HomeMy WebLinkAboutContracts & Agreements_14-1997_CCv0001.pdf AGREEMENT TO FURNISH
GROUNDWATER MONITORING PROGRAM
SERVICES
ANALYTICAL AND REPORTINGLANDFILL
FOR THE CALIFORNIA STREET
of February, 1997 by and between the City
This Agreement is made and entered into this
y "City a and International Technology
of Redlands, a municipal corporation
Corporation, (hereinafter"Consultant").
covenants and conditions hereinafter set forth, City and
In consideration of the mutual promises,
Engineer hereby agree as follows:
ARTICLE 1 -EN AGEMENT OF CON LTANT
acce is the engagement,to perform
1.1 City hereby engages Consultant, and Consultant hereby
s")for the Groundwater Monitoring
dro ic consulting services � "Project").
professional hy geolog 's California Street Landfill (the
Program Analyses and Reporting for the City
Consultant in a professional manner, and Consultant
performed by to provide high quality
1.2 The Services shall be p professional expertise necessary p other practicing
represents that it has the skill and the P at the level of tenc resently maintained by P
Services for the Proj ants in the industry providing p hilar types of services.
professional consult
ARTI LE 2 - ANT
ERYI ES OF ONSUI-I
erform are more particularly described in
The specific Services which Consultant shall his attached hereto and incorporated herein
2.1
Attachment"A," entitled"Scope of Work,
by this reference.
TT�T 2 RF�PONSOF CI—Ty
IBIL_
ble to Consultant information in its possession that is pertinent to the
3.1 City shall make available
performance of Consultant's Services. on City-owned
provide access
for Consultant to enter up
3 � City will p s to and make p
Consultant to perform the Services.
� property as required by
Shat nski, Solid as its representative with
Waste Manager, to act
3.3 City designates Valone yerformed under this Agreement.
respect to the Services to be p
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Groundwater Monitoring Program Analytical and Reporting Services
IT Corporation
ARTI LE—4 -pFutQDOF SERVICE
4.1 Consultant shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B.
ARTI LE 5 -P Y T THE CON LTANT
for Consultant's performance h the ServicesConsultant shall
on a time and
5.1 The total compensationshall a C
$61,314 in accordance with Attachment shown in Attachment D_Rat Schedule.
materials basis at the hourly rat
bill City within ten days following the close of each month bect costs,and
ing
5.2 Consultant shallwho performed the Services,
an invoice indicatingServices includingServices ebackup documentation. payments by City to
the detailed cost of allapproval of Consultant's invoice,
Consultant shall be made within 30 days after receipt and
by warrant payable to Consultant.
e in writing
a menu shall be mad and may be given by
5.3 All contractual notices, � Notand ices,bills and payments sent by mail shall be addressed as
personal delivery y mail
follows:
Con_ s�t
Citv Michael D. Reason, R.G., Project Manager
Valorie Shatynski IT Corporation
Municipal Utilities Department 1425 South Victoria Court, Suite A
35 Cajon Street San Bernardino, CA 92408-2923
P.O. Box 3005
Redlands, CA 92373
addressed, such notices shall be deemed given upon deposit in the United States
When so add a ments shall be deemed given at the time of
Mail. In all other instances,notices,bill and
dthe names and addresses of the person to whom
Changes mayparagraph.
actual delivery. iven by giving notice pursuant to this
notices,bills, and payments are to be g
TI 'LE 6 URAN
AND INDE �IFI�ON
compensation insurance and, in addition, shall maintain
6.1 Consultant shall maintain worker's comp due to bodily injury, personal injury and
insurance to protect City from claims for damageible property while performing the
to or destruction of tang p p ro ert damage insurance
death, and claims for injury
Services required by this Ag
reement. Said public liability and p P y
shall be in a minimum combined single limit of $1,0001000, and in the aggregate.
