HomeMy WebLinkAboutContracts & Agreements_48-1998_CCv0001.pdf AGREEMENT TO FURNISH
ENGINEERING SERVICES FOR THE JUDSON STREET
WATER TRANSMISSION MAIN DESIGN
This Agreement is made and entered into this I st day of September, 1998 by and between the City
of Redlands, a municipal corporation (hereinafter "City") and Krieger & Stewart Incorporated,
(hereinafter"Engineer").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Engineer hereby agree as follows:
ARTICLE I - ENGAGEMENT OF ENGINEER
1.1 City hereby engages Engineer, and Engineer hereby accepts the engagement, to perform
engineering services ("Services") for Judson Street Water Transmission Main Design
("Project").
1.2 The Services shall be performed by Engineer in a professional manner, and Engineer
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of competency presently maintained by other practicing
professional Engineers in the industry providing similar types of services.
ARTICLE 2 - SERVICES OF ENGINEER
2.1 The specific Services which Engineer shall perform are more particularly described in
Attachment "A," entitled "Scope of Services," which is attached hereto and incorporated
herein by this reference.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.1 City shall make available to Engineer information in its possession that is pertinent to the
performance of Engineer's Services.
3.2 City will provide access to and make provisions for Engineer to enter upon City-owned
property or rights-of-way as required by Engineer to perform the Services.
City I 11i 1�
33 C' designates Tom F 'iwara, Project Manager, to act as its representative with respect to
the Services to be performed under this Agreement.
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Judson Street Water Transmission Main
Krieger& Stewart,Inc.
September 1, 1998
ARTICLE 4 - PERIOD OF SERVICE
4.1 Engineer shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B - Project Schedule.
ARTICLE 5 - PAYMENTS TO THE ENGINEER
5.1 The total compensation for Engineer's performance of the Services shall not exceed$18,300
in accordance with Attachment C - Project Fee. City shall pay Engineer on a time and
materials basis at the hourly rates shown in Attachment D - Rate Schedule.
5.2 Engineer shall bill City within ten days following the close of each month by submitting an
invoice indicating the Services performed, who performed the Services, indirect costs, and
the detailed cost of all Services including backup documentation. Payments by City to
Engineer shall be made within 30 days after receipt and approval of Engineer's invoice,by
warrant payable to Engineer.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
Citv neer
Tom Fujiwara Mark Messersmith
Municipal Utilities Department Krieger& Stewart, Inc.
35 Cajon Street 3602 University Avenue
P. O. Box 3005 Riverside CA 92501-3380
Redlands CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices,bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
notices,bills, and payments are to be given by giving notice pursuant to this paragraph.
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Judson Street Water Transmission Main
Krieger& Stewart,Inc.
September 1, 1998
ARTICLE..6 - 1 SURANCE AND INDEMNIFICATION
6.1 Engineer shall maintain worker's compensation insurance and, in addition, shall maintain
insurance to protect City from claims for damage due to bodily injury,personal injury and
death, and claims for injury to or destruction of tangible property while performing the
Services required by this Agreement. Said public liability and property damage insurance
shall be in a minimum combined single limit of$1,000,000, and in the aggregate. Engineer
shall maintain professional liability insurance in the aggregate amount of$1,000,000 with
a minimum of$500,000 per occurrence. City shall be named as an additional insured under
all policies for public liability,property damage and comprehensive automobile liability °-
sa and such insurance shall be primary with respect to City and
non-contributing to any insurance or self-insurance maintained by the City. Engineer shall
provide City with certificates of insurance evidencing such insurance coverage prior to
commencing the Services.
6.2 Engineer shall indemnify, hold harmless and defend City and its elected officials, officers,
agents and employees from and against all claims, loss, damage, charges or expense, to
which it or any of them may be put or subjected to the extent that they arise out of or result
from any willful or negligent act or actions, omission or failure to act on the part of the
Engineer,its contractors,its suppliers,anyone directly or indirectly employed by any of them
or anyone for whose acts or omissions any of them maybe liable in the performance of the
Services required by this Agreement.
ARTICLE 7 - GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees.
