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Home My WebLink AboutContracts & Agreements_169-2011_CCv0001.pdf AGREEMENT FOR GEOTECHNICAL SERVICES FOR REDLANDS' ED HALES PARK IMPROVEMENTS PROJECT This agreement for geotechnical services for the City of Redlands' Ed Hales Park Improvement Project("Agreement") is made and entered into this 12th day of October, 2011 ("Effective Date"),by and between the City of Redlands, a municipal corporation ("City") and Hilltop Geotechnical, Inc. ("Consultant"). City and Consultant are sometimes individually referred to herein as a"Party" and,together, as the"Parties." In consideration of the mutual promises contained herein, City and Consultant agree as follows: ARTICLE I - ENGAGEMENT OF CONSULTANT 1.1 City hereby engages Consultant to provide geotechnical services for City's Ed Hales Park Improvement Project(the "Services"). 1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services. ARTICLE 2 - SERVICES OF CONSULTANT 2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A," entitled"Scope of Services," which is attached hereto and incorporated herein by reference. 2.2 Consultant shall comply with applicable Federal, State and local laws and regulations in the performance of this Agreement including, but not limited to, the Americans with Disabilities Act, the Fair Employment and Housing Act and prevailing wage laws. ARTICLE 3 - RESPONSIBILITIES OF CITY 3.1 City shall make available to Consultant information in its possession that may assist Consultant in performing the Services. 3.2 City designates Fred Mousavipour, City's Interim Municipal Utilities and Engineering Director,or the Director's designee, as the City's representative with respect to performance of the Sen)-ices, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services. ARTICLE 4 - PERFORMANCE OF SERVICES 4.1 Consultant shall perform the Services in a prompt and diligent manner and in accordance with the schedule set forth in Exhibit "B," entitled "Project Schedule." 1:'ca\djiiiAgteements',,Hilltop Geotechnical 201 Ldoc I 4.2 During the term of this Agreement, City may request that Consultant perform Extra Services. As used herein, "Extra Services"means any work that is determined necessary by City for the proper completion of the project or work for which the Services are being performed,but which the Parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Provided the Extra Services do not exceed twenty percent(20%)of the compensation to be paid by City to Consultant for the Services, such Extra Services may be agreed to by the Parties by written amendment to this Agreement, executed by the City Manager, or duly authorized city official. Consultant shall not perform,nor be compensated for, Extra Services without such written authorization from City. ARTICLE 5 - PAYMENTS TO CONSULTANT 5.1 The total compensation for Consultant's performance of the Services shall not exceed the amount of Ten Thousand Five Hundred Dollars ($10,500). City shall pay Consultant on a time and materials basis up to the not to exceed amount, in accordance with Exhibit"C" entitled"Project Costs," and based upon the hourly rates shown in Exhibit"D," entitled "Rate Schedule." Both Exhibits "C" and"D" are attached hereto and incorporated herein by this reference. 5.2 Consultant shall submit monthly invoices to City describing the work performed during the preceding month. Consultant's invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the project. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant's invoice, provided(1)the Services reflected in the invoice were performed to the reasonable satisfaction of City in accordance with the terms of this Agreement, and (2)that related expenses, rates and other information set forth in the invoice are consistent with the terms and conditions of the Agreement. 5.3 Project communications and notices shall be given in writing by personal delivery or by mail.Notices sent by mail should be addressed as follows: Citv Consultant Mr. Bassam Alzanimar, Construction Manager Mr. Mark Hulett Municipal Utilities and Engineering Dept. President City of Redlands. Hilltop Geotechnical, Inc. 35 Cajon Street, Suite 15A 786 S. Gifford Avenue Redlands,CA 92373 San Bernardino, CA 92408 When so addressed, such notices shall be deemed given upon deposit in the United States Mail. Changes may be made in the names and addresses of the person to who notices and payments are to be given by giving notice pursuant to this section 5.3. L\ca1djm1,Agreemen&-J4i11top Geotechnical 201 Ldoc ARTICLE 6 - INSURANCE AND INDEMNIFICATION 6.1 Insurance. Insurance required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy's coverage limits except upon thirty(30)days prior written notice to City. 6.2 Workers' Compensation and Employer's Liability. Consultant shall secure and maintain Worker's Compensation and Employer's Liability insurance throughout the duration of its performance of the Services in accordance with the laws of the State of California. 6.3 Hold Harmless and Indemnification. Consultant shall defend, indemnify and hold harmless City and its elected officials, employees and agents from and against claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by Consultant's and its officers', employees' and agents' sole negligent acts or omissions in performing the Services. 