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HomeMy WebLinkAboutContracts & Agreements_16-58PROJECT AGREEMENT - 1957 FISCAL YEAR PUR SIV SUPPLEMENTAL MEMORANDUM OF AGREUviENT entered into by and between the City of H,d, hereinafter referred to as the city, and the Department of Public Works of the State of California, hereinafter referred to as the department, WITNESSETH, THAT, WHEREAS, a memorandum of agreement for expenditure of funds accruing during the fiscal year ending June 30, 195 , and allocated under the provisions of Section 194 and Section 2107 of the Streets and Highways Code upon major city streets was executed by the city 9 , 1 , and by the department JulZj 15 19 , providing for the work described herein as project 9 s, ' ,, WHEREAS, the city now desires that said agreement be amended and has submitted to the department a supplemental budget to caneel the fV ft rOv � 6d fOP PrOJOct 3 rt101 NOW, THEREFORE, It is mutually agreed by and between the city and the department that said agreement be amended as follows: ARTICLE 1. P O_C ee The projeate and the estimated expenditure hf eralm constitute the b0gat haretofore submittedby they which been, and is harobyp approved by the pent a Location H, i Iva Do otion 92 MajorWAS cite etraets avdNwinterarm K secondary y erects 1957j ins 30, 1953 125s6da.00 93 Brockton, nvfrom Alta 0.13Eiden, pave snd construat Streat to Tribvna Street and eutters Construction : ,00, Construction EngInaering 0-00 Olive Avenuo to Farn construction 1%000.00 Avenue, and from Cypressr tAn6inaering Avenue to Palo avenue 5 texas 6tryot from 50 0.12 Widen and reaurface feet north of Central constrtotion 3,000.00 Avenue to 5tutrtAvenue nKgineerlyg 25.00 Avenue t AS& iden$ gradep pave and Street, Roma Street and construct ur b, gutter, hastings d "°great and channelize Construction 30000.00 Construction Znginearing 120.00 97 State Street from "£ears 0 � � yg ...� � � py �a g :V.A�3A'.�3s,..a, ;pi�S&-5�x�"6:g - �^ �+ seto y, �y ^� %. '®g-' Tma nee �` €,z.� ..t i d 8a*m rea t =�"36g $. b�onst 'c io p�'� ¢`� � � 5 0- w; �$, 0 ... g ,.'....' ,�„� ... ARTICLE 1 MAINTENANCE The streets will be maintained by or under the direct supervision of the city. Maintenance shall be as defined in Section 27 of the Streets and Highways Code which is not in conflict with Section 195 of the Code. Maintenance work shall be adequate to preserve and keep the roadway, structures and facilities in the safe and usable condition to which they have been improved or constructed, and pro- vision shall be made for constantly making needed repairs to preserve a smooth surface. Any city --owned equipment used for the maintenance work may be charged for upon a rental basis to cover de- preciation and repairs In case rental rates already have been established by the city; otherwise, allowance for de- preciation and repairs may be charged for as approved by the department. ARTICLE III* SURVEYS AND PLANS The alty U1111ke the naeassary v n fr '.p.-ho work, doWjgrv.?ted In p 63 cp l nu:i ve . ;*�����: ��.:�e�a :�, -,ram �K3, •� $. .: ��Y.'�-.. �,s �� � .. `� The te a l XF;e or al tho conatruatiors ong, a desii'�:.'Aated In. `,pro �3 t �73' ARTICLE CONSTRUCTION The city will construct or cause to be constructed by or under its direct supervision, and in accordance with the approved plans, specifications and eptimates the efor, the improvements described in project �4,to'`�7, IM usPao Plans, specifications and a detailed estimate of cost shall be submitted to the department for approval before the work is advertised for bids or In case of work approved to be done by day labor before work is started; and no changes may be made in the approved plans or specifications without the prior approval of the department. The construction work described in Article I shall be performed by contract unless the performance thereof by day labor shall be approved by the department. The work shall be done to the satisfaction of the de- partment and shall be subject at all times to inspection and approval by the authorized representatives of the de- partment, Any city -owned equipment used for the construction work described in Article I may be charged for upon a rental basis to cover depreciation and repairs in case rental rates already have been established by the city; otherwise, allowance for depreciation and repairs may be charged for as approved by the department. ARTICLE V, FUNDS Funds to defray the cost of t Article I and payable from revenue provisions of Section 2107 of the Code are available as follows: Cancel pro ect Unerrpondod under pro G t Unexpended under p Gi ! Unewponded wander projeat 84 VIt Une-x-panded under projeat 3 51 1Olt Unexpended under pro f e t $ G� ty Gene l project 37 pity Uh axponded under projoet 38 Jaity) lJnaxpendad under IP"rojout he work described in accruing under the Streets and Highways Aencruod ana, urnbudgatod to iYune 30, 19-57 tLtdtci d n3 t= fSeal. year ,, r Juno ,I 95 , 64, 0 00 Tot, The amount of s budgeted to defray the cost of the work described in Article 3, and ; addition thes wnount of tl�-745.10)0 is to ba can tr 'bi-it e 'rom :> n =mod ��+� ":�`�?' ��€�::� � �.