HomeMy WebLinkAboutContracts & Agreements_139-2010_CCv0001.pdf � 7
AGREEMENT TO FURNISH PROFESSIONAL CONSULTING SERVICES
_ HYDROGEOLOGIC SUPPORT, TECHNICAL ANALYSIS
CES FOR THE
SERVICES FOR THE CITY OF AND
REPORTING
� REDLANDS CALIFORNIA STREET LANDFILL
This agreement for the provision of professional consulting hydrogeologic support, technical analysis and re
California Street Landfill ("Agreement") is made and entered into g Services for the
porting services for the Ci ,
2010 ("Effective Date" City of Redlands
), by and between the City of Redlands his 7th day of September,
Associates ("Consultant"). City and Consultant are sometimes individu
« ("City") and Geo-Logic
a Party"and, together, as the "Parties." a11y referred to herein as
In consideration of the mutual promises contained herein, City and Consultant agree as
ARTICLE I .- ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to
hydrogeologic su � services for the
o� Professional consulting
PPort, technical analysis and reporting requirements associated with
City's operation of the California Street Landfill (the "Services').
I.2 The Services shall be
Performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional ex
Services to City at a level of com tenc pertise necessa to
Professional consultants in the indust y Presently maintained b Provide the
industry providing like and similar y other practicing
types of Services.
ARTICLE 2 - SERVICES OF CONSULTANT
2.1 The Services which Consultant shall
"A," entitled "Scope of Services," whichiatrm tached hparticularly described in Exhibit
this reference. incorporated herein by
2.2 Consultant shall comply with all applicable Federal, State and local
in the performance of this Agreement including, but not limited to laws and regulations
Disabilities Act, the Fair Employment and Housing Act and all applicable
and prevailing wage laws. he Americans with
pp cable Labor Code
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information inits
Consultant in performing the Services. Possession that may assist
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required by Consultant, to perform the Services. p h owned ro rt as
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3.3 City designates Les Jolly, City's Interim Quality of Life Director, as
with respect to performance of the Services, and such person shall have the representative
uth authority
to
transmit instructions, receive information, interpret and define City's ority to
decisions with respect to performance of the Services. policies and
ARTICLE 4 -PERFORMANCE OF SERVICES
4.1 Consultant shall perform the Services in a prompt and diligent manner and in ac
with the schedule set forth in Exhibit "B," entitled "Project Schedule," which is attdance
hereto and incorporated herein by reference. ached
4.2 At any time during the term of this Agreement, City may request that Consultant
perform
Extra Services. As used herein, "Extra Services" means any work which is determine
necessary by City for the proper completion of the project or work for which the Services
are being performed, but which the Parties did not reasonably anticipate
wouldbe
necessary at the time of execution of this Agreement. Provided the Extra Work des of
exceed twenty percent(20%) of the compensation to be paid by City to Consultant for the
Services, such Extra Work may be agreed to by the Parties, by written amendment to this
Agreement, executed by an authorized City official in accordance with the requirements
of Chapter 2.16 of the Redlands Municipal Code. Consultant shall not perform, nor b
compensated for, Extra Work without such written authorization from City.
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ARTICLE 5 - PAYMENTS TO CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not ex
amount of Forty One Thousand Two Hundred Forty Seven Dollars ($41,247). City ceeshthe
all
Pay Consultant on a time and materials basis up to the "not to exceed" amount in
accordance with Exhibit"C," entitled "Project Fee," and based on the hourly rates shown
in Exhibit "D," both of which are attached hereto and incorporated herein by this
reference.
5.2 Consultant shall submit monthly invoices to City describing the work Performed
the preceding month. Consultant's invoices shall include a brief description of
l� ed during
Services performed, the dates the Services were performed, the number of hours s the
and by whom, and a description of reimbursable expenses, if an pent
Consultant no later than thirty (30) days after receipt and approval b Ci
Y• City shall pay
Consultant's invoice, provided the Services reflected in the invoice were performed o of
reasonable satisfaction of City in accordance with the terms of this Agreement. the
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5.3 All notices shall be given in writing by personal delivery or by mail. Notices sent by
mail should be addressed as follows,
Consultant
Les Jolly, Interim Director Michael D. Reason, Sr. Hydrologist
Quality of Life Department Geo-Logic Associates
City of Redlands 1831 Commercenter East
35 Cajon Street San Bernardino, CA 92408
P.O. Box 3005 (mailing)
Redland, CA 92373
When so addressed, such notices shall be deemed given upon deposit in the united States Mail.
Changes may be made in the names and addresses of the person to who notices and pa ments are
to be given by giving notice pursuant to this section 5.3. y
ARTICLE b - INSURANCE AND INDEMNIFICATION
6.1 Certificates and Endorsements. All insurance required by this Agreement shall be
maintained by Consultant for the duration of its performance of the Services. Consultant
shall not perform any Services unless and until all required insurance listed below is
obtained by Consultant. Consultant shall provide City with certificates of insurance and
endorsements evidencing such insurance prior to commencement of the Services. All
insurance policies shall include a provision prohibiting cancellation or modification of
the coverage limits of the policy, except upon thirty (30) days prior written notice to City.
6.2 Workers Compensation and Employer's Liability. Consultant shall secure and maintain
Workers Compensation and Employer's Liability insurance throughout the duration of
this Agreement in accordance with the laws of the State of California, with an insurance
carrier acceptable to City.
6.3 Hold Harmless and Indemnification. Consultant shall defend, indemnify and hold
harmless City and its elected officials, employees and agents from and against any and all
claims, losses or liability, including attorneys fees, arising from injury or death to
persons or damage to property occasioned by Consultant's and its officers', employees'
and agents' sole negligent acts or omissions in performing the Services.