2
Groundwater Monitoring Program Analytical and Reporting Services
IT Corporation
' ain comprehensive automobile liability insurance sultant shall maintain
ined
Consultant shall maintain and property d�nage. Of
ni
single limit of$1,000,000 for bodily j 'e ate amount of$1,000,000 with
all policies for
professional liability insurance shall bethe n aped as an additional insured lite and professional
$500,000 per occurrence. and comprehensive automobile liability and non-
public liability, property damagewith respect to City
and such insurance shall be primary the City. Consultant shall
liability insurance, prior to
contributing to any insurance or self-insurance maintained y
provide City
with certificates of insurance evidencing such insurance coverage p
commencing the Services.
hold harmless and defend City and its elected officials, en ee to
6.2 against all claims, loss, damage, charges or exp
Consultant shall indemnify, arise out of or result
agents and employees from and ag re the
it or any of them may be put or subjected to the extent that they
whichto ed by any of
art
willful or negligent act or actions, omission oTandirectlylure to cemp t on tye p
from any suppl, itsiers, anyone directly erforn�Ce of
Consultant,� e for acts or omissions any of them maybe liable in the p
them or any
the Services required by this Agreement.
ARTI LE 7 ENERAL ONSIDE RAT N_._.�
ondition
any of the terms or cs
7.1 In the event any action is commenced to enforce or interpretcosts and other relief, be
Agreement the prevailing pam' shall, in addition to any
of this Ag of its reasonable attorneys' fees.
entitled to the recovery
this Agreement, except with the
of the Services requihandbe with the terms, provisions and
7.2 Consultant shall not assign any and in strict comp
prior written approval of City
conditions of this Agreement.
Consultant's key personnel for the Project ase' C.E.G., C. H.G.
7.3 Project Director: Richard Kraft,R.G.,
j Project Manager: Michael Reason R.G.
` Task Leader: Patrice Copeland
Data Base Management: Vicki Bao
Reporting/GIS' Peter Vitt Horsey,Ph.D., and Phyllis Carosone-Link
Statistical Analysis: Henry
I shall be made available and assigned to the Project,
Consultant agrees that the key pers
onne
urrence from City-
and
ity.
as
id that they shall not be replaced without conc
� costs estimates, electronic data files an
7.4 All documents, records, drawings, designs,
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Groundwater Monitoring Program Analytical and Reporting Services
IT Corporation
the Consultant pursuant to this
databases and other Project documents developed by upon completion
Agreement shall become the property of City and shall be delivered to Cit}'
reuse of such documents for other projects
of the Services or copra the request of City
let documents will be at be sole risk.
and any use of m p
7.5 Consultant
is for all purposes an independent contractor. All personnel
any
plo s nne
Consultant are for its account only,
mdloy d by Cin no ity oraengaged by City for the account
retained by it be deemed to have be p
of or on behalf of City.
provided for below, this Agreement shall terminate upon
7.6 Unless earlier tenninated, as Cit of the Services.
completion and acceptance by y
without cause,by providing thirty (30)
7.7 This Agreement may be terminated by either party,
days prior
written notice to the other(delivered by certified mail, return receipt requested)
of intent to terminate.
Ci an adjustment to Consultant's compensation shall
7.g If this Agreement is terminated by to
de,but(1) no amount shall be allowed for anticipated profit obe adjusted to the extent
unperformed services,
be ma
and(2) any payment due Consultant at the time of tdeermt nationby Consultant.
of any additional costs to City occasioned b any
of a termination notice,Consultant shall(1)promptly discontinue all services
7.9 Upon receiptcopies in both hard copy and
affected, and(2) deliver or otherwise mak of any bl data, design calculations, drawings,
electronic form, where applicable),
specifications, reports, estimates, summaries and such other tnef Se a�es and
bylthis
specs Consultant in performing
may have been accumulated by
Agreement.
7.10 Consultant t shall maintain books and accounts of all Project related payroll costs and all
all reasonable times for examination by the City
expenses. Such books shall be available at
at the office of Consultant.
the attachments incorporated herein by reference, represents the
i proposals
' 7.11 This Agreement, including prior negotiations,p p
entire agreement and understanding between the parties and any
pendment to this Agreement
or oral agreements are superseded by this Agreement. Any
in writing,approved by the City Council of City and signed by City and Consultant•
shall be
7.12 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
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Groundwater Monitoring Program Analytical and Reporting Services
IT Corporation
IN WITNESS WIEREOF, duly authorized representatives of the City and Consultant have signed
in confirmation of this Agreement.