�:� � �° `, . Code. The annual revenue and the amount provided for the project listed in Article I are estimated amounts. In the event that the actual revenue or the actual cost of the proect differs from estimated amounts, the approved budget may be amended only by supplemental agreement. The department hereby delegates to the city the expenditure of the funds provided herein to defray the cost of the work described in Article I. The department will pay quarterly. to the city its pro rate share of the money allocat6d under the provisions of Section 2107 of the Streets and Highways Code until $ 51sAII-16 budgeted herein and delegated to the city for expenditure has been paid, in addition to the amount of t 22043-84, previously paid to the city and remaining unexpended in the cityfs special gas tax street improvement fund. 4 All revenua received froma n-'G i sakes, of real pMp ty purchasad witf,,asis fends for r g « of way and' all i �� i'�, 06 warn,_,d �y as d 8 i p i ll of t-!Vl of ""i e,'iaall be aradi'.?od� e Spa l a-1 The amount provided for the projects listed in Arti- cle T must not be exceeded, and no moneys may be expended by the city from the special gas tax street improvement fund except for the project listed in Article I without amending the budget by supplemental agreement. Such sup- plemental agreement shall be valid only when executed by the city and the department. All funds allocated under the provisions of Section 2107 of the Streets and Highways Code in excess of such funds budgeted herein for expenditure will accumulate for future budgeting and expenditure, ARTICLE "" . FINAL REPORTS The city will submit such reports as required by law in such detail as required by the department. The reports shall show in full all expenditures from all other funds as well as expenditures from the special gas tax street improvement fund. Within sixty days after the close of the fiscal year ending June 30, 19 the city shall submit to the depart- ment a statement of expenditures made from the special gas tax street improvement fund during the preceding year for the maintenance of the streets described in Article I. Maintenance expenditures shall be analyzed by func- tions and objects as follows; Functions. - Travelled way, including roadside and improved shoulders. Structures. Safety devices, signals, traffic Street cleaning, or sand drift. including stop signs, automatic stripes and parking stripes. including the removal of snow Objects: Operating expense. Salaries and wages. Equipment. Within sixty days after completion of any item of the budget for surveys and plans, acquisition of right of way or construction, the city will submit to the de- partment a final report of expenditures wade for such work. The reports shall be in the following form: RIGHT OF WAY: Expenditures shall be segregated by parcels and payment for each parcel analyzed as follows: Value of land taken. Severance damages less benefits. Moving improvements. Damages by change of grade, etc. Where removing, restoring or altering improvements is not included in the payment for the land,, the expendi- tures for such items shall be reported for each parcel or ownership. The report shall also show expenditures for salary of right of way agent and miscellaneous expendi- tures such as title reports, agentts expense account, auto- mobile operation, etc.; these expenditures being analyzed by the three objects: Operating expense. Salaries and wages. Equipment. PRELIMINARY ENGINEERING: The report shall show the work accomplished and shall be analyzed by the three ob- jects: Operating expensed Salaries and wages. Equipment CONSTRUCTION: The report shall show payments to the contractor detailed by contract items showing quantity, unit, item, unit price and amounts and the amount paid for any materials, supplies, labor or equipment furnished by the city for use on the contract. Expenditures for work performed by day labor shall be detailed to show the quantity for each item of work, the unit cost and amount. ARTICLE V111, MISCELLANEOUS PROVISIONS No State officer or employee shall be liable for any- thing done or omitted to be done by the city in the per- formance of any work delegated to the city under this agreement. The city shall, in the event any claim is made against any State officer or employee by reason of such work, indemnify and hold harmless such officer or employee from any damage or liability by reason of any such claim. IN WITNESS WHEREOF, the parties hereunto have affix T their signatures and official seals, the city on the day of , 1957, and the department on the da of , 19 . Approval recommended: By .strict Engineer city Managar g neer of City and tyyl Cooperative Projects Approved as to form and procedure: Attorney, Department o Public Works 0, t d STATE OF CALIFORNIA DEPARTMENT OF PUBLIC WORKS DIVISION OF HIGHWAYS By ssistant State Righwa7 Engineer R&SOLUTUN Nn. VVVej 4 A&BULATION W TM CITY CiUNCIL OF M", CITY OF REDIANDS KDOPTIM EURKST AHD APPRUVING FIRST SUTWUNTAL REMANIAMUM W MUM&AT FOR EXPEND! PURZ 0`4" GAS TAX ULDCATION FOR RUAR CITY MALTS. a AM supplemental, of agreement has. boon presented to be entered into with the State of California in accordance with a project statement submitted by the City of Redlands Ar expenditure of the gas Lax allocation to cities for the fiscal year 195y, and WHERHAS, the city council has board raad said agreement in full and W familiar with the coMents thereof; THEREFORE D be it resolved by the city council of the City of Redlands that said project statement be and it is hereby adopted as the budget of proposed expenditures Q the qas tax allocation to cities, and said agreement be and the same is herehy approved and the mayor and the citv clerk are directed no siqn the same on behalf of said City, saagreement bo he hinding upon We City upon its execution by the authorized officials of the State,:, ADO PTH W5 5 d.ay -"/ 0 1957. FITKA—Ur—Jo City 1, $ Aotest: 1 hereby curtify that the foregoing resolution was,duly and ruqularly passed by the My council of P the 1-eJuy Of - Medlan&''- at a regular meeting thereof heid >Irp 1957. , of S