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HomeMy WebLinkAboutContracts & Agreements_8-1968�r ;i AGREEMENT THIS AGREEMENT, made and entered into -this 27th day of February, 1968, by and between the CITY OF REDLANDS, hereinafter called "City", and the REDLANDS UNIFIED SCHOOL DISTRICT, hereinafter called "Schools". WHEREAS, the governing bodies of the City and Schools have jurisdiction over some of -the same -territory, and that the'territory over which they do not have the same jurisdiction is contiguous, and WHEREAS, said governing bodies agree that community recreation is necessary for the purpose of the development of good citizenship and promoting and preserving the health and general welfare of the people of the territory over which they have jurisdiction, NOW THEREFORE, it is hereby agreed between the parties hereto as follows, to wit: 1. There is hereby created a body consisting of five members to be known as the Redlands Recreation Commission. a. Members of this Recreation Commission shall be residents of the City of Redlands, or the area served by said commission, and they shall serve without compensation. b. The membership of the Recreation Commission shall be appointed in the following manner: 1. The Redlands Unified School Board shall name two (2) of its members to represent said public authority. 2. The City Council of Redlands shall name two (2) of its members to represent said public authority. 3. The four (4) members aforementioned shall appoint one (1) additional member (member at large) to the Recreation Commission, who shall not be an employee, or an appointed or elective official of either City or Schools. C. Each member of the Commission shall serve for a three-year term, or until a successor is appointed, when the terms of the first commission have expired. 1. Members of the Commission first appointed shall determine their respective terms of office by lot, so that one member thereof shall serve for a term of one (1) year; two members thereof for a term of two (2) years; two members thereof for a term of three (3) years. 2. All vacancies shall be filled for the unexpired terms of the members whose office is vacant in the same manner as such member received original appointment. d. The Superintendent of Schools, the City Manager, and the Director of Recreation, or persons designated them, shall be ex--officio members without vote, who shall act as -technical advisors and attend meetings of the Commission. 2. The general objective of the Commission shall be: a. To organize, promote and conduct a program of -2- community recreation for the children, youth and adults of the city of Redlands and Redlands Unified School District. b. To encourage and cooperate with community service agencies and organizations in their existing recreation programs. e. To recommend to the City and Schools such rules and fee schedules as may be necessary for the conduct of recreation programs and facilities. d. To recommend purchase of such supplies, equipment and capital improvements as may be necessary in carrying out recreational activities. e. To acquire, by conveyance, lease or otherwise and to establish recreation centers, including such places, structures, areas, or other facilities as may be used for community recreation. 3. The Recreation Commission shall promptly hold an organization meeting after the execution of this agreement, and choose a chairman, vase --chairman and secretary. a. Regular meetings shall be held on the second Thursday of each month, or upon call by the chairman or at the written request of three or more members of the Commission. Notice may be given personally or by phone at least twenty-four hours before such meeting, or without notice if four members agree upon the time and the date of such meeting. -3- b. The meeting place, unless otherwise designated, shall be in the School. Board Room, in the City of Redlands. 4-. The office of Director of Recreation is hereby created. a. The appointment and dismissal of the Director of Recreation shall be as provided in the terms of Article 133, sections 1335, 1336, and 1337 of the Redlands Ordinance Code and Ordinance 1089 of the City of Redlands. b. Compensation of the Director of Recreation shall be established from time to time upon recommendation of the Recreation Commission and as ratified by party of -the first part and party of the second part. c. The City Manager of the City of Redlands shall appoint other personnel upon recommendation of the Director of Recreation, subject to all ordinances, rules and regulations pertaining to personnel of said city. d. The Recreation Commission shall have the right to make recommendations in these matters to the City Council and the City Manager of the City of Redlands, and to the School Board and the Superintendent of Schools of the Redlands Unified School Distract. 