HomeMy WebLinkAboutContracts & Agreements_50-1998_CCv0001.pdf AGREEMENT TO FURNISH
TRAINING AND MONITORING SERVICES FOR THE LANDFILL GAS SYSTEM
AT THE CALIFORNIA STREET LANDFILL
This Agreement is made and entered into this 1st of September, 1998 by and between the City of
Redlands, a municipal corporation (hereinafter "City") and Janechek & Associates. hereinafter
"Consultant").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Consultant hereby agree as follows:
ARTICLE I -.ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant,and Consultant hereby accepts the engagement,to perform
professional landfill gas system consulting services ("Services") for the Landfill Gas
Collection System at the City's California Street Landfill ("Project").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of competency presently maintained by other practicing
professional consultants in the industry providing similar types of services.
ARTICLE 2 - SERVICES,OF CONSULTANT
2.1 The specific Services which Consultant shall perform are more particularly described in
Attachment"A."entitled"Scope of Work,"which is attached hereto and incorporated herein
by this reference.
ARTICLE 3 -,RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that is pertinent to the
performance of Consultant's Services.
3.2 City will provide access to and make provisions for Consultant to enter upon City-owned
property as required by Consultant to perform the Services.
3.3 City designates Valorie Shatynski, Solid Waste Manager, to act as its representative with
respect to the Services to be performed under this Agreement.
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Agreement to Furnish
Training and Monitoring Services for the Landfill Gas System
at the California Street Landfill
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ARTICLE 4 - PERIOD OF SERVICE
4.1 Consultant shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B - Project Schedule.
ARTICLE 5 - PAYMENTS TO THE CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed
$58,572 in accordance with Attachment C - Project Costs. City shall pay Consultant on a
time and materials basis at the hourly rates shown in Attachment D-Fee Schedule.
5.2 Consultant shall bill City within ten days following the close of each month by submitting
an invoice indicating the Services performed,who performed the Services,indirect costs,and
the detailed cost of all Services including backup documentation. Payments by City to
Consultant shall be made within 30 days after receipt and approval of Consultant's invoice,
by warrant payable to Consultant.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
Ci1y Consultant
Valorie Shatynski Alan Janechek, P.E.
Municipal Utilities Department Janechek& Associates
35 Cajon Street 2316 Elden Avenue, Suite D
P. O. Box 3005 Costa Mesa, CA 92627
Redlands, CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices,bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
notices, bills, and payments are to be given by giving notice pursuant to this paragraph.
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Agreement to Furnish
Training and Monitoring Services for the Landfill Gas System
at the California Street Landfill
Page 3
ARTICLE 6 - INSURANCE AND INDEMNIFICATION
6.1 Consultant shall be exempt from providing workers' compensation insurance for company
officers, who will be covered under an equivalent private disability insurance. No other
employees will be utilized for this Project. Consultant shall provide automobile liability,
and, in addition, shall maintain insurance to protect City from claims for damage due to
bodily injury,personal injury and death, and claims for injury to or destruction of tangible
property while performing the Services required by this Agreement. Said public liability and
property damage insurance shall be in a minimum combined single limit of$1,000,000,and
in the aggregate. Consultant shall maintain professional liability insurance in the aggregate
amount of$1,000,000 with a minimum of$500,000 per occurrence. Automobile liability
shall be in a minimum$100,000 blanket,and$50,000 per occurrence. City shall be named
as an additional insured under all policies for public liability, property damage and
comprehensive automobile liability and professional liability insurance,and such insurance
shall be primary with respect to City and non-contributing to any insurance or self-insurance
maintained by the City. Consultant shall provide City with certificates of insurance
evidencing such insurance coverage prior to commencing the Services.
6.2 Consultant shall indemnify,hold harmless and defend City and its elected officials,officers,
agents and employees from and against all claims, loss, damage, charges or expense, to
which it or any of them may be put or subjected to the extent that they arise out of or result
from any willful or negligent act or actions, omission or failure to act on the part of the
Consultant, its contractors, its suppliers, anyone directly or indirectly employed by any of
them or anyone for whose acts or omissions any of them maybe liable in the performance of
the Services required by this Agreement.
ARTICLE 7 - GENERAL CONSIDERATIONS
TI In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attomevs' fees.
