HomeMy WebLinkAboutContracts & Agreements_40-2015_CCv0001.pdf FIRST AMENDMENT TO THE AGREEMENT
FOR THE PROVISION OF
PROFESSIONAL CONSULTING SERVICES
This first amendment ("First Amendment") to the agreement to provide professional
consulting services dated November 14, 2014, (the "Agreement"), by and between the City of
Redlands, a municipal corporation ("City"), and Higginson & Cartozian Architects, Inc.
("Consultant"), is made and entered into this 4" day of March,2015.
RECITALS
WHEREAS, it is the desire of City and Consultant to amend their existing Agreement,
specifically"Article 2—Services of Consultant,Exhibit"A" (Scope of Services)and Article 4—
Performance of Services,Exhibit"B" (Project Schedule).
NOW,THEREFORE, City and Consultant agree as follows:
AGREEMENT
Section 1. Article 5 of the Agreement, entitled "Payments to Consultant,"is hereby
amended to read as follows:
Article 5-Payments to Consultant
5.1 The total compensation for Consultant's performance of the Services shall not exceed
the amount of Twenty Four Thousand Dollars ($24,000). City shall pay Consultant on a
time and materials basis up to the not to exceed amount, in accordance with Exhibit
"C"entitled "Project Costs and Hourly Rates."Exhibit"C" is attached hereto and
incorporated herein by this reference.
Section 2. "Scope of Services"are amended to include Construction Document Phase,
City Plan Review Phase,Bidding Phase,and Construction Administration. Exhibit"A"(Scope of
Services) is hereby amended which is attached hereto and incorporated herein by reference.
Section 3. "Performance of Services" are amended to include Scheduling and
Deliverables,and Professional Service Fee and Terms. Exhibit`B" (Performance of Services)is
hereby amended which is attached hereto and incorporated herein by reference.
Section 4. All other provisions of the Agreement shall remain in full force and effect.
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IN WITNESS WHEREOF,the parties have executed this First Amendment,to be effective
as of March 4. 2015.
CITY OF REDLA S HIGGINSON & C ZIAN
AR TELT C.
C
Bv: By
(`nrique M in z, City Manager Darryl . Cartozian, C.F.O., A.I.A
ATTEST:
Sam Irwin, rty Jerk
1'cadjiwAgreements Ist Amendment to Higginson&Cartozian doc
Exhibit "A"
DESIGN SCOPE OF SERVICES
Our team has identified the following separate and distinct upgrades that are being requested
by staff to remodel the existing facility:
1. Casework (lobby customer counter, break room area, copy room)
2. New tile flooring in lobby area and kitchen
3. Painting of all surface walls and door/window moldings
4. Custom mural feature in lobby area. (Mural by others)
5. New ADA compliant front door with automatic opener and entrance pop-out in lobby
to provide more space for ADA counter.
6. New appropriately sized appliances for break room (refrigerator, microwave)
7. Minor construction including relocating a door, closing two doorways, removing
and closing up two windows, relocating a wall in the lobby/copy room, removing
hallway doors and finishing door jams.
8. Minor electrical including new or relocated electrical outlets, and overhead light
fixtures.
9. New door in conference room to provide sound proofing of the HVAC unit.
PROJECT SCOPE/CRITERIA
Construction Document Phase
• Project Planning Meetings: HCA,Inc. shall meet with the City Staff members to discuss any
specific program requirements required for the interior remodel.
• It Is anticipated that six(6)meetings will be held with the City during this phase
• Provide Biddable set of Construction Documents and Design conformance Specifications
that include the following:
Architectural
Structural Engineering for Window Wali
Electrical
• Design plans to include (3) design/color scheme options for the overall department
(carpet/paint colors)theme
• Prepare construction estimate using the higher of either federal or state prevailing wages
for all trades
• Final bid document to include a base"project"with multiple bid alternates.
City Plan Review Phase
• HCA,Inc.will submit plans and specifications to the City for review and approval. HCA, Inc.
will incorporate City corrections into the drawings and specifications.
• Update construction estimate based on any additional city comments which affect project
scope.
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Bidding Phase
• HCA,Inc. shall assist the City in performing Bidding Phase services for the project as
follows:
Review and comment on the City's proposed bidding procedures and Front-End boiler
plate Bid Documents.
Assist in the development of bid alternates(if required) and milestone dates to be required
of the contractors.
Respond to RFPs,and review Requests for Substitutions.
Construction Administration
• Site Visits: HCA, Inc. shall visit the site on a bi-monthly basis to become generally familiar
with the construction progress and quality of the work completed, as well as conformance
with the construction documents.(2 site visits are included in this proposal)
• Review of Submittals. HCA, Inc., Development Services, and Municipal Utilities and
Engineering Departments shall review and accept, reject or take other appropriate action
upon contractor's submittal schedule and submittals of shop drawings, product samples,
and samples for the purpose of checking for conformance with the approved construction
documents.
• Construction Period. The estimated time of construction for this work is estimated to be
approximately Two (2) months.
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Exhibit "B"
Consultant shall, upon request by City:
1. Provide a consultant available for an onsite inspection within 2 business days.
2. Prepare preliminary findings and conceptual layout within 7 business days.
3. Provide final feasibility study and final conceptual floor plan within 14 business days.
4. Provide expedited time frames for the above services when requested to do so by the
City, as mutually agreed upon at the time of the request.
Scheduling and Deliverables
• Construction Bid Documents Phase 03/02/15 - 03/31/15
• Design Phase Plan Review 03/31/15 - 04/30/15
• Bidding Phase 05/06/15-05/26/15
• Bid Opening I Review 05/27/15 - 06/11/15
Construction Administration Phase 07/13/15 - 09/05/15
Professional Service Fee and Terms
District shall compensate HCA, Inc.for the aforementioned services, as follows:
• Basic Architectural Compensation Fee: HCA, Inc. shall be paid a Not-to-Exceed Fee of
$24,000.00 for the Basic Architectural Compensation Fee.
• Consultant shall submit monthly invoices to the City describing the Services performed
during the preceding month. Consultant's invoices shall include a brief description of
the Services performed, the dates the Services were performed, the number of hours
spent and by whom, and a description of reimbursable expenses related to the project.
City shall pay Consultant no later than thirty (30) days after receipt and approval by City
of Consultant's invoice.
• For any additional services not indicated in the scope of work above, fees shall be
computed on an hourly basis. See attached Appendix"A" Hourly Rate Schedule.
• Consultants, Engineers, and/or items not included in Basic Services include:
City Plan Check and Agency Fees
Mechanical Engineering for any new HVAC System Upgrades
Specifying or Incorporating Carpet or base molding into contract.
IT or telephony cabling, wiring or hardware
Toilet Room upgrades for ADA compliance.
Specifying or planning of Modular walls or furniture
Testing and Inspection
Offsite engineering for street connections
Flow Tests
Topographic Surveys for ADA Path of Travel
Soils and Geotechnical Reports
Renderings and models
Significant modifications to original program after design approval
Phasing of construction
Value Engineering
Life Cycle Cost Analysis
Interim Housing Services
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Exhibit "C"
HOURLY RATE FEE SCHEDULE
HIGGINSON & CARTOZIAN ARCHITECTS
Corporate Officer Hourly Rate: $190.00
Architect Hourly Rate: $175.00
Senior Associate Hourly Rate: $145.00
Associate Hourly Rate: $120.00
Project Manager Hourly Rate: $100.00
Senior CADD Operator Hourly Rate: $80.00
CADD Operator Hourly Rate: $65.00
Administrative/Clerical Hourly Rate: $55.00
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