5. There is hereby created a fund to be known as the Recreation Fund. a. The Recreation Fund shall account for all financial -4- -transactions related to activities over which the Recreation Commission has jurisdiction. b. The Corr�iiission may recommend fees to be charged for services rendered, and accept monies from other public agencies, or from donations, legacies, or bequests from other sources, which monies shall be deposited in the Recreation Fund. c. The City stall be designated as the fiscal agent for the Recreation Commission, and shall establish such accounting procedures for the receipt and disbursement of monies as may be required.. d. All costs of operation of all facilities used by the Commission for recreational purposes shall be paid' from the Recreation Fund. e. The Commission shall present its annual recreation budget for approval to the City and the Schools prior to April 1 of each year. 6. Under authority contained in the Community Recreation Enabling Law, Education Code of California, Division 12, Chapter 6, Sections 16651 -- 16664, and under authority vested in governing Boards of Trustees of School Districts contained in Public Law AB 1691, effective September 22, 1951, each of the parties hereto agrees to allocate to the Recreation Fund by a formula as follows: a. Assessed valuation of the Redlands Unified School District x .05� b. Assessed valuation of the City of Redlands x .05� 067 7. Schools shall make available to the Commission for community recreation activities: a_ All permanently operated playground areas which are suitable for community recreation activities; these areas to be selected by the Director of Recreation. b. Schools further agree to allow the Commission to use other selected school facilities which are suitable for community recreation programs. These facilities are to be selected by the Director of Recreation approved by the Superintendent of Schools. c. Schools will charge fees for Facilities used by the Recreation Commission to cover utilities and custodial services. 8. The Commission shall be subject to the jurisdiction of City and Schools at all times, and may be over -ruled in any of its actions by a majority vote taken at separate meetings of their governing bodies. The Commission shall be governed by the California Recreation Enabling, Act referred to in Paragraph 5 above, or any amendments thereto. 9. This agreement shall remain in full force and effect until July 1, 1978. Tizis agreement may be renewed, altered or amended at any time, in whole or in part, upon mutual consent of both parties hereto. _G_ IN WITNESS WHEREOF, the parties hereto have caused this agree -- meet to be executed on their behalf. ATTEST; � � J C ty Clerk CITY OF REDLANDS By r - , -7- AMENDMENT TO AGREEhJENT BETWEEN THE CITY OD P2EDLANDS AND TIIE REDLIMS UNIFIED SCHOOL DISTRICT 1,1/�DE AND ENTER D INTO ON THE 27TI1 DAY OF FEBRUARY, 1968, CONCERNING THE' RECI'�JATION COMMISSION Said agreement is hereby amended as follows: Page 5, Paragraph 6A - Assessed Valuation of the Redlands Unified School District times .05�, for operating purposes and an additional .03�- for capital improvement purposes. Paragraph 6B - Assessed Valuation of the City of Redlands times .05�, for operating purposes and an additional .03� for capital improvement purposes. II' WITNESS M-1EREOI , the parties hereto have caused this agreement to be executed on their behalf -this sixteenth day of July, 1.968. REDLANDS UNIFIE Board of EducaJ? ATTEST: �- Clerk TRICT W REDLAN mayor NEW BUSINESS (Continued) Dr. Wheeler and Mr. Gibson explained the Board of Edu- cation's reasons for authorizing a decrease in the amount of support to the Recreation Commission. Following a general discussion of the original agreement setting up the Recreation Commission and the lack of funds shared Recreation mutually by the School District and the City, the Council Commission unanimously agreed to accept with regret the loss of 1� from the School District to the Recreation Commission budget, on motion of Councilman Knudsen, seconded by Councilman Miller, and agreed to modify the agreement in this respect. Council tabled the decision on the City's contribution to this same fund to a later date. CITY MANAGER On motion of Councilman :Knudsen, seconded by Councilman Engineering Miller, unanimous approval was given to a two-phase Agreement agreement with the John Carollo Engineering firm for engineering services relating to the water treatment Treatment plant, consisting of a stop -gap measure not to exceed Plant $1,875 and a long-range improvement in the amount of $10,200. John Shone presented a plaque awarded to the City by the Portland Cement Company honoring the design of the Water Treatment Plant as a noteworthy example of the use of that company's product. The City Clerk was authorized to call for bids on a 380 - Bid Call crypt Mausoleum addition for the Hillside Memorial Park in an estimated amount of $127,000, on motion of Coun- Mausoleum cilman Miller, seconded by Councilman Sewall. The total project will be financed by $45,000 appropriation from the Cemetery Fund Unbudgeted Surplus and the remainder from the Cemetery Endowment Fund repayable in eight years. Resolution No. 2877, a resolution of the City of Redlands Resolution amending the established salary schedule and compensation No. 2877 plan for the City by increasing the Police Department staff by one position - the addition of a special serv- Police ices technician, was unanimously approved on motion of Councilman Sewall, seconded by Councilman Knudsen. This requires an additional budget appropriation in the amount of $1,250 from Capital Outlay budget. On motion of Councilman Sewall, seconded by Councilman Knudsen, unanimous approval was given to installation Safety of improved exterior lighting and of two closed-circuit Improvements TV cameras with monitors for exterior surveillance for security at Safety Hall, the amount required being $4,860. The same motion approved the expenditure of $960 for additional security devices, gates, link fence, ladders, grills, and additional locking devices. Page five - April 6, 1971