6.4 Assignment. Consultant is expressly prohibited from assigning any of the Services without the express prior written consent of City. In the event of agreement by the Parties to assign a portion of the Services, Consultant shall add the assignee as an additional insured and provide City with the insurance endorsements required by this Agreement prior to the performance of any Services by the assignee. Assignment does not include printing or other customary reimbursable expenses that may be provided for in this Agreement. 6.5 Comprehensive General Liability Insurance. Consultant shall secure and maintain in force throughout the term of this Agreement comprehensive general liability insurance with carriers acceptable to City. Minimum coverage of One Million Dollars($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate for public liability, property damage and personal injury is required. City shall be named as an additional insured. Such insurance shall be primary and non-contributing to any insurance or self- z:1 insurance maintained by City. 6.6 Professional Liability Insurance. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars($1,000,000)per claim made. 6.7 Business Auto Liability Insurance. Consultant shall have business auto liability coverage, with minimum limits of One Million Dollars ($1,000,000)per occurrence,combined single limit for bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant's provision of the Services,hired and non-owned vehicles, and employee non-ownership vehicles. City 1 ;Ca,(ijm',,agreements,,,Iiiiltop Geotechnical 201 Ldoc 3 shall be named as an additional insured. Such insurance shall be primary and non- contributing to any insurance or self insurance maintained by City. ARTICLE 7 - CONFLICTS OF INTEREST 7.1 Consultant covenants and represents that it does not have any investment or interest in any real property associated with the subject matter of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant's Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such Z:1 interest shall perform any Services under this Agreement. 7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant: A. Does not make or participate in: (i)the making or any City governmental decisions regarding approval of a rate, rule or regulation, or the adoption or enforcement of laws; (ii)the issuance, denial, suspension or revocation of City permits, licenses, applications,certifications, approvals, orders or similar authorizations or entitlements; (iii)authorizing City to enter into, modify or renew a contract; (iv)granting City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v)granting City approval to a plan, design, report, study or similar item; (-vi) adopting, or granting City approval of, policies, standards or guidelines for City or for any subdivision thereof. B. Does not serve in a staff capacity with City and in that capacity,participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302. 7.3 In the event City determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interest Consultant shall file the subject Form 700 with the City Clerk's office pursuant to the written instructions provided by the City Clerk. 1:`ca'dji-n.A.-reements'Jiilltop Geotechnical 1-01 Ldoc 4 ARTICLE 8 -GENERAL CONSIDERATIONS 8.1 Attorneys' Fees. In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief,be entitled to the recovery of its reasonable attorneys' fees,including fees for the use of in-house counsel by a Party. 8.2 Prohibition Against Assigrlent. Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms, and conditions of this Agreement. 8.3 Documents and Records. Project related documents,records, drawings,designs,cost estimates,electronic data files, databases and other documents developed by Consultant in connection with its performance of the Services, and copyright interest in such documents, shall become the property of City and shall be delivered to City upon completion of the Services, or upon the request of City. Any reuse of such documents, and any use of incomplete documents, shall be at City's sole risk. 8.4 Inde pendent Contractor Status. Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor of its agents shall have control over the conduct of Consultant or Consultant's employees, except as herein set forth. Consultant shall supply necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied,to act on behalf of City in any capacity whatsoever as an agent,nor shall Consultant have any authority, express or implied, to bind City to any obligation. 8.5 Termination. A. Unless earlier terminated as provided for below, this Agreement shall terminate upon completion and acceptance of the Services by City. B. This Agreement may be terminated by City, in its sole discretion,by providing seven (7)days prior written notice to Consultant(delivered by certified mail,return receipt requested)of City's intent to terminate. C. If this Agreement is terminated by City, an adjustment to Consultant's compensation shall be made, but(1)no amount shall be allowed for anticipated profit or unperformed Services,and(2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. D. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and,within five(5)days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic 1-.",.ca,djin\Agreemcnts%Hilltop Geotechnical 201 1,doc 5 form,where applicable) of project related data, design calculations, drawings, specifications,reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination. 8.6 Books,and Records. Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three(3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant. 8.7 Entire Agreement/Amendment. This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations,written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant. 4n 8.8 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. 1:,Icai(litn�Agrecinen&,Hilltop Geotechnical 201 Ldoc 6 IN WITNESS WHEREOF. duly authorized representatives of the City and Consultant have signed in confirmation of this Agreement. CITY OF REDLANDS HILLTOP GEOTECHNICAL, INC. By: _ By Tina Kundig, Mark Hulett, President Finance Director/City Treasurer Attest: Sam Irwin, Ci le k 1:icaldjjn\Agreements�Hilltop Geotechnical 201 Ldoc 7 EXHIBIT A SCOPE OF SERVICES Our scope of work will include the following: • Conduct in-place density tests of compacted sub-grade and aggregate base sections, and placement observations * 10 Verification Compression Tests on pavers • 3 Maximum Density Test [:',ca',.djtn,Agreements.Hilltop Geotechnical 201 Ldoc A-1 EXHIBIT B PROJECT SCHEDULE The schedule for density testing of compacted testing will follow the construction schedule. The duration for project completion is 15 working days. 1:'ca"cfim',Ngreenimtsr,Hilltop Geotechnical 201 Ldoc B-1 EXHIBIT C PROJECT COSTS X. FIELD OBSERVATION AND TESTING Field Technician 15 triDs@ 8 hours/trip JB $84.00/hoDr $%O,M80.QO LABORATORY TESTING lo Verification Compression Tests 0np8nerS (No Charge) 3 Maximum Density Tests 6@ $I40.O0/eQ. ______________________________________________________________________________ CosK1yo%a .......................................,.......................................$1KX,500.00 _________________________________________________________________________ Minimum Charges: Engineering Technician.....................................................................................8hours Work past I%AM0oOver 4Hours......................................................................8hours Show Up and No Testing or Inspection.............................................................3 hours Cancellation of Work After 3:30pznQD previous day.......................................2 hours Overtime: EXHIBIT D RATE SCHEDULE '��l� GEOTECHNICAL, � � INC.��0�0� m ��m ��m�� m�� lkD� ��&U|��Z |��l0U� X»|�K�Ul��7[ ��"^ "�^�"°��' PARK PROJECT �� |��UTD|� �� |�� ^~~"^ ^'~~��°�"^~'�� " FEES DISCOUNTED FOR TIIE CITY OF REDLANDS PERSONNEL CHARGES Drafting,per hour..................................... ........................................................................... .............$65.O0 Labor, per hour..--.----------------------- ...................................................$65.O0 <8 per hour.................................................................................................................$651m Wordper hour........................................... ........................................................$60.00 Engineer Registered,per hour--------------------------------_—..$l5O1N Engineer Non-Registered,per hour.......................... .......................................................................$l08.0O Geologist Registered,per hour..........................................................................................................$l501X) Geologist Non-Registered,per hour ................. .............................................................................. $lO0.0O ProjectManagerper hour.................................................................................................................$lO3.00 per hour -----------------------------------.—.--$l03.0U ICC Special loapector,per hour................................................................... ......................................$76.00 Teohziciao- Geologic,per hour.........................................................................................................$76.0O Tcnbuiciau-Grading,per hour...........................................................................................................$7610 Tecbuicbun- Senior Grading,per hour................................................................................................$80.00 Tuobniciuo- Manometer,per hour......................................................................................................$76.00 Teuluiokan- Material,per hour...........................................................................................................$7680 Technician' Post Grading,per hour...................................................................................................$76.00 Iechniciom-Office,per hour..............................................................................................................$80.0O Tccbniciao- Sc Office,per hour........................................................................................................$8010 Prevailing Wage-Inspector ICC, per PrevailingWagc-Senior bxg, per hour.............................................................$84.00 PrevailingWage-Technician-Post Grading, per hour................................................................. PrevailingWage omro$r,per hour......-------~~~-.-...-.......,..-......--_-~.-�84�M� Outside Drilling Service.......................... ......................... ......................................................Cost Plus /5% permile................................................................................ ................