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HomeMy WebLinkAboutContracts & Agreements_31-1959PROJECT AGREEMENT -1 d FISCAL YEAR VnW SUPPLEMENTAL MEMORANDUM OF AGREEMENT entered into by and between the City of hereinafter referred to as the city, and the Department of Public Works of the State of California, hereinafter referred to as the department, WITNESSETH, THAT, WHEREAS, a memorandum of agreement for expenditure of funds accruing during the fiscal year ending June 30, 19 , and allocated under the provisions of Section 194 and Section 2107 of the Streets and Highways Code upon major city streets was executed by the city J Una �9 r , and by the department 19 , providing for the work described herein as pro ect 00 WHEREAS, the city now desires that said agreement be amended and has submitted to the department a supplemental budget to $. - t .i bed 0%, in Article NOW, THEREFORE, it is mutually agreed by and between the city and the department that said agreement be amended as follows: Tft projecto and the eatImted- for as listed har*lnafter constitute the budget beanowhIch has t r state Pro- Highway VAJO'r City Budget 4- 4 Miles De"VIX "OtIon- 04 u_ seoon:. Gov, 105 Brookside menu: '.. �... Center Stmet .' et, from Vinearadeo 107 Eureka Street from 0.24 Grade,,t gave and cafety BrooksideOlive lighting 0 �-. Avenue 0 jmeaonstruct street curb Avenue10,93 Highland hishway Mute: :. .. lights Mot . r. 0$ $90o.00 ARTICLE 11. MAINTENANCE The streets will be maintained by or under the direct supervision of the city. Maintenance shall be as defined in Section 27 of the Streets and Highways Code which is not in conflict with Section 195 of the Code. Maintenance work shall be adequate to preserve and keep the roadway, structures and facilities in the safe and usable condition to which they have been improved or constructed, and provision shall be made for constantly making needed repairs to preserve a smooth surface. Any city -owned equipment used for the maintenance work may be charged for upon a rental basis to cover depreciation and repairs in case rental rates already have been established by the city; otherwise, allowance for depreciation and repairs may be charged for as approved by the department. ARTICLE 111, SURVEYS AND PLANS The city will make the necessary surveys and plans for the work designated in Article I ng log. The department the necenzary Bumays and r the WOrk desigmted in yxvjeat log. ARTICLE IV.. CONSTRUCTION The city will construct or cause to be constructed by or under its direct supervision, and in accordance with the approved plans, specifications and estimates therefor, the improvements described in Article Iy t _ Droject log. Plans, specifications and a detailed estimate of cost shall be submitted to the department for approval before the work is advertised for bids or in case of work approved to be done by day labor before work is started; and no changes may be made in the approved plans or specifications without the prior approval of the department. The construction work described in Article I shall be performed by contract unless the performance thereof by day labor shall be approved by the department. The work shall be done to the satisfaction of the department and shall be subject at all times to inspection and approval by the authorized representatives of the department. Any city -owned equipment used for the construction work described in Article I may be charged for upon a rental basis to cover depreciation and repairs in case rental rates already have been established by the city; otherwise, allowance for depreciation and repairs may be charged for as approved by the department. The department will construct or cause to be constructed by or under its direct supervision the improvements described in project 109 in accordance with the approved plans, specifications and estimates therefor. Any minor changes in the approved plans and specifications due to unforeseen contingencies or made desirable by conditions developing during the progress of the work may be made by the department. The work will be performed by contract or by State forces as may be, in the opinion of the depart- ment, for the best interests of the city and the department. Any equipment furnished by the department for the work will be charged for at the rental rates established by the department. ARTICLE V1. FUNDS Year ending June 30� Total $85,o356.42 The amount of $ 74,216,00 is budgeted to defray the cost of the work described in Article I, and In addi-vion,, the mo-ant.of $6,900,00 Is to be contributed ra City- ands and $90MIO from State 1110mFfflay Budget The annual revenue and the amount provided for the projects listed in Article I are estimated amounts. In the event that the actual revenue or the actual cost of the projects differs from estimated amounts, the approved budget may be amended only by supplemental