HomeMy WebLinkAboutContracts & Agreements_47-2011_CCv0001.pdf tT
AGREEMENT TO FURNISH PROFESSIONAL A JDITING SERVICES
This agreement for professional auditing services ("Agreement") is made and entered
into this 3,d day, of May, 2011 ("Effective Date") by and between the City of Redlands, a
muriicipal corporation., and the Redevelopment Agency of the City of Redlands (collectively
"City") and Lance, Soil & Lungard, LLP ("Consultant"). City and Consultant are sometimes
individually referred to herein as a-"Party" and, together, as the "Parties."
In consideration of the mutual promises contained herein, City and Consultant agree as
follows:
ARTICLE I - ENGAGEMENTOF CO. NSUILTANT
1.1 City hereby engages Consultant to provide professional auditing services, which services
are more particularly described in Exhibit"A" attached hereto and incorporated herein by
this reference (the "Services"').
1.2 The Services shall be perforined by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing similar types of services.
1.3 Consultant's obligation to provide the auditing Services to City is personal in nature, and
shall not be delegated or assigned without City's prior written consent.
1.4 Consultant shall comply with all applicable Federal, State and local laws and regulations
in the performance of this Agreement including, but not limited to, the Americans with
Disabilities Act and the Fair Employment and Housing Act.
ARTICLE 2 - RESPONSIBILITIES OF CITY
2.1 City shall make available to Consultant information in City's possession that is relevant to
the performance of Consultant's Services.
12 City designates Tina T. Kundig and Tom Steele to act as its representatives with respect
to the Services to be performed under this Agreement.
ARTICLE -1--,-PER JOQ OF SERVICE
1A Consultant shall perform the Services in a prompt and diligent manner. The term of this
Agreement shall commence on the Effective Date and shall be for a period of
approximately three (3) years, ending June 30, 2013 (the "Initial Term"'). City shall have
the option to extend the Initial Term for two successive one (11) year terms (the "Emended
Tenns") by giving written notice to Consultant not less than ninety (90) days prior to the
end of the Initial Term, or an Extended Terin. as applicable.
auditdoc
ARTICLE 4 .. PAYMENTS TO CONSULTANT
.1 The total, compensation for Consultant's perf'ormance of the Services wring sada year o
the Initial Term shall not exceed the anaaual amount of forty Seven Thousand Sig
Hundred Seventy Dollars ( 47,670), and shall not exceed the annual amount of Forty°
Nine Thousand; One Hundred Dollars ($49,1 00) each year for any Extended Terni, in
accordance with the schedule set forth in Exhibit "B," which is attached hereto and;
incorporated herein by reference.
4.2 Within ten days following the end of each month, Consultant shall submit an invoice to
City indicating the portion of the Services performed, Nvho performed the Services,
indirect costs, and the detailed cast of all Services including backup documentation'
Payments by City to Consultant shall be made within thirty (30) day's rafter receipt and
approval of Consultant's invoice, by warrant payable to Consultant.
.3 All notices, bilks and payments shall be made in writing and may be given by personal.
delivery or by mail. Notices, bills and payments scant by mail shall be addressed as
follows:
ComConsultant
Tina T. I undi /Torn Steele Richard K. Kikuchi, CPA, Partner'
City of Redlands lance, Soil & L,un ard, LLP
Finance Department Certified Public accountants
P.O. Box 3005 203 N. Brea Bled., Suite 20
Redlands, CA 92373 Brea, CA 92821
When so addressed, such notices shall be deemed given upon deposit in the United States
mail, Changes may be made in the names and,addresses of the person to Xvhon-I notices
and payments are to be given by giving notice pursuant to this section.