____........................$050 LABORATORY TESTING FEES SOIL TESTING ChlorideTest, .................................-- ............. ...... ............. ....... ............ ---.......................$80.0U Chunk Density JbMoisture........ ........... ... ................-- .................. .................. ......................$25l0 ConsolidationTest....................... —............. ........................ ..... .............. .................... ........................... u)Consolidation- full.............. ....................... ................... ................— .... ...................$l5j1X) b)Couoobdudmo- Remold ........ ....—......... .... —.... ....... .......... .................. —.................$40.00 u)Consolidation- Single Point .............. ...... --.......... ...... .................. — .....................$80.00 Cuomuk`o Analysis Test(Ph Redox, ...... ........................... — ................—''............$145.00 DirectShear Test................................ ..................... ....................... —....... ......... — ................................ a)Direct 8boar'In-Situ ...—.......... -- ............... — ..............— ... ....... ...... — ..............Sl65{)0 b) Direct Shear-Remold ..... ... ............— ..... .......................... ....... .... —....................$2O5.80 ExpansionIndex Test ................ ...........--................. — ............... --....................... ..............$llf.00 2011 SCHEDULE OF FEES-ED HALES PARK PROJECT LABORATORY TESTING FEES, (continued) MaximumDensity Test ....................................................... .................. .......-...............................$150.00 MoistureContent Test ........................ ....... ..................... ................ ........ .................................$15.00 PermeabilityTest ................................................................................................................................Quote AtterbergLimits Test ................................. ..................................................... ...............................$120.00 Resistance Value Test(R-value) ........... ....................................................... .................................$260.00 Resistivity................................................................... ................................ ................................$105.00 RingMoisture&Density Test .......................................................................................... ................$20.00 SandEquivalent Test .................................................................................................... ..................$100.00 Sieve Analysis Test-(Hydrometer) ................................................................................ ..............$200.00 SieveAnalysis Test-(Full) ..............................................................................................................$100.00 SieveAnalysis Test-(-200)............................................................................................. ..................$85.00 SulfateTest .................................................................................. ............................... ................$65.00 TurbidityTest .....................................................................................................................................$25.00 CONCRETE/MASONRY/PAVER TESTING CylinderCompression Test ................................................................................................................$28.00 CylinderCore,Charge........................................................................................................................$33.00 CylinderTrim, Charge........................................................................................................................$10.00 GroutCompression Test ....................................................................................................................$34.00 MortarCompression Test....................................................................................................................$34.00 ASPHALT TESTING Asphalt Content-Ignition Oven, Premixed AC Sample(CT382),ea.......................................................................................$125.00 Asphalt Content/Gradation- Ignition Oven, Premixed AC Sample(CT202,CT382),ea..........................................................................$200.00 Hveem Specific Gravity/Stability Value, Premixed AC Sample(CT308,CT366),ea..........................................................................$190.00 Hveem Stability Value-Premixed AC Sample(CT366),ea............................................................$120.00 Hveem Specific Gravity/Stability Value(Rubberized Asphalt), Premixed AC Sample(CT308,CT366),ea................................... ......................................$210.00 Hveem Stability Value(Rubberized Asphalt)- Premixed AC Sample(CT366),ea .......................................................................................$150.00 Specific Gravity of Hveem or Core Sample-Uncoated(CT308),ea..................................................$45.00 Specific Gravity of Hveem or Core Sample-Coated(CT308),ea......................................................