HomeMy WebLinkAboutContracts & Agreements_179-2002_CCv0001.pdf FIRST AMENDMENT TO AGREEMENT TO FURNISH LANDSCAPE ARCHITECTURAL,
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE BIG LEAGUE DREAMS
PORTION OF THE REDLANDS SPORTS PARK
This Agreement is made and entered into this 5th day of November 2002,by and between the
City of Redlands, a municipal corporation ("City"), and Purkiss-Rose-RSI ("Consultant").
In consideration of the mutual promises contained herein, City and Consultant agree to the
following amendments to the Agreement to Furnish Consulting Services dated May 7, 2002
(hereinafter the "Agreement"):
Section 1. In addition to those services listed in Exhibit "A" to the Agreement, Consultant
shall provide additional services as listed in Appendix I (October 28, 2002 letter from Purkiss-Rose-
RSI titled Redlands Big League Dreams, (02-123) Additional Services Request Authorization,
Change Order Number Three), excluding consultant services for the preparation of
construction/