ARTICLE L 5 - INSURANCE AND VNI)ENICNIFICATION,
5.1 All insurance required by this Agreement shall be maintained_ by Consultant for the
duration of its performance of the Services. Consultant shall not perform any Services
pursuant to this Agreement unless and until all required insurance' listed Belo" is
obtained by Consultant. Consultant shall provide City with certificates of insurance and
endorsements evidencing such insurance prior to commencement of the Services, All
insurance policies shall include, a provision prohibiting cancellation or modification of
the policy'except upon thirty (3 0) days prior written notice to City,
Consultant shall secure and maintainWorkers' Compensation and Employer's Liability
insurance throughout the duration of its performance of the Services in an amount which
meets the statutory requirement with an insurance carrier acceptable to City. "The
_ a
E 3 °+ck m` s re ants=.La is S�dl n rrl,? i l,audik do
insurance policy shall include a provision prohibiting cancellation of said policy except
upon thirty (30)days prior written notice to City.
5.3 Comprehensive General Liability Insurance. Consultant shall secure and maintain in
force throughout the duration of its performance of the Services comprehensive general
liability insurance with carriers acceptable to City. IN14ininium coverage of One iMillion
Dollars ($1,000,000) per occurrence and 'f),vo Million Dollars ($2,000,000) aggregate for
public liability, property damage and personal injury, is required, City shall be named as
an additional insured, and such insurance shall be primary and non-contributing to any
insurance or self-insurance maintained by City. Certificates of insurance and
endorsements shall be delivered to City prior to commencement of the Services.
5.4 Professional Liability Insurance. Consultant shall secure and maintain professional
liability insurance throughout the duration of its performance of the Services in the
amount of OneMillion Dollars ($1,000,000) per claim made. A certificate of insurance
and endorsement shall be delivered to City prior to commencement of the Services.
5.5 Business Auto Liability Insurance. Consultant shall have business auto liability
coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence,
combined single limit for bodily injury liability and property damage liability. This
coverage shall include all Consultant owned vehicles used on the project, hired and non-
owned vehicles, and employee non-ownership vehicles. Such insurance shall be primary
and non-contributing to any insurance or self insurance maintained by City. City shall be
-named as an additional insured and a certificate of liability insurance and endorsement
shall be delivered to City prior to commencement of the Services.
5.6 Hold Harmless and Indemnification. Consultant shall indemnify, hold harmless and
defend City and its elected officials, employees and agents from and against any and all
claims, losses or liability, including attorneys' fees, arising from injury, or death to
persons or damage to property occasioned by any act, omission or failure to act by
Consultant, its officers, employees and agents in performing the Services.
ARTICLE 6 - CO-.NFLICTS OF INTEREST
6.1 Consultant covenants and represents that it does not have any investment or interest in
real property and shall not acquire any interest, direct or indirect, in the geographical area
covered by this Agreement or any other source of income, interest in real property or
investment which, would be affected in any manner or degree g"ree by the performance of
Consultant's Services. Consultant further covenants and represents that in the
performance of its duties, hereunder, no person having any such interest shall perform any
Services under this Agreement.
6.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
-3-
F,,ed,djtn'tAgreernents'LanceSoll&Lu ngard-201 I iudit,doe
A. Does not make or participate in;
(i) the making or any City governmental decisions regarding approval of
rate, rule or regulation, or the adoption or enforcement of laws;
(ii) the issuance, denial, suspension or revocation of City permits, licenses,
applications, certifications, approvals. orders or similar authorizations or
entitlements;
(iii) authorizing City to enter into, modify or renew=a contract-`
(iv) granting,City approval to a contract that requires City, approval and t
which City is a party, or to the specifications for such a contract;
(v) granting City approval to a plan,.design, report, study or similar item;
( °i) adopting, or granting City approval of, policies, standards or guidelines for
City or for any subdivision thereof.
B. Does not serve in a staff capacity with City= and in that capacity participate in
making,a;governmental decision or otherwise perforin the sante or substantially all the;
sante duties for City that would otherwise be performed by an individual;holding a
position specified in City's Conflict ofInterest Code tinder Government Code section:
87302.
6.3 In the event City officially determines that Consultant mast disclose its financial interests
by completing and filing a Fair Political Practices Commission Form 700, Statement of
Economic Interests, Consultant shall file the subject Farm 700 with the City, Clerk's
office pursuant to the written instructions provided by the Office of the City Clerk.
ARTICLE 7 - GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Darty shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys" fees;, including fees for in-
house counsel of'the Parties,
7.2 Consultant shall not assign any of the Services to be performed under this Agreement,
except with the prior written approval of City and in strict compliance with the terms;
provisions and conditions of this Agreement.
