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HomeMy WebLinkAboutContracts & Agreements_128-2019NPS -2 1 (2/6/19) AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES FOR EQUIPMENT AND SUPPLIES This agreement for the provision of supply of fleet oil and lubricants ("Agreement") is made and entered in this 1st day of July, 2019 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and Van De Pol Enterprises, Inc ("Contractor") City and Contractor are sometimes individually referred to herein as a "Party" and, together, as "Parties " In consideration of the mutual promises contained herein, City and Contractor agree as follows ARTICLE 1 — ENGAGEMENT OF CONTRACTOR 1 1 City hereby engages Contractor to perform supply of fleet oil and lubricants services for City (the "Services") 1 2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services ARTICLE 2 — SERVICES OF CONTRACTOR 2 1 The Services that Contractor shall perform are more particularly described in Exhibit "A," entitled "Scope of Services," which is attached hereto and incorporated herein by reference 2 2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, State prevailing wage laws ARTICLE 3 — RESPONSIBILITIES OF CITY 3 1 City shall make available to Contractor information in its possession that may assist Contractoi in performing the Services 3 2 City designates Chris Boatman, Quality of Life Director, as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services ARTICLE 4 — PERFORMANCE OF SERVICES 4 1 Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit "A," entitled "Scope of Services," which is attached hereto and incorporated herein by reference The Services shall commence immediately after the Effective Date of this Agreement 4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement unless terminated earlier as provided herein 1 L lealdjmlAgreementslAgreement with Van De Pol Enterprises updated exhibit ii.docx.jn NPS -2 1 (2/6/19) 4 3 If Contractor's Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to the City, consistent with City Council adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff ARTICLE 5 — PAYMENTS TO CONTRACTOR 5 1 Total compensation for Contractor's performance of the Services shall be in the amount of thirty nine thousand and ninety five dollars five cents ($39,095 05) City shall pay Contractor in accordance with Exhibit "B" entitled "Price and Fee Bid" attached hereto and Incorporated herein by reference 5 2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month Contractor's invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor's invoice 5 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (t) on the date of delivery in person, (n) five (5) days after deposit in first class registered mail, with return receipt requested, (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile, if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail, in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section City City Clerk City of Redlands 35 Cajon Street P 0 Box 3005 (mailing) Redlands, CA 92373 jdonadlson(a cityofredlands org (909) 798-7531 Contractor Joe Zavilla, Business Development Van De Pol Enterprises, Inc. 12904 E Park Street Santa Fe, CA 90670 jzavilla@vandepol us (562) 236-1000 ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6 1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City A Workers' Compensation and Employer's Liability insurance in the amount that meets 2 L:lcaldjm AgreementslAgreement with Van De Pol Enterprises updated exhibit B.docx.in NPS -2 1 (2/6119) statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured 01 exempt from the workers' compensation laws of the State of California Contractor shall execute and provide City with Exhibit "C" entitled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference prior to performance of the Services. B Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, foi public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City C Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability This coverage shall include all Contractor owned vehicles used in connection with Contractor's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance of self- insurance maintained by City 6.2 Contractor shall defend, indemnify and hold harmless City and its elected officials, employees and agents from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons of damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services ARTICLE 7 — CONFLICTS OF INTEREST 7 1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any othei source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor's Services Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement 7 2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor A Does not make a governmental decision whether to (i) approve a rate, rule or regulation, or adopt or enforce a City law, (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization 01 entitlement, (iii) authorize City to enter into, modify or renew a contract, (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications foi such a contract, (v) grant City approval to a plan, design, report, study or similar item, 3 L 1caldim\Agreements'Agreement with Van