agreement, The deP2rt=nt Will Pay the 000t of the work describe, The amount provided for the project 8 listed in Article I must not be exceeded, and no moneys may be expended by the city from the Special Gas Tax Street Improvement Fund except for the project 6 listed in Article I without amending the budget by supplemental agreement. Such supplemental agreement shall be valid only when executed by the city and the department. All funds allocated under the provisions of Section 2107 of the Streets and Highways Code in excess of such funds budgeted herein for expenditure will accumulate for future budgeting and expenditure. ARTICLE V134 FINAL REPORTS The city will submit such reports as required by law in such detail as required by the department. The reports shall show in full all expenditures from all other funds as well as expenditures from the Special Gas Tax Street Improvement Fund. Within ninety days after the close of the fiscal year ending June 30, 1960, J. the city shall submit on forms furnished by the department a statement of expenditures made from the Special Gas Tax Street Improvement Fund during the preceding year for the maintenance of the streets described in Article I, Within sixty days after completion of any item of the budget for surveys and plans, acquisition of right of way or construction, the city will submit to the department a final report of expenditures made for such work. The reports shall, be in the following form: RIGHT OF WAY: Expenditures shall be segregated by parcels and payment for each parcel analyzed as follows: Value of land taken. Severance damages less benefits. Moving improvements. Damages by change of grade, etc. If excess land is acquired, the proposed disposition thereof shall be shown. Where removing, restoring or altering improvements is not included in the payment for the land, the expendi- tures for such items shay'_ be reported for each parcel or ownership. The report shall also show expenditures for salary of right of way agent and miscellaneous expenditures such as title reports, automobile operation, etc. PRELIMINARY ENGINEERING: The report shall show the work accomplished and the cost thereof. CONSTRUCTION: The report shall show payments to the contractor detailed by contract items showing quantity, unit, item, unit price and amount; and the amount paid for any materials, supplies, labor or equipment furnished by the city for use on the contract. Expenditures for work performed by day labor shall be detailed to show the quantity for each item of work, the unit cost and amount. The departwnt will Submit to the -0itY & VOYOrt Of tu.reg Wa& from the gas tax allocation. WithIn sixty 6AWs attert f OaCh11-fem Of ,,,k4 budgot �jbed in project lono the dopartmnt will wabmlt to the elty a final ivport of eXpOnditUrGSMade for such ARTICLE ,ail . MISCELLANEOUS PROVISIONS No State officer or employee shall be liable for any- thing done or omitted to be done by the city in the performance of any work delegated to the city under this agreement. The city shall, in the event any claim is made against any State officer or employee by reason of such. work, indemnify and hold harmless such officer or employee from any damage or liability by reason of any such claim. IN WITNESS WHEREOF, the parties hereunto have affixed their signatures and official seals,,the city on the the department on day of the day of , 19 Approval recommended: CITY OF REDLAM t BY s r c ng neer 7 neer o y and ly Cooperative Projects City Clem STATE OF CALIFORNIA Approved as to form DEPARTMENT OF PUBLIC WORKS and procedure: DIVISION OF HIGHWAYS By orney, par men o Ass s an a e way Public Works Engineer RESOLUTION NO. 1e'4-1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MUM ADOPTING BUDGET AND APPROVING FMM Psm OFAGREEMENT FOR EXPENDITURE OF GAS TAX ALLOCATION FOR MAJOR CITY STREETS. First mipplexqental WHEREAS, a/memorandum of agreement has been presented to be entered into with the State of California in accordance with a project statement submitted by the City of Redlands for expenditure of the gas tax allocation to cities for the fiscal year 199.60, and WHEREAS, the city council has heard read said agreement in full and is familiar with the contents thereof; THEREFORE, be it resolved by the city council of the City of Redlands that said project statement be and it is hereby adopted as the budget of proposed expenditures of the gas tax allocation to cities, and said agreement be and the same is hereby approved and the mayor and the city clerk are directed to sign the same on behalf of said City, said agreement to be binding upon the City upon its execution by the authorized officials of the State. ADOPTED this day of ZL' V � ayor o 'e/)Ity o end; Attest: I hereby certify that the foregoing resolution was duly and regularly passed by the city council of the City of0a . =s at a regular meeting thet^eof held ,