6.4 Comprehensive General Liability Insurance. Consultant shall secure and maintain in
force throughout the term of this Agreement comprehensive general liability insurance
with carriers acceptable to City. Minimum coverage of One Million Dollars ($1,000,000)
per occurrence and Two Million Dollars ($2,000,000) aggregate for public liability,
property damage and personal injury is required. City shall be named as an additional
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insured. Such insurance shall be primary and non-contributing to any insuranc
insurance maintained by City. e or self-
6.5 Professional Liability Insurance. Consultant shall secure and maintainr
liability insurance throughout the term of this Agreement in the amount of ofessonal
Cine Million
Dollars ($1,000,000) per claim made.
6.6 Business Auto Liability Insurance. Consultant shall have business auto liability
combined single limit for bodily injury liability and
coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence,
proili
coverage shall include all Consultant owned vehicles p useddain agconlnecti t with
Consultant's provision of the Services, hired and non-owned vehicles, and employee non-
ownership vehicles. City shall be named as an additional insured. Such insurance shall be
primary and non-contributing to any insurance or self insurance maintained by City.
ARTICLE 7 - CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in
real property and shall not acquire any interest, direct or indirect, in the geographical area
covered by this Agreement or any other source of income, interest in real property or
investment which would be affected in any manner or degree by the performance of
Consultant's Services. Consultant further covenants and represents that in the
performance of its duties hereunder, no person having any such interest shall perform any
Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make or participate in:
(i) the making or any City governmental decisions regarding approval of a
rate, rule or regulation, or the adoption or enforcement of laws:
(ii) the issuance, denial, suspension or revocation of City permits, licenses,
applications, certifications, approvals, orders or similar authorizations or
entitlements;
(iii) authorizing City to enter into, modify or renew a contract;
(iv) granting City approval to a contract that requires City approval and to
which City is a party., or to the specifications for such a contract;
(v) granting City approval to a plan, design, report, study or similar item,
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(vi) Adopting, or granting City approval of, policies, standards or guidelines
for Cite or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity participate in
making a governmental decision or otherwise perform the same or substantially
all the same duties for City that would otherwise be performed by an individual
holding a position specified in City's Conflict of Interest Code under Government
Code section 87302.
7.3 In the event City officially determines that Consultant must disclose its financial interests
by completing and filing a Pair Political Practices Commission Form 700, Statement of
Economic Interests, Consultant shall file the subject Form 700 with the City Clerk's
office pursuant to the written instructions provided by the Office of the City Clerk.
ARTICLE 8 - GENERAL CONSIDERATIONS
8.1 Attorneys' Pees. In the event any action is commenced to enforce or interpret any of the
terms or conditions of this Agreement the prevailing Party shall, in addition to any costs
and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees
for the use of in-house counsel of the Parties.
8.2 Prohibition Against Assignment. Consultant shall not assign any of the Services, except
with the prior written approval of City and in strict compliance with the terms, and
conditions of this Agreement.
8.3 Documents and Records. All documents, records, drawings, designs, cost estimates,
electronic data files, databases and other documents developed by Consultant in
connection with its performance of the Services, and any copyright interest in such
documents, shall become the property of City and shall be delivered to City upon
completion of the Services, or upon the request of City. Any reuse of such documents,
and any use of incomplete documents, shall be at City's sole risk.
8.4 Independent Contractor Status. Consultant is for all purposes under this Agreement an
independent contractor and should perform the Services as an independent contractor.
;Tither City nor any of its agents shall have control over the conduct of Consultant or
any of Consultant's employees, except as herein set forth. Consultant shall supply all
tools and instrumentalities required to perform the Services. All personnel employed by
Consultant are for its account only, and in no event shall Consultant or any personnel
retained by it be deemed to have been employed by City or engaged by City for the
account of, or on behalf of City. Consultant shall have no authority, express or implied,
to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have
any authority, express or implied, to bind City to any obligation.
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8.5 Termination.
A. Unless earlier terminated, as provided for below, this Agreement shall terminate
upon completion and acceptance of the Services by City.
B. This Agreement may be terminated by City, in its sole discretion, by providing
five (5) business days prior written notice to Consultant (delivered by certified
mail, return receipt requested)of City's intent to terminate.
C. If this Agreement is terminated by City, an adjustment to Consultant's
compensation shall be made, but (1) no amount shall be allowed for anticipated
profit or unperformed services, and (2) any payment due Consultant at the time of
termination may be adjusted to the extent of any additional costs to City
occasioned by any default by Consultant.
D. Upon receipt of a termination notice, Consultant shall immediately discontinue its
provision of the Services and, within five (5) days of the date of the termination
notice, deliver or otherwise make available to City, copies (in both hard copy and
electronic form, where applicable) of any data, design calculations, drawings,
specifications, reports, estimates. summaries and such other information and
materials as may have been accumulated by Consultant in performing the
Services. Consultant shall be compensated on a pro-rata basis for Services
completed up to the date of termination.
8.6 Books and Records. Consultant shall maintain any and all books, ledgers, invoices.
accounts and all other records and documents evidencing costs and expenses related to
the Services for a period of three (3)years, or for any longer period required by law-, from
the date of final payment to Consultant pursuant to this Agreement. Such books shall be
available at all reasonable times for examination by City at the office of Consultant.
8.7 Entire Agreement/Amendment. This Agreement, including the Exhibits incorporated
herein by reference, represents the entire agreement and understanding between the
Parties as to the matters contained herein, and any prior negotiations.written proposals or
verbal agreements relating to such matters are superseded by this Agreement. Any
amendment to this Agreement shall be in writing, approved by City and signed by City
and Consultant.
8.8 Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of California.