7�3 Consultant's key contact person to perform the Services is Richard K Kikuchi, CPA,
Partner, Consultant agrees that this key person shall be made available and assigned to
perform the Services and that he shall not be replaced w=ithout concurrence from City.
7A All documents,records, drawings,designs, cost estimates. electronic data files,databases,
and other documents developed by Consultant pursuant to this Agreement, and any
copyright interest in such documents, shall become the property of City and shall be
delivered.to City upon completion of the Services, or upon the request of City. Any reuse
of such documents and any use of incomplete documents will be at City's sole risk:
- r
C=ce4djmt= r nr�l ce e>1t cLurt rd.2t�t Laudit.doe
7.5 Consultant is for all purposes an independent contractor. Consultant shall supply all tools
and instrumentalities required to perforin the Services. All personnel employed by
Consultant are for its account only, and in no event shall Consultant or any personnel
retained by it be deemed to have been employed by City or engaged by City for the
account of, or on behalf of City.
7.6 Unless earlier terminated, ,is provided for below. this Agreement shall terminate upon
completion and acceptance of the Services by City.
7.7 This Agreement may be terminated by City, in its sole discretion and without cause, by
providing five (5) business days' prior writtcn notice to Consultant (delivered by certified
mail,return receipt requested) of intent to terminate.
7.8 If this Agreement is terminated by City, an adjustment to Consultant's compensation shall
be made, but (1) no amount shall be allowed for anticipated profit or unperformed
services, and (2) any payment due Consultant at the time of termination may be adjusted
to the extent of any additional costs to City occasioned by any default by Consultant.
7.9 Upon receipt of a termination notice, Consultant shall immediately discontinue all
services affected, and within five (5) days of the date of the termination notice, deliver or
otherwise make available to City, copies (in both hard copy and electronic form, where
applicable) of any data, design calculations, drawings, specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by
Consultant in performing the Services required by this Agreement. Consultant shall be
compensated on a pro-rata basis for work completed up until notice of termination.
7.10 Consultant shall maintain books and accounts of all payroll costs and expenses related to
the Services. Stich books shall be available at all reasonable times for examination by
City at the office of Consultant,
7.11 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement. Any amendment to this Agreement shall be in
writing, approved by City and signed by City and Consultant,
7.12 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
-5-
f:',caf�djm,Agreet-ociit,,,'�L,iticeSt)ll&t,Lingard,2(,)I Lauditdoc
IN WITNESS WHEREOF, duty authorized representatives of the City and Consultant
have signed in confirmation of this Agreement.
CITY OF REDL ANDS LANCE, SOLL & UiNGHARD, LLP
?
Bv:
Bv:
Pete kg-uilar. Mayor Richard K. Kikuc ii, CPA, Partner—
Atte st:
City- Clerk
REDEVELOPMENTAGENCY OF THE
CITY OF REDLANDS
U
By:
Pete Aguilar, Chairperson
AMA:
Agency Scere;iry
Ln
-6-
�ca',Iqjtti'�,e\Llree�rierit,�',[,,aticeStrl$&I,iingard 2011 auditdoc
EXHIBIT
'AY
LSL
ERTIFILD PUBLIC ACCQU4 ANTS
Brarsdon W,Burrows.CPA
Dawd E Hale,CPA,CPP
A Ftufsssio,,40 arporawn
*Donala G.SCa#er,CPA
AA CNrd li..X*.Clwr.CPA'
Susan F WU,CPA
Shelly K JaGkaeV,CPA
Bryan S GrLbeT,CPA
March 18, 2011'
Fina T. Kundig, Finance Director/City Treasurer
City of Redlands
P.O. Box 3005
35 Cajon Street, Ste, 30
Redlands,CA 32373,
Lance; Solt & Lunghard, LLP (LSL) is pleased to respond to your Request for Proposal for Professional
Auditing Services. As a I oder in the field of governmental accounting and auditing, we appreciate this
opportunity given us to present our professional qualifications.Because of our extensive municipal experience,
dedication to excellence and determination to retain the brightest and most talented professionals, we are
certain that Lance,Soil&Lunghard,LLP is tate most qualified accounting firm to provide professional auditing
services to the City of Redlands.