7.2 Consultant shall not assign any of the Services required by this Agreement,except with the
prior written approval of City and in strict compliance' with the terms, provisions and
conditions of this Agreement.
7.3 Consultant's only persomiel for the Project will be Alan Janechek.Consultant agrees that the
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Agreement to Furnish
Training and Monitoring Services for the Landfill Gas System
at the California Street Landfill
Page 4
key personnel shall be made available and assigned to the Project,and that they shall not be
replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Consultant pursuant to this
Agreement shall become the property of City and shall be delivered to City upon completion
of the Services or upon the request of City. Any reuse of such documents for other projects
and any use of incomplete documents will be at City's sole risk.
7.5 Consultant is for all purposes an independent contractor. All personnel employed by
Consultant are for its account only, and in no event shall Consultant or any personnel
retained by it be deemed to have been employed by City or engaged by City for the account
of or on behalf of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party, without cause, by providing thirty (30)
days prior written notice to the other(delivered by certified mail, return receipt requested)
of intent to terminate.
7.8 Upon receipt of a termination notice, Consultant shall(1)promptly discontinue all services
affected,and(2)deliver or otherwise make available to City,copies(in both hard copy and
electronic form,where applicable), of any data,design calculations,drawings,specifications,
reports, estimates, summaries and such other information and materials as may have been
accumulated by Consultant in performing the Services required by this Agreement.
7.9 Consultant shall maintain books and accounts of all Project related payroll costs and all
expenses. Such books shall be available at all reasonable times for examination by the City
at the office of Consultant,
7.10 This Agreement,including the attachments incorporated herein by reference, represents the
entire agreement and understanding betxAreen the parties and any prior negotiations,proposals
or oral agreements are superseded by this Agreement. Any amendment to this Agreement
shall be in-writing,approved by the City Council of City and signed by City and Consultant.
1 1
TI 1 This Agreement shall be governed by and construed in accordance with the laws of the State
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Agreement to Furnish
Training and Monitoring Services for the Landfill Gas System
at the California Street Landfill
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of California.
IN WITNESS WHEREOF, duly authorized representatives of the City and Consultant have signed
in confirmation of this Agreement.
City of Redlands Janechek& Associates
("City")
("Consultant")
By:
By:
IL IAM E. C ING ALAN JANEC K
Mayor President
ATTEST:
Ci lerk, City lands
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ATTACHMENT A
SCOPE OF WORK
SERVICES for the LANDFILL. GAS SYSTEM
at the
CALIFORNIA STREET LANDFILL
TRAINING and ASSISTANCE
for
OPERATIONS and MAINTENANCE
INTRODUCTION
The scope of work for this project consists of providing training and assistance to the
City of Redlands staff for Operation and Maintenance of the LFG Collection System at
the California Street Landfill. Janechek & Associates will provide training materials,
classroom Instruction, field training, and ongoing operations support.
SCOPE OF WORK
The tasks for this scope of work are broken down into two categories: (1) Training;
and (2) Operations Support. Each of these categories are discussed in detail below.
Training
Training consists of classroom instruction, field instruction activities, and equipment
setup to assist the City of Redlands in assuming operations and maintenance of the
LFG collection System, The focus of the training curriculum will be to enhance the
operators understanding of operating tasks and LFG system characteristics. At the
completion of the training period, the operators will have a better understanding of
how to identify problems and develop solutions to typical LFG collection situations.
The training scope of work is for three City staff trained simultaneously.
The following is a preliminary outline of the topics that will be covered by the training
curriculum.
Classroom Instruction Outline
1. LFG Fundamentals
2. LFG Migration and Emissions
3. LFG Monitoring System
4. Regulatory Requirements
5. LFG Wellfield Operation
6. LFG Flare Station Operation
7. LFG Condensate System
8. Instrumentation
Operations Support
Operations support consists of ongoing tasks to provide the City with assistance in
operating the LFG collection system. The tasks included In this category consist of
the following:
I. SCAQMD Report Preparation - This task consists of assisting the City
with preparation of the SCAQMD Quarterly report. Field data will also
be reviewed monthly as part of this task, It is-assumed that during
the first year of City operation, Janechek & Associates will prepare the
reports in conjunction with training of City staff in preparation of the
report.