IT Corporation
City of Redlands ("Consultant")
By:
WALTER GRINYER
SWEN LARSON Office Manager
Mayor
ATTEST:
Ci Jerk, City lands
f
t
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GROUNDWATER MONITORING PROGRAM
ANALYTICAL AND REPORTING SERVICES
ATTACHMENT A
SCOPE OF WORK
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Attachment A - Scope of Work
IT understands that this agreement is for the calendar year 1997, to commence upon authorization
from the City of Redlands (City). The agreement will require submittal of four quarterly
ironitoring reports to the Santa Ana R.WQCB. IT will follow the established format to provide
consistency to the City's program and ease R.WQCB review of the reports_ This attachment
describes the agreement scope of work for the California Street Landfill(CSL)groundwater
monitoring program.
Task 1 - Quarterly Groundwater Monitoring Reports - IT understands that City of
Redlands(City) personnel collet the required samples from the designated sampling locations
and samples are subrnitted to Babcock Laboratories for analysis. IT will review field notes and
laboratory data in a timely fashion so that data review is completed quickly and any required
RWQCB notification meets the deadlines established in Carder 93-57. The data review will
include:
• Providing technical and regulatory expertise to City staff
• Review of all field nates to verify that proper sampling techniques were utilized
• A thorough data quality check to verify that holding times, required analyses, reporting
limits, and laboratory precision requirements have been met
• Updating water level and groundwater quality data bases
• Performance of a thorough quality control check on all data to verify that Orly correct
information is input into the data bases.
The water quality data will be submitted to IT's subcontractor, Intefligent Decisions Technologies
(IDT), for statistical analysis.
Two draft copies of each report will be submitted to the City for review- After incorporation of
the City's comments, eight bound copies, one unbound, reproducible copy, and one copal of the
final report in electronic format will be submitted to the City. The quarterly groundwater
monitoring reports will include the following information:
• An executive summary of current monitoring results
• A brief description of the purpose and scope of the groundwater monitoring program
A background discussion on site operations, landfill waste description and disposal
volumes, physical setting, and related studies at the CSL
• A discussion of groundwater occurrence and movement, including hydrographs for each
well, a groundwater elevation contour map, and groundwater gradient calculation
• A discussion of groundwater quality, including field and laboratory methods, statistical
methodology and results,tabulated analytical results, copies of laboratory reports and
chin of custody forms, copies of field farms, and graphs of constituents detected at
concentrations exceeding Basin Plan Objectives(BPCls).
Sludge chemical analyses
! • 'r! i `t r ! t ! � ar !
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.es-
If a release is tentatively identified at the landfill, the City is required to immediately notify the
Rpt QCB verbally and within 7 days by certified mail. IT will assist the City with these
notifications so that the RWQCB is kept apprised of site conditions_ IT will also keep the City
informed of any potential regulatory changes that could impact the landfill monitoring program,
GROUNDWATER MONITORING PROGRAM
ANALYTICAL AND REPORTING SERVICES
ATTACHMENT B
PROJECT SCHEDULE
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GROUNDWATER MONITORING PROGRAM
ANALYTICAL AND REPORTING SERVICES
ATTACHMENT C
PROJECT FEE
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°e ATTACH.N E.NT C-1
SCOPE OF WOPLK COST
PROJECT NAME: CIy of Redlands
