HomeMy WebLinkAboutContracts & Agreements_2-2001_CCv0001.pdf AGREEMENT TO FURNISH ENGINEERING SERVICES
FOR THE CITY OF REDLANDS WASTEWATER TREATMENT PLANT
ELECTRICITY COGENERATION FACILITY
This Agreement is made and entered into this 16th day of January, 2001, by and between the
City of Redlands, a municipal corporation (hereinafter "City") and Janechek & Associates,
hereinafter("Engineer").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Engineer hereby agree as follows:
ARTICLE I - ENGAGEMENT OF ENGINEER
1.1 City hereby engages Engineer, and Engineer hereby accepts the engagement, to perform
engineering services ("Services") for the Electricity Cogeneration Facility proposed at the
City's Wastewater Treatment Plant located at 19550 Nevada Street, Redlands, California
("Project").
1.2 The Services shall be performed by Engineer in a professional manner, and Engineer
represents that it has the skill and the professional expertise necessary to provide high
quality Services for the Project at the level of competency presently maintained by other
practicing professional engineers in the industry providing like and similar types of
services.
ARTICLE 2 - SERVICES OF ENGINEER
2.1 The specific Services, which Engineer shall perform, are more particularly described in
Attachment "A," entitled "Scope of Work," which is attached hereto and incorporated
herein by this reference.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.I City shall make available to Engineer information in its possession that is pertinent to the
performance of Engineer's Services.
3.2 City will provide access to and make provisions for Engineer to enter upon City owned
property as required by Engineer to perform the Services.
3.3 City designates Douglas Headrick, Chief of Water Resources, to act as its representative
with respect to the Services to be performed under this Agreement.
e ss
Engineering Services Electricity Cogeneration Facility - Janechek & Associates
January 16. 2001
ARTICLE 4 - PERIOD OF SERVICE
4.1 Engineer shall perform the Services in a dili
I i2ent manner and in accordance with the
schedule set forth in Attachment B - Project Schedule.
ARTICLE 5 - PAYMENTS TO THE CONSULTANT
5.1 The total compensation for Engineer's performance of the Services shall not exceed
531,167 in accordance with Attachment C - Project Costs. City shall pay Engineer on a
time and materials basis at the hourly rates shown in Attachment D - Fee Schedule.
5.2 Engineer shall bill City within ten days following the close of each month by submitting
an invoice indicating the Services performed, who performed the Services, indirect costs,
and the detailed cost of all Services including backup documentation. Payments by Citv
to Engineer shall be made within 30 days after receipt and approval of Engineer's invoice,
by warrant payable to Engineer.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices, bills and payments sent by mail shall be addressed
as follows:
City Engineer
Douglas Headrick Alan Janechek, P.E.
Municipal Utilities Department Janechek & Associates
35 Cajon Street, Suite 15A 248 Hill Place
P. O. Box 3005 Costa Mesa, CA 92627
Redlands, CA 92373
)
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances, notices, bill and payments shall be deemed given at the time
of actual delivery. Changes may be made in the names and addresses of the person to
whom notices, bills, and payments are to be given by giving notice pursuant to this
paragraph.
ARTICLE6 - INSURANCE AND INDEMNIFICATION
6.1 Engineer shall be exempt from providing workers' compensation insurance for company
officers, who will be covered under equivalent private disability insurance. Engineer
shall provide automobile liability, and, in addition, shall maintain insurance to protect
City from claims for damage due to bodily injury, personal injury and death, and claims
for injury to or destruction of tangible property while performing the Services required by
this Agreement. Said public liability and property damage insurance shall be in a
minimum combined single limit of $2,000,000, and in the aggregate. Engineer shall
maintain professional liability insurance in the aggregate amount of$1,000,000 with a
Engineering Services Electricity Cogeneration Facility - Janechek & Associates
January 16, 2001
minimum of $500,000 per occurrence. Automobile liability shall be in a minimum
$500,000 blanket, and $50,000 per occurrence. to be obtained *thin 30 days. City shall
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be named as an additional Insured under all policies for public liability, property damage
and comprehensive automobile liability and professional liability insurance, and such
insurance shall be primary with respect to City and non-contributing to any insurance or
self-insurance maintained by the City. Engineer shall provide City with certificates of
insurance evidencing such insurance coverage prior to commencing, the Services.
6.2 Engineer shall Indemnify, hold harmless and defend City and its elected officials,
officers, agents and employees from and against all claims. loss, damage, charges or
expense, to which it or any of them may be put or subjected to the extent that they arise
out of or result from any willful or negligent act or actions, omission or failure to act on
the part of the Engineer. its contractors, its suppliers, anvone directly or indirectly
employed by any of them or anyone for whose acts or omissions ariv of them mavbe
liable in the performance of the Services required by this Agreement.
ARTICLE 7 - GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees.
7.2 Engineer shall not assign any of the Services required by this Agreement, except with the
prior written approval of City and in strict compliance with the terms, provisions and
conditions of this Agreement.
