HomeMy WebLinkAboutContracts & Agreements_72d-1998_CCv0001.pdf AGREEMENT TO FURNISH
ENGINEERING SERVICES FOR THE LANDFILL GAS SYSTEM
AT THE CALIFORNIA STREET LANDFILL
1998 by and between the City
This Agreement is made and entered into this I st day of December,
aneehek& Associates,hereinafter
of Redlands, a municipal corporation(hereinafter ,City"))
"Engineer").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Engineer hereby agree as follows:
ARTICLE I -ENGAGEMENT OF ENGINEER
orm
1.1 City hereby engages Engineer, and Engineer hereby acceptsServices) for the Landfillngagement, to f Gas
professional landfill gas system engineering se
Collection System at the City's California Street Landfill("Project").
1.2 The Services shall be performed by Engineerl ex erti e in a professional
sary to provide high quality
represents that it has the skill and the profesmanner, and Engineer
siona p
Services for the Project at the level of competency presently maintained by other practicing
professional engineers in the industry providing similar types of services.
ARTICLE 2 - SERVICES OF ENGINEER
2.1 The specific Services which Engineer shall perform
particularly
ncorporated herein
Attachment"A,"entitled"Scope of Work, which is ached hereto and
by this reference.
ARTICLE 3 -RESPONSIBILITIES OF CITY
3.1 City shall make available to Engineer information in its possession that is pertinent to the
performance of Engineer's Services.
3.2 City will provide access to and make provisions for Engineer to enter upon City-owned
property as required by Engineer to perform the Servs.
3.3 City designates Valorie Shatynski, Solid Waste Ma� act as its representative with
reeme�t
respect to the Services to be performed under this A,
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Engineering Services For The Landfill Gas System
At The California Street Landfill
Janechek& Associates
December 1, 1998
ARTICLE 4 - PERIOD OF SERVICE
4.1 Engineer shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B -Project Schedule.
ARTICLE 5 - PAYMENTS TO THE CONSULTANT
5.1 The total compensation for Engineer's performance of Services shall shall pay Engineer on a t exceed$tim sand
in accordance with Attachment C Project C Y
materials basis at the hourly rates shown in Attachment D -Fee Schedule.
5.2 Engineer shall bill City within ten days following the close of each month by submitting an
invoice indicating the Services performed,who performed the Services,indirect costs, and
the detailed cost of all Services including backup documentation. Payments by City to
Engineer shall be made within 30 days after receipt and approval of Engineer's invoice,by
warrant payable to Engineer.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
Ci!Y En
yineer
Valorie Shatynski Alan Janechek, P.E.
Municipal Utilities Department Janechek& Associates2316 Elden Avenue, Suite D
35 Cajon Street
P. O. Box 3005 Costa Mesa, CA 92627
Redlands, CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices,bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
notices,bills, and payments are to be given by giving notice pursuant to this paragraph.
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Engineering Services For The Landfill Oras System'
At The California Street Landfill
3anechek&`Associates
December t; 1998
ARTICLE 6 -INSURANCE AND INDEMNIFICATICI`I
6.1 Engineer shall be exempt from providing workers' compensationin urance i c r company
Ian other
officers,who will be covered under an equivalent private disability
employees will be utilized for this Project. Engineer shall provide automobile liability,and,
in addition, shall maintain insurance to protect City from claims for damage deo bodily
injury,personal.injury and death.,and.claims for injury to or destruction o i property
while performing the Services required:by this Agreement. Said public liability and property
damage insurance shall be in a minimum combined single limit of$1,000,000, n amount
the
aggregate. Engineer shall maintain professional liability insurance the aggregate
of$1,0oo,000 with a minimum of$500,000 per occurrence. Automobile liability shall be
in a minimum$100,000 blanket, and$50,000 per occurrence. City comprehensivepedan
additional insured under all policies for public liability,property damage
and
automobile liability and professional liability insurance,and such insurance
u wined by
with.respect to City and non.-contributing to any insurance or self-insurance
the City. Engineer shall provide City with certificates of insurance evidencing such
insurance coverage prior to commencing the Services.
