HomeMy WebLinkAboutContracts & Agreements_8-1957COST SERVICE C0NTILM
THIS AGRMENT, made and entered into this 16th
day of JU�Y , 195_Z__, by and betkeen the
`x
STATE PERSONNEL BOARD, through its duly appointed., qualified and acting
Executive Officer, party of the first part, hereinafter called the Board,
and the CITY Or, 'EDLET D
party of the second part, hereinafter called the Local Agency.
WITNESSETH
Section 1. That the -.parties, for and in consideration of the covenants,
conditions, agreements, and stipulations hereinafter expressed, and pursuant
to authority contained in Section. 187071 Government code, hereby agree as
follows:
Section 2. In performing the services incident to the preparation,
construction and rating of examinations for classifications to be mutually
agreed upon by the Local Agency and the Board, the following provisions
shall govern:
a. Whenever, during the term of this agreement, the Local
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Agency desires the services of the Boar& in the preparation of an
examination for a job classification, the Local Agency will submit
to the Board a request for such services.
b. The Local -'agency shall supply the Board with a written
description of the work performed in the class for which the Local,
Agency desires an examination prepared, including a statement of the
minimum and/or desirable qualifications.
c. Upon the recommendation of the Local Agency, the Board shall
set examination dates and closing dates for filing applications that
will allow sufficient time for examination scheduling and preparation.
Immediately after -the closing date for riling applications, the Local
Agency will notify the Board of the total number of competitors in each
classification.
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d. The Board shall construct an appropriate examination for each
job classification for which an examination has been requested by the
Local Agency and agreed upon by the Board.
e. The Board shall transmit to the Local Agency sufficient
examination booklets, instructions for administering the examination
and such other material as the Board may deem necessary.
f. The Local Agency shall administer the examinations in accordance
with instructions provided by the Board and immediately following the
examination will return to the Board all used and unused examination
booklets, keyed booklets, scoring keys, instructions, and any other
materials furnished by the Board and not consumed(except as may be
provided in paragraphs2g and 21 herein). Re --use of such examination
material without prior -written permission of the Board is not alloyed.
g. If the Local Agency has a rule or established policy regarding
candidates' privilege of inspecting a keyed copy of a test booklet
following the examination, and this rule or policy has been submitted in
writing to the Board, the Board will supply a copy of the examination,
showing the key answers to the questions, for candidates to inspect for
a limited time following the examination, except that no inspection shall
be allowed of standardized or copyrighted tests, or of questions not
scored by an absolute standard, or of Form. Tests referred to in Section 5
hereof. The sole Durpose of a key inspection period is to allow
candidates who participated in the examination to determine whether any
questions are incorrectly keyed or are otherwise questionable. No
candidate is to be allowed to take away with him any notes 'regarding a
test question. Upon request of the Local Agency and when submitted in
writing by a candidate who participated in the examination, the Board
will analyze protests resulting from such review and recommend the action
to be taken by the Local Agency.
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h. The Board shall score the examination booklets, tabulate the
results, and may recommend a passing score consistent with reasonable
standards to be determined by the Board.
i. Upon request of the Local Agency, the Board in its discretion
may lend the Local Agency the candidates' answer sheets for inspection
for a reasonable length of time.
j. The Board shall, if requested by the Local Agency, retain
the completed test booklets or answer sheets for such reasonable
period of time as the Local Agency rules.may prescribe.
k. The Local Agency shall perform all parts of the examination
process the performance of which has not specifically been requested
of and agreed to by the Board and shall assume responsibility for the
conformity of the examination process to any applicable laws, rules,
or ordinances and for the examination as a whole.
1. (Continuous Testing Services) if the Local Agency wishes
to administer examinations on a continuous basis for certain mutually
agreed upon classes, the Board may, in its discretion, supply the
examination booklets, a scoring key and instructions. Administration,
of examinations on a continuous basis is defined as the retention and
use of the examination booklets and instructions one or more times
in any month during the term of this agreement. The Local. Agency will
score such examinations and will report to the Board at the end of
each quarter (1) the number of candidates tested during the quarter
for each form of examination and (2) the score of each candidate -on
the examination.
m. All test materials supplied by the Board under this agreement
shall be and remain the property of the Board, and shall be inept
confidential.
Cost A
Section 3. In some cases, upon the request of the Local Agency,
the Board shall supply any or all of the following special services;
a. Advice and assistance on examining procedures and problems.
b. Preparation and distribution of examination publicity.
c. Distribution, receipt, and appraisal of applications.
d. Preparation, administration and scoring of demonstration tests.
e. Advice on and conduct of oral interviews.
f. Preparation of eligible lists.
g. Other technical personnel services.
Section 4. (Examination Service Charges)
In consideration of the performance by the Board of the services
agreed to be performed by the Board as set forth -.in Sections 2 and 3
hereof (except for Form Tests provided under Section 2(l)), the Local
Agency hereby agrees to reimburse the Board for the latter's cost, as
determined by the Board, incurred in performing said services, including
salaries, retirement, vacation, sick leave, related operating expenses, and
travel expenses (in accordance with the rules and regulations of the Board
of Control of the State of California) for employees assigned to perform
these services, except as provided in Section 5 hereof.
Section 5. (Form Test Service and Charges)
In performing services incident to the preparation, construction and
rating of examinations which have been preduplicated as Form Tests the
following provisions shall govern:
a. The Local Agency shall supply the Board with a written
descr;ption of the work performed, including a statement of the minimum
and/or desirable qualifications. The Board shall determine whether or
not a Form Test is appropriate.