S&P NUMBER; 770010
PHASE: 96000003
WBS: 00000000
TITL . S�6mmaty Table
DIRECT I i il}i2
HOME
TWO 9110 Name HAS i RATE COST I
Proiect Director Rich Kraft 341 124 $4,216
Pro}e,Ivan. ee 1Ai ee Reason 104 $01 58,320
Asst En r7Scientist'll r^teice,Copeland 249' 52 $7,74$
Asst EngriSclertst M, `Ji. Bao 118 52 56,136
Asst E::,,ln'Scientist l 1 IPe*2 Vitj 20' S2; $1,040 a
Dr flint} 1Mari a Schra"e 211 521 $1,092
IlNcrJ Processing !Debra Lundy 18 52' a33�s '
;Sec;etarat Asst. l
Came Kubc 93$ $342
Edito;iai I Jam Cuddy 18: 71 151.21$
DIRECT LABOR Home 491 $31.108 1
!,OTHER DIRECT COSTS
1 ! ' �ripm�ni 931 v 1 CODE i UC;1rf t2 TY 1 RATE CuST
PC lul o i HR 2561 15 $3.950 1
GIS U50 �sR ! 201 50 Equipment
S.,bto*3I IT Equipent $4,990
IOUTSIDE DIRECT COSTS 1
FSUB�C-ONTRACT98061 UUt?h3 QTY RATE COST:istical Analys>s EA 4 5,535.64 $22,142
Subtotal SIC $22,142
Q!l,SIDE MA7ERtAL 9420U0M QTY RATE Ct�S1'
Retaroductian EA 117Gfl1 0.0521 $508
18inders EA 52 12.00 $624
Subtotal au side Materals $1,232
TOTAL NOT TC}EXCEE0 AMOUNT 559,473
1111271977 10:29 AM
H:: t atesitiestediands\REV.XLS Pane 1 Cf 1
ATTACHMENT C-2
1997 BUDGET
CALIFORNIA STREET LA.NDFELL
TASK BREAKDOWN SILTIMNU.RY FOR SCOPE OF WORK
Task Description First Quarter Second Quarter Third Quarter Fourth Quarter Total:
1 1 QuarterlyReporting j $11,106 $10,5$7 $10,587 $10,587 542867
2 i Annual Report $0 $0 i $0 $3,664 $3,654 $
3 Data Entry& QC $2,100 $1,542 $1,542 $1,542 $6,726
4 Consulting&Reg. Comp. $1,554 $1,554 $1,554 $1,554 $6,216
f
Total: $14,76{) ! $13,683 $13,683 $17,347 $59,473
H:/SALF�StCiTEStR=DLAND IGViR!'?fATTACHC XLS 1127/9711:45 AM
ATTACELMENT C-3
COST FOR REFORTUti G RETEST RESULTS
PROJECT NAME: Citv of Redlands
S&#'- NUMBER: 770010
PHASE; 96# 00003
WETS: 00000000
T171E: Retest Ccets
DIRL'CT L AZOR- HOME
TWO 9110 Name HRS! RATE C{?ST
Pro ect Director Rich Kraft 0i 124; x}
!Pros ec!Manager !Mike Reason: 1 0.51 801 $40
1t;sst En r/Scientst 113 I Patrce Copeland 0,5. 521 $26
!Asst Engr/Sciennst lil ;Vicky Bao 11 523 3 2
(Asst En r/Scien#rst 14 !Pete VitO 521 $0
10rafn q Schra_e 0; 52 $0
;ttllcrd Processing Debra Lundy 01 52 $0
�':
{ ratjnalAsst Mai1iL ub. 0i 38 $0
,E it nal { act Cudul i 01 711 $0 1
DIRECT LA20R Home 2 DILL 1 $118 y
{OTH€R DIRECT COSTS
' I T E y pment 9310 1 CODE I Ut3PA QTY RATE COST
'C U10 HR 1 15( $151
faiS U50 HR { 0 50 $0
Subtota� IT Equipment $15
OUTSIDE DIRECT COSTS
SUBCONTRACT 96001 UOM I QTY ` RATE COST
Statistical Analvsis EA. 11 44.00 ' $24
Subtotal SIC $24
0U7SIDE MATERIAL 9-ccil UOAM4 QTY 1 RATE COST
Reorodcrction EA Ol 0.052 $0
5inders EA 01 12.5'0 $0
Subtotal Outside Materials 50
TOTAL NOT TO EXCEED AMOUNT 5157
',votes: T.ie reported cost estimate;s per retest constituent per Drell.
IT offers to perform this sarvice on an as-needed,fixed unit price basis.
H:ISALESIC1TE51REl)LA3`DSkTAi3LE3.XLS 0000 112719710:42 AM
ATTACHMENT C-4
OPTIONAL COSTS FOR REVIEWING HISTORICAL BATA
PRC:iJECT NAME: City of Redlands
B&P NUMBER: 770010
PHASE: ge0100003
WBS: 00000000
T IT..;. Review Histoni631 Dazs
DIRECT LABOR- HOM
Tait 9110 Name NRS 1 RATE CIJST
Project Director Rich Kratt Z 124 $248
Project Manager IWe Reason
j
$640
Asst En rlSaenSst!## IPatrice Copeland s5�! $416
Asst EnrrlScieratist t#1 t�cky Bao 0
As„t EggrlSciertst!I# i Pete Vitt 0 -
S0
Draitn Mor e Srar�e soc
rVcrd Precessir. (Debra Lundy 0 - I S0
Secretarial Asst ICarne Kuba
G - I
citorial Jac!Guild 0
G $0
DIRECT?AEOR Home 18 G/L 3 f,3 4
t THER DIRECT COSTS
I T E ui ment 9310 COCF U0JW QTY RATE 1 COST
U10 HR 41 151 Seo
GSS U5C7 HR Cl - gp
Subtotal IT Equipment
[OUTSIDE DIRECT COSTS
SUBCONTRACT 9600 U0M CITY RATE Ct3ST
:Sta*lstica#Anal sis EA I0 - $O
Subtotal SIC s0
OUTSIDE MATERIAL 9420 UOM QTY i RA TF COST"
Reproduction 1 EA 1 0
$finders 0 - S0
50
Subtotal Outside Matenats S0
Tt�TA�NGT O EXCEED AMOUNT $1,364
Metes. IT will only per`,orm this service at the request of the City.
