HomeMy WebLinkAboutContracts & Agreements_164-2003_CCv0001.pdf FOURTH AMENDMENT TO AGREEMENT TO FURNISH LANDSCAPE ARCHITECTURAL,
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE BIG LEAGUE DREAMS
PORTION OF THE REDLANDS SPORTS PARK
This Agreement is made and entered into this 5th day ofAugust 2003,by and between the City
of
i Redlands, a municipal corporation ("City"),), and Purkiss-Rose-RSI("Consultant").
In consideration ofthe mutual promises contained herein,City and Consultant agree to the following
amendments to the Agreement to Furnish Consulting Services dated May 7, 2002 (hereinafter the
"Agreement"):
Section 1 In addition to those services listed in Exhibit"A"to the Agreement,Consultant shall
provide additional services as listed in Appendix I(August 7,2003 email from Purkiss-Rose-RSI titled
Redlands Big League Dreams Re-bid Proposal),
Section 2. In addition to the compensation payable to Consultant in Section 5.1 ofthe Agreement,
and the amount authorized in the first amendment, Consultant shall be paid the additional sum of
$20,500.00 for the additional services described in Section 1,above. The total compensation now payable
to Consultant pursuant to the Agreement is $513,914.00.
2003. Section 3. Consultant's Services under the Agreement shall now be completed by October 10,
IN W I TNES S WHEREOF,duly authorized representatives ofthe parties have signed in confirmation of
this Third Amendment to Agreement.
CITY OF REDLANDS
Attest:
By
BY `�-
City Mayor - ity Clerk
Date AuEust 26 2003
PURKISS-ROSE-RSI
B Date < 2
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-----Original Message-----
From: Blake Warner [mailto:warner@purkiss-rose-rsi.com]
Sent: Thursday, August 07, 2003 6:15 PM
To: Bill Hemsley
Cc: Jim Pickel
Subject: Redlands Big League Dreams re-bid proposal
Bill,
Per our telephone conversation, please find enclosed our fee proposal to re-package the Redlands Big
League Dreams bid package per the City's request. We also discussed the installed price for Date
Palms. The palms spec'ed on the Redlands Big League Dreams drawings had a 15' brown trunk height
and ran approximately $50.00 / ft. brown trunk height. If the tree you mentioned had a brown trunk
height of 25', the installed cost to replace the palm would run around $1250.
Proposal#1 scope - Repackage existing bid documents with the following changes
FEE: $20,500
1. Incorporate all addendum information into the drawings
2. Remove sub-surface drainage at ballfield infields and re-define infield mix.
3. Change concrete finish from medium sandblast to light broom finish
4. Replace date palms with 36" box queen palms.
5. Revise technical specifications
6. Revise cost estimate
7. The City is requesting two drawing submittals - one review submittal and one final drawing
submittal
Proposal #2 scope- Repackage existing bid documents with the following changes
FEE: $38,800
1. Incorporate all addendum information into the drawings
2. Remove the multi-purpose tent structure
3. Arena soccer modifications due to removal of tent structure:
a. Re-design dasher wails
b. Re-work grading at arena soccer venue
c. Re-work surface under artificial turf- remove concrete, include new base material and sub-
surface drainage.
d. Re-design arena soccer lighting
e. Re-design arena soccer scoreboard
4. Remove sub-surface drainage at ballfield infields and re-define infield mix.
5. Replace Kim Security lighting fixtures with RetroLights 66 watt dome fixture
6. Replace Hubbell light fixtures with RetroLights 105 watt area flood lights.
7. Change concrete finish from medium sandblast to light broom finish
8. Replace date palms with 36" box queen palms.
9. Revise technical specifications
10. Revise cost estimate
11. The City is requesting two drawing submittals - one review submittal and one final drawing
submittal
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Proposal #3 scope - Break the bid documents into two packages as follows:
FEE: $55,300
1. Bid Package #1 - Demo and rough grading
a. Construction Documents
b. Technical specifications
c. Cost Estimate
2. Bid Package #2 - All site other improvements
a. Include all items listed in proposal #2
Proposal #4 scope - Break the bid documents into two packages as follows:
FEE: $33,300
1. Bid Package#1 - Demo and rough grading
a. Construction Documents
b. Technical specifications
c. Cost Estimate
2. Bid Package#2 - All site other improvements
a. Include all items listed in proposal #1
Please let us know how the City would like the design team to proceed.
Sincerely,
Blake Warner
Purkiss Rose-RSI
The information contained in this e-mail is confidential and intended only for the use of the individual or
entity to whom this cover sheet is addressed. If the reader of this message is not the intended recipient
or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that
use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have
received this communication in error, please immediately notify the transmitter.
30s.
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August 13, 2003
Received
h l
Bill Hemsley, PE , Publicikn k
Public Works Department Dp_part l nt 3,
City of Redlands
35 Cajon Street, Suite 222
Redlands, California 92373
SUBJECT: Redlands Big League Dreams Project(02-123),Agreement for
Additional Services Request, Change Order Six.
Dear Bill:
Purkiss Rose-RSI is writing this correspondence in regard to the recent request by the City of
Redlands and the Big League Dreams Staff to modify the current construction documents to
incorporate all the addendum items which were prepared during the contractor bidding phase of the
project. It is our understanding, based on email correspondence transmitted between the City of
Redlands and Purkiss Rose-RSI that all addendums prepared for the construction drawings and
specifications will be folded into a revised set of documents for rebidding. The City has requested that
Purkiss Rose-RSI provide these revised construction documents as soon as possible.
