mk t tedmicoal sludics are ready upon authoi v arion t,laaoccod
City of Redlands Proposal L S A
Packing. House Properly[Located at 330 North Third Street
July 15,2011
IV. COST ESTIMATE
ESTIMATE OF COSTS
LSA proposes to complete the tasks outlined in the Scope of Work for V19,000 to prepare an MND
and S12.5,000 to prepare an LIR, depending on the results of technical studies and preliminary
environmental determination (Tasks 1-3).
iiisl. 11. oo. tS1:::NI\1) C osi V1iPt. C'iost
I a4. I Or Project iniiiiailioil NMI 111.11==
SI
Project Kick-Off Meeting ' 750 ---2- t"
1 S os • f Wo :' d 250
____.
i Aiiiii ?A: loch/skid Steaks Si9M1t0 Stt1,000
: .
2.1 Cultural Resources-Peer Review* 2,500 ! 2,500 2.500
2.2 [raffle Study-Peer Review* 3,500 .
„ 3,500 3,500
...
. , ...
2,3 Air Quality& Greenhouse Gases „ 7,500 3,500 3,500
111:15=0111111111011111111111111=111.111
,1110t I
Idoatif) appropriate(. 1 QA lociiincot I
I a‘li.-I,0: Initial!Study ilS) OM
4.1 Administrative Draft IS 12,500 1',500
.,,
4.2 Draft Initial Study 2.5o0 2,5tsi
1
Ia*I4 5.4.1: Nlitigattil 14,orgativc tkItstation—iiir`410 1 Sh.,F4fi,i 50
1
5.1 1S/MND Materials 50(1 500
5.2 Mitigation Monitoring Plan 1,000 1,000
5.3 Response to Comments 4,500 4,500 •
5.4 Final lS/MND and NOD filing I 50(1 5(11)
Reimbursements -- 3,1)00
I AA 1,M: Eno iconmental Impact Wpm!11IR) 50 SM -ft
li
6.1 Notice of Preparation 1,000 1,0m
00
0.2 Public Scoping Meeting 2,500 2.500
!,....
11.11 05.1") MEM=
0!4 Draft 1-IR 10,000 10.000
0.5 Response to Comments 8.000 8,000
fro Mitigation Monitoring Plan 1.000 ... 1,000
0.7 Draft Findings and SOC I MOO ' 1.000
6.8 Screcricheek Final LIR 500 500
(i$) Final FIR 1,000 ! 1,000
6.10Notice of Determination 500 5(10
- IS -
! .
City of Re rilarids Proposal S
Pac;harx;i House Property Located rat'330 North"17 ed Sheet
July 15 2011
' (,*v ri wfsi OKrtst
or '
I yivt t`rardiaattrta ... s,tl tm tyY to t3
u..
8.1 1'taalee,t('oordiriatio b Meetings(stall) 2 3,000 2,000 1,000..
8.2 Public Ileciritigs 2 3,50(1 ' 2,500 3;500
8.3 Project Management 3 53)00 3,1)00 5.000
Reimbursements $3d)00 $6,000
TOTAL. C051' $49,000 Si ,114)0
* Assttznes ccc#rtieal Fiucttes are tttsscr 9
` i rartc
NI()lnni=al 5ttiig nccdud to 5u1'p+tri till I IR
Additional (:osis
• Hourly rate bear additional work beyond the described scope of work will he based on the attached
I.SA Schedule of Fees contained in Appendix A.
• The costs liar attending additional meetings (assume three hour avetage meeting time and add in
any travel costs) bar an estimate of 500.00_
19
. .. .
Cay of Rediseis Proposal'
pack.,fiesse Properly teseated at 330 North Teed Street
I
July 15,2011
i _
f
V. OTHER INFORMATION REQUESTED IN THE REP
LEGAL CHALLENGES
LSA has no pending or settled legal challenges involving enviromnetital documents prepared by our
firm. In addition, there is no pending litigation involving LSA or any of its officers, employees,
and or consultants thereof, in connection with contracts, l'here are no convictions or adverse court
rulings involving fraud and or related acts of all officers, Consultants,and employees.
CONFLICT OF INTEREST
LSA has not preformed any work within the last live (5) years prepared for or with the firm of
Show prop, Sprouts Market, or George Krikorian, and their subsidiaries or holding companies. LSA
does not have controlling interest in any other firms providing equivalent or similar services, nor
financial interest in other lines of business. LSA does not have any commitments or potential
commitments which may impact LSA's ability to perform the contract services.