The annual services that would be provided for the City of Redlands,for the fiscal year ending June 30,2011'
through dune 30,_2013,with the option for each of the two subsequent fiscal years,would be as follows:
1, Perform a financial audit of the Basic Financial Statements of the City of Redlands.We understand
that LSL will be preparing this report. These financial statements will be included within a
Comprehensive Annual Financial Report(CAFR)which may be submitted under the National awards
program.Our audit would express an opinion as to whether the financial statements and associated
notes conform to accounting principles generally accepted in the United Mates of America.
2. Perforin a financial audit of the Component unit Financial Statements of the Redlands
Redevelopment Agency, We understand L L will prepare these financial statements and dor opinion
would indicate adherence to generally accepted accounting principles. A separate compliance audit
would be performed and an opinion issued as required by Section 33080.1 of the Health and Safety
Code. This audit would be done in accordance with Guidelines for Compliance Audits of California
Redevelopment Agencies of the State Controller's Office,
Perform a Single Audit of all federal grants received by the City of Redlands utilizing auditing
standards generally accepted in the United States of America. This audit would be performed
according to the requirements of OMB Circular A-13 , Government Auditing Standards issued by
the CACI and the AICPA Industry Audit Guide,
4. Perforin procedures and prepare a report based on the review of the procedures applied to the Cityof
Redlands Appropriations Limit worksheets and calculation.
The sections that follow describe the benefits your organization would receive from Lance,Soil&Lunghard,
LLP. We are committed to provide the services discussed above in accordance with the timetable
specified in your request for proposal. This proposal is a firm and irrevocable offer for the fiscal year
ending dune 30,2011 through June 38„2013,with tate option for each of the two subsequent fiscal years,for
00 days.For purposes of this proposal, Richard K.Kikuchi,Partner is authorized to mare representations for
our firm. I can be reached at the address above or by phone at(r'14)672u0022.
Very truly yours,
Richard K. Kikuchi, Partner
LANCE, SCLL:& LtJNGHARD, LLP
Lance,Soil A Lunghard,ILLP 203 Not*Petra Hwuleara Smip 203 i3s�.�. CA 92821 TEL 714,672 0922 F;3x 714 6,2 T13i www.islcpas,com
41185 G01dern G31e Cure SURe 103 Pvitlrrtell.CA a2962 TEL 951 304 2728 F,ax 951,3134.3940
SIMILAR&N!gAGEMENTS WITH OTHER GOVERNMENT ENTITIES
Similar engagements performed would be as follows:
City of Colton-Audit and preparation of a Comprehensive Annual Financial Report(CAFR),
which receives the National GFOA award. Last audit performed was for June 30, 2010.Total
hours were 627. Engagement partner is Mr. Richard K. Kikuchi. Contact person:
Ms. Bonnie Johnson Finance Director at (909370-5171 or,biohnsoh0,ci.colt9n.ca.us.
City of Palm Springs -Audit and preparation of a Comprehensive Annual Financial Report
(CAFR),which receives the National GFOA award. Last audit performed was for June 30, 2010,
Services include performing the Single Audit and TOT audits on various vacation rentals.Total
hours were 612. Engagement partner is Mr. Richard K. Kikuchi. Contact--person:
Mr, Geoffrey Kiehl±Linance Director at(7601323-8229 or
-Geoffrey.kiqb1@_2alms D rings-ca.gov.
City of Cathedral City -Audit and preparation of Comprehensive Annual Financial Report
(CAFR),which receives the National GFOA award. Last audit perfarmed was for June 30,2010,
Services include performance of the Single Audit. Total hours were 575. Engagement partner
is Mr.Richard K. Kikuchi,Contact person'Mr.Kevin BiertackFisral Officerat(760)770-0378
or kbiersack@cathedralci!y,gov.