8.9 Severability. If one or more of the sentences, clauses, paragraphs or sections contained in
this Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement
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and shall not affect, impair or invalidate any of the remaining sentences, clauses.
paragraphs or sections contained herein, unless to do so would deprive a Party of a
r? material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of the City and Consultant
have signed in confirmation of this Agreement.
CITY OF REDLANDS
By:
Pat Gilbreath, Mavor
ttest:
Sate Irvin, City Jerk
GEO-LOGIC ASSOCIATES
Gar ass, President
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Exhibit A
Scope of Services
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The following paragraphs describe the work tasks that Geo-Logic Associates, Inc. (GLA), will
complete to meet the requirements of the groundwater monitoring and reporting program
(M&RP) and other special services that might be required for the California Street Landfill
(CSL).
The routine groundwater monitoring work will include the following activities:
• Inspection of monitoring points.
• Groundwater elevation measurements.
• Collection of groundwater, vadose zone liquid, landfill gas, and leachate samples.
• Preparation of tables and graphs showing historical and current constituent
concentrations.
• Statistical analyses of current and historical analytical data.
• Preparation of quarterly and annual monitoring reports that describe the sampling efforts
and analytical results.
In the event that either a well or sampling equipment is found to require repair or replacement,
the field supervisor will notify the GLA's Project Manager of the problem, who will in turn
notify the City of Redlands (City) Project Manager within 24 hours, and submit a proposal for
maintenance action(s) to the City. If a significant repair requires purchase of major materials or
subcontractor assistance, a cost estimate for the well repair will be prepared and submitted to the
City for review and approval. GLA will provide experienced staff to make the necessary repair
only after receiving authorization from the City. In the case of less significant maintenance, such
as replacement of a corroded well lock or limited clearing of the well site of weeds or debris
(such as after a rain event), the well maintenance will be implemented immediately to assure
well integrity and/or access and the City will be notified at the end of the sampling operation.
All necessary maintenance activities will be recorded in daily field notes.
A.l ROUTINE SERVICES
A.l.l Field Services
Groundwater Sampling Procedures—GLA understands that monitoring activities will occur
quarterly during the contract period. Groundwater samples will be collected from seven wells
using the following protocols:
• Upon arrival at the wellhead, each monitoring point will be inspected for evidence of
tampering and/or vandalism, and the well identification (ID) and condition will be
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recorded on a Well Data Sheet. If any damage or vandalism is noted, the City's
project manager will be notified immediately.
* Prior to sounding each well, a weighted water level indicator(sounder) will be
decontaminated using an Alconox@ soap solution followed by two rinses with
deionized water. The wells will then be sounded and the initial water level (measured
to a depth of+l- 0.01 foot) and the total depth of the well will be recorded on a Well
Data Sheet.
• Purged water will be evacuated from each well using the dedicated bladder pump and
low-flow purging techniques. The pumps will be operated at a discharge rate
(nominal 500 milliliters per minute) that minimizes the decline in water level. Purge
water will be discharged in the vicinity of the well in accordance with RWQCB
Resolution R8-2002-0044, which allows for the use of monitoring well purge water
as long as the water is discharged in the vicinity of the well from which it was
obtained and does not contact surface water.
* To assess the presence of fresh water coming into the well, discharged water will be
routed through a sampling flow cell equipped with probes for measuring electrical
conductivity (EC), pH, dissolved oxygen (DCI), temperature, and turbidity. The
readings will be recorded on a field data sheet at approximate 3- to 5-minute
intervals. GLA assumes that the parameters will stabilize before 15 liters of
groundwater have been purged from the well.
• Sampling will be performed when the EC,pH, DO, temperature, and turbidity have
stabilized to within 10 percent between a minimum of three consecutive readings.
• Samples will be collected in approved sample containers obtained from the
laboratory, and each container will be filled completely and immediately capped,
labeled, and placed in a cooler with ice. Samples for VOC analysis will be filled by
pouring the sample down the sides of the container to minimize aeration, and these
sample vials will be capped with no airspace. GLA assumes that a maximum of 2.5
liters of groundwater will be collected per sampling event.
• After collection, the samples will be immediately placed in an ice-filled cooler for
transport to a state-certified testing laboratory. Samples will be kept chilled (at about
4'C) until delivery.
* A completed Chain-of-Custody form, detailing the sample ID numbers, date and time
collected, analyses requested, and other project information will accompany each
sample to the laboratory. The Chain-of-Custody forms will be signed and dated by
all personnel retaining custody of the samples.
Soil-Pore Liquid Sampling Procedures—Soil-pore liquid samples will be collected from four
lysimeters when they contain sufficient liquid for sampling. Where possible, soil-pore liquid
samples will be collected using the following procedures:
• A vacuum will be applied to the sampling system for approximately one hour to draw
vadose zone liquids into the sampling device.
• To collect the liquid sample, the vacuum/pressure line will be attached to a hand
pump, and pumped gently to create enough pressure to push the sample out of the
lysimeter into approved sample containers. Each container will be filled completely
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and immediately capped, labeled, and placed in a cooler with ice. Samples for VOC
analysis will be filled by pouring the sample down the sides of the container to
minimize aeration, and these sample vials will be capped with no airspace.
• After collection, the samples will be immediately placed in an ice-filled cooler for
transport to a state-certified testing laboratory. Samples will be kept chilled (at about
4°C) until delivery.
• A completed Chain-of-Custody form, detailing the sample ID numbers, date and time
collected, analyses requested, and other project information will accompany each
sample to the laboratory. The Chain-of-Custody forms will be signed and dated by
all personnel retaining custody of the samples.