De Poi Enterprises updated exhibit B.docx.in NPS 2 1 (216119) (vi) adopt, or grant City approval of, policies, standards or guidelines for City or foi any subdivision thereof B Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302 7 3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuant to the written instructions provided by the City Clerk ARTICLE 8 — GENERAL CONSIDERATIONS 8 1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in- house counsel by a Party 8 2 Contractor shall not assign any of the Services, except with the prioi written approval of City and in strict compliance with the terms and conditions of this Agreement Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City's immediate termination of this Agreement 8 3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor Neither City nor of its agents shall have control over the conduct of Contractor or Contractor's employees, except as herein set forth Contractor shall supply all necessary tools and instrumentalities required to perform the Services Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation 8 4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City's intent to terminate If this Agreement is terminated by City, an adjustment to Contractor's compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the 4 L Icald3m\AgreementslAgreement with Van De Pol Enterprises updated exhibit B.docx �n NPS 2 t (2/6119) Services Contractor shall be compensated on a pro -rata basis for Services completed up to the date of termination 8 5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement Such books shall be available at reasonable times for examination by City at the office of Contractor 8 6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor 8 7 This Agreement shall be governed by and construed in accordance with the laws of the State of California 8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement CITY OF DLANDS VAN DE POL ENT By By - Jam e McConnell, ioe Zavill , Business Development ant City Manager ATTEST Donaldson, City Clerk 5 L1ca\djm\AgreementslAgreement with Van De Pol Enterprises updated exhibit B.docxjn NPS -2 1 (216119) EXHIBIT "A" SCOPE OF SERVICES Contractor shall supply fleet oil and lubricants to the City's Corporate Yard 1270 W Park Avenue, Bldg E Redlands Equipment Maintenance Division has an active fleet of 485 vehicles/equipment which includes, passenger vehicles, (PD units), light and heavy trucks, SUVs, heavy machinery equipment, fire equipment and solid waste trucks Contractor must agree to, and have the capabilities for a one (1) business day maximum turnaround time for product delivery Otherwise must be approved by Fleet Supervisor ENVIRONMENTAL AND SAFETY AND HEALTH STANDARDS COMPLIANCE Contractor shall comply with applicable environmental statutes, regulations & guidelines in performing the work required under this agreement Contractor shall also comply with applicable Occupational Safety and health standards, regulations and guidelines in performing the work required under this agreement Contractor will have a qualified representative meet with the Equipment Maintenance Fleet Supervisor monthly and review current oil and lubricant levels, assist in reorder as necessary 6 L 1ca\djm1AgreementslAgreement with Van De Pot Enterprises updated exhibit B.docx jn NPS -2 1 (2/6/19) EXHIBIT "B" PRICE AND FEE BID Please note Re -refined lubricants will not be accepted ESCALATION AND DE-ESCALATION OF BID PRICE Prices are to remain firm during the life of a contract awarded pursuant to this Request for Bid No consideration of an escalation or de-escalation of bid price will be considered Product Description Product Equivalent Delivery Method Unit Price Chevron Delo 15w40 OIL CAShell T2 HO 15140 Transfer of Gallon Max 250 gal $7 54 p/gal Chevron C 5w30 Oil GF4 Service Pro Synblend 5/30 55 Gal Drum $6 41 p/gal Chevron Multi -Vehicle ATF Service Pro MP ATF Transfer of Gallon Max 250 gal $5 68 p/gal Chevron ATF MD3 Service Pro MP ATF Transfer of Gallon Max 250 gal $5 68 p/gal Chevron Hydraulic Fluid AW68 Purus AW HYD 68 Transfer of Gallon Max 250 gal $4 97 p/gal Chevron 80/90 Gear Oil Service Pro 80/90 55 Gal Drum $9 63 p/gal Chevron 15w40 LOW ASH NO LIMIT (Nat Gas Engine) Shell Rotella T5N6 15/40 Transfer of Gallon Max 250 gal $9 40 p/gal Chevron 5w20 Synthetic Oil Service Pro Syn 55 Gal Drum $8 14 p/gal Chevron Trans Synthetic ATF VP5L MV Syn ATF 55 Gal Drum $9 93 p/gal 7 L lealdtm\AgreementslAgreement with Van De Pot Enterprises updated exhibit B.docx.jn NPS -2 1 (2/6/19) EXHIBIT "C" WORKERS' COMPENSATION INSURANCE CERTIFICATION Every employer, except the State, shall secure the payment of compensation in one or more of the following ways. (a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State (b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees CHECK ONE I am aware of the provisions of Section 3700 of the Labor Code which requires every e loyer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement (Labor Code §1861). I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance. I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct V DE PO EN RISES, INC. usmess Development 8 LAca\djm'AgreementslAgreement with Van De