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STATE OF CALIFORNIA
TRANSPORTATION AGENCY
RONALD REAGAN
Governor
CALIFORNIA AERONAUTICS DIVISION
December 21, 1967
Mr. R.P. Merritt, Jr.
City Man�:ger of Redlands
City Hall
Redlands, Ca 92373
Dear Mr. Merritt:
I'I.YI]F-. P. ItARNF.T]
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The City of Redlands "Allocation Offer and Preliminary Agreement"
for Airport Assistance Revolving Funds have been reviewed and
approved. The City's copy is returned herewith for filing with
official papers of the City for Redlands Municipal Airport.
Enclosed are copies of the Certification forms for completion
by the City. ThR original and one copy of the forms should be
returned to the Division of Aeronautics for processing. In
accordance with policies established by the Aeronautics Board,
the City must deposit , or have deposited, during the fiscal
year $6058.75 in its Special Aviation Fund for the airport.
It is not necessary for the Division to approve the acceptance
of the bid. Procedures require only that the Division be notified
of the successful bidder and the amount of the bid.
Attention is invited to the inspection schedule and reporting
system. Please comply with the procedures outlined in the
Allocation Offer and Preliminary Agreement in order that your
project may be carried expeditiously to a successful conclusion.
If you should require additional assistance or information, do
not hesitate to call or write.
Sincerely,
J SEP/H R. CROTTI
irector
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CERTIFICATE FOR AIRPORT ASSISTANCE REVOLVING DUNDS
CERTIFICATE FOR ATROORT ASSIST?NC,E REVOLVING FUNDS
Sections 21604-2169U.2 Public Utilities Code
(ACQUISTTION AND DEVELOPMENT)
CERTIFICATE
Is Henry L. Archbold say:
I am the Director of Finance , a duly appointed/elected
Officer of the City of iedlands
(City/County/Airport or Port District University of Ca.
State of California, and hereby accept an allocation of AIRPORT
ASSISTANCE FUNDS in the amount of S6gc�g_79 for"Airport and Aviatio,
Purposes" as defined in Section 21687 of the Public Utilities Code,
Funds to be used for the improvement/development of_, uni io 1
Airport Name)Air-porgy
said Airport being owned/to be owned bCalif.
City County Airport or Port
District/University of Calif.
I hereby certify that a SPECIAL AVIATION FUND has been
established for said airport and a sum of has been
deposited in the SPECIAL AVIATION FUND to match the allocation of
AIRPORT ASSISTANCE REVOLVING FUNDS as provided by Section 21685 of
the Public Utilities Code. Funds deposited are new monies in
accordance with Section 21689 of the Public Utilities Code.
It is further agreed that the AIRPORT ASSISTANCE REVOLVING
FUND allocation and required matching funds will be expended solely
For the approved projects listed on the application for AIRPORT
ASSISTANCE REVOLVING FUNDS.
I declare under penalty of perjury that the foregoing
is true and correct.
26 th
Executed at _Eedlands.„ , California, on this
day of December , 1967,
DISTRIBUTION:
Original and one copy e -Kad�`�7
to be returned to:
DIVISION OF AERONAUTICS
MUNICIPAL AIRPORT
SACRAMENTO, CALIFORNIA 95822
SAD 10/6/67
6e_.4 1
S 19nat6ie
Director of Finance
Title
City of Redlands, Calif.
MEMO FROM H. L. ARCHBOLD
To: Johm Wagner Date 12-26&7
16500. transferred to Special Aviation Fund November 30, as approved by City Council
in minutes 11-7.67.
H.L.A.
ALLOCATION OFFER AND PRELIMINARY AGREEMENT
The California Aeronautics Board has established a priority
list for the allocation of 1965/66 Airport Assistance Revolving
Funds (Acquisition and Development).
The , owned/to be owned
Airport Proposed Airport
by the City of Redlands,lif r i
City,County,Airport District,Port District.University of Cal.
has been declared eligible for an allocation of $ 6;500.00
The allocation to be matched by the public entity and deposited
in the Special Aviation Fund of the Airport.
This allocation offer and preliminary agreement is designed
to establish basic guide lines for handling, controlling and accountin
for the funds.
Information provided on this preliminary agreement will be
a permanent part of the working papers of the allocation. Upon
approval by the f'ivision of Aeronautics, this agreement will be the
procedural steps for allocating and controlling the use of the funds.
GENERAL AGREEMENTS:
(1) Allocations have been determined on a high priority
need basis. Public entity must proceed expeditiously
to complete project. Allocations will not be made unless
public entity is ready and capable to commence project
within current fiscal year. Project when started must be
expeditiously carried to conclusion.
(2) Each allocation will be considered on an individual basis.
The Division will expeditiously process all paperwork and
insure the allocation is made available to the public entity
at the earliest practicable date.
Allocation Offer &
Preliminary Agreement
GENERAL AGREEMENTS -continued:
Page 2
(3) If a Federal Aid Application is involved in the projects
allocation will be held in abeyance until Federal Aid
Grant approved and accepted by public entity. State
will make grant when funds are required to be available
to receive Federal Aid Funds and public entity has
certified that matching funds are on deposit.