Sail-Pore Gas Sampling Procedures— Gas monitoring will be performed at station P-4A. Gas
sample collection will be completed as follows:
• Gas extraction will be performed using a stainless steel gas-sampling pump with a
non-lubricated Viton diaphragm and a maximum no-load flow rate of 34.8 liters per
minute.
• Clean, new laboratory-prepared 10-liter Tedlar'p� sample bags will be placed into
light-sealed receptacles (to prevent photochemical reactions) and fitted with
aluminum or stainless steel tube fittings for sampling and transport.
• For purging and sampling, the gas-sampling pump will be attached with Teflon@
tubing to a sample port located at the top of the monitoring probe. After attaching the
sample train to the probe, the probe will be purged for 30 to 50 seconds to flush out
the probe and sample train. After the probe and train have been flushed, the pump
and tubing will be attached to the Tedlar sample bag. All gas samples will be
pumped directly from the gas-monitoring probe via the stainless steel sampling pump
and through new factory-cleaned Teflon tubing into the Tedlaro bags. After
sampling, a 30- to 50-second post-purge of the probe and sampling train will also be
conducted.
* After collection, the samples will be labeled and entered onto the Chain-of-Custody.
Leachate Sampling Procedures—Leachate sampling is required during the months of April and
October of each year. The samples are collected from both the Phase I and Phase 2 sumps.
Leachate sample collection will beperformed by transferring leachate to laboratory supplied
vessels. Each container will be filled completely, capped, labeled, placed on ice, and entered
onto the Chain-of-Custody. Leachate monitoring results will be submitted with the Second and
Fourth Quarter monitoring reports each year.
Sample Handling and Transportation—GLA will coordinate with the City-selected laboratory
to transfer all samples to the laboratory. All samples will be relinquished to a laboratory
representative using chain-of-custody procedures. The individual who collects the samples will
prepare them for shipment, describe them on the chain-of-custody form, and signed the form
when transferring the samples to the laboratory. The individual who accepts the samples at the
laboratory will note the sample conditions upon receipt and sign the chain-of-custody form.
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Quality AssurancelQuality Control(QA/QC)Procedures—The QA/QC program will include
collection and testing of one field blank and one trip blank duringEeach monitoring event. Each
blank sample will be tested for volatile organic compounds (VOCs). The purpose of each of
these blanks is described in the following paragraphs.
During collection of groundwater samples, the water may be exposed to ambient air for a few
moments and could absorb airborne contaminants. For this reason, a field blank (consisting of
deionized water transferred from its original container to a sample container in the field) will be
used to quantify the types and amounts of airborne contaminants absorbed by the groundwater
samples.
If the sampling program includes use of non-dedicated equipment (for instances when an
existing dedicated pump cannot be repaired or replaced during a monitoring event), an
equipment blank will be collected to determine whether contamination may have been
introduced to the samples from the sampling equipment. After proper decontamination measures
have been completed, the equipment blank will be collected. The equipment blank will consist
of deionized water poured through the decontaminated sampling equipment.
Trip blanks are used to determine whether any contamination might have been introduced during
sample transport or storage. Trip blanks consist of laboratory-prepared deionized water samples
that are carried into the field by sampling personnel, shipped along with the actual samples to the
laboratory, and analyzed for the same volatile organic parameters as the other samples. One trip
blank will accompany each sample shipment to the laboratory.
A.1.2 Reporting
Quarterly monitoring reports will be prepared following each monitoring period. Recognizing
that City and RWQCB staff have a limited amount of time available to review monitoring
reports, the Team will work to streamline the reports so that the data required by the Waste
Discharge Requirements (WDRs) is presented with minimal redundancies. Reporting
requirements are described in the following paragraphs.
Data Validation—Data evaluation will represent the most significant aspect of the monitoring
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and reporting program as it must be documented that the data is valid. Once validated, the data
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will be used to provide a basis for interpretation of site conditions at a level that satisfies all of
the requirements needed to complete the monitoring reports.
The data validation process will include QA/QC review of all field data and laboratory data. The
field data validation will include oversight by a California Certified Hydrogeologist, who will
review all field operations to assess the protocols being employed by field personnel for
equipment calibration, log book entries, sampling and sample handling, and chain-of-custody
procedures. A field audit checklist will be completed to document field investigation compliance
with the established protocols to provide valid data. The audit checklist and comments will be
reviewed with the field personnel to ensure proper fulfillment of the field program objectives.
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The Reporting Task Manager will be responsible for reviewing the logbooks submitted for
QA/QC review at the end of each day/week to include completeness, documentation of
equipment calibration and sample handling and chain-of-custody protocols, and consistency of
field measurements with historical data. By this frequent review procedure, any deviations in
procedures or protocols can be corrected immediately.
The laboratory data will undergo a detailed QA review to assess its precision and accuracy with
the use of laboratory and field sample analyses. The QA program will include the collection, by
the field sampling personnel, of liquid field duplicates and field blanks for submittal to the
analytical laboratory. All blank and duplicate samples will be forwarded to the analytical
laboratory with labels that do not indicate their source. In accordance with the laboratory
QA/QC program, the laboratory will also prepare and document matrix spikes, matrix spike
duplicates, surrogates and method blank results.
As the data is received, the data will be reviewed by the Reporting Task Manager to verify that
the laboratory analyses were conducted within the prescribed holding times for the various tests.
Rigorous data validation procedures will then be employed to assess the precision of the data(its
reproducibility) by determining the relative percent difference (RPD) and relative standard
deviation (RSD)of the sample and the duplicate results. Accuracy will be evaluated from
information obtained on the spiked samples by evaluating the percent recovery compared with
the known spike amount. Surrogates (compounds that act and react similarly to the compounds
of interest but which do not interfere with the constituent being analyzed) may also be spiked
into the sample and used to evaluate the accuracy of certain organics methods.