-City of Coronado - Audit and preparation of a Comprehensive Annual Financial Report
(CAFR). Last audit performed was for June 30, 2010. Services include performance of the
Single Audit and annual TOT audits. Total hours were 52 1. Engagement partner is Mr. Richard
K. Kikuchi. Contact gersom Ms. Leslie Suefter,Administrative Services Director-at(619IA22-
7$09 or Isuelte[@corona0oc@.us.
City of Big Bear Lake-Audit and preparation of a Comprehensive Annual Financial Report
(CAFR). Last audit performed was for June 30, 2010. Services include performing the Single
Audit and TOT audits on various vacation rentals.Total hours were 472. Engagement partner
is Mr, Richard K. Kikuchi. Contact oerson. Ms. Kelly Ent Administrative Services Director at
f 19
)88 x119 or kent@_cJfybiqbearIake.corn
,
Again, we welcome you contacting any or all of these to get their opinion on the services we
provide,
SPECIFIC AUDIT APPROACH
PROPOSEQ SEGMENTATION OF ENGAGEMENT
We utilize a standardized governmental audit program which we will tailor to the City of Redlands's
operations. The tailoring is necessary to accommodate specific client circumstances and to
recognize differences in local statutes, ordinances, and similar unique characteristics. Our audit
programs are organized using the financial statement (balance sheet) category approach. This
approach takes full advantage of our accumulated experience,The primary benefit is that the risk of
omitting important procedures is substantially reduced, We believe that this approach tends to be
the most effective and efficient for an entity such as the City of Redlands, In a standardized
program, the audit procedures are listed in the most logical sequence,and that improves efficiency.
The savings in effort and time gained by using a standardized audit program can free an auditor's
attention for unusual or difficult situations that may arise, The audit programs are designed to
increase audit efficiency by iinking financial statement assertions, audit objectives, and procedures
that are basic to most governmental audit engagements.All working papers and reports will be
retained(at our expense)for a minimum of seven(7)years,unless we are notified by the City
of Redlands of the need to extend that retention period,
SPECIFIC AUDIT APPROACH f�Continujd'1
LE-VELOF F `AFF,AND NUMBED OF HOUR TO BE ASSIGNED
The level of personnel assigned to the engagements and number of hours estimated to be spent
on each proposed segment is as follows:
Se rrrent Partner Man ger Senior Staff Total
Coity of Redlands 24.0 32.0 98.0 255.0 409.0
Redevelopment Agency 5,0 5.0 12u0 9,0 31.0
Single Audit ZO 2.0 10.0 32.0 46.0
GANN Limit 1,0 1.0 1.0 1.0 4,0
Total 32.0 40.0 121.0 297.0 490.0
SAMPLE SIZE AND EXTENT CE STATISTICAL SAMPLING-
Our approach is to utilize statistical sampling in the areas of receipts,disbursements and payroll:
Here we develop a statistical conclusion based upon an initial computer selected random
sample of 20 transactions. If errors are noted in the sample,the sample size will be expanded.
We believe that<a random selection can be the most efficient, while providing each item in the
population an equal chance of being selected.Additionally,for receipts and disbursements,we
select a stratified sample of all transactions over a specified dollar limit for review.This allows us
to cover all high dollar value transactions not otherwise selected in the random sample. Our
samples are selected randomly utilizing random number generating software vire developed in-
house,
EXTENT OF EDP SOFTWARE
We understand the City of Redlands utilizes Bi-Tech software. LSL has extensive experience
with this software by auditing cities such as the City of Azusa. LSL perforins paperless audits
utilizing Caseware Auditing Software and IDEA Software(for Data Extraction). We extensively
use notebook computers in the field, with spreadsheet software, for financial statement
preparation and analytical procedures.
Our traditional approach is to"audit around"the computer,which means that we verify+outputby
agreeing it,through our audit tests,with corresponding source input transactions.We do not use
audit software that runs through the City's computer system. Like other aspects of the internal`
control structure, computer controls and processes are documented in our memoranda and
questionnaires.We will consider whether specialized skills are needed to consider the effect of
computer processing on the audit, to understand the internal control structure policies and
procedures or to design and perform audit procedures. We will consider the complexity of the
computer system and assess whether we can identify the types of misstatements that might
occur. Mr. Bryan S. Gruber is the Firm's IT specialist and will be dedicated to the City of
Redlands audit. He will be reviewing the IT controls of the City of Redlands and will provide
feedback to the management of the City.
