HomeMy WebLinkAboutContracts & Agreements_2-1984_CCv0001.pdf X65--029. 003
565-029. 009
565-029. 010
A G R E E M E N T
THIS AGREEMENT, made and entered into the 7th day of
February f 1984, by and between the CITY OF REDLANDS, A
MUNICIPAL CORPORATION, hereinafter referred to as the "City"
and NESTE, BRUDIN & STONE INCORPORATED, duly licensed Civil
Engineers-Planners of San Bernardino, California, hereinafter
called the "Engineer" .
WITNESSETH:
WHEREAS, said City proposes to study the possible
expansion of its existing sanitary landfill; and
WHEREAS, said City desires to engage the• Engineer to
perform certain engineering and planning services pertinent
to the above project;
NOW THEREFORE, in consideration of the premises and
mutual benefits which will accrue to the parties hereto in
carrying out the terms of this Agreement, it is mutually
understood and agreed as follows:
SCOPE OF WORK
The Engineer agrees to furnish professional services to
perform the study and master planning of the City' s landfill
according to the following tasks.
TASK 1 LAND ACQUISITION FEASIBILITY STUDY
1. 1 Effect on Gas Migration
1. 1. 1 Review Documentation
The State Solid Waste Management Board (SSWMB)
report of existing gas migration and all other
available reports and data regarding migration and
generation of landfill gas at the site will be
reviewed.
1. 1. 2 Analysis of Gas Migration
Using existing data, an assessment of the existing
gas migration problem will be made as well as
evaluation of the various available methods' to
mitigate the current problem, including the
acquisition of adjacent land.
1. 2. Permits for Landfill Expansion
1. 2. 1 Responsible Regulatory Agency Review
Responsible regulatory agencies (such as Regional
Water Quality Control Board, State Solid Waste
Management Board, County Health Department,
California Division of Forestry, and City and
2
County Planning Departments) will be contacted to
review the proposed landfill expansion and to
identify constraints from a regulatory point of
view.
Requirements
Insofar as possible , tentative requirements will be
obtained from the regulatory agencies and included
in the Technical Feasibility Report (see below) .
Such requirements will play a key role in the
feasibility analysis of the expansion.
1. 3 Environmental Feasibility Review
A review of the most likely environmental questions
which could affect the project will be conducted.
1. 4 Technical Feasibility Report
Upon completion of Tasks 1. 1 thru 1. 3, a Technical
Feasibility Report will be prepared and submitted
to the City for review. The report will contain
the information generated in the previous tasks; an
analysis of the gas migration situation; an
analysis of tentative regulatory requirements; and
a review and brief analysis of environmental
questions which could affect acquisition of the
property and expansion of the landfill. Five (5)
copies, each of a draft and final report will be
submitted.
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TASK 2 ECONOMIC ANALYSIS
2. 1 Review of Competing Disposal Sites
Using primarily City refuse collection records and
other data that may be available, potential
competing disposal sites at San Timoteo Canyon and
Cooley Ranch in Colton, including potential
refuse-to-energy projects in the wasteshed will be
identified and projections made of disposal fees at
such sites. Haul times to the competing sites will
be estimated to determine the total cost of the
City for using such sites and/or processes.
2. 2 Predict Refuse Quantities
Using primarily City refuse collection records and
other data that may be available, projections will
be made for annual quantities (tons/year) of refuse
received at the site for two basic modes of
operation, i.e. (1) City - collected refuse only,
and (2) having the landfill open to the general
public. The San Bernardino County Solid Waste
Management Plan will be consulted to aid in
projecting waste quantities and future disposal
sites. Projections will be made for the expected
life of the project and will consider the
likelihood of refuse-to-energy projects being
implemented within the wasteshed, including at the
landfill site itself.
2. 3 Projection of Disposal Costs
A projection will be made of disposal costs over
the life of the expanded landfill. The projection
will include:
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0 Capital (land acquisition)
0 Site Development
o ' Site Operation and Maintenance
0 Haul to the Site
0 Sinking Fund for Landfill Closure
Costs will be converted to annual costs and divided
by the projected refuse tonage received at the
site. Unit costs will be calculated for City
collected refuse only and for refuse from all
sources (open-to-the-public option) .