H:ISALESICITESIREOLANDS1TABLE4.XL 0000 1x'27197 11:15 AM
ATTACHMENT C-5
OPTIONAL COSTS FOR FIELD TRAINING
PROJECT NAME: Cty of Redlands
S&P NUMBER: 770010
PHASE: 96000003
WBS: 00000000
TITLE: field Trairunp
jDjMXcT LA aoR- HomE
7-7t(v 9110 Name HRS RATE - COSTProjecti-lirector —7R-1&Kraft 1241
Prot-.ql Managerze
IM4, Reason
$320
;-sst Eingr/Scientst III Patrice Copeland 01 521 se
Asst Engr/Scientist III Vicky Sao 01
$0
Asst Engr,,Scianttst fit --*—ele Vt-Lt 7— 01
F30
k-- . 52i
Sera of5 2
Word Processing !Debra L!xna"y
0! 52, 30
Secretarial Asst. !Carrie Kube 01 38 $
Editorial jJad Cuddy 0. —71 $0
DIRECT LABOR Home 4 CIL$ $320
OTHER DIRECT COSTS
1 1 T Fur mens 9310 CODE 7M a TY RATE
I COST
C 111 I HR 4 01 15 30
GdslU50 HR l
C, 50= $0
Su otal IT Equipment SO
OUTSIDE DIRECT COSTS
LS&S—CONTRACT 96001 U04f 1 (2 Ty 1 RATE COST
IStatistica!Analysis EA ot 24.00 $0
Subtotal SIC $0
0 U TSIDE M4 rERW 94204 Uom I- ary T RATE COST
Reproduction I EA F— of 0.052 $0
1Binders EA 01 12.00 $0
Subtotal OLtside Materials $0
TO EXCEED AMOUNT $3201
Notes: 17'wild only perform this service at the request of the City.
H'ISALESICITESkREL^t-ANDStTABLE5.XLS 00+.0 1/27/97 11:39 AM
GROUNDWATER MONITORING PROGRAM
ANALYTICAL AND REPORTING SERVICES
ATTACHMENT D
kATESCHEDULE
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Attachment D
Rete Schedule
IT will perform the scope of work on a fixed-price basis. The following table includes a labor-
hour breakdown for each work task in the scope of work(Attachment A) and a current hourly fee
schedule_
.slr' � Tc�t�t T tuinbe-oi:; Ltc�iirt dee:.
Task -Quarterly Groundwater Mr-m-orira,RcDcrts
Pro°ect Director S $124
Proiect-%nazer 48 S80
Proic et Geologist 144 $52
Data-Manaecn^_ent Seecialists 58 S52
Dratfiing 16 $52
Ward Prom-using 16 $�
Editetial Review 16 $?1
Reproduction/File Clerk g S38
Task,2- 1997 Annual Gmindwater Monitarira Report addiaonai hours to Folin Quwter Report)
Proitict Director 2 5124
Pruiect Manager 8 $80
Proiect Geologist 14 $52
Data Mauag=ent 5necialists I$ S52
Drafting g
$52
Ward Processing 2 S52
Editorial Review 2 $-/1
Ra rmhwtion/File Clerk 1 $38
Task 3-Laborat=Data Entry and sality Chcck
Proiect Manager 12 S80
Project Geologist 31 S52
Data MMIffmat spccigists 62
S52
Task 4-General ConsWbg and Rczulator r CO fiance Assistance Services
Pojeot Director 24 S124
Project I+E_an2oer 36