In accordance with GLA's current QA/QC protocols, when laboratory analytical reports are
received, they are date stamped and reviewed by responsible staff for completeness and
conformance with holding time requirements. In addition, for DMP protocols, non-statistical
VOC/COC Special analysis will be carried out to evaluate whether there is evidence for tentative
identification of a release from the landfill. If a VOC/COC Special "hit" is identified, this
information will then transmitted verbally to the City's Project Manager with a recommendation
for retesting, if appropriate. [It should be noted that in some cases (e.g., detection of constituents
such as methylene chloride and toluene, which are common laboratory or field-introduced
contaminants), retesting may not be necessary. This conclusion will be reviewed with the City
and, if appropriate, negotiated with the RWQCB.] Similarly, within 24 hours of receipt of the
statistical analyses, the summary tables and supporting data will be reviewed for potential
indications of release. If the data suggest evidence of release at any DMP well, this information
will be reported to the City's Project Manager immediately so that appropriate responses (i.e.,
RWQCB notifications and retesting) can be implemented. At the direction of the City, GLA can
provide verbal notification to the appropriate RWQCB by phone within the required 24-hour
time period. A follow-up letter to provide written documentation and notification of a tentatively
identified release to the RWQCB will then be prepared and submitted to the City. This notice
will include a summary of the laboratory findings, and a copy of the relevant laboratory
analytical report(s). The City can then use the letter and laboratory analytical report(s) as a basis
for providing the 7-day tentative release notification to the RWQCB required by regulation.
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StatisticalliVon-Statistical Analysis of Groundwater Quality Data—In response to Federal (40
CFR), State (27 CCR), and RWQCB requirements, groundwater monitoring programs for Class
III landfills must include statistical analyses to evaluate the groundwater quality conditions. For
the CSL, GLA understands that the City has identified spatial variability in the aquifer
underlying the landfill, and uses intrawell prediction limit statistical analyses to minimize the
false positive rate that I could be seen using interwell analyses. For the prediction limit analyses,
the City has identified two separate statistical areas of influence: the East Side Group
(background well 13-1 C and compliance well B-I OC) and the West Side Group (background
wells B-1.1, B-12, B-13, and B-14, and compliance well B-4R). GLA will use SanitaSTM
software to predict the upper concentration limit for each monitoring parameter of the next
sample that will be collected from that well. The upper concentration limit is compared to the
numerical value of monitoring parameter concentration; if the actual concentration exceeds the
upper concentration limit, evidence of release will be concluded.
Trend Analysis—Analysis of groundwater and surface water quality and soil-pore gas data
trends is an annual reporting requirement for the CSL. Trend analyses will be performed by
plotting the analyte concentrations over five years or the period of time that a well or probe has
been sampled, whichever is less. GLA will use MicrosoftTM Excel to prepare the time-series
plots. These charts will be prepared using graphics with distinctive data markers and line
patterns for each well or analyte so that the charts can be photocopied with acceptable quality.
For time-series plots of general minerals and metals concentrations, GLA will prepare plots
comparing background and compliance well data (interwell charts). In general, to maximize
presentation clarity, no more than five data sets will be presented on any single chart. The
historical sample data from each well will be plotted with a unique symbol marking the data
point, and the trend lines connecting background well data will be dashed to distinguish it from
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compliance well data. On these charts, the historical data will also be compared with Federal
maximum contaminant levels (MCLS). Concentrations that are below the method detection limit
(MDL) will be plotted at one-half of the MDL reported specifically during each monitoring
period.
With respect to VOCs, GLA will prepare both intrawell and interwell time-series charts. Charts
will be prepared for each VOC that has been regularly detected at least 10 percent of the time in
samples from at least one monitoring well at a given site. On interwell charts, historical. VOC
data in samples from each impacted well will be plotted and compared against the MDL and the
Federal MCL, if appropriate. If a VOC was not detected during a particular monitoring period,
the concentration will be plotted at one-half the MDL reported for that constituent during that
monitoring period. Intrawell charts will also be prepared for VOCs. On these charts, GLA will
attempt to display the historical concentrations of related VOCs, such as chlorinated ethenes, in
samples collected from a single well. Intrawell charts of VOCs are useful in determining any
relationship of increasing or decreasing trends that may be the result of the breakdown of"parent
compounds" and the formation of"daughter products."
For soil-pore gas,charts will be prepared for methane and the cumulative concentrations of
Z-1
related soil-pore gas constituents. Since samples of soil-pore gas may contain 20 or more
different VOCs, charting individual VOC trends can be time-consuming. Given the fact that
6
PIO-175 Cal St IIGWM pvdoc%WI_112010 Printed an Recycled raperGeologic Associates,Inc.
individual VOC concentrations in soil-pore gas are extremely variable and do not individually
lead to defensible conclusions regarding landfill releases or potential releases, GLA has found it
more useful to chart the combined concentrations of related VOCs to summarize soil-pore gas
data trends (e.g., Total Petroleum Hydrocarbons for the sum of the concentrations of benzene,
ethvlbenzene, toluene and total xylenes). Using this approach, up to seven charts may be
developed(depending on the occurrence of VOCs in individual samples).
Data trends will be summarized in tables within the annual reports. In analyzing time-series
charts, it is important not to describe a trend simply according to the slope of a mathematically
calculated data trendline. Rather, it is important to review historical seasonal fluctuations in
data,changes in MDLs, and concentration changes that may be the result of a change in
laboratory analytical methods or field sampling protocols. As a result, our approach to trend
analysis is somewhat qualitative, as this provides a better opportunity to evaluate changes in
groundwater by accounting for factors that are not typically accounted for in pure mathematical
evaluations. Significant increasing or decreasing trends will be described in detail following
presentation of the summary table, with the level of discussion particularly enhanced when
changes in historical trends appear to be developing.