2. 4 Projection of Annual Unit Costs
From the information generated on projected refuse
quantities and disposal costs, annual unit costs
will be predicted. The cost for each year during
the life of the expanded landfill will then be
compared with the projected costs at competing
sites and relative hauling costs to demonstrate the
feasibility of expanding the landfill.
2. 5 Economic Feasibility Report
At the conclusion of Tasks 2. 1 thru 2. 4, an Economic
Feasibility Report will be prepared to document the
findings of the economic analysis. This report,
when considered with the Technical Feasibility
Report, will form the basis for the City to decide
whether to go forward with the project. The report
will present, on a year to year basis, the costs of
operating the landfill versus the costs of
alternative, competing sites and the potential for
revenue generation by being open to the public.
Five (5) copies, each of a draft and final report
will be submitted.
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Task 3 - Master Plan
A master plan for construction and operation of the landfill
will be prepared. The master plan will consider, in addition
to efficient operating practices for the expanded landfill,
protection of the environment, avoidance of nuisances for
existing and future neighbors and ultimate use of the site.
The plan will include sections on the following subjects:
0 Site Geology
0 Filling Plan and Sequencing
0 Access Roads and Drainage
0 Landfill Gas Control System
0 Leachate Control
0 Site Facilities
0 Nuisance Control
0 Plan for Ultimate Use
0 Use of Wastewater Treatment Plant By-Products (sludge
and reclaimed water)
Five (5) copies, each of a draft and final Master Plan will
be submitted.
TIME OF PERFORMANCE
Phase I - Engineer will complete the task assignments
listed in the Scope of Work within the time allowances listed
below:
Task 1 Land Acquisition Feasibility 3 Months from
Authorization*
Task 2 Economic Analysis 1-1/2 Months from
Authorization
for Task 2
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Task 3 Master Plan 2 Months from
Authorization
for Task 3
Pending timely response from regulatory agencies.
RESPONSIBILITY OF CITY
The City shall furnish available and applicable
information in the City' s possession needed by the Engineer
for his work, including but not limited to, gas analysis and
surveys, topographic maps of the existing and proposed
landfills, plans for modification of the existing landfill,
refuse generation quantities, etc. City shall promptly
review and provide comments on Engineer' s submittals.
IN CONSIDERATION of the above agreements, it is mutually
agreed that the following payments shall be made in the
following manner:
ENGINEER' S FEE
The fee due the Engineer for the work described herein
shall be estimated as herein set forth in this section.
The work will be performed on an hourly basis and
charged according to the Engineer' s Schedule of Hourly
Billing Rates, Exhibit "A" , attached. The cost for
performing the tasks described in the Scope of Work shall not
exceed $51,000- 00.
METHOD OF PAYMENT
The City shall pay the Engineer the fee as set forth
above in the following manner:
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1 . Payments shall be made monthly for the services
performed and billed.
2. The City will pay the Engineer for additional services,
when authorized in writing by the City, as performed by
personnel assigned to the regularly established office
of the Engineer at the prevailing hourly billing rates
per Exhibit "A" attached hereto, plus the actual cost of
reimbursable expenses.
CANCELLATION OR SUSPENSION OF CONTRACT
The City shall have the right to cancel or suspend the
Contract by giving the Engineer fifteen (15) days written
notice to that effect. If such cancellation or suspension
shall take effect during the performance of an uncompleted
phase, the Engineer shall be paid the reasonable value of the
work accomplished.
IN WITNESS WHEREOF, THE City and Engineer have executed
this Agreement as of this date first above written.