2. Annual Inspection and Maintenance - This task consists of conducting
an annual inspection of the LFG collection system and flare station. A
report of recommendations will be submitted to the City. This task
also includes assisting the City staff in conducting maintenance tasks.
.v
3. Monthly Inspection - This task consists of conducting a monthf
inspection of the LFG collection system operation. Monitoring, y
adjustments, and instrument calibration will be observed. Am mo t
the City describing observations will be submitted as part of this task.
4. Flare Source Test Assistance - This task will consist of Providing
support to the City during the annual flare source testing_ Assistanc
Will include procurement of the testing company, review of the source
test protocol, observation of testing. and review of the test report.
S. LFG Generation Review - This taste will consist of reviewing the
existing LFG generation estimate for the landfill. The capacity of te
hewed to assess the effects of
flare and collection system will be revi
Projected LFG generation.
6. Header Mortification Design - This task will consist of designing and
assisting construction of modifications to the LFG collection header.
Modifications to the header include installation of a west end pipeline,
moving the existing east end pipeline, and installing horizontal LFG
well connections.
7. Engineering Support - This task will consist of providing engineering
support for LFG collection system construction. LFG collection system
construction will consist of installation of additional vertical LFG wells
and modifications to the existing LFG collection system as needed to
support the requirements for landfill construction. Also included are
bi-weekly meetings with city staff to plan LFG system projects and
review progress of existing projects.
LIMITATIONS
The results contained in any oral or written report will be based upon the information
acquired at the time of the investigation. It is possible that not all conditions will be
identified during this project. The work will be consistent with the level of care and
skill ordinarily exercised by members of our profession currently practicing under
similar conditions in Southern California. No warranty is expressed or implied.
This proposal is the property of Janechek & Associates and may be used only by the
City of Redlands and only for the purposes stated, within a reasonable time from its
Issuance.
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ATTACHMENT B
PRO.IECT SCHEDULE
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ATTACHMENT C
PROJECT COSTS►
OPERATIONS AND MAINTENANCE
SCOPE OF WORK
CALIFORNIA STREET LANDFILL- 1998-1999
MONTHLY ANNUAL
CATEGORY TASK HOURS HOURS RATE SUBTOTAL
TRAINING
CLASSROOM AND PREPARATION 80 82 $ 6,560
FIELD INSTRUCTION 40 82 $ 3,280
EQUIPMENT SETUP 24 82 $ 2,968
SUBTOTAL-TRAINING $ 21,808.00
OPERATIONS SUPPORT
SCAQMD REPORT PREPARATION ASSISTANCE 4 48 82 $ 3,936
ANNUAL INSPECTION AND MAINTENANCE 32 82 $ 2,524
MONTHLY INSPECTION 16 192 82 $ 15,744
FLARE SOURCE TEST ASSISTANCE 24 82 $ 1,968
LFG GENERATION REVIEW 6 82 $ 492
HEADER MODIFICATION DESIGN 120 82 $ 9,840
ENGINEERING SUPPORT 120 82 $ 9,840
SUBTOTAL- OPERATIONS SUPPORT $ 44,444.00
EXPENSES UANTITY RATE UNIT
TRAINING MATERIAL REPRODUCTION 1 $200.00 L.S. $200.00
MILEAGE 3600 $0.3S MI � $1,260.00
BACKUP EQUIPMENT RENTAL 3 $220.OD MONTH $660.00
SCAQMD DOCUMENT REPRODUCTION 4 $50.00 EA $200.00
SUBTOTAL- EXPENSES .$2,320.00
TOTAL BUDGET ESTIMATE $58,572.00
Scope
8/6198
ATTACHMENT D
FEE SCHEDULE
JA NECHEK & ASSOCIATES
SCHEDULE of CHARGES
Effective May 1,, 1998
1. For hourly workers, time worked in excess of eight hours per day
and weekend work will be charged at 1.5 times the hourly rate.
2. Outside services will include a 10% markup unless listed in the
project scope of work.
FEE SCHEDULE
Principal Engineer $82/hr
Mileage $0.35/mi.
D-Size Plots $9.00 each
Drawing Bluelines $4.50 each