HomeMy WebLinkAboutContracts & Agreements_30-1968,
AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT, made and entered into this day of
11j V,�,, /,e,,., _ , 1968 by and between the CITY OF REDLANDS, whose
address is 30 Cajon Street, Redlands, California (hereinafter called "CITY")
and JAMES M. MONTGOMERY, CONSULTING ENGINEERS, INC., a
California corporation whose address is 535 East Walnut Street, Pasadena,
California and KING AND KING, CONSULTING ENGINEERS, a partnership
whose address is 106 Orange Street, Suite 211, Redlands, California, a
joint venture (hereinafter called "ENGINEER").
WHEREAS the CITY desires to obtain engineering services relating to the
design of certain necessary improvements to the CITY'S water system as
hereinafter described; and
WHEREAS the ENGINEER is willing to enter into an agreement to furnish
said engineering services under said conditions;
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
ARTICLE I, GENERAL CONDITIONS
A. The CITY hereby retains the ENGINEER on an independent
contractor basis.
B. The ENGINEER agrees to furnish certain necessary professional
services, as hereinafter described.
ARTICLE H. ENGINEERING SERVICES
A. General Scope.
For and in consideration of the agreements herein made and the
payment to be made by the CITY, the ENGINEER agrees to furnish
and perform engineering services in connection with the design
and inspection during construction of the following facilities:
(1) Two -million gallon concrete reservoir located in the
Redlands Country Club area;
(2) New roofs for two existing one -million gallon concrete
reservoirs.
B. Detailed Scope.
The engineering services which shall be provided by the
ENGINEER shall include but shall not necessarily be limited
to the following:
(1) Detailed design of a two -million gallon concrete reservoir.
(a) A preliminary investigation of alternative types of
reservoirs and reservoir roofs complete with preliminary
cost estimates.
(b) Foundation investigations.
(c) Detailed plans and specifications for construction of
the reservoir and appurtenances. Twenty-five sets
of plans and specifications shall be furnished to the
CITY. Additional copies shall be available at actual
cost of reproduction and assembly.
(d) Detailed estimate of quantities and construction costs.
(e) Assistance in obtaining bids and analysis of bids and
recommendations as to award of contract.
(f) Assistance during construction, including checking
shop drawings and normal administration of construction
contract.
(g) Field work including detailed inspection and construction
staking.
(h) Final inspection and preparation of as -built drawings.
(2) Detailed design of roofs for two existing one -million gallon
concrete reservoirs.
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(a) A preliminary investigation of alternative types of
reservoir roofs complete with cost estimates.
(b) to (h) Same as for subparagraph (1) above.
ARTICLE III. FEES
Two -million gallon concrete reservoir
The fees for furnishing engineering services in connection with
detailed design of the two -million gallon concrete reservoir
(Subparagraphs I -(a), (c), (d), (e), (f) and (h)) shall be limited
to an amount calculated as a percentage of the construction cost
of the project. The construction cost is defined as the total
cost of construction but exclusive of costs of land, easements,
engineering, field surveys, construction staking, and inspection.
The percentage figure shall be determined from. Curve B-1967,
Page 29, Manual No. 45 of the American Society of Civil Engineers.
Interpolation between tabulated figures of curve "A" or "B" shall
be straight-line. Payment of 85 percent of the fee shall be due
upon completion of the detailed plans and specifications. The remain-
ing 15 percent of the fee shall be due in approximately equal monthly
payments during the construction period.
Reservoir Roofs
The fees for furnishing engineering services in connection with
detailed design of the two reservoir roofs (Subparagraphs 2-(a),
(c), (d), (e), (f) and (h)) shall be limited to an amount calculated
as a percentage of the construction cost of the project. The
construction cost is defined as the total cost of construction but
excluding costs of land, easement, engineering, field surveys,
construction staking and inspection. The percentage figure shall
be determined from Curve A-1967, Page 28, Manual No. 45 of the
American Society of Civil Engineers. Interpolation between tabu-
lated figures of curve "A" or "B" shall be straight-line. Payment
of 85 percent of the fee shall be due upon completion of the detailed
plans and specifications. The remaining 15 percent of the fee shall
be due in approximately equal monthly payments during the construction
period. In the event the CITY elects not to construct the roofs on the
two existing reservoirs, a fee of $1, 000 shall be paid the ENGINEER
for the preliminary investigation (Subparagraphs 2-(a)) payment of
which shall be due within 30 days after receipt by the CITY of the
ENGINEER'S statement for work performed.
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Field. Work
The fee for furnishing engineering services in connection with
field work (Subparagraphs 1(g) and 2(g)) shall be as follows:
3-man survey party
2-man survey party
Senior Resident Engineer
Resident Engineer -Inspector
$33. 50 /cxew-hour
$25. 00 /crew -hour
$12. 5 0 /man -hour
$11. 0 0 /man -hour
Vehicle mileage shall be paid the ENGINEER at 12 cents per
vehicle -mile, except for the survey parties. The rate per crew -
hour includes vehicle mileage and survey materials. In addition,
other expenses directly attributable to the project such as foundation
investigation (Subparagraphs 1(b) and 2(b)) shall be paid the ENGINEER
at actual cost. Payment shall be due within 30 days after receipt by
the CITY of the ENGINEER'S statement for work performed.
