HomeMy WebLinkAboutContracts & Agreements_14-2011_CCv0001.pdf FIRST AMENDMENT TO AGREEMENT
This first amendment ("First Amendment") to the agreement dated August 3, 2010 (the
"Agreement") entered into b� the City of Redlands (`City-) and ICF Consulting Services, L.L.C.
(Consultant), is made this 15' day of February, 2011.
RECITALS
WHEREAS, it is the desire of Consultant and City to amend Exhibit "B" of their existing
Agreement to extend the period of performance for services to June 30, 2011, and modify the
invoicing schedule for such services;
NOW, THEREFORE, in consideration of the mutual promises contained herein, City and
Consultant agree as follows:
AGREEMENT
Section 1. Exhibit "B" of the Agreement, entitled "Project Costs and Fee Schedule," is
hereby amended as shown in Exhibit"1," attached to this First Amendment.
Section 2. All other provisions of the Agreement shall remain unchanged by the First
Amendment, and in effect.
IN WITNESS WHEREOF, Consultant and City have executed this First Amendment to be
effective as of February 15, 2011.
CITY OF REDLANDS ICF Consulting Services, L.L.C.
BY I By:
_;4�
Pete Aguilar, Mayor F. Michael Gray, Vice Presi nt
Director of Contracts
ATTEST:
Sang Irwin, ity lerk
1AcM4jm\Agreementsl I st Amdmt.ICF Consultmg.doc
munow EXHIBIT "1"
ICF
iNTFRNATIGNAL 2010 Hazard Mitigation Planning Project
Exhibit B- Project Costs and AMENDED Fee Schedule
1. Price Proposal
ICF is pleased to provide a proposed alteration to the period of performance as well as a new fee schedule to
the City of Redlands. This should be considered a "no cost time extension" as the original firm fixed price cost
estimate provided to the City of Redlands has not changed, Our technical Scope of Work demonstrates that
the ICF Team has experienced, field tested Hazard Mitigation and Planning expertise to support the City of
Redlands update it multi-Hazard Mitigation Plan (HMP).
1.1 Appropriate Budgets and Level of Effort—no change
Developing a fee proposal for a technical Scope of Work(SOW) such as this can be challenging. The City of
Redlands draft SOW identifies their expected requirements for an updated 2010 HMP; however, there are a
number of variables left to be determined that could impact the products delivered, as well as the associated
costs. Because of this uncertainty, ICF has made several project and cost assumptions as the basis for
developing its offer(see section 1,4). To the extent that these assumptions are inconsistent with City of
Redlands, ICF can add, delete or modify its approach to specific activities, adjusting its offer, as appropriate,.
prior to finalizing any resulting contract, Ultimately we recognize the need to be flexible and stand ready to
make these kinds of adjustments. As a seasoned and successful federal, state, and local contractor, ICF
prides itself on doing whatever it takes to get the job done well. That notwithstanding, we understand the need
for a specific cost estimate and have developed our budget based on what we believe to be reasonable
assumptions about the nature of the work.
1.2 Period of Performance
The proposed period of performance is: July 1, 2010 through June 30, 2011,
1.3 Type of Contract
This time and fee schedule change does not alter ICF's firm fixed price offer of$68,744. This offer is inclusive
of all fully loaded labor cost and other direct costs, Proposed services and prices are valid for 90 calendar
days from the date of submission,
1.4 Invoicing Schedule
ICF will invoice the City of Redlands in accordance with the following payment schedule,
January 26,2011 — — 2 AMENDMENT-City of Redlands
vwow -""
1CF
E�,krio;�L 2010 Hazard Wigation Planning Project
Milestone Pa ment
Contract Execution- PAID $10,000
September-10- PAID $20,000
October-10 $0
November 10 $0
December 10 $0
Januar 11 $0
February 11 $7,936
March 11 $7,936
April 11 $7,936
May 11 $7,936
Final 7,000
Total $68,744
1.5 Costing Assumptions--no change
The text below describes the level of effort and other direct cost assumptions that have been included in our
cost proposal:
■ ICF assumes that any change in the contract's period of performance or project scope, or requested
change to the activities or deliverables proposed in ICF's Cost Proposal will be reviewed by ICF and the
City of Redlands for project impacts, including cost considerations, and allow for price negotiation.
■ ICF's proposal is contingent upon negotiation of the final terms and conditions of the agreement.
■ lCF has assumed that all meetings will be held at client furnished offices. Consequently, ICF has not
included any cost to cover meeting room rental, AV equipment or refreshments.
■ ICF has assumed that a kick-off meeting will held within five (5) business of execution of a contract via
conference call.
■ ICF has assumed that the City of Redlands will contact and encourage individuals for membership on the
Planning Team.
■ IGF has assumed that all scheduled conference calls will last no longer than one and a half(1 '/z) hours
and all scheduled meetings will last no longer than four(4) hours. Refer to the Technical Scope of Work
for a listing of proposed conference calls and meetings.
■ ICF has assumed it will update the three (3) primary hazards(earthquake, flood, and, fire) section of the
HMP and provide technical support to the updating of the remaining sections.
■ ICF has assumed that the City of Redlands, with the technical support of ICF, will review and update the
remaining HMP sections,- Introduction, Plan Adoption, Community Capability Assessment, and Plan
Maintenance.
January 26,2011 3
.-__—_— -- AMENDMENT•City of Redlands
1CF
INTERNATIONAL 2010 Hazard Mitigation Planning Project
■ ICF has assumed that the City of Redlands will provide recent earthquake, flood, and fire events to impact
the city since 2004.
■ ICF assumes that draft deliverables will be reviewed and either approved or returned to ICF with
consolidated comments within five (5) working days of their submission and that one(1)draft review
period will be sufficient to deliver products as final,
■ ICF has assumed that the City of Redlands will pay for all shipping and photocopy costs for all necessary
internal and external review of the HMP,
2. Additional Information
ICF has prepared this submission based on a Firm Fixed Price contract. Specific information regarding use of
ICF includes:
• DUNS Number—06-524-6527 (this is for the entity ICF Consulting Services, L.L.C.)
• CAGE Code—3AV32
• Federal Tax Identification Number—04-3647360
• Size Status—Large Business
Cognizant Government Audit Agency
Defense Contract Audit Agency(DCAA)
Fairfax Branch
171 Elden Street
Suite 315
Herndon, Virginia 20170-4810
Ms. Lynne Newitt
Supervisory Auditor
(703) 377-4657
lynne.newift@dcaa.mil
Remittance Address
Electronic Funds Transfer Address: OR Lockbox Address:
Account Name: ICF Consulting Group; Inc. ICF Consulting Services, L.L.C.
Fairfax, Virginia P.O, Box 7777—W510501
Philadelphia, PA 19175-0501
Bank: Citizens Bank
1 Citizens Drive
Riverside, RI 02915
ABA Number: 036076150
Account Name: ICF Consulting Group, Inc.
Account Number: 6203219502
January 26.2011 __ --4 --- AMENDMENT-City of Redlands