(4) If Federal Aid application is not approved, allocation
will not be approved until public entity demonstrates
fully that funds are available from alternate sources
and project can be completed on original schedule.
Public entity will be required to appear before thu
California Aeronautics Board and obtain approval of
alternate funding program.
(5) If alternate funding program not possible, allocation offer
will be withdrawn and funds proposed for allocation will be
made available for future allocations. Public entity will
be required to reapply for funds in a future allocation
program (funds will be allocated annually).
(6) Allocation is a maximum fund alloc,,atiad. In bid process,
if bids exceed cost estimates, public entities will be
required to provide total amount of funds in excess of
allocation and matching fund total. Public entity will
be required to appear before California Aeronautics Board
and obtain approval of new funding program. Project must
be completed on original schedule.
If bids are less than estimated costs, the allocation will
be reduced proportionately to coincide with the reduced
cost figures.
Allocation Offer &
Preliminary Agreement Page 3
GENERAL AGREEMENTS -continued:
State allocation will not be made until affer the bidding
process has been completed and firm project costs have been
submitted and approved by the Division of Aeronautics.
PROJECT IDENTIFICATION:
Detailed Breakdown by Items
Item Description
Cost
1. Cleaning and grubbing ............... $ 1700.00
2. Earthwork ........................... 922.50
3. Soil Sterilization .................. 315.00
4, Asphaltic Concrete pavement ......... 5460.00
5. 30 gallon steel drum & concrete cradle 320.00
6. Vlind-.lee installation ............... _ 00 0
TOTAL COST 9J2 ,_J17_ 50
Project will be broken down to identifiable increments which
will facilitate inspection schedules and positive completion
check -off. Examples of item breakdown are:
Land Purchase (28 acres)
Reconstruction of Runway #10/19
Repair and resurface of taxiway
Purchase of avigation easements
Construction of taxiway extension
Resurface N/S. Runway
Detailed breakdown of Fund Source:
1 FAAP funds $--------
2 Local funds ............. 6058.75
3 State funds ............. 6058- 5
4 Other * --------
TOTAL $ 12,117.50
Normally project casts should equal or exceed total of casts in
detail breakdown. Other Fund sources is of vital importance,
particularly, if FAAP funds are not approved and public entity dust
provide funds from other sources. *When funds are listed under"other"
a detailed explanation must be provided. The explanation may be
prepared and forwarded as an attachment to this agreement.
Allocation Offer &
Preliminary Agreement Page 4
INSPECTION SCHEDULE AND REPORTING SYSTEM:
Inspection schedule and reporting system will vary for each
project. Basically, the inspection schedule will be placed on a
quarterly basis. On projects taking less than 3 months, the public
entity will be required to make reports and be inspected on the
following schedule:
(1) Public entity report project commencement date.
(2) Public entity report project completion date and request
final inspection.
(3) Division of Aeronautics will make final inspection and
sign off project as completed.
(4) Division of Aeronautics will notify State Controller's
office and arrange for audit of account in accordance with.
regularly scheduled audit program.
Projects taking over three months will be set up on a quarterly
inspection and progress report system. The public entity will be
required to make reports and be inspected on the following schedule:
(1) Report project commencement date.
(2) Public entity will make a three months progress report.
This will be a letter report giving percentage of project
completed, fund expenditures to date, and short narrative
of the project progress, problems encountered and plans for
project completion.
(3) Division of Aeronautics will make quarterly project in-
spections and prepare a report of inspection for Aeronautics
Board. A copy of the report will be delivered to the public
entity.
Allocation Offer &
Preliminary Agreement
Page 5
(4) Public entity will make report of completion of project
and request final inspection,
(5) Division of Aeronautics will make final inspection and
sign off project as completed.
(6) Division of Aeronautics will notify State Controller's
Office that project has been completed and arrange for
an audit of the account in accordance with the regularly
scheduled audit program.
See attached memorandum on recommended bid acceptance and copy
of plans and specifications for project.
ACCEPTED:
Signature
Redlands,
Public Entity
Encl: 1 - as stated
APPROVED:
APP.1 tdr,&
%4#4 e. 03
kL
YDE P. BARNETT
rector
Division of Aeronautics
DISTRIBUTION:
Original :-nd, can._ cc .y�to 'lj:: returned to:
DIVISION or AERONAUTICS
Municipal Airport
Sacramento, California 95822
SDA 10/6/67
� fl
Cv
December 61 1967
DIENO TO: Mr. Clyde Barnett
Director of Aeronautics
State of California
Attached is a copy of the plans and specifications
for the taxiway extension and wind -tee installation
project at Redlands Municipal Airport.
Bids were opened on this project on December 5, 1967.
C. L. Brooks of 2045 West Washington Avenue, San
Bernardino, California 92405, was the low bidder
meeting all plans and specifications. C. L. Brooks
bid was $12,117.50 for the complete project.
Request approval of this bid of $12,117.50 and per-
mission to proceed with awarding the contract to
C. L. Brooks.
Cordially,
R. P. Merritt, Jr.
City Manager
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