SPECIFIC AUDIT AP )ROACH (Continued
ANALYTICAL PROSE DURES
We use analytical procedures throughout our audit testing, Analytical procedures, such as
current year to prig year and budget to actual, allow us to easily identify any unusual items or
inconsistencies in your financial reporting.: Analytical procedures are also used as an overall
review of the financial information in the preliminary and final stages of the audit. These
procedures are designed to assist us in planning out audit and in assessing the propriety of the
conclusions reached and in the evaluation of the overall financial statement presentation. The
procedures to be utilized consist of determining percentage increases and decreases between
significant revenue,expenditure and balance sheet accounts, reading the financial statements
and related nates, and we focus on overall relationships within the financial statements. Once
determined,these are reviewed to determine if the changes appear reasonable or require further'
analysis. For all significant differences, explanations are obtained as to why the situation
occurred and additional substantive procedures may be applied and related evidence gathered
to resolve concerns and questions.
APPROACH TO DETERMINING;LAWS AND REGULATIONS SUBJECT TO AUDIT
The Laws and Regulations that will be subject to audit test work are determined from the
municipal code of the City (we would ask for access to a volume of the Code during our
fieldwork), applicable sections of Governmental Code for the State of California and our
extensive experience with governmental entities.
APPROACH TO UNIgER TANKING INTERNAL CONTROL STRUCTURE
To gain an understanding of the City of Redlands's internal control structure;we will perform
procedures as required by the new Auditing Standards,primarily SAS 104-111, This will include
completing forms taken from the Local Government Publication of Practitioners Publishing
Company.These forms meet the technical standards of the AICPA and allow us to document
the major transaction classes,purpose of funds,and the structure of the City of Redlands,and to
quantify materiality.We will review and make recommendations on the internal control structure,
which consists of Control Environment, Accounting System and Control Procedures. We will
review internal controls in the area of cash, investments; revenues and receivables,
expenditures and accounts payable;payroll,inventories;property and equipment,debt and debt
service; insurance and claims. In addition, during the performance of the Single Audit, if
applicable, we will review areas of internal controls over federal grants, including general
requirements; specific requirements; claims for advances and reimbursements and amounts
claimed or used for matching, Based on the result of our review, we will issue a formal internal
control report (SAS 115 Letter) that will identify any significant deficiencies and or material'
weaknesses. This report is required by the Government Auditing Standard's issued by the
Comptroller General of the United States, as well as the Single Audit Act. In addition we will
also issue a separate communication letter directly to the governing board, This letter would
communicate any significant deficiencies or material weaknesses in the internal control system
and rather matters that we feel should be communicated to the governing board, All internal
control issues will initially be discussed with management of the City of Redlands,
SPECIFIC AUDIT APPROACH Cc_rtfinued"
DRAWING QN SAMPLE SIZE,
For the purpose of tests of controls and tests of compliances with laws and regulations,we use
audit sampling.Tests of controls are procedures directed towards determining the effectiveness
of the design or operation of an internal structure policy or procedures.Normally,audit sampling
is used for tests of controls that involve inspection of documents and reports indicating
performance of the policy or procedures and,in many cases, reperformance of the application of
the policy or procedures. These sampling,procedures test the operating effectiveness of an
internal control structure policy or procedures by determining hour the policy or procedure was
applied,the consistency with which it was applied during the audit period, and by whore it was
applied.
To achieve this goal,we draw samples in the area of disbursements,receipts and payroll, Each
document selected will be tested for various attributes that are designed to verify compliance
with different aspects of internal controls. Additionally, each sample item will be tested for
coding to the proper accounts and posting to the general ledger.
