HomeMy WebLinkAboutContracts & Agreements_6-1980_CCv0001.pdf 6J,*11\Ar=E; M. lVlC>"-r(BC:>MF=F?-Y, <:X>"SUL-ri"C=-
555 East Walnut Street,Pasadena,California 91101,,'(213) 796-9141 '(213) 681-4255
Cable Address: Montgomery Pasadena California Telex: 67-5420
February 20, 1980
City of Redlands
Public works Department
30 Cajon Street
Redlands, California 92373
Attention: Mr. David Garcia
Utilities Engineer
Subject: Proposal for Furnishing Engineering Services for
Updating the Redlands Water master Plan
Gentlemen:
In accordance with your request, we are pleased to submit this proposal for
furnishing engineering services for updating the Redlands Water Master Plan
prepared by this firm in 1975. We propose to accomplish the work under the
following terms and conditions:
A. SCOPE
I. Update the Water Master Plan
1. Population Projections and Future Water Use
The population and water use projections (system demands)
made for each water pressure zone will be evaluated based
on actual population growth and water demand to the years
1985 and 2000. If needed, the projections in population
and water demands will be revised.
2. Sources of Water Supply
Various alternative sources of supply will be reviewed and
reevaluated based on current costs and on current data on
water quality and quantity. The alternative sources to be
reevaluated would include:
Cal Ground water
(b) Ground water with nitrate removal by ion exchange
(c) mill Creek
(d) Santa Ana River water obtained -through the Exchange
Agreement
N G N G
P L A N t4 ! N' G R E q E A Q C H -',
_ � ; vl R O N `A E
.TAM E;SALMONTGObCEHXCONSXJTTINGENGlNL7E:RS,INC 555 East Walnut Street,Pasadena,California 91101/(213) 796-9141/(213) 681-4255
City of Redlands -2- February 20, 1980
(e) Santa Ana River water obtained through Bear Valley
Mutual Water Company. The feasibility of constructing
a water treatment plant near the Bear Valley Redlands
Aqueduct near Agate Reservoir would be investigated.
An economic comparison of the above alternatives would be made
over a 20 year time period considering capital and operation and
maintenance costs. Recent escalation indices developed by our
firm for this purpose would be utilized for comparative purposes.
The economic evaluation would also include the possibility of
advance funding by the City of San Bernardino Valley Municipal
Water District transmission facilities.
3. Power Recovery
The feasibility of constructing power generation facilities at
the City's Highland Avenue Complex and Tate Water Treatment
Plant will be determined. Recent long-term energy sales con-
tracts will be reviewed and analyzed to establish if power sales
would defray the capital cost of power recovery facilities.
4. Water Distribution System
The computer analysis of the distribution system that we originally
performed will be reviewed and revised to represent the current
water system. Revised system demands would be incorporated in the
program and the system will be tested with the recommended future
facilities for years 1985 and 2000. If needed, original recommend-
ations will be amended and/or revised.
5. Water System Facilities
Recommendations regarding expansion of existing facilities presented
in the original Water Master Plan will be reviewed and if needed
revised, based on source and system reevaluations, water demands
and results of computer analysis.
6. Construction Costs
Original estimates of construction costs will be reevaluated and
revised to reflect current trends in construction costs. In
addition, if needed, estimated construction costs will be revised
to reflect construction of facilities based on new recommendations.
7. A report will be prepared summarizing the work outlined in the
preceding items. It is anticipated that as much as possible,
existing plates, tables, etc. will be modified as necessary and
reused.
II. Financial Analyses
1. Following completion of the draft Master Plan update including
best apparent water supply alternatives and other capital needs,
various funding alternatives will be reviewed with the City staff.
JAMES,MMOr-4TGOMx' MCONSULTINGE:NGINEERS.INCI 555 East Walnut Street,Pasadena,California 91101/(213)796-9141/(213)631-4255
City of Redlands -3- February 20, 1980
2. A financial review will be performed to determine the adequacy
or inadequacy of existing water rates and charges to produce
required revenue. Water rate revisions, as necessary, will be
suggested.
