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HomeMy WebLinkAboutContracts & Agreements_11-1956October 25s 1956 TO° HONORABLE MEMBERS REDLANDS CITY COUNCIL on January 13, 1956, and again in the audit report for the fiscal year ending June 30, 1956p the independent auditors of the City of P,edlands recommended that "the general city accounting, in our opin- ion, should be maintained in one department", for the following re sons 2. "Centralized Finance Department be created and authorized by ordinance as a finance divisioa of the City,, with a Finanec Director responsible for all accounting and finance reporting; also for the preparation of all payrolls,, warrant st financial reports and stationery and such other duties as would be assigned." 4, The mechanization Of the centralized collections department by the procurement of an adequate cash register not later than April, 1957. /C 7-R-7 WE Fal e y M y Treasurer i;e. P. merr3_%%, Assistant City alter MINER B.PHILLIPPS ANI} f1S5ocIATES AUDITORS-F[SCAL CONSULTANTS SUITE 201 CALIFORNIA BANK BUILDING PASADENA,CALI FORNIA SYCAMORE 6-7207 AGREEMENT THIS AGREEMENT, entered into as hereinafter set forth between the CITY of REDLANDS, a municipal corporation, hereinafter called "City" , and MINER B. PHILLIPPS, an individual doing business under the firm name and style of MINER B. PHILLIPPS and ASSOCIATES, hereinafter called "Contractor, rE WITNESSETH: That for and in consideration of the terms, covenants, and agreements hereinafter set forth, the parties hereto mutually agree as follows, to -wit: I. OBLIGATIONS OF CONTRACTOR 1. Contractor agrees to make a survey of the administrative and fiscal procedures of the City in order to provide a more complete and modern accounting system applicable to the City; and to make a report thereon, including such recommendations as are necessary to accomplish this purpose. 2. Contractor shall install such recommended procedures and shall supervise their operation for a sufficient period of time to insure the satisfactory operation of such accounting system and to provide a reasonable time for the indoctrination and orientation of the personnel assigned to the carrying out of the revised accounting procedures. 3. Contractor shall start said survey promptly after the execution of this agreement, and shall proceed as rapidly as is consistent with sound and careful analysis and study of the fiscal requirements and the introduction of the revised system. 4. The said system shall be based upon nationally accepted and professionally recognized modern accounting standards and principles for governmental accounting, in accordance with the principles established by the National Committee on Governmental Accounting, and more particu- larly as the same relate to modern, municipal accounting. Said system shall be as simple as practicable but complete enough to accomplish the necessary objectives of good financial budgeting and control, accounting, and reporting in the City. 11. OBLIGATIONS OF THE CITY I. For the services to be performed by the Contractor hereunder, the City agrees to pay the Contractor as follows: A. The surn of Two Thousand Five Hundred Dollars ($2, 500) upon completion of said survey and upon the filing of the report thereof; - 2 - B. The suns of One Thousand Five Hundred Dollars ($1, 500) upon completion of Contractor's work of supervising the installation of recommended and approved revisions and improve- ments of the fiscal procedures but not later than six months after the acceptance of the report by the City, provided that the Contractor shall have fully performed his obligations hereunder. It is contetr_- plated that said supervision of the installation will require from four to six months following acceptance of the Survey Report by the City. C. Actual traveling expenses not to exceed in total the sum of One Thousand Dollars ($1, 000). Such travling expenses shall be paid upon presentation of Contractor's bill therefor at the conclusion of each trip from his place of business. 2. The City shall provide the cooperation and assistance of all of its officers and employees in the conduct of the survey and in the instal- lation of said changes. 3. The City shall purchase and provide, at its own expense and through regular purchasing channels, all forms, equipment, and clerical work required by the Contractor for the installation of such changes and improvements. III. LEGAL RELATIONSHIP Nothing herein shall be deemed to make either party the - 3 - f , agent or employee of the other, and each shall be as to the other an independent contractor. Executed in duplicate at Redlands, California, this - day of �(� 195 CIT By Attest: 2L� k4f" City Clerk REDLANDS, a municipal corporation, -- Its Mayor f. � MINE`k-_B, PHILLIPPS, 4W An individual doing business under the firm naive and style of MINER B. PHILLIPPS and ASSOCIATES - 4 -