HomeMy WebLinkAboutContracts & Agreements_22-1999_CCv0001.pdf AGREEMENT TO FURNISH
ENGINEERING SERVICES FOR THE LANDFILL GAS SYSTEM
AT THE CALIFORNIA STREET LANDFILL
This Agreement is made and entered into this 16th day of March, 1999 by and between the City of
Redlands, a municipal corporation (hereinafter -City") and Janechek & Associates, hereinafter
"Engineer").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Engineer hereby agree as follows:
ARTICLE - ENGAGEMENT, OF ENGINEER
1.1 City hereby engages Engineer, and Engineer hereby accepts the engagement, to perform
professional landfill gas system engineering services ("Services") for the Landfill Gas
Collection System at the City's California Street Landfill ("Project").
1.2 The Services shall be performed by Engineer in a professional manner, and Engineer
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of compe'ency presently maintained by other practicing
professional engineers in the industry providing similar types of services.
ARTICLE 2 - SERVICES OF ENGINEER
2.1 The specific Services which Engineer shall perform are more particularly described in
Attachment"A,"entitled**Scope of Work;"which is attached hereto and incorporated herein
by this reference.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.1 City shall make available to Engineer information in its possession that is pertinent to the
performance of Engineer's Services.
3.2 City will provide access to and make provisions for Engineer to enter upon City-owned
property as required by Engineer to perform the Services.
3.3 City designates Valorie Shatynski, Solid Waste Manager, to act as its representative with
respect to the Services to be performed under this Agreement.
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Engineering Services For The Landfill Gas System
California Street Landfill
Janechek& Associates
March 16, 1999
ARTICLE 4 - PERIOD OF SERVICE
4.1 Engineer shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B -Project Schedule.
ARTICLE,.5 -PAYMENTS TO THE CONSULT
ANT
5.1 The total compensation for Engineer's performance of the Services shall not exceed$24,3 80
in accordance with Attachment C - Project Costs. City shall pay Engineer on a time and
materials basis at the hourly rates shown in Attachment D - Fee Schedule.
52 Engineer shall bill City within ten days following the close of each month by submitting an
invoice indicating the Services performed,who performed the Services,indirect costs, and
the detailed cost of all Services including backup documentation. Payments by City to
Engineer shall be made within 30 days after receipt and approval of Engineer's invoice,by
warrant payable to Engineer.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
City Enizineer
Valorie Shatynski Alan Janechek, P.E.
Municipal Utilities Department Janechek&Associates
35 Cajon Street 2316 Elden Avenue, Suite D
P. O. Box 3005 Costa Mesa, CA 92627
Redlands, CA 92373
)
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices,bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
S en by notice pursuant to this paragraph.
notices,bills. and payment are to be given giving
o
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Engineering Services For The Landfill Gas System
California Street Landfill
Janechek& Associates
March 16, 1999
ARTICLE 6 - INSURANCE AND INDEMNIFICATI
6.1 Engineer shall be exempt from providing workers' compensation insurance for company
officers, who will be covered under an equivalent private disability insurance. No other
employees will be utilized for this Project. Engineer shall provide automobile liability,and,
in addition, shall maintain insurance to protect City from claims for damage due to bodily
injury,personal injury and death,and claims for injury to or destruction of tangible property
while performing the Services required by this Agreement. Said public liability and property
damage insurance shall be in a minimum combined single limit of$2,000,000, and in the
i
aggregate. Engineer shall maintain professional liability insurance n the aggregate amount
of$1,000,000 with a minimum of$500,000 per occurrence. Automobile liability shall be
in a minimum$500,000 blanket,and$50,000 per occurrence,to be obtained within 30 days.
City shall be named as an additional insured under all policies for public liability,property
damage and comprehensive automobile liability and professional liability insurance, and
such insurance shall be primary with respect to City and non-contributing to any insurance
or self-insurance maintained by the City. Engineer shall provide City with certificates of
insurance evidencing such insurance coverage prior to commencing the Services.
6.2 Engineer shall indemnify,hold harmless and defend City and its elected officials, officers,
agents and employees from and against all claims, loss, damage, charges or expense, to
which it or any of them may be put or subjected to the extent that they arise out of or result
from any willful or negligent act or actions, omission or failure to act on the part of the
Engineer,its contractors,its suppliers,anyone directly or indirectly employed by any of them
or anyone for whose acts or omissions any of them maybe liable in the performance of the
Services required by this Agreement.
ARTICLE 7 - GENERAL CQNSI�DERATIQNS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees.
7.2 Engineer shall not assign any of the Services required by this Agreement, except with the
prior written approval of City and in strict compliance with the terms, provisions and
conditions of this Agreement.
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AjanecheU
Engineering Services For The Landfill Gas System
California Street Landfill
janechek&Associates
March 16, 1999
Engineer's Only or the Project will be Alan Janechek.Engineer agrees that the key
7.3 personnel f
personnel shall be made available and assigned to the Project, and that they shall not be
replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Engineer pursuant to this
Agreement shall become the property of City and shall be delivered to City upon completion
ofthe Services or upon the request of City. Any reuse of such documents for other projects
and any use of incomplete documents will be at City's sole risk.
7.5 Engineer is for all purposes an independent contractor. All personnel employed by Engineer
are for its account only, and in no event shall Engineer or any personnel retained by it be
deemed to have been employed by City or engaged by City for the account of or on behalf
of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services,
7.7 This Agreement may be terminated by either party,without cause,by providing thirty (30)
days prior written notice to the other(delivered by certified mail,return receipt requested)
of intent to terminate.