6.2 Engineer shall indemnify,hold harmless and defend City and its elected officials,
agents and employees from and. against all claims, lass, damage, charges or expense,
to
which icor any of them may be put or subjected to the extent that they arise�e of
orf sult the
from any willful or negligent act or actions, omission or failure to ac p
artEngineer,its contractors,its suppliers,anyone directly or indirectly employed by any of them
or anyone for whose acts or omissions any of them maybe liable in the performance of the
Services required by this Agreement.
ARTICLE 7.-GENE L CONSIDERATIUI`
7.1 In the event any action is commenced to enforce or interpret any of the term other nditi ns
of this Agreement the prevailing para, shall, in addition to any costs
entitled to the recovery of its reasonable attomeys' fees.
the
'7.2 Engineer shall not assign any o the Services required by this Agreement, e hand
prior written approval of City and in strict compliance with the to , provisions
conditions of this Agreement.
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Engineering Services For The Landfill Gas System
At The California Street Landfill
Janechek& Associates
December 1, 1998
7.3 Engineer's only personnel for the Project will be Alan Janechek.Enginthat
grtpersonnel shall be made available and assigneto the Projetad they shall not be
replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Engineer pursuant to this
Agreement shall become the property of City and shall be delivered to City upon completion s
of the Services or upon the request of City. Any reuse of such documents for other project
and any use of incomplete documents will be at City's sole risk.
7.5 Engineer is for all purposes an independent contractor. All personnel employed by Engineer
are for its account only, and in no event shall Engineer or any personnel retained by it be
deemed to have been employed by City or engaged by City for the account of or on behalf
of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party,without cause,by providing thirty (30)
days prior written notice to the other (delivered by certified mail, return receipt requested)
of intent to terminate.
7.8 Upon receipt of a termination notice, Engineer shall (1) promptly discontinue all services
affected,and(2)deliver or otherwise make available to City,copies(in both hard copy and
electronic form,where applicable), of any data,design calculations,drawings,specifications,
reports, estimates, summaries and such other information and materials s
may have been
accumulated by Engineer in performing the Services required by this Agement.
7.9 Engineer shall maintain books and accounts of all Project related payroll costs and all
expenses. Such books shall be available at all reasonable times for examination by the City
at the office of Engineer.
7.10 This Agreement,including the attachments incorporated herein by reference, repfeseis
the
entire agreement and understandingnals
between the parties and any prior negotiations,propos
or oral agreements are superseded by this Agreement. Any amendment to this Agreement
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AJanechek12-98,agt
Engineering Services For The Landfill Gas System
At The California Street Landfill
Janechek& Associates
December 1, 1998
shall be in writing, approved by the City Council of City and signed by City and Engineer.
7.11 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
IN WITNESS WHEREOF,duly authorized representatives of the City and Engineer have signed in
confirmation of this Agreement.
City of Redlands Janechek& Associates
("Engineer")
By: By:
ALAN HEK
WILLI E. CUNN GH President
Mayor
�NE HEK
ATTEST:
City erk-, Ci edlands
Ajanechek 12-98.agt
.. . ............ .........
ATTACHMENT A
SCOPE OF OR
SERVICES for the LANDFILL GAS SYSTEM
at the
CALIFORNIA ST'REE'T" LANDFILL
ENGINEERING SUPPORT
r
INTRODUCTION
The scope of work for this project consists of providing assistance to the City of
Redlands staff for engineering tasks related to the LFG Collection System at the
California Street Landfill, Janechek & Associates will provide assistance with
preparation of the Refuse Disposal Site Information (RDSI) or a Joint Technical
Document (YM). In addition, the scope of work Includes preparation of a LFG
database, nine months of technician assistance with the LFG collection system
operation, and engineering assistance with LFG system upgrades. A budget for
material purchases Is also included,
!SCOPE OF WORK
The tasks for this scope of work are broken down into the categories discussed in
detail below.
RDSI Preparation
This task consists of preparing modifications to the existing LFG system Portions of
the RDSI. The scope of work will include preparation of Drawings showing the
existing LFG collection and monitoring system and necessary revisions to the text to
reflect the existing system-
A contingency budget has also been included for this task in the event that the City
determines to prepare a JTD instead of an RDSI,
Technician Assistance
The purpose of this task is to supplement the existing contract that provides three
months of a technician's assistance with operation and monitoring of the LFG
collection system. The scope of work consists of an additional nine months of
technician assistance, The technician provided, Gary Osborne, will provide one year
of interaction with the City's operation staff to reinforce operation techniques. The
technician assistance will be on an as-needed basis depending on the City's needs.