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b. If a Form Test is considered appropriate by the Board for the
purpose, ,the Board shall, upon the recommendation of the Local Agency,
get.the examination date and the closing date for filing applications.
Immediately after the closing date, the Local Agency will notify the
Board of the total number of competitors for each examination.
c. The procedures set forth in Subsections e, f, h, j, and k of
Section 2 of this contract shall apply to examinations provided for in
this Section 53 except that upon mutual agreement the Local Agency may
perform the service described under Subsection h of Section 2.
d. In .consideration of the performance by the Board of the Form
Test services as set forth in this Section 5, the Local Agency agrees
to reimburse the Board in accordance with the schedule of fees set
forth in the following Schedule A or Schedule B whichever is applicable:
Schedule A
Schedule B
Number
of
Candidates
(Board scored and
(Scored by Local
Taking
Examination
tabulated)*
Agency)
1
to
10
$20.00 minimum charge
$13.00 minimum charge
11
to
20
2.00 per candidate
1.30 per candidate
21
to
35
1.75 per candidate
1.10 per candidate
36
to
50
1.50 per candidate
1.00 per candidate
51
to
80
1.25 per candidate
.90 per candidate
81
to
ll0
1.10 per candidate
.80 per candidate
111
or
more
Lower rate quoted
Lower rate quoted
on request
on request
*Additional charge of 650 per candidate for scoring of typing performance
tests and $1.00 per candidate for scoring of stenography performance tests.
_5_
Cost A
e. In consideration of the performance by the Board of the
Continuous Testing Services employing Form Tests, as set forth in
Section 2(1), the Local Agency agrees to reimburse the Board in
accordance with the schedule of fees set forth in the following
Schedule C:
Schedule C (Continuous Testing Form Tests)
Cumulative Number of
Candidates Durina Year
0 to 30th candidate
31st to 35th candidate
36th to 50th candidate
51st to 80th candidate
81st to 110th candidate
111th or greater number of candidates
$33.00 minimum charge
1.10 per candidate
1.00 per candidate
.90 per candidate
.80 per candidate
Lower rate quoted on request
Section 6. The Board shall, from time to time, submit invoices
covering services rendered and the Local Agency agrees to pay such invoices
within 60 days following receipt thereof.
The term of this agreement shall be from the date hereof to and
including June 30, 1958, but shall be subject to termiiaa-',ion by either
party upon giving the other party 30 day's written notice of termination.
D.£f'T" R MEN F OF VINANCE
10 M. -a&tor
By +
A J. ,:2
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Cost A
STAT BOARD
By _
Executive Officer
CITY OF REDLANDS
Local Agency
By
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itle
EYCERPT FROM COUNCIL MINUTIES OF July 16, 1957.
" From the California State Personnel Board, a Cost Service
Contract, Form A, between the City of Redlands and the Board,,
whereby services of the Board are available for preppration of
examinations for job classifications$ approved by the City
COUP-cil On motion of Councilman Wilson., seconded by Councilman
Martinez,, with the City Manager authorized to execute said
contract or behalf of the CitT of Redlands."
I
Harry . Whaley, City Clerk of the City of Redlands, hereby
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certify that the above is a true and correct copy from the
minutes of a regular meeting of the , City Council, Cif-Y Of
Redlands, held July 16;, 1§�7 -
7- re F 'k
City Of Rediandq
t
F
e GOODWIN J. KNIGHT
Governor of California
�; r1
a
WILMER W. MORSE
President
FORD A. CHATTERS
Vice President
GLENN R. BAKER
ROBERT D. GRAY
EMERY E. OLSON
•
Cooperative Personnel Services
801 Capitol Avenue
S A C R A M E N T O
Mr. Fred J. Wor- man,
City of Redlands
City Hall.
Redlands, California
Dear Mr. Workman
May 7, 1957
City Manager
307 State Building
L O S A N G E L E S
JOHN F. FISHER
Executive Officer
D b t
using the past fiscal year, it has een our pleasure o
assist your jurisdiction by preparing and providing to you one
or more written examinations at your request. We hope that our
services have satisfactorily met your needs and that you will
continue to allow us to assist you in this activity.
If we are to continue to provide examination services to
your agency, we should be so authorized by a formal agreement
with your jurisdiction.
The purpose of such agreements is to authorize us to perform
the services when and as they may be requested by the local juris-
diction. The agreement does not commit you to ask .for any particu-
lar ntunber or type of examinations nor would any charge be made
except for the cost to us of examination services actually and
specifically requested and received by your agency.
We are sending you three copies of our standard contract
form for examination services to be provided at cost during the
fiscal year 1957-58. if your agency wishes to enter into this
contract, each copy should be executed and signed by the person
in your jurisdiction authorized to sign such contracts. When the
contracts have been executed., wi,l.l, you please attach to each copy
of the contract, one certified copy of the resolution or minute
item of your governing body authorizing the contract. Return all
copies to us. After the contracts are signed by our Executive
Officer, one copy will be returned to you.
Mr. Fred J. kbrkma.n -2- May 7, 1957
If you have any questions on these contract forms or our
services, please call our Los Angeles office, Madison 6-1515 --
Local 730.
We have enjoyed working with your agency during the past
year and hope to continue this pleasant relationship during
1957-58.
Very truly yours
KENNETH BYERS, Chief
Cooperative Personnel Services
KH:br
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