LIST OF SI. BCONSULTANTS
LSA will not be using any subconsultants for the peer review of the cultural resources and traffic
studies or for the preparation of the IS/VIND or FIR,
INSURANCE COVERAGE
LSA carries all necessary insurance coverage as required by the City. Documentation certifying this
coverage will be provided upon notification of selection. LSA Will maintain coverage for the duration
of the contract against claims for injuries to persons or damages to property that may arise from or in '
,
connection with the 1)erfortriance of the work by the Consultant or its agents. representatives,
employees or subcorisultants,
Insurer Type of Coverage Amount
Ilan lord Ins.CO.of Nlid‘k est A- Comprehensive General I iabi lity
(per claim) S 1„000,000
(annual aggregate) $2.000,000
, . -
liart ford Ins.Co.of Midwest A- , Autainobile Liability $1.000,000
Twin City Fire Insurance Co. A 4 Uxcess Liability S4.000,000
IN orker s Compensation.V inpi oyer s
American\ti ot utast s'American Manufacturers Au SI,0()0.000
Liabi 1 ity
Professional I.labliity
Green.»,tch Insurance Ca. Au (per claim) S 1.000,1)00
(annual aggreaute) $2.000.000
c ,,.
.... . ......._._
I'
-20-
APPENDIX A
L3.A A,$,NOC,Us.1..ES.,„ Uil:
HOURLY BILLING RATES EFFECTIVE JANUARY 2011
kb Classification i titrurts Rate
l'lattniu_ Losirotifiteutal i l'rans ortativit l Air/Noise i Cultural Resources Riot,,Y CiitS , Range
,,IS incipa I ,.Punctual Pr int:tit& I Print ai Ponictka) Principal ,Prwarltal
litte, :Assoc arc ,_,,... ,AssoclaW "ASstOaie )Associate Ifx„ssoeiate l.,..Assgelace.,._,_
,S000.(0 Picrom0 S0010f l'ncirklatTli"ntal ,&allot Transivnalion Senior An Quality/ Snnror Cultural I Sualor IlloktuiallBoiatli;li ' erum.dIS , $775.-110
I :Panattu I PlannerlEngracel i Noise SfX:eiaiist Resources Marr 1\Allitilric ButiugirriSpecial is/
licolopatliSoil Scutralsal
,
i
1 flcructolornytiArlitinst
Mural 1 litry runak.,40-al Plaruarr 1 Fransportaliou flamer,' ,Au r)uallty/Niorac i Cultural Rusources BatiogisilBotantslAVildl ire ,,4.11S Spec midst ':, iiitsei-I 10 i
Ern.n..vr Specialist Managt1 t Blologcsclitmi(vIstiSoil
ScmarstifterputologIst/
, 1 ' Arborist
t Assistant P1,01110 ;:.V0,...taant, ,Asqstag'rransixinatum i An(,)uality/Notse Cultural Resources _Assistant lintlegist, i Assistant CAS I Sao-ICA)
L0vuoran0014i.Planner I Planner/Engineer ,.AnalySt 'Anait'st
r 13otalust/Wadlife uu$
fliultV Speclahyt
a,, , , 1
Latulogsst/Soll$rucrtluttl s, ,
' 1 i HerpetoloristiArborist
Field Services
i ,,,iaaa fi wit!(0.0cliK1,1.C NW ." ?, , " F i 't.:qc-S5
Office Services
1 Resdaitir Inn cchroruca ' ' ' ' Sot
1 r a aphary i .'- i• '
SSC-]10
yffk00 A.+++,++4t;+all + + + r $5!++++++9!)
d Pu run 1-thin!„ , ' r, ! ., V(.)---95
be ntatritit rate llor conic trivolving tuattal e‘lenses in court,giving depositions or similar expert teStittiony.will be billed at$400 per hour regardless ofjob classafications,
I k+++++0„P U;m1r,6,1 d,,,,,'v i 2':.S.;10,,
APPENDIX A
14544,444.44444,)44441A1 B4. INC
ESA 1N-IIOUSE'DIRECT EXPENSES
January 2011
Unit Cost
Reproduction (5.5 x 11) BiW $07 per page
Repixoduc non (5.5 xII) Color $.40 per page
Reproduction ... (Ii x 17) B/W 5.10 per page
Reproduction (11 x 17) Color 5.75 per page
CD Production 55 00 per CD
Plotting $3,75per sf
Mileage On Road 5,51 per mile
„.„.„
Mileage Off-Road $,66 per mile
UPS Unit -L 575,00 per day
Total Station Surveying instrument $50,00 per day.
Level(Laser or...Optical) $25,00 per day,
Laser Rangefinder 525.00 per day
Sound Meter $75.00per day
Aerial Photo Cost
Boat Rental $50 00iday
Water Quality Meter $25 00/day.
4 OV,44 44.4444444444,4 444044 ,4444.•4'44 444,