3. Other periodic service charges, such as turn-ons, advance ser-
vice payments, contractor fees, etc. , will be reviewed and
recommendations for revisions of these charges will be made,
if appropriate.
4. The findings and conclusions of the studies performed under
Items 1, 2, and 3 above, will be presented to the City in a
letter report.
III. Pilot Plant Study (if required)
The five wells in the Highland Avenue complex, with a total capacity
of 10 MGD, are currently not in service due to high nitrate concen-
trations. A pilot plant study would be performed if the evaluation
of sources described under Section A.1.2 indicated that removal of
nitrates in well water by ion exchange is an economical alternative
for a source of supply. This determination would have to be based
on limited cost information since the removal of nitrates from well
water by means of ion exchange is a recently developed process. The
investigation, if required, would be undertaken to verify that ion
exchange is a cost effective method for nitrate removal and to
establish design criteria for construction of required facilities.
Other treatment processes will not be considered. The pilot plant
study for nitrate removal by ion exchange would be conducted at one
well site mutually agreeable to the City and JMM. JM's portable,
modular pilot plant facilities will be transported to the site and
run for a period of approximately four weeks. The study will evaluate
the feasibility of ion exchange for removing nitrates from the ground
water and estimate the cost of such treatment facilities.
IV. Additional Services
Any other item of work not specifically mentioned above.
B. CITY FU&NISHED SERVICES
The City, at the time of acceptance of this proposal, will furnish a marked-
up copy of the 1975 Redlands Master Plan indicating known changes that have
occurred since the preparation of the report. In addition, it is understood
that the City will furnish all information needed concerning existing facilities,
consumption records by pressure zone, present population of the Study Area by
pressure zone, population trends, reports, test results, etc. and any other data
pertinent to this project. Special effort on our part, if needed, to extract
information from City records would be considered Additional Services.
JAMES MMONTCA YMEHXCONSXJLTINC.ENGINEERS,INC. 555East W.1-.t Street,Pasadena,Cafifornia91101/(213)796-9141/(213)681-4255
City of Redlands -4- February 20, 1980
C. FEES AND CONDITIONS FOR ENGINEERING SERVICES
1. Engineering services described in SCOPE are provided in accordance
with the current Schedule of Fees and Conditions, a copy of which
is attached.
2. Based on our present knowledge of the work described herein, the
following budget amounts are recommended.
(a) For the Update of the Water Master Plan as
described in Section A.I : $40,000
(b) For the Financial Analysis described in
Section A.II: $10,000
(c) For the Pilot Plant Study, if required
described in Section A.III: $15,000
3. Work described in Sections A.I and A.III, if required, would be
completed within 120 days after acceptance of this proposal and
receiving the marked up copy of the 1975 Redlands Water Master
Plan. At that time, a draft copy of the Master Plan update and
pilot plant study findings will be submitted to the City for
review. Within 30 days of receipt of City comments, thirty
copies of the final report shall be submitted to the City.
Work described under Section A.II will commence upon completion of
the draft Master Plan update and receipt of City comments, and
would be completed and submitted in a letter report for City review
within 30 days. Thirty copies of the final edition would be trans-
mitted to the City 21 days after receiving City comments.
JAMES hL bIO?42 14fEML CO?4SiTETI1+rTtGENGINEERS.INC 555 East Walnut Street,Pasadena,California 91101/(213)795-8141/(213)661-4255
City of Redlands- -5- February 20, 1980
If the above proposal meets with your approval, it may serve as the basis for
agreement by affixing the signatures in the spaces provided below.
Respectfully submitted,
JAMES M. MONTGOMERY,
CONSULTING ENGINEERS, INC.
f
By
Philip Gati� soulis, Vice President
j ---f-_
By - `-t 4-y d- 721
Carol Tate, Vice President
ACCEPTED BY:
CITY OF REDLANDS
(Mayor)
Date f. A,^111� --?,
ATTEST:
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-SCHEDULE OF FEES AND CONDITIONS
James M. Montgomery,Consulting Engineers,Inc.
A. FEES AND PAYMENT
1. The fee for services will be based on salary cost plus 125 percent of said salary costs. When Field Engineering Services are to be
performed by field personnel, the fee will be salary cost plus 115 percent. Salary cost is the cost of salaries (including sick leave,
vacation, holiday and incentive pay) of personnel for time directly chargeable to the project;plus unemployment,excise,and payroll
taxes; contributions for social security, employment compensation insurance, retirement, medical,and insurance benefits and for the
purpose of this project,salary costs are defined as 1.3 times actual payroll. Non-salary expenses directly attributable to the project like
(1)hying and traveling expenses of employees when away from the home office on business connected with the project,
(2)identifiable communication expenses, (3)identifiable drafting and stenographic supplies and expenses, and (4)identifiable
reproduction costs applicable to the work will be charged at actual cost plus 15 percent service charge. For use of Engineers General
Automation 1830 or VAX 111780 computers, fees will be in accordance with the most recent computer fee schedule. For services
provided by Engineer's approved water quality laboratory,fees will be in accordance with the most recent laboratory fee schedule.
2. The fee for Outside Services will be at actual cost plus 15 percent of actual cost to cover overhead and administration.
3. Payment shall be due within 30 days after date of monthly invoice describing the work performed and expenses incurred during
the preceding month.
4. In order to defray carrying charges resulting from delayed payments, simple interest at the rate of ten percent(100)per annum
(but not exceeding the maximum rate allowed by law) will be added to the unpaid balance of each invoice.The interest period shall
commence 45 days after date of original invoice and shall terminate upon date of payment. Payments will be first credited to interest
and then to principal. No interest charge will be added during the initial 45-day period following date of invoice.
B. COMMENCEMENT OF WORK
The work will be commenced immediately upon receipt of notice to proceed. If after commencement of work the project is delayed
for any reason beyond the control of Engineer for more than 90 days, the terms and conditions contained herein are subject to
revision.
C. MISCELLANEOUS PROVISIONS
I. BOOKS OF ACCOUNT. The Engineer will maintain books and accounts of payroll costs,travel,subsistence,field,and incidental
expenses. Said books will be available at all reasonable times for examination by the client at the Corporate office of the Engineer.
2. INSURANCE
(a) The Engineer will maintain insurance as will protect the client from claims under the Workmen's Compensation Laws and
from General Liability claims for bodily injury,or death,or property damage which may arise from the negligent performance by
its employees in the functions and services required under this Agreement.
(b) The Engineer agrees to maintain Professional Liability insurance to protect the client from Engineer's negligent acts,errors
or omissions of a professional nature;the total aggregate of Engineer's professional liability,however,to all parties related to this
Agreement shall not exceed $50,000 or the total amount of Engineer's fee,whichever amount is greater.
3. DRAWINGS. If requested,reproducible copies of all drawings will be furnished to the client at cost of reproduction.
4. TERMINATION OR ABANDONMENT. If any portion of the work is terminated or abandoned by the client then the provisions
of this Schedule of Fees and Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the
work not terminated or abandoned. If said termination occurs prior to completion of any phase of the project, the fee for services
performed during such phase shall be based on Engineer's reasonable estimate of the portion of such phase completed prior to said
termination, plus a reasonable amount to reimburse Engineer for termination costs.
5. REVISIONS OF TERMS. If notice to proceed is delayed for any reason beyond 90 days,the terms and conditions contained in
this schedule are subject to revision.
6. ATTORNEYS FEES. If either party becomes involved in litigation arising out of this contract or the performance thereof,the
court in such litigation shall award reasonable costs and expenses, including attorney's fees to the party justly entitled thereto. In
awarding attorney's fees, the court shall not be bound by any court fee schedule, but shall, if it is in the interest of justice to do so,
award the full amount of costs,expenses and attorney's fees paid or incurred in good faith.
T SUCCESSORS AND ASSIGNS. All of the terms, conditions and provisions hereof shall inure to the benefit of and be binding
upon the parties hereto and their respective successors and assigns provided, however,that no assignment of the contract shall be made
without written consent of the parties to the agreement.
C A I-,Zf-tA 1^701