7.2 Engineer shall not assign any of the Services required by this Agreement, except with the
prior written approval of City and in strict compliance with the terms, provisions and
conditions of this Agreement.
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Judson Street Water Transmission Main
Krieger& Stewart, Inc.
September 1, 1998
7.3 Engineer's key personnel for the Project are:
Project Manager: Mark Messersmith
Project Engineer: Randy Neff
Engineer agrees that the key personnel shall be made available and assigned to the Project,
and that they shall not be replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Engineer pursuant to this
Agreement shall become the property of City and shall be delivered to City upon completion
of the Services or upon the request of City. Any reuse of such documents for other projects
and any use of incomplete documents will be at City's sole risk.
7.5 Engineer is for all purposes an independent contractor. All personnel employed by Engineer
are for its account only, and in no event shall Engineer or any personnel retained by it be
deemed to have been employed by City or engaged by City for the account of or on behalf
of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party, without cause, by providing thirty (30)
days prior written notice to the other(delivered by certified mail, return receipt requested)
of intent to terminate.
7.8 Upon receipt of a termination notice, Engineer shall (1) promptly discontinue all services
affected,and(2)deliver or otherwise make available to City,copies(in both hard copy and
electronic form, where applicable), of any data, design calculations, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by Engineer in performing the Services required by this
Agreement.
7.9 Engineer shall maintain books and accounts of all Project related payroll costs and all
expenses. Such books shall be available at all reasonable times for examination by the City
at the office of Engineer.
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Judson Street Water Transmission Main
Krieger&Stewart,Inc.`
September 1, 1998
TtO This including the attachments incorporated herein by refer, represents the
entire agreement and understanding between the parties and any prior negotiations,proposals
or oral agreements are superseded by this Agreement. Any amendment to this Agreement
shall be in writing,approved by the;City Council of City and signed by City and Engineer.
7.11 This Agreement shall be governed by and construed in accordance with the laws of the State
of California,'
IN SS WISE Off',duly authorized representatives of the City and Engineer have signed in
confirmation.of this Agreement.
City of Redlands Krieger& Steuart, Incorporated
COVI) ("Engineer")
By: By:
� AM .
Mayor President
ATTEST=
Ci Cldk,Cit= dia d
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Judson Street Water Transmission Main
Krieger& Stewart, Inc.
September 1, 1998
ENGINEERING SERVICES FOR THE JUDSON STREET
WATER TRANSMISSION MAIN DESIGN
ATTACHMENT A
SCOPE OF SERVICES
KvIEGEQ (C:� (STEWAQT
ATTACHMENT "A"
SECTION III
SCOPE OF SERNJCES
Our scope of services is organized as follows:
1. Initial Meeting
2. Records Search
3. Design Survey
4. Base Construction Drawings
5. Alignment Selection
6. Review Meeting(20%)
7. Utility Verification
8. 90%Construction Drawings and Specifications
9. Review Meeting(90%)
10. Final Construction Drawings and Specifications
Engineering services for the above tasks are discussed in the following subsections.
I Initial Meeting
We will meet with City staff to discuss the project, including design criteria, before we begin
providing services. We will present a detailed project schedule and construction drawing
orientation/layout for City staff comments and/or approval. We will request that the City furnish
us with applicable materials at this meeting,particularly City facility drawings.
2. Records Search
Our records search will consist of obtaining copies of all assessor's maps,records of survey, tract
maps, parcel maps, monument ties, benchmark data, and utility information which pertain to the
project. Utility information will include atlas sheets from the District, Southern California Gas
Company,Southern California Edison Company, General Telephone, cable television companies,
and other affected utilities.
3. Design Survey
We will use aerial photogrammetry to prepare the base construction drawings. The design i survey
will consist of locating existing survey monuments and providing aerial targets to provide one
foot contours for mapping purposes. We will perform target identification using a systematic
point numbering system. In addition, we will paint all water valves, water services, fire hydrants,
utility vaults,and other visible facilities to simplify photo identification of their locations.