Each report will contain the information required by the site WDRs, including:
• Transmittal letter containing an abbreviated summary from the reporting period
• Executive summary
• Table of contents
Ll Site introduction
J Sampling and analysis plan
Ll Laboratory analyses and QA/QC results
LJ Descriptions of sampling and analytical procedures and parameters
J Discussion of statistical and/or non-statistical data evaluation
Ll Historical groundwater elevation data
ij A groundwater elevation contour map
J Historical tables of laboratory test results for each well or other sampling points
Cl Summary tables of analytical results for the reporting period(s)
A discussion of the results of the water quality monitoring.soil-pore gas monitoring,and statistical
analyses
As required, monitoring reports will also integrate data collected by GLA's sampling crew
including visual observations and photographs of site conditions, copies of the regulatory agency
inspections, and copies of the diversion and drainage facilities inspection and evaluation logs.
Discussions will be more detailed when chemical and/or elevation variations are noted from
earlier reporting periods, and recommendations for verification and/or initiation of an Evaluation
Monitoring Program will be presented if a release is indicated.
An annual groundwater monitoring report will be prepared in conjunction with the First Quarter
Monitoring Report each year(due April 30). In addition to the elements required in a routine
quarterly report event, these annual reports will also include an evaluation of trends interpreted
from the time-series plots for at least the previous five calendar years; descriptions of any
apparent increasing and/or decreasing trends; comparison of analyte concentrations with Basin
Plan Objectives; a summary of any monitoring changes made or observed since the last annual
7
PIO-175 CM St 11GWN-1 W0PeA6C%W121201# IsinUd on Rectded{*aperGeologic Associates,Inc.
report; discussion and recommendations for VOCs detected during the year; and evaluations of
Zn
groundwater and vadose zone conditions in the vicinity of the California Street Landfill.
Report Submittals— Prior to submittal of any work product to the City, GLA will provide
comprehensive senior peer review of all deliverable technical documents. Approximately 30
days after the end of a sampling event, GLA will submit two draft copies of the draft report to
the City for review. Following incorporation of City comments, 2 bound copies and one digital
copy of each final report will be distributed to the City, and I bound and one digital copy will be
submitted to the RWQCB prior to the report due date (defined as 30 days following the end of
the quarterly period). One electronic copy will be provided to the Lead Enforcement Agency. A
California Certified Hydrogeologist will sign and stamp each monitoring report prior to submittal
to the regulatory agencies.
GLA will also upload the data into the site's Geotracker database concurrent with submittal of
the groundwater monitoring reports. For this task,electronic data files will be prepared by the
laboratory and delivered to GLA by email. GLA will then review the files and upload the
electronic data to the State's database. A full copy of the report will also be uploaded in portable
document format(PDF).
A.2 NON-ROUTINE LANDFILL SUPPORT
Landfill Expansion Support(if needed)—GLA has supervised the drilling, installation, and
decommissionino,of hundreds of wells throughout California, If required, GLA will assist the
City with monitoring well decommissioning andlor replacement. The work will include
development of a work plan that describes the field procedures that will be used to drill/install or
decommission a well, permitting support, drilling, borehole logging, well installation or
abandonment, and preparation of a report describing the field activities.
Other Tasks (if needed) —GLA has extensive experience in all of the geotechnical and
hydrogeological components of Class I and Class III landfill facilities in California. This broad
based landfill experience is an important advantage in interpreting potential groundwater impacts
since landfill design and operational history are important considerations when evaluating
potential impacts to groundwater. In gaining its broad base of landfill design and operational
knowledge, GLA has managed the construction of virtually every major component of a landfill
facility, including:
• Earthwork W Landfill Gas Control Systems
• Liner Systems a Flare Stations
• Cover Systems a Auxiliary Facilities
• Drainage Systems a Landscape/Irrigation Systems
• Leachate Collection Systems 0 Refuse Excavation and Relocation
• Leachate and Groundwater Treatment Plants 0 Landslide Mitigation
GLA will use this experience to assist the City with unforeseen events related to groundwater,
vadose zone, or surface water impacts at the CSL.
PIO-175 Cal St IIGVVM wvped %S/1212010 Geologic Associates,Inc.