7.3 Engineer agrees that the key personnel as shown in Attachment E — Organization Chart
shall be made available and assigned to the Project, and that they shall not be replaced
without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Engineer pursuant to this
Agreement shall become the property of City and shall be delivered to City upon
completion of the Services or upon the request of City. Any reuse of such documents
for other projects and any use of incomplete documents will be at City's sole risk.
7.5 Engineer is for all purposes an independent contractor. All personnel employed by
Engineer are for its account only, and in no event shall Engineer or any personnel
retained by it be deemed to have been employed by City or engaged by City for the
account of or on behalf of City.
7.6 Nothing in this Agreement shall give Engineer authority with respect to any City decision
beyond the engineering services as outlined herein and specifically as set forth in
Engineering Services Electricity Cogeneration Facility - Janechek & Associates
January 16, 2001
Attachment "A", "Scope of Work," and the rendition of information, advice,
recommendation or counsel.
7.7 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
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completion and acceptance by City of the Services.
7.8 This Agreement may be terminated by either party, without cause, by providing thirty
t� I party, Z:I
(30) days prior written notice to the other (delivered by certified mail, return receipt
requested) of intent to terminate.
7.9 Upon receipt of a termination notice, Engineer shall (1) promptly discontinue all services
affected, and (2) deliver or otherwise make available to City, copies (in both hard copy
and electronic form, where applicable), of any data, design calculations, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by Engineer in performing the Services required by this
Agreement.
7.10 Engineer shall maintain books and accounts of all Project related payroll costs and all
expenses. Such books shall be available at all reasonable times for examination by the
City at the office of Engineer.
7.11 This Agreement, including the attachments incorporated herein by reference, represents
the entire agreement and understanding between the parties and any prior negotiations,
proposals or oral agreements associated with"Project" are superseded by this Agreement.
Any amendment to this Agreement shall be in writing, approved by the City Council of
City and signed by City and Engineer.
7.12 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
Engineering Services Electricity Cogeneration Facility - Janechek& Associates
January 16. 2001
IN WITNESS WHEREOF, duly authorized representatives of the City and Engineer have signed
in confirmation of this Agreement.
City of Redlands Janechek & Associates
("City") ("Engineer")
By: By: F sem`
PAT GILBREATH ALAN JANECH
Mayor President
ATTEST:
City erk, City e lands
ATTACHMENT A
SCOPE OF WORK
for
PRELIMINARY DESIGN
for the
CITY OF REDLANDS
ELECTRICITY COGENERATION FACILITY
USING LANDFILL GAS AND DIGESTER GAS
Introduction
The purpose of this proposal is to present the proposed scope of work for the
preliminary design of a landfill gas/digester gas to electricity project at the
City of Redlands Wastewater Treatment System. The preliminary design will
consist of preliminary design drawings of the proposed system, South Coast
Air Quality Management District (SCAQMD) permitting, and assessment of
the feasibility of offsite power distribution for excess generating capacity.
The preliminary design will include the assessment of hot water waste heat
from the engines in the wastewater facility.
Background
The City of Redlands and J&A has conducted a preliminary evaluation of the
feasibility of using LFG and digester gas to generate electricity for use at the
wastewater treatment facility. The wastewater facility currently uses
approximately 500 to 600 kW of electricity. The LFG collection system is
capable of supplying approximately 900 kW of electricity in 2001, with
continued increase of flow in the future as the landfill expands. Table 1 is a
chart showing the expected increase in LFG production and the
corresponding electricity generation. The volume of digester gas is not
known at this time and will be evaluated further. However' it is possible that
an additional 10% - 20% electricity generation couldbe achieved by
combining the gas from both the landfill collection system and the
Wastewater Treatment Plant digesters.
The existing LFG collection and flare system consists of 68 vertical and
horizontal LFG extraction wells, collection piping, and an enclosed flare for
disposing of the collected LFG.
Task Descriptions
The preliminary design of Engine Generator Facility (EGF) will consist of (1)
South Coast Air Quality Management District (SCAQMD) Permits; (2)
Preliminary LFG Engine Generator Design; (3) Preliminary Design of Offsite
Power Distribution; and (4) Flare Station Modifications. Each of these tasks
is described below.
Task 1 SCAQMD Permits
This task consists of preparing a permit package and obtaining a Permit to
Construct and a Permit to Operate from the SCAQMD for installation of the
Engine Generator System. It is assumed that the City of Redlands will pay
all permit fees. An expedited permit process will be necessary to obtain the
permits as needed. SCAQMD has an expedited permit process for an
additional fee. The additional fee will be determined prior to submittal.
Additional permits from local authorities may be necessary. MA will assist
the City with obtaining these permits as needed. Due to the uncertainty of
the requirements for these permits, the budget does not contain funds for
this work.
Task 2 Preliminary LFG Engine Generator Design
The preliminary design of the Engine Generator Facility will include
assessment of the engine generators options, process and instrumentation
design and specifying, preliminary electrical service design, the layout of the
enclosure building, and modifications to the existing system. MA has
prepared a preliminary layout of the system based on the existing facility.