If coordinated monuments are available near the project alignment, we will tie our survey to said
coordinates to ensure horizontal closure. If coordinated monuments are not available, we will
Kv-iEct,.-v-
ATTACHMENT "A"
either complete a traverse or, if sufficient record distances are available, compare our measured
distances to record distances, again to ensure reasonable horizontal closure.
We will establish the elevation of each target using differential leveling procedures to ensure
vertical closure,and will tie all vertical control to existing benchmarks.
4. Base Construction Drawings
Aero,Tech Surveys will provide us with aerial topographic data in digital AutoCAD format. We
will then prepare the base construction drawings on 24" x 36" mylar sheets with standard City
title block. The drawings will be prepared at a horizontal scale of I" =40' and a vertical scale of
1" =4'.
We will add the required signature blocks, improvements (including pavement limits, curbs,
gutters, walls, fences, landscaping, storm drains, and utility data), casements (including
temporary construction easements), property lines, public and private rights-of-way, street
centerlines, and survey data in order to complete the base construction drawings. After we
complete the base construction drawings, our project engineer will field review the construction
alignment to ensure that all existing conditions are correctly represented.
When the base construction drawings are complete, a Krieger& Stewart design review committee
will review project components and conditions and provide comments regarding design criteria
and critical design factors. Said committee will be composed of registered engineers who have
expertise pertinent to project details.
5. Alignment Selection
After we have completed the base construction drawings, we will select a specific alignment for
the pipeline. Said alignment will be selected to provide adequate separation from existing and
proposed facilities and(where possible) to provide sufficient space for construction activities and
local traffic.
6. Review Meeting(20%)
Once we have selected a specific alignment, we will arrange a preliminary design review meeting
with City staff. One week prior to the meeting, we will provide City staff with three sets of the
preliminary construction drawings showing our proposed alignment. The purpose of the meeting
will be to review and obtain comments and/or approval regarding the preliminary alignment. In
addition,we will discuss possible utility interferences, and system connections.
7. Utility Verification
Based on City approval of our recommendation of utilities to be excavated and exposed, Krieger
& Stewart will request that both Underground Services Alert(USA)and all utilities not a member
of USA to locate and mark facilities along the proposed alignment at areas to be excavated. We
(STENXTAD-T
ATTACHMENT "A"
will arrange and conduct a field meeting with all the affected utilities to review the utilities to be
located and marked. For our proposal, we have assumed City crews will obtain the necessary
permits and excavate and expose each utility. One of our surveyors will mark the location of the
excavations and determine the dimensions and horizontal and vertical locations of each facility
excavated and exposed. For our proposal, we have assumed that the City will schedule the
exposing of utilities to allow us to take all measurements during one full working day(eight hour
maximum).
8. 90% Construction Drawings and Specifications
The construction drawings will be prepared using the City-approved alignment and construction
drawing orientation and layout. We anticipate that the construction drawings will consist of five
sheets as follows:
a. Cover Sheet
The cover sheet will include project title, vicinity map, location map, signature lines, City
general notes, and an index to sheets.
b. Construction Note Sheet
The construction note sheet will address permits, utilities,pipeline materials,construction
tolerances, excavation, bedding, backfill, trench compaction, construction sequence, and
testing and disinfection procedures.
C. Plan and Profile Sheets
The plan and profile sheets will consist of two sheets. The plan portion of the pipeline
drawings will show all existing improvements and utilities (all based on survey data,
record maps, and field reviews), centerline control, topographic data (V contour
intervals), proposed pipeline locations, pipeline appurtenances (water services, fire
hydrants, air valves, control valves, and blowoffs). The profile portion of the drawings
will show existing and proposed ground surface or pavement elevations over the
centerline of the proposed pipeline.
, pipeline flowline elevations, pipeline slopes, utility
crossings (to the nearest 0.1' based on measurements taken during potholing), and
pipeline appurtenances.
d. Detail Sheet
The detail sheet will consist of one sheet and will address connections to the existing
Z�I
system at Pioneer Avenue and San Bernardino Avenue.
The construction specifications will be prepared using the City's standard format. We will
prepare bid sheets, special conditions, and provide any required technical specifications.