EXHIBIT
' ',
CONTINUED
Scope of the Work to be Performed
The City of Redlands desires the independent auditor to provide the City, its constituents and the
public with a comprehensive annual financial report that gives complete, accurate and
understandable information about the City's financial condition in conformity with Generally
Accepted Accounting Principles (GAAP) and the other provisions contained in this request for
proposal.. The selected independent auditor will be required to perform the following tasks:
I. Audit the General Purpose Financial Statements of the City in conformity with generally
accepted accounting principles and issue an opinion thereon; the auditor is not required to
audit the combining and individual fund and account group financial statements and
supporting schedules. However,the auditor is to provide an"in-relation.-to"report on the
combining and individual fund financial statements and supporting schedules based on the
auditing procedures applied during the audit of the general;purpose financial statements. The
auditor is not required to audit the statistical section of the report.
The auditor shall also be responsible for performing certain limited procedures involving
Management's Discussion and Analysis (MD &A) and Required:Supplementary Information
(RSI) required by the Governmental Accounting Standards Board as mandated by generally
accepted auditing standards. The auditor will prepare and publish.the City's Comprehensive
Annual Financial report.
2. The City has a Redevelopment Agency which requires a financial audit. The auditor will
perforim tests of compliance in accordance with Guidelines for Compliance Audits of
California Redevelopment Agencies and prepare and publish an audit report..
. Test compliance with the Single Audit-Act of 1984,as amended in 1996, and applicable laws
and regulations; Auditor will prepare and publish an audit report.
4. Prepare report or memorandum on Internal Control and Management tetter;
. Test compliance with Proposition 111,Article XIILB—Review of Appropriation Limit
Calculations;
& Special Requirements;
A, Cash and;Securities. The auditor shall count all vault cash-on-hand and petty cash in the
Finance Department and verify the existence of all investment securities owned by the
City and held in safekeeping by the City's various banks and financial institutions,
furthermore auditor shall count all petty easy held at off-site locations:,
. Contracts and Payroll of Highly Compensated Employees or Elected Officials: The
auditor will examine the records of the City Cleric, Human resources, and Finance
Payroll for proper approval, documentation, and impl rnentation of compensation for
elected or appointed officials,the City Manager and City Attorney; Department Directors`
1
lance.Salt&Lungard LLP.'U I I ,Audit Scone
and all Redlands Association of Management Employees (RAME), in -addition to
standard payroll testing performed during the audit.
COvertime of Public Safety: The auditor shall perform a review of overtime for the Police
and Fire departments for proper authorization and compliance with the policies of the
departments and the City.
D. Contracts for Service: The auditor shall increase the sample size used to examine the
propriety of contracts for service in accordance with the City's Purchasing Ordinance.
E. Loans: The Auditor shall review all external or internal loans made by the City for proper
authorization, terms, recording in the General Ledger, and any potential conflicts of
interest associated with the loan.
2
Lance Soil&Luagard LLP.2011 Audit Scope
EXHIBIT
131
LSL--,
GTRTCHErr Pustrc ACCOttNTANYi
AUDIT WORK COST PROPOSAL FORM
Name of Firm: Lana Sol&Lunghard LLP
Address:.. 203 N.Brea Blvd. Suite 203
Brea,CA 92821
Contact Mame; Richard K.Kikuchi
Contact Phone# f7141872&Q22 hard# 17143 872-0331
Contact Email: richard.kikuchi is#c as,com
5anrloa 20101111 2011112- 2012113 '2013114 '2014115
Ixi Audit 370 ___L40,370 370 $41 a81 1 581
Redevelopment Audit $2,46o 2,.460 $2,534 ____L2,534
Single Audit Re rt $3.060 $3,060 1 $1060 152 $3,152
AIVI4 Limit Report $530 $530 $530 548 s48;
Cash and Securities" $# 2S0 $1 250i 250 _____S1,288 $1,288
Total for Fiscal Year not-to-exceed $47,670_1 $47,6701 $47,670 $49100 $49100
'%increase of 3%from base year 2010-11
"*This Special Requirement exceeds the normal scope of out audit work. AN other Special Requirements are included.
For the purpose of this proposal,Richard K.Kikuchi;Partner is authorized to make representations for our firm,
empowered to submit the bid,and authorized to sign a contract with the City of Redlands.
Richard K.Kikuchi,Partner
LANCE,St3L.L &LUN HARD,LLP