General Engineering Services
The fee for furnishing any general engineering services required
by the CITY shall be based on the ENGINEER'S actual payroll
costs plus a sum equal to 125 percent of said payroll cost. Actual
payroll costs are defined as total salaries paid for the actual time
the ENGINEER'S employees spend on the project plus Social
Security, unemployment taxes, Workmen's Compensation Insurance,
and prorated holiday pay allowances. In addition, automobile travel
shall be paid the ENGINEER at 12 cents per vehicle --mile and other
expenses directly attributable to the project shall be paid the ENGINEER
at actual cost. Payment shall be due within 30 days after receipt by
the CITY of the ENGINEER'S monthly statement for work performed
during the previous month.
ARTICLE IV. TIME TO COMPLETE
The preliminary investigation for design of the reservoir and two
reservoir roofs will be complete and submitted to the CITY within
45 calendar days after authorization to proceed. All work relative
to complete the plans and specifications shall be complete and
submitted to the CITY within 75 calendar days after notification
from the CITY in writing to proceed on a specific design based
upon the preliminary investigation.
ARTICLE V. ABANDONMENT
If any work performed by the ENGINEER is abandoned or suspended
in whole or in part, the ENGINEER shall be paid for services per-
formed prior to receipt of written notice from the CITY of such
abandonment or suspension together with any terminal expenses result-
ing therefrom and including a reasonable profit, limited, however, to
an amount not exceeding the total contract price.
ARTICLE VI. BOOKS OF ACCOUNT
The ENGINEER agrees to keep proper books of records and accounts
in which complete and correct entries shall be made of payroll costs,
transportation, subsistence, and incidental expenses. Said books
at all times shall be subject to reasonable examination by the CITY.
ARTICLE VII. TITLE
It is expressly agreed and understood by and between parties hereto
that any and all documents as shall be prepared and submitted by
the ENGINEER to the CITY, and each and all copies thereof, including
the original vellums, and all information and everything furnished to
the CITY by the ENGINEER, under and pursuant to the provisions of
this Agreement, upon being furnished to the CITY, and all payments
theretofore due having been made, shall become the property of the CITY.
ARTICLE VIII. SUCCESSORS AND ASSIGNS
Each and all of the terms, conditions and provisions hereof shall
insure to the benefit of and be binding upon the parties hereto
and their respective successors and assigns; provided, however,
that no assignment of this contract shall be made without written
consent of the CITY.
ARTICLE IX. SUBCONTRACTS
It is the intent that all work under this contract, except .foundation
investigations, be performed by members of the joint venture. No
subcontracts shall be negotiated without written approval from the
CITY.
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ARTICLE X. INTERPRETATION
This Agreement and all documents executed pursuant hereto shall
be interpreted fairly according to their terms and not favorably
or unfavorably to either party hereto.
IN WITNESS WHEREOF: The parties hereto have caused this Agreement
to be executed the day and year first above written.
ATTEST:
City Clerk
APPROVED AS TO FORM AND
EXECUTION THIS _DAY OF
, 1968
City Attorney <1
CITY OF REDLANDS
TAMES M. MONTGOMERY,
CONSULTING ENGINEERS, INC.
Ru sell C. Kenmir, .President
r
J R. Fee, Secretary
AND KING,
CONSULTING ENGINEERS
By:
Kenneth R. King
M
NEW BUSINESS
Resolution Resolution No. 2714, a resolution of the City of Redlands
No. 2714 which approves Annexation No. 38, an annexation of two
acres of water property in Mill Creek Canyon, was ap-
Annexation proved on motion of Councilman DeMirjyn, seconded by
No. 38 Councilman Knudsen.
ordinance Ordinance No. 1381, an ordinance of the City of Redlands
No. 1381 relating to abandoned vehicles, was given first reading
of the title following Council discussion and explana-
Abandoned tion by Administrative Assistant John Wagner, with pub --
Vehicles lic hearing set for November 19, 1968 at 7:00 P.M.
It was pointed out that this ordinance facilitates
removal of abandoned vehicles without the pink slips.
Councilman DeMirjyn stated that it may be possible to
have these removed without expense to the property
owner.
CITY MANAGER
An agreement with the engineering firms of King & King
En ineerin-g and James M. Montgomery for engineering work in rela-
Agreement tion to the construction of the two -million gallon
Reservoir reservoir adjacent to the Country Club reservoir was
approved on motion of Councilman DeMirjyn, seconded
by Councilman Cummings.
Approval for the transfer of funds in the amount of
$8,500 within the Water Department to facilitate the
purchase by the department of excavating equipment
consisting of a reconditioned Hopto Backhoe was ap-
proved on motion of Councilman DeMirjyn, seconded by
Councilman Cummings.
Grant Deed A grant deed to the City of Redlands from Forsberg
Forsberg & and Gregory for street right-of-way purposes in con -
Gregory nection with Lot Split 394 was approved on motion of
Councilman DeMirjyn, seconded by Councilman Cummings.
Following explanation by Director of Public Works
Shone that it was not possible to obtain the right-
of-way on Sunnyside Street from the Sunnyside Inn
owners in order to facilitate the street improvement
of Sunnyside, this project was ordered cancelled and
the funds made available for budgeting to another
project, on motion of Councilman Cummings, seconded
by Councilman DeMirjyn.
Manager Merritt reported that following use of the
parking lot for football games, it is the opinion of
Page three --
November 4, 1968