TELA ' `
ATTACHMENT "A"
9. Review Meeting(90%)
After the construction drawings and specifications are 90% complete, we will arrange the 90%
review meeting with City staff. One week prior to the 90% review meeting we will submit three
sets of the construction drawings and special provisions to City staff for review.
The 90% review meeting will be used to review the alignment, profile, construction notes,
construction sequence,and connections in detail.
10. Final Construction Drawings and Specifications
Based on City staff comments from the 90% design review meeting, we will complete the final
construction drawings and special provisions, and will also prepare a construction cost estimate.
Once the final construction drawings, specifications, and cost estimate are complete, we will
schedule a final project design meeting with City staff to present the completed contract
documents to the City for review. At this meeting, we will provide the City with the original
construction drawing mylars, a computer disk copy of same, and a master set of specifications.
ENGINEERING SERVICES FOR THE JUDSON STREET
WATER TRANSMISSION MAIN DESIGN
ATTACHMENT B
PROJECT SCHEDULE
Kpir,cmCY (S T E Q T
ATTACHMENT "B"
SECTION IV
SCHEDULE
A project schedule organized by element of services is set forth on Table IV-1. As shown, we will
complete the contract documents within a nine week completion schedule. Said schedule includes two
weeks for review by City staff. Assuming we receive a Notice to Proceed by August 31, 1998, our
services will be complete by October 30, 1998.
Our project team is prepared to proceed with providing the requested services immediately. In order to
ensure that the service is complete on a timely basis,we will adhere to the following:
I Schedules for our other projects will be arranged so that the project team assigned to the City's
project will have the time available to complete the project within the schedule proposed;
2. In addition to scheduled meetings with City staff, we will review project progress with City's
project manager at the end of each week.
3. If the project falls behind schedule, we will provide details to the City's project manager on how
we will get the project back on schedule; and
4. If we fall behind the specified schedule, we will assign additional personnel to the project as
necessary,and our project team will work overtime (evenings and weekends)to return the project
to the original schedule.
TABLE IV-1
CITY OF REDLANDS
16"JUDSON STREET WATER TRANSMISSION MAIN
PROJECT SCHEDULE
WEEK BEGINNING 1 2 3 4 5 6 7 8 9
COMPONENT
INITIAL MEETING
RECORDS SEARCH -
DESIGN SURVEY
BASE CONSTRUCTION DRAWINGS
ALIGNMENT SELECTION
20% REVIEW MEETING
UTILITY VERIFICATION
CONSTRUCTION DRAWINGS AND SPECIFICATIONS(90%)
REVIEW MEETING(90%)
FINAL CONSTRUCTION DRAWINGS AND SPECIFICATIONS
MEMIJDJ
C000l4820tbls.xls
ENGINEERING SERVICES FOR THE JUDSON STREET
WATER TRANSMISSION MAIN DESIGN
ATTACHMENT C
PROJECT FEE
ATTACHMENT "C"
SECTION V
FEE
Our fee for providing the engineering services included in our Scope of Services is$18,300. A tabulation
of our fee by element of service is shown on Table V-1. We have also attached a copy of our current fee
schedule at the end of this section. Our Scope of Services is subject to negotiation at the City's discretion.
Our proposal is based on the following:
1. Any required nights-of-way will be acquired by the City, and we will not have to negotiate or
process any grants of easement.
2. The CEQA documentation (initial study, negative declaration, has already been completed,
and we will not be required to prepare any environmental documents.
3. The City will provide a contractor for utility excavation and verification and that our
measurement of same will require a maximum of eight hours.