CITY OF REDLANDS
By
6'Mayor
NESTE, BRUIN & STONE INCORPORATED
By
Galen N. Peterson'
VicePresident
Approved as to form this
- day of 1984
CITY ATTORNEY
By
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EXHIBIT "A"
NESTE, BRUDIN & STONE Engineers - Planners
INCORPORATED
SCHEDULE OF HOURLY BILLING RATES
Effective August 1, 1933
OFFICE:
ENGINEERING
Principal Consultant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $78-00
Project Director . . . . . . . . . . . . . . . . . . . . . . . . . . . 6100
Principal Engineer . . . . . . . . . . . . . . . . . . . . . . . . 59,00
Assistant Principal Engineer . . . . . . . . . . . . . . . . . . 56.00
Senior Engineer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54,00
Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . 4T00
Geologist. . . . . . . . . . . . . . . . . - -- - - - _ 47,00
Associate Engineer. . . . . . . . . . . . . . . . . . . . . . . . . _ _ _ 43,50
Assistant Engineer . . . . . . . . . . . . . . . . . . 37.00
PLANNING
Principal Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . 59.00
Assistant Principal Planner . . . . . . . . . . . _ - - - - - - - - - - 56.00
Senior Planner. . . . . . . . . . . . . . . . . . . . _ _ 54.00
Planner 47.00
Associate Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45,00
Assistant Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37.00
DESIGN AND DRAFTING
Senior Designer . . . . . . . . . . . . 45.00
Designer . . . . . . . . . . . . . . . . . _ 4150
Senior Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39,00
Drafter. . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ _ . . . . . . . . . . . . . 37.00
Delineator . . . . . . . . . . . . . . . . _ _ _ . . . . . . . . . . 31.00
Engineering Aide . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . 22.00
FIELD:
CONSTRUCTION MANAGEMENT
Principal Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . 59,00
Senior Resident Engineer . . . . . . . . .. . . . . . . . . 54.00
Senior Project Representative. . . . . . . . . . . . _ _ . . . . . . . . . . . . 54.00
Resident Engineer . . . . .. . . .. . . . . . . 4T00
Project Representative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47.00
Associate Project Representative. . . . . _ _ . . . . . . . . . . . . . . . . . . . . . . . . . . 45.00
Senior Inspector. . . . . . . . . . . . . . . . . . . . . . 2.75 x Direct Salary
Inspector . . . . . . . . . . . . . . . . . . . . . 2.75 x Direct Salary
SURVEYING
Principal Surveyor . . . . . . . . . . 59.00
Assistant Principal Surveyor . . . . . . . . . . . . . . . . . . . . . . . _ 56.00
Supervising Surveyor. _ . . . . . . . . . . . . . . . . . . . . . . 54.00
3-man Survey Crew. - _ . . . . . . . . . . . . . . . . . . . _ 150.00
2-man Survey Crew. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105.00
1-man Survey Crew. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52.00
Travel Time — (when in excess of eight hours work time per day)
3-man Survey Crew. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ _ . _ 70,00
2-man Survey Crew, . . . . . . . . . . . . . . . . 48.00
SERVICES AND EXPENSES:
Computer. Central Processing Unit(CPU) . . . . . . . . . . . . . . . . . 15(t/Second
Connect Time,per Hour . . - . . . . .. . . . . . . . . . . . . . . . . . . ... . .
. . . . . . . . . . TOO
Printing. . . . . . . . . . . . . . . . . . . . . . _ _ . . . 1.50/100-lines
Minimum. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25.00
Programmer . . . . . . . . . . _. . . . . . . . . . 45,00
Technician . . . . . . . . . . . . . . . . . . . . 3T00
Researcher/Processor . . . . . . . . . . . . . . . . 31,00
Executive and Administrative Secretary . . . . . . . . . . . . _ . . . _ _ . . . . . . . . . . . 31.00
Data Entry . . . . . . . . . . . . . . . . . . . . . . _ _ . . . . . . . . . . . . . . . . . 22,00
Secretary/Clerk. . . . . . . . . . . . . . . 22.00
In-house Reproduction, . . . . . . . . . . . . . . - - - - - - - - - - . Cost
Mileage . . . . . . . . . . . . . . . _ _ . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2ft/Mile
Subsistence . . . . . _ . . . . _ . . . . . . . _ _ _ _ _ . . . . . . . . . . . _ _ . . . . . . . . . . . . . . cost
Other Expenses — including Special Consultants
and Purchased Services through Subcontracts . . . . . . . . . . . . . . . . . . . . . . . . Cost + 10%
Bdhrci rotes ioclde tavebecd,ea.zprneaf,spacerent.'_etc These b,Ung rates are suloecf to increase August I of each;ear due to union agreements Ord salary increases.
A tcn,p.vurem FINANCE CHARGE vrill be opphed'OVrdb.1w_contrue—mg th�,ty(30)d.Vs after at,
oft. ed by,to.
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