Pol Enterprises updated exhibit B.docx..in Date. Wi �/ NPS 2 I (2/6/19) EXHIBIT "C" WORKERS' COMPENSATION INSURANCE CERTIFICATION Every employer, except the State, shall secure the payment of compensation in one or more of the following ways (a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State (b) By securing from the Director of Industrial Relations, a certificate of consent to self -Insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees CHECK ONE I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement (Labor Code §1861) I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct VAN DE POL ENT PRISES, INC Date B usiness Development 8 L 1caldjm\AgreementslAgreement with Van De Pot Enterprises updated exhibit B.docx �n NPS 2 1 (2/5/19) EXHIBIT "B" PRICE AND FEE BID Please note. Re -refined lubricants will not be accepted. ESCALATION AND DE-ESCALATION OF BID PRICE Prices are to remain firm during the life of a contract awarded pursuant to this Request for Bid No consideration of an escalation or de-escalation of bid price will be considered Product Description Product Equivalent Delivery Method Unit Price Chevron Delo 15w40 OIL CJ4 Shell T2 HD 15/40 Transfer of Gallon Max 250 gal $7 54 p/gal Chevron C 5w30 Oil GF4 Service Pro Synblend 5130 55 Gal Drum $6 41 p/gal Chevron Multi -Vehicle ATF Service Pro MP ATF Transfer of Gallon Max 250 gal $5 68 p/gal Chevron ATF MD3 Service Pro MP ATF Transfer of Gallon Max 250 gal $5 68 p/gal Chevron Hydraulic Fluid AW68 Purus AW HYD 68 Transfer of Gallon Max 250 gal $4 97 p/gal Chevron 80/90 Gear Oil Service Pro 80/90 55 Gal Drum $9 63 p/gal Chevron 15w40 LOW ASH NO LIMIT (Nat Gas Engine) Shell Rotella T5N6 15140 Transfer of Gallon Max 250 gal $9 40 p/gal Chevron 5w20 Synthetic Oil Service Pro Syn 55 Gal Drum $8 14 p/gal Chevron Trans Synthetic ATF VP5L MV Syn ATF 55 Gal Drum $9 93 p/gal 7 L lcald,ImlAgreementslAgreement with Van De Pol Enterprises updated exhibit B.docx.in IFPS -2 1 (2/6/19) EXHIBIT "A" SCOPE OF SERVICES Contractor shall supply fleet oil and lubricants to the City's Corporate Yard 1270 W Park Avenue, Bldg E Redlands Equipment Maintenance Division has an active fleet of 485 vehicles/equipment which includes, passenger vehicles, (PD units), light and heavy trucks, SUVs, heavy machinery equipment, fire equipment and solid waste trucks Contractor must agree to, and have the capabilities for a one (1) business day maximum turnaround time for product delivery Otherwise must be approved by Fleet Supervisor ENVIRONMENTAL AND SAFETY AND HEALTH STANDARDS COMPLIANCE Contractor shall comply with applicable environmental statutes, regulations & guidelines in performing the work required under this agreement Contractor shall also comply with applicable Occupational Safety and health standards, regulations and guidelines in performing the work required under this agreement Contractor will have a qualified representative meet with the Equipment Maintenance Fleet Supervisor monthly and review current oil and lubricant levels, assist in reorder as necessary 6 L Ica\djm\AgreementslAgreement with Van De Pot Enterprises updated exhibit 13 docx jn NPS 2 1 (216119) Services Contractor shall be compensated on a pro -rata basis for Services completed up to the date of termination. 8 5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement Such books shall be available at reasonable times for examination by City at the office of Contractor 8 6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor 8 7 This Agreement shall be governed by and construed in accordance with the laws of the State of California 8 8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement CITY OF REDLANDS VAN E PO ENT. '+' RISES, INC By. By Janice McConnell, ' e Za Assistant City Manager il) ATTEST Jeanne Donaldson, City Clerk 5 L 1ca1djm\AgreementslAgreement with Van De Pot Enterprises updated exhibit B.doex jn , Business Development NPS -2 1 (2/6/19) (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof B Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code undei Government Code section 87302 7 3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuant to the written instructions provided by the City Clerk ARTICLE 8 — GENERAL CONSIDERATIONS 8 1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in- house counsel by a Party 8 2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City's immediate termination of this Agreement 8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor Neither City nor of its agents shall have control over the conduct of Contractor or Contractor's employees, except as herein set forth Contractor shall supply all necessary tools and instrumentalities required to perform the Services Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, 01 on behalf of City Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation 8 4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City's intent to terminate If this Agreement is terminated by City, an adjustment to Contractor's compensation shall be made, but (1) no amount shall be allowed for anticipated profit 01 unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the 4 L 1caldim\AgreementslAgreement with Van De Pol Enterprises updated