LFG Database Preparation
The purpose of this task is to prepare a LFG database for organization of the LFG well
and probe monitoring data. The database will be designed to allow electronic
collection of monitoring data in the field and downloading to the database. The
database will allow easy user access by City staff to retrieve data in any desired
format. The database will also be designed to incorporate groundwater monitoring
data in the future and will be compatible with the City's development of a Geographic
Information System (GIS),
This task also includes input of old LFC. monitoring data to provide historical analysis
abilities- A minimum of the previous two years of data will be input.
Assistance with LFG System Upgrades
- ------------
This task consists Of providing engineering and construction assistance for upgrades
to the LFG collection system, including replacement of header pipes and air and
condensate pipes that have had a high cost of maintenance.
Material Purchases
This task provides a budget for material purchases related to the LFG collection
needed basis at the request of the City.
system. Materials will be provided on an as
LIMITATIONS
The results contained in any oral or written report will be based upon the information
acquired at the time of the investigation, It is possible that not all conditions will be
identified during this project. The work will be consistent with the level of care and
skill ordinarily exercised by members of our profession currently practicing under
similar conditions in Southern California. No warranty is expressed or Irnplled.
This proposal is the property of 3anechek & Associates and may be used only by the
City of Redlands and only for the purposes stated, within a reasonable time from its
issuance.
ATTACHMENT B
PROJECT SCHEDULE
CALIFORNIA siu ET LANDFILL _
Dace Janua F=et}rua March AprFl Ma June ZjtjA�Dust
ration Der Jan Feb Mar A r MMS_ jun g_._
[JG
sk�laane Duration � _
TY ISSUES NOTICE To PROCEEDS1 PREPAF2ATiCINAQd
CHNICIAN ASSISTANCE_..__ _ 40d DA�tABASE.PREPARATION ( ..TAEASE INPUT CIF=OLD DATA 24dSISTANCE W11`F1 I..FG SYSTEM UPCRA ES 6t7d
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TaA SummaryRolled Up Progress " II Wmmmmw
i F-�a ecA:Scl IED.MPP progress jMjZMZZjZMZ= Rolled Up Task
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E Milestone Rolled Up Milestone
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ATTACHMENT C
PROJECT COSTS
F
ADDITIONAL WORK
SCOPE OF WORK
CALIFORNIA STREET LANDFILL- 1998-1999
{�Ci1NT9iLlt AN AL
HOURS HOURS RATE SUBTOTAL
ENGINEERING SUPPORT 82 $ 4,592
RDSI PREPARATION $ 2,000
RDSI CON71NGENCY 20 iso 40 $ 7,200
TECHNICIAN ASSISTANCE 9 MONTHS 64 82 $ 5,248
LFG DATABASE PREPARA-iION so 24 $ 1,920
LFG DATABASE INPUT OF OLD DATA so 82 $ 6,560
ASSISTANCE WI'T'H LFG SYSTEM UPGRADES 82 $
�27,520.00
ENC 111111 F!"FORT
)UANTITY RATE UNIT
MILEAGE
goo $0.35 MI $315.00
1 $4,000 LS $4,000-00
MATERIAL PURCHASES $0,00
$4,315.00
SUBTOTAL- EXPENSES
$31,835.00
TOTAL BUDGET ESTIMATE
Snpa3
ATTACHMENT D
FEE SCHEDULE
3ANECHEK & ASSOCIATES
SCHEDULEofCHARGEST
Effective May 1, 1998
1. For hourly workers, time worked in excess of eight hours per day
and weekend work will be charged at 1.5 times the hourly rate.
2. Outside services will include a 10% markup unless listed in the
project scope of work.
FEE SCHEDULE
Principal Engineer $82/hr
Senior Environmental Technician $40/hr
Mileage $0.35/mi.
D-Size Plots $9.00 each
Drawing Bluelines $4.50 each