We have discussed the City's request with Crane Architectural Group,Walden and Associates, Civil
Engineers,and Consolidated Engineering,Electrical Engineers,to review the requested construction
document modifications and have obtained fees from each project team consultant. The following
construction documents would be impacted and require modifications:
1. Incorporate All Addendum Information into the Current Construction Drawings Including
Architectural Drawings and Details,Grading and Drainage Drawings,Electrical Drawings
and Landscape Architectural Drawings.
2. Remove Sub-surface Drainage at the Proposed Ballfield Infields and Outfields.
3. Modify the Current Specified Concrete Finishes from Medium Sandblast to Light Broom
Finish (For Walkways and Plaza Areas Only).
4. Replace the Currently Specified Date Palms with 36 Inch Box Queen Palms.
S. Modify the Technical Specifications.
6. Revise the Current Construction Cost Estimate,
7. Forward Final Construction Document Package to City in PDF Electronic Files.
Deliverables will be two(2)separate submittal packages of construction documents for City review
and approval. This will include one (1) submittal for review and the second submittal for final
drawing. No additional meetings would be required for the additional services provided within this
Change Order.
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The fee to provide the modified construction document fees based on the Addendums will be
$20,500.00. Additional reproduction and deliveries not identified in this Change Order shall be
considered additional services and shall be billed to the City of Redlands at cost.
As a matter of information we would request a three (3)week extension in the project schedule to
complete the additional services identified in this Change Order.
Ifthis Change Order appears acceptable,please sign the attached document titled"Authorization for
Additional Services Request"and return both originals to our office for signature. We will return one
copy, with Purkiss Rose-RSI signatures, for the City's files. We are in receipt of the City's
authorization to start the additional services identified within this Change Order and the City's Fourth
Amendment Agreement. We would request that this Change Order request become the Exhibit"A"
identified in the City's Fourth Amendment document.
Purkiss Rose-RSI appreciates the opportunity of providing the City of Redlands with our
professional services and look forward to a successful project. Should you have any questions
regarding the scope of services or the fee identified in this Change Order, please feel free to call me
at (714) 871-3638.
cerely,
Ji Pickel, ASLA
Principal
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Authorize Payment - Redlands Sports Park - On motion of Councilmember
Peppier, seconded by Councilmember Gilbreath, the City Council, by a roll call
vote, unanimously authorized payment to STB Landscape Architects for
modifying the detention basin and the soccer field design during the bid process
in the amount of$10,694.74.
Consultant Contract Amendments - Redlands Sports Park - On motion of
Councilmember Peppler, seconded by Councilmember Gilbreath, the City
Council unanimously approved, by a roll call vote, a fourth amendment to
the Purkiss-Rose RSI contract to modify the Redlands Sports Park design
to separate out the grading work, to incorporate addendum modification,
and other value engineering revisions for a design fee not to exceed
$30,000.00, and authorized the Mayor and City Clerk to execute the
amendment on behalf of the City. On motion of Councilmember Peppier,
seconded by Councilmember Gilbreath, the City Council unanimously
approved, by a roll call vote, a sixth amendment to the STB Landscape
Architects contracts to modify the Redlands Sports Park's soccer field quantity
to four instead of eight, to separate out the grading work, and other value
engineering revisions for a design fee not to exceed $20,000.00, and authorized
the Mayor and City Clerk to execute the amendment on behalf of the City.
Agreement - Facility Upgrades - On motion of Councilmember Peppier,
seconded by Councilmember Gilbreath, the City Council, by a roll call vote,
unanimously approved an agreement to furnish professional services with
Higginson+Cartozian Architects, Inc. for professional services for facility
upgrades at the Hillside Memorial Park, Municipal Utilities, and the Wastewater
Treatment Plant for the amount of $22,800.00; authorized staff to approve
contingent costs up to 10 percent over the initial amount, and authorized the
Mayor and City Clerk to execute the agreement on behalf of the City.
Contract Award - Non-Potable Water Systems - On motion of Councilmember
Peppier, seconded by Councilmember Gilbreath, the City Council, by a roll call
vote, unanimously awarded the equipment purchase and station start-up for the
pump system for the Zone 1300 and 1520 Non-Potable Water Systems to
Flowtronex, a wholly owned subsidiary to ITT Industries, for the amount of
$24,988.99.
Contract Award - North Oranize Wellfield - Bids were opened and publicly
declared on March 20, 2003, by the City Clerk for the North Orange Wellfield,
Well No. I Equipment Installation Project; a bid opening report is on file in the
Office of the City Clerk. It was the recommendation of the Municipal Utilities
Department that the responsible bidder submitting the bid for said project which
will result in the lowest cost for the City was F. M. Electric, Inc. in the amount
of$24,815.00, and it would be in the best interest of the City that this contract
be awarded to said firm. On motion of Councilmember Peppier, seconded by
Councilmember Gilbreath, the City Council, by a roll call vote, unanimously
approved an agreement for public improvement project with F. M. Electric, Inc.
for the installation of the North Orange Wellfield, Well. No. 1 electrical
August 5,2003
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