The preliminary layout of the system is shown on Figure 1. The design
includes one or two engine generators (depending on the engine
manufacturer and offsite power distribution options discussed later), process
piping and controls, an after-cooler and coalescing filter.
The proposed location of the Engine Generator Facility is shown on Figure 2.
Close proximity to the flare station is desirable for electrical service and
process piping, however the City may prefer an alternative location. The
approximate space required is 92 ft. by 50 ft. If a single engine is used, the
size of the facility can be reduced.
The results of the preliminary design will be presented in a Basis of Design
report. The report will include a summary of LFG generation estimates,
preliminary design drawings, supporting engineering calculations, and a
detailed cost estimate of construction. Feasibility of proposed options, such
as the use of digester gas and the recycling of hot water to the wastewater
facility will be presented in the report.
Task 3 Preliminary Design of Offsite Power Distribution
Preliminary Design of Offsite Power Distribution will be necessary if the City
is capable of producing electrical power beyond the needs of the Wastewater
Treatment Plant. The power distribution design would include design of step-
up transformers to deliver the electricity at 4160 volts (onsite power would
be generated at 480 volts) and the design of a transmission line to the
nearest transmission station.
This task will consist of evaluating the benefits and costs of production of the
additional electricity. The cost of power distribution should be estimated
prior to proceeding with detailed design. The cost of increasing the capacity
of the Engine Generator Facility from 600 kW to 1 MW will likely be in the
range of $300,000 to $400,000. However, the cost of installation of the
transmission line may approach an additional $200,000. These estimates will
be refined to be used for determining the feasibility of this component. The
results of this evaluation will be presented in the Basis of Design Report.
CALIFORNIA STREET LANDFILL
METHANE GENERATION ESTIMATE
2000 .�
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1600 �r
1400
1200
1000 � ,_...�-~'
-SUM METHANE
800 _. - -KWH
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600 !_
400 _
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200 .
YEAR
Table 1
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ATTACHMENT B
PROJECT SCHEDULE
CALIFORNIA STREET LANDFILL
t LFG TO ENERGY PRO3ECT7
PROPOSED SCHEDULE I_ I
PRELIMINARY LFG ENGINE GENERATION DESIGN
DATE
............ . TASK _- .............. ............ .................. ......_...... ..25-Zan-Q1 22-Tan-01� 29•Jari'01..05-Feb-01.......12-Feb-01.........19-Feb-03l.....26•Feb-02i 05-Mar-01'
12•Mar-01l �1.9•Mar•Qi 26-Mar-01l 02•Apr•01� 09-Apr-O
I SCAQMD PERMITTING I '
2 PRELIM LFG GENERATION SYSTEM DESIGN
PRELIM OFFSITE POWER DISTRIBUTION
q FLARE STATION MODIFICATIONS
xcAed
Q1/Q9(2fi01
ATTACHMENT C
PROJECT COSTS
ELECTRICITY COGENERATION FACILITY
CITY OF REDLANDS
SENIOR ELECTRICAL ELECTRICAL CONSTRUCTION CONSTRUCTION
CATEGORY TASK ENGINEER ENGINEER DESIGNER MANAGER LABOR DRAFTER.
RATE $ 82 90 $ 85 $ 70 $ 40 $45
PRELIMINARY LFG ENGINE GENERATION DESIGN HOURS SUBTOTAL
1 SCAQMD PERMITTING 112 16 24 $ 11,624
2 PRELIM LFG GENERATION SYSTEM DESIGN 80 16 40 40 $ 13,200
3 PRELIM OFFSITE POWER DISTRIBUTION 24 16 24 16 $ 6,168
EXPENSES QUANTITY RATE
MILEAGE 500 $ 0.35 $ 175
SUBTOTAL- PRELIMINARY LFG ENGINE GENERATION DESIGN $ 31,167.00
TOTAL BUDGET ESTIMATE $ 31,167.00
lanechek Budget Preliminary Design
01/09/2001
ATTACHMENT D
FEE SCHEDULE
JANECHEK & ASSOCIATES
SCHEDULE of CHARGES
for
City of Redlands
Effective on Contract Start Date
1. For hourly workers, time worked in excess of eight hours per day
and weekend work will be charged at 1.5 times the hourly rate.
2. Outside services will include a 5% markup unless listed in the
project scope of work.
FEE SCHEDULE
Principal Engineer $82/hr
Electrical Engineer $90/hr
Electrical Designer $85/hr
Construction Manager $70/hr
Drafter $45/hr
Environmental Technician $40/hr
Construction Laborer $40/hr
Mileage $0.35/mi.
D-Size Plots (Mono) $18.00 each
D-Size Plots (Color) $32.00 each
Drawing Bluelines $7.50 each
ATTACHMENT E
ORGANIZATION CHART
City of Redlands
Landfill Gas Recovery Project
Organization Chart
Project Manager
Alan Janechek, P.E.
Electrical Design Civil Design, Engine Power Distribution Construction
Generator Facility Management
James Rubino Alan Janechek John Sells, P.E. Rodney Peoples
Alan Janechek James Rubino James Rubino Alan Janechek
CAD Designer
]an Napoles
-A