Mated on R�ded Pap—
EXHIBIT B
ESTIMATED PROJECT SCHEDULE
HYDRQGEQLOGIC SUPPORT, TECHNICAL ANALYSES, AND REPORTING SERVICES
CALIFORNIA STREET LANDFILL
CITY OF REDLANDS
ID Task Na o 2010 _ 2011
_- _.__
Jun Jul Aug Sep Oct : Nov„ Dec .: Jan Feb Mar Air_ May , Jun Jul Aug_
1 Tasks 1-4-Quarterly Groundwater Monitoring Reports
2 City Issues Notice to Proceed
3 Sampling I Y
8 laboratory Analyses(separate contract)
13 Prepare Draft Report „ `' Nam RWAW=
18 City Review of Draft Report
23 incorporate Comments
28 Submit Final Report 10129 1/31 0 4/29 7129
-33
Task 5- landfill Expansion Support
34 Task 6-Other Tasks
GLA Task Only performed on as-needed basis -
Project:California Street Landfill 2010 Milestone Completed by lab under separate contract
Date:Thu 8,/12/10
Summary
EXHIBIT C
PROJECT FEES
HYDROGEOLOGIC SUPPORT, TECHNICAL ANALYSIS, AND REPORTING SERVICES
CALIFORNIA STREET LANDFILL
Sampling
CADD Word Chief E Labor Expenses Equipment Total Cost
Work Task Prin. Sr. Project Staff Geo. Draftsman Processor Tech ng Vehicle Field Tech Subtotal (1%rpt and
Eng[Geo Hydrogen. Goo. Campbell/
Salinas labor) Supplies
Battelle Reason White Satterfield Levin Ragsdale Shaw
rate l 176 141 109 ...88 90 62 lot it (I%1 $12 $15 1 ($) 1
Tasks 14 Sam tin and Re orcin of Groundwater,Gas,Leachate,and Other Matrices
Third Quarter 2010 $3,456 $0 79 22
S 0 0.5 11 0 0 0 4 22
Sam tin 0 $4,488 $45
1 4 8 25 2 8 0
Re ortin
Fourth Quarter 2010
0 0.5 14 0 0 0 4
Sam lin 1 4 8 25 2 8 0 0 $4,48— 411+0
Reeorting
First Quarter 2011 0 0.5 11 0 0 0 4 22 $3,456 $0 22 22
Sam lin 1 4 10 32 2 10 0 0 $5,446 $54 0 0
Reporting(includes annual re ort
Second Quarter 2011 11 0 4 $4,269 28 28 $5,025
Sam tin 1 0 4 5 14 0 1 8 25 2 8 _0 o $4,488 1 $45 1 0 0 $4,533
Re ortm
Task 5-Landfill Expansion Support $2,000
Labor and incidental costs for ex rasion su ort as directed b CIty
Task 6-Other Tasks $2,000
Labor and incidental costs fior other tasks,es directed b Cit
TOTAL ESTIMATED COST FOR ONE YEAR OF MONITORING: $41,247
Assumptions:
t. Monitoring costs include coordination with City-selected lab to obtain sample containers,sampling of Tasks 14 Sampling and Reporting of Groundwater,Gas,Leachate,and Other Matrices
groundwater monitoring wells,lysimeters,soil-pore gas probes, and leachate. Third Quarter 2010 $8,582
2. Reporting costs include database management,data validation,statistical analyses, preparation of Fourth Quarter 2010 $9,557
groundwater elevation contour maps,preparation of text describing the monitoring event and results, and First Quarter 2011 $9,550
distribution of reports to appropriate agencies. Reporting costs also include uploading data to the State's Second Quarter 2011 $9,557
Geotracker Database. Task 5-Landfill Expansion Support
3. Annual reports will be combined with the First Quarter Monitoring Report,due April 30 of each year. $2,000
4. Each quarterly report will include results for all samples collected during the quarter. Task 6-Other Tasks
5, Field tech rates include labor,equipment,vehicle, and miscellaneous costs (ice, coolers) associated with sampling. $2,000
6. Analytical costs are riot included based on the RFP indicating that samples will be submitted to the
City selected Laboratory.
7. One percent miscellaneous fee applies to reporting costs only and are related to postage/delivery of reports to City, RWQCB, and LEA,and
costs of items Such as binders,paper,and photocopying.
Geo-LO!Jic
A S S 0 C I A T E S
EXHIBIT D
RATESCHEDULE
PERSONNEL CHARGES
PROFESSIONAL STAFF: 88.W/Hour
Staff Engineering Geolo&,ist/HydrogeologistfEngineet.......--.............................. ...........—.........................
Project Engineering GeologistfHydrogeologist/Engineer.........—................... ...........................I...-........ 109.00/Hour
Senior Engineering Geologist/Hydrogeologist/Erigineer............................--............. .............-...... 141.00/Hour
Supervising Engineering Geologist/Hydrogeologist/Engineer................................... ................ ........... 158.(X)/Hour
Principal Engineering Geologist/Hydrogeologist/Engineer.................................— --............—1....I.......... 175.00/Hour
Court Appearance(Expert Witness,Deposition,etc.) ........................................ ...............................1,75 x HourlyRate
(4 111.1 MW111-110
FIELD STAFF ........ 60.00/Hour
Field Technician L............................ ...... ........ ....... .......... ................
Field Technician 1L......--....--........ ......... .............. ..............—......... 70,W/Hour
SeniorField Technician..... ........—....................................................................................8 1.00/Hour
Prevailing Wage Minimum..... ......--...--.....................--....... .............................................87.00/Hour Min.
Supervising Field Technician........... ...... ................... ....................................101,00/Hour
_SUPPORT STAFF- ...90DO/Hour
Laboratory Technician............................. ............. ...... ......
CADD[Designer............. ....... 90.00/Hour
Geotechnical Draftsperson... ........ ....... 62,00/Hour
Geotechnical Clerk/Typist ...... ...............----............... ...... .......... ...52,OOfHour
WordProcessor.......—....... ..........---.......---......--......... ......................................................62.00/Hour
*Overtime Premium is 35%of PERSONNEL CHARGE
*A surcharge of 20%of PERSONNEL CHARGES is applicable to personnel working in hazardous materials
environments to compensate for costs associated with hazardous materials operations training and personnel medical
examinations.
EOL`IPt4IENT CHARGES
ReXififRefraction Seismograph.,....... .......... ............. ........... ....... ........ ...,.,.600,00[Day
BAT Permeameter-........-........ ...----............... 100.00[Day
Compaction Testing Equipment&Supplies---.—... ............ ....... .......... ......50.00fDay
Slope lnclinometer.... ............
EXPENSES
Vehicle Use for Field Services(added to appropriate"PERSONNEL CHARGE")..... .......................12.00/Hour
Soil Sampling Equipment&Drilling Supplies..................................----......—................. 5,00/Hour
Groundwater Sampling Equipment and Supplies..........--.......-..... ....... .................................................. 15.00/Hour
— - ......._........Lesserof(Cost+15%)or(Local Government Rate)
Per ................. .......... .. ..... ...Cost+ 15%
Outside Services(Consultants,Surveys,Chemical lab Tests, .......