exhibit B.docx .in NPS -2 1 (2/6/19) statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers' compensation laws of the State of California Contractor shall execute and provide City with Exhibit "C" entitled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference prior to performance of the Services B Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City C Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability This coverage shall include all Contractor owned vehicles used in connection with Contractor's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self- insurance maintained by City. 6 2 Contractor shall defend, indemnify and hold harmless City and its elected officials, employees and agents from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services ARTICLE 7 — CONFLICTS OF INTEREST 7 1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor's Services Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement 7 2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor. A Does not make a governmental decision whether to (i) approve a rate, rule or regulation, or adopt or enforce a City law, (ii) issue, deny, suspend or revoke any City pennit, license, application, certification, approval, order or similar authorization or entitlement, (iii) authorize City to enter into, modify or renew a contract, (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract, (v) grant City approval to a plan, design, report, study or similar item, 3 L lealdjmlAgreementslAgreement with Van De Poi Enterprises updated exhibit B.docx.in NPS -2 1 (2/6/19) 4 3 If Contractor's Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to the City, consistent with City Council adopted policy for the same It shall be the obligation of Contractor to obtain a copy of such policy from City staff ARTICLE 5 — PAYMENTS TO CONTRACTOR 5 1 Total compensation for Contractor's performance of the Services shall be in the amount of thirty nine thousand and ninety five dollars five cents ($39,095.05). City shall pay Contractor in accordance with Exhibit "B" entitled "Price and Fee Bid" attached hereto and incorporated herein by reference 5 2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month Contractor's invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor's invoice 5 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be m writing Any such notice shall be deemed delivered (i) on the date of delivery in person, (it) five (5) days after deposit m first class registered mail, with return receipt requested, (iii) on the actual delivery date if deposited with an overnight courser, or (iv) on the date sent by facsimile, if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; m each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section City City Clerk City of Redlands 35 Cajon Street P 0 Box 3005 (mailing) Redlands, CA 92373 jdonadlson@cityofredlands org (909) 798-7531 Contractor Joe Zavilla, Business Development Van De Pol Enterprises, Inc 12904E Park Street Santa Fe, CA 90670 jzavilla@vandepol us (562) 236-1000 ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6 1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor. Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City A Workers' Compensation and Employer's Liability Insurance in the amount that meets 2 L'Icaldjm\AgreementslAgreement with Van De Pal Enterprises updated exhibit B.docx.jn 4 NPS -2 1(216119) AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES FOR EQUIPMENT AND SUPPLIES This agreement for the provision of supply of fleet oil and Lubricants ("Agreement") is made and entered in this 1st day of July, 2019 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and Van De Pol Enterprises, Inc ("Contractor") City and Contractor are sometimes individually referred to herein as a "Party" and, together, as "Parties " In consideration of the mutual promises contained herein, City and Contractor agree as follows ARTICLE 1 — ENGAGEMENT OF CONTRACTOR 1 1 City hereby engages Contractor to perform supply of fleet oil and lubricants services for City (the "Services") 1 2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services ARTICLE 2 — SERVICES OF CONTRACTOR 2 1 The Services that Contractor shall perform are more particularly described in Exhibit "A," entitled "Scope of Services," which is attached hereto and incorporated herein by reference 2 2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, State prevailing wage laws ARTICLE 3 — RESPONSIBILITIES OF CITY 3 1 City shall make available to Contractor information tri its possession that may assist Contractor in performing the Services. 3 2 City designates Chris Boatman, Quality of Life Director, as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services ARTICLE 4 — PERFORMANCE OF SERVICES 4A Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit "A," entitled "Scope of Services," which is attached hereto and incorporated herein by reference The Services shall commence immediately after the Effective Date of this Agreement 4 2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement unless terminated earlier as provided herein 1 L IcaldtmlAgreementslAgreement with Van De Po] Enterprises updated exhibit B docx.jn