$65.00 AGGREGATE TESTING Specific Gravity and Absorption -Coarse Aggregate(ASTM C127) -......... ....................... ............... .............___...........$110.00 Specific Gravity and Absorption- Fine Aggregate(ASTM C128)................. ........................ ............................... ......... ...........$150.00 Sodium or Magnesium Sulfate Soundness Fine or Coarse Aggregate(ASTM C88),per sieve size tested...............................................$65.00 Los Angeles Abrasion- Small Size Coarse Aggregate(ASTM C 13 1).............................__........ .............. ..............S220.00 Los Angeles Abrasion-Large Size Coarse Aggregate(ASTM C535)............................ ............. ............................$240.00 Durability Index Fine or Coarse Aggregate (Calif 229)..............................__..................... .......... ......_..............$160.00 1:',ca'�dji-n\.Agrt--eiiient,'lf4ilitop Geotechnical 201 Ldoc A-2 2011 SCHEDULE OF FEES-ED HALES PARK PROJECT LABORATORY TESTING FEES, (continued) Potential Reactivity of Aggregate-Chemical Method(ASTM C289).................................... ............... ...............__........_.......................$375.00 Petrographic Examination Fine to Coarse Method(ASTM 0295)each(Plus Thin-Sections)................... ..................................$1,400.00 Gradation of Aggregates(ASTM C 136)(Calif 202) FineAggregate Dry Sieve.......................................................................................................$85.00 Fine Aggregate Washed Sieve .............................................................................................$115.00 Coarse Aggregate Dry sieve .........................................................................__ ...........$90.00 Coarse Aggregate Washed Sieve ............................................ ..........._..............................$120.00 Combined Aggregate Dry Sieve ..................................................... .........................$150.00 Combined Aggregate Washed sieve ....................................... ............... ......................$200.00 Material Finer than 9200 Sieve (ASTM C117).........................................................................................................................$75.00 Sand Equivalent Test(ASTM D2419) (Calif 217)....................................... ...................................$105.00 Flat and Elongated Particles(ASTM D4791)...................................................................................$200.00 Clay Lumps and Friable Particles(ASTM C142).............................................................................$100.00 Lightweight Particles(ASTM 0123) Coat/Lignite(sp gr=2.00)..............................................................................................................$100.00 Chert(sp gr=-2.4)............................................................................................................................$100.00 Organic Impurities in Fine Aggregate(ASTM C40)..........................................................................$65.00 Cleanness Value(Calif 227).............................................................................................................$160.00 Unit Weight/Calculated Voids(Fine/Coarse /Mixed Aggregates)(ASTM C29)......................................................................................$140.00 Resistance Value Test(R-Value) (Calif 301) AggregateBase Material.......................................................................................................$260.00 Potential Alkali Reactivity of Cement-Aggregate Combinations(Mortar-Bar Method) (ASTM C227)................................................................Quote Potential Volume Charge of Cement-Aggregate Combination(ASTM C342).......................................................... .........................................Quote Potential Reactivity Rock Cylinder Method (ASTM C586)..................................................................... ....................................................Quote Length Change Due to Alkali-Carbonate Reactivity(ASTM C1105)............... .........__._........................... ...................... .................Quote Potential Reactivity Mortar Bar (ASTM C1260)................. ................._......... ..................................................................Quote Potential Expansion of Aggregates from Hydration(ASTM D4792)...................................... ............. ....... ....................Quote Aggregate Sampling, Staff Geologist/Engineer (Portal to Portal),per hour .....................................................................$108.00 Sample preparation,packaging,and delivery for shipping for outside services,per hour........ .......... ........................ ...................$60.00 Registered Geologist/Engineer for Test Result Evaluation, Report Preparation,Consultation,etc., per hour........ ........ .....................$150.00 Shipping..........................................__............. ............_.............. ........................ ......Cost Plus 15% Outside Testing Services........................ ........ .................. ................... ....Cost Plus 15% Mileage,per mile.............................. .........__.................. ............. ............_............................$0.50 1:�ca"djm,Agreeinent-,1Iiilltop Geotechnical 201 Ldoc A-3