Reimbursables(Maps,Photos,Permits,Expendable Supplies,etc.)............................... Cost+ 15%
Outside Equipment(Drill Rig,Backhoe,Monitoring Equipment,etc.)...........--........-............... Cost+ 15%
PERMITS,FEES ANDBONDS
The costs of all permits,fees,and performance bonds required by government agencies are to be paid by the Client,
unless stated otherwise in an accompanying proposal.
INSURANCE
GeoLogic Associates,Inc.carries workers'compensation,comprehensive general liability and automobile with policy
limits normally acceptable to most clients. The cost for this insurance is covered by the fees listed in this schedule.
Cost of any special insurance required by the Client,including increases in policy limits,adding additional insured
parties and waive"of subrogation.are charged at cost plus 15%. Unless otherwise stated,such charges are in addition
to the estimated or maximum charges stated in any accompanying proposal,
Schedule 201() (Continued on Reverse) Effective through 06/10/11
LABORATORY TESTING $150.00[Point
California Bearing Ratio(excluding moisture-density curve)....... 60,00/Test
Chloride Content.. _..............._.......____.... ....... ........... l%OO/Test
Corrosivity Series(resistivity,Ph.Sulfate.Chloride)..... ........ 140.00tTest
Consolidation Test(without rate data-up to 8 loading increments). ...................... ......
Consolidation Test(single point)............... ....... ................. ............... ....___........ ............. ....... 95.00/Test
Consolidation Test Rate Data(per load increment)............... .................................................................. 70.00/each
Direct Shear Test(at natural moisture)............... ............. .............. ............................... ...... .... 55.00/Point
Direct Shear Test(saturated-strain rate 0.0084 inch/min.)............................................................._ 65.00/Point
Direct Shear Test(saturated,recycled-strain rate 0.0084 inch/min.).......__............................................120.00/Point
Direct Shear Test(ASTM 3080-consolidated drained)...__.................................. ........... ..........__.......125.00/Point
Direct Shear Test(ASTM 3080-consolidated drained,residual)................................... ...I..........280.00/Point
Durability Index-Coarse..........................._........................._....................................................................
.................... ............... 125.00/Test
DurabilityIndex-1 ine.......__..........-........-....__.................. ....................... ...._.............. 115.00/Test
ExpansionIndex Test............................................................ ................................................ I I O,OOiTest
Grain-Size Analysis-Sand-Clay,including Hydrometer......................................... .......... 160.00tTest
Grain-Size Analysis-Gravel-Clay,including Hydrometer�......._ .......... 200.00/Test
65.00/Test
Liquid Limit......__....... ...... ............ ................ ....... ........ 145.00/Test
Los Angeles Abrasion Test(500 revolutions).............................._....._'_.......... ........
Los Angeles Abrasion Test(1000 revolutions)........................ ....... ............. ..... 160.00/Test
Mechanical Analysis-ASTM D 1140(wash 200 sieve). ......... 60.00/Test
Mechanical Analysis-Sand or Gravel(dry sieve).,......... ...... 70.00(rest
Mechanical Analysis Sand and Gravel(wash sieve)..................... ............... ...... 155.00/Test
Mechanical Analysis Sand or Gravel(wash sieve) ........ ...... 100,00/Test
13.00/Test
Moisture Content___...................... ......
Moisture-Density Curve for Compacted Fill Mold)..... ......... 140.00/Test
Moisture-Density Curve for Compacted Fills(6-inch Mold)...... ....... 175.00frest
70.00/Test
Moisture-Density Single Point.... ..........._............. ............... ............
Moisture-Density Curve(Calif.2161.... ....... ......._ 145.00/Test
Permeability(falling head)...... ........ ...... 160.00/Test
Permeability(flexible wall-ASTM) .............
Permeability{rigid wall-constant head pressure).......................................................... ...250.00/Test
65.00/Test
Plastic Limit.......... ........ .......... ........... 120,00/Test
Plasticity Index ........... ....... ...... ................. 200.00/Test
Resistance Value__..............-.... ........ ..............
Resistivity&PH Test(Calif.532 or 643) ........ ...__....90.00frest
65.00/Test
Sand Equivalent .......... ............. ..
.... ...... 7 1.00frest
Specific Gravity and Absorption-Gravel.....,..,.... ........ .....__.....___......
Specific Gravity-Fine-Grained Soils....... ............ ......._...... 76.00/Test
50.00/-rest
Sulfate Content_........................ ...... ................. ..............-...575.00/Test
Triaxial Compression Test(CD with pore pressure)... .....................
Triaxial Compression Test(CU with pore pressure)................................... 425.00tTe5t
Triaxial Compression Test(UU)................................._.......... ...... .........._I I 5.00,/Test
Unconfined Compression Test(undisturbed sample)................... .............. ........... 75.00ITest
Unit Dry Weight and Moisture Content(undisturbed sample)................................... ........._...... 18.50ffest
Special Sample Preparation and Laboratory Testing not listed above will be charged at applicable personnel rates.
TERM
Payment is due upon presentation of invoice and is past due thirty(30)days from invoice date. Past due accounts are
subject to a finance charge of one and one-half percent(1-1/2%)per month,or the maximum rate allowed by law.
Is R 0 P 0 S A 1,LE_RLO_D
Unless otherwise stated,a proposal accompanvini.,this schedule is effective for sixty(60)days. If authorization to
proceed is not received within this period,GeoLogic Associatcs,Inc.reserves the fight to retteeotiate the fee.
Schedule 2010_............... ...................__................... ......... Effective through 06130/11