4. The City will obtain and pay for all permits, however, we will provide any required construction
drawings for said permits
5. Traffic control drawings will not be required.
TABLE V-1
CITY OF REDLANDS
16"JUDSON STREET WATER TRANSMISSION MAIN
FEES FOR ENGINEERING SERVICES
PRINCIPAL PROJECT CADD SURVEY OUTSIDE
ENGINEER ENGINEER OPERATOR CREW SERVICES CLERICAL
ITEMS HOURS $ HOURS $ HOURS $ HOURS $ $ HOURS $ TOTAL
INITIAL MEETING 2 230 230
RECORDS SEARCH 8 736 4 168 904
DESIGN SURVEY 8 736 8 1,320 2,056
RASE CONSTRUCTION DRAWINGS 12 1,104 24 1,680 2,900 �'} 5,684
ALIGNMENT SELECTION 2 230 4 368 598
20%REVIEW MEETING 2 230 230
UTILITY VERIFICATION 12 1,104 PROVIDED BY CITY 1,104
90%CONSTRUCTION DRAWINGS AND 4 460 16 1,472 32 2,240 4 168 4,340
SPECIFICATIONS
90%REVIEW MEETING 2 230 230
FINAL CONSTRUCTION DRAWINGS AND 4 460 6 552 12 840 4 168 2,020
SPECIFICATIONS
16 1,840 66 6,072 68 4,760 8 1,320 2,900 12 504 17,396
SUBTOTAL: 17,396
(1) AERO TECH SURVEYS,INC. REIMBURSABLES aQ 5%: 870
PRINCIPAL ENGINEER @$115/hr
PROJECT ENGINEER Q$92/hr TOTAL: 18,266
CADD OPERATOR @$70/hr
CLERICAL @$42/hr TOTAL ROUNDED: $ 18,300
SURVEY CREW @$165/hr
MEM/JDJ
0000/4820tbIs.xls
ENGINEERING SERVICES FOR THE JUDSON STREET
WATER TRANSMISSION MAIN DESIGN
ATTACHMENT D
RATESCHEDULE
(21reSATTACHMENT "D"
TEW-MOT
FEESCHEDULE
98/99
RATES
CLASSIFICATION $/Hr.
Forensic Services(4 hr.minimum)
Senior Expert Witness
Testimony 215.00
Investigation 165.00
Associate Expert Witness
Testimony 165.00
Investigation 135.00
Engineering Services
Consulting Engineer 135.00
Principal Engineer 115.00
Senior Engineer 102.00
Associate Engineer 92.00
Staff Engineer 1 82.00
Staff Engineer 11 70.00
Staff Engineer 111 60.00
Surveying Services
Principal Surveyor 115.00
Senior Surveyor 102.00
Associate Surveyor 92.00
Staff Surveyor 1 82.00
Staff Surveyor 11 70.00
Staff Surveyor 111 60.00
3 Man Crew with Survey Truck(including mileage)and Standard Equipment or
2 Man Crew with Robotic Equipment 205.00
2 Man Crew with Survey Truck(including mileage)and Standard Equipment or
1 Man Crew with Robotic Equipment 165.00
Geologic Services
Principal Geologist 115.00
Senior Geologist 102.00
Associate Geologist 92.00
Staff Geologist 1 8100
Staff Geologist 11 70.00
Staff Geologist 111 60.00
Environmental Services
Senior Specialist 92.00
Associate Specialist 82.00
Staff Specialist 1 70.00
Staff Specialist 11 60.00
Staff Specialist 111 50.00
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ATTACHMENT "D"
Automated Design Services
Operations Supervisor 72.00
Chief Operator 70.00
Senior Operator 66.00
Staff Operator 1 62.00
Staff Operator 11 58.00
Staff Operator 111 54.00
Construction Services
Resident Engineer 80.00
Senior Inspector 56.00
Staff Inspector 1 52.00
Staff Inspector 11 48.00
Staff Inspector 111 44.00
Support and Technical Services
Senior Secretary 42.00
Staff Secretary 1 40.00
Staff Secretary 11 38.00
Staff Technician 50.00
Utility Technician 38.00
Utility Clerk 32.00
Outside Services
Special Consultants and Purchased Services Cost+ 15%
Reimbursable Expenses
Vehicle Mileage(excluding survey trucks) 0.40/Mile
Air Fare,Ground Fare,Parking,and Subsistence Cost
Copies,Prints,Telephone, Delivery, and Sundry Charges Cost
The above rates are subject to change on or about July I each year due to salary and cost increases.
TERMS OF PAYINIIENT:
or
05110/99-FEES 9807
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