7.8 Upon receipt of a termination notice, Engineer shall (1) promptly discontinue all services
affected,and(2)deliver or otherwise make available to City,copies(in both hard copy and
electronic form,where applicable), of any data,design calculations,drawings,specifications,
reports,estimates, summaries and such other information and materials as may have been
accumulated by Engineer in performing the Services required by this Agreement.
7.9 Engineer shall maintain books and accounts of all Project related payroll costs and all
expenses. Such books shall be available at all reasonable times for examination by the City
at the office of Engineer.
7.10 This Agreement,including the attachments incorporated herein by reference, represents the
entire agreement and understanding between the parties and any prior negotiations,proposals
or oral agreras are superseded by this Agreement. Any amendment to this Agreement
eem
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Engineering Services For The Landfill Gas System
California Street Landfill
Janechek& Associates
March 16, 1999
Ci and Engineer.
shall be in writing, approved by the City Council of City and signed by City
7.11 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
IN WITNESS WHEREOF,duly authorized representatives of the City and Engineer have signed in
confirmation of this Agreement.
Janechek& Associates
City of Redlands ("Engineer")
("City")
By:
By: ALAN JANECHEK
WILLIAM E. C 1 INGH President
Mayor
ATTEST:
City erk, City
wands
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ATTACHMENT A
SCOPE OF WORK
SERVICES for the LANDFILL. GAS SYSTEM
at the
CALIFORNIA STREET LANDFILL.
ENGINEERING SUPPORT
y
n
INTRODUCTION
The scope of work for this project consists of providing assistance to the City of
Redlands staff for engineering tasks related to the LFG Collection System at the
California Street Landfill. Janechek & Associates will provide assistance with
preparation of master plan Drawings of the landfill horizontal expansion as it relates
to LFG and leachate control. In addition assistance will provided for design and
construction assistance for replacement of the existing southern LFG header.
SCOPE OF WORK
The tasks for this scope of work are broken down into the categories discussed In
detail below.
Horizontal Landfill Expansion
This task consists of preparing master plan Drawings for LFG and leachate control
from the horizontal expansion portion of the landfill. The Drawings will be developed
with an understanding of the current LFG collection disposal system. Future systems
will be designed for ease of incorporation of the existing systems. Leachate design
assistance will be provided as it relates to disposal of the leachate and use of
elements of the existing condensate collection system.
Assistance with economic evaluations of the horizontal expansion will be provided as
part of this task. Assistance with the economic evaluation will consist of assisting
3D-Geoservices with evaluation inputs related to the construction, operation, and
maintenance of the LFG collection system.
Southern Header Replacement
This task consists of providing design drawings and construction assistance for
replacement of the southern LFG collection header. The header will be replaced in
order reduce the cost of maintenance of the existing header. The new header will
also be designed to allow for future movement as the horizontal expansion proceeds.
Engineering drawings approved and stamped by a registered civil engineer will be
provided. As-built drawings of the completed construction will also be provided
Construction assistance will consist of assisting City of Redlands staff in constructing
the replacement header and associated laterals and well connections. We will also
provide assistance with abandonment and removal of the existing header.
Material Purchases
This task provides a budget for material purchases related to construction of the
replacement LFG header. Materials will be provided on an as needed basis at the
request of the City.
LIMITATIONS
The results contained in any oral or written report will be based upon the information
acquired at the time of the investigation. It is possible that not all conditions will be
Identified during this project. The work will beconsistentwith the level of care and
skill ordinarily exercised by members of our profession currently practicing under
simll r conditions in Southern California. No warranty is expressed or implied.
This propyl is the property of Janechek & Associates and may be used only by the
City of Redlands and only for the purposes stated, within a reasonable time from its
issuance;
ATTACHMENT B
PROJECT SCHEDULE
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ATTACHMENT C
PROJECT COSTS
LANDFILL EXPANSION
SCOPE OF WORK
CALIFORNIA STREET LANDFILL- 1,999
CATEGORY TASK HOURS RATE SUBTOTAL
HORIZONTAL EXPANSION
LFG SYSTEM MASTER PIAN 40 82 $ 3,280
ECONOMIC EVALUATION 40 82 $ 3,280
SUBTOTAL- HORIZONTAL EXPANSION 6,560.00
SOUTHERN HEADER REPLACEMENT
DESIGN AND CONSTRUCTION ASSISTANCE 160 82 $ 13,120
,SUBTOTAL- SOUTHERN HEADER REPLACEMENT $ 13,120.00
EXPENSES QUANTITY RATE UNIT
00.00
MILEAGE
2000 $0.35 Mi $700.00
MATERIAL PURCHASES 1 $4,000 LS $4,000.00
$0,00
SUBTOTAL- EXPENSES $4,700.00
TOTAL BUDGET ESTIMATE
$ 24,380.00
Scopes
2/22/1999
ATTACHMENT D
FEE SCHEDULE
JANECHEK & ASSOCIATES
SCHEDULE of CHARGES
Effective January 1, 1999
1. For hourly workers, time worked in excess of eight hours per day
and weekend work will be charged at 1.5 times the hourly rate,
2. Outside services will include a 100/6 markup unless listed in the
project scope of work,
FEE SCHEDULE
Principal Engineer $82/hr
Drafter $45/hr
Senior Environmental Technician $40/hr
Mileage $0.35/mi.
D-Size Plots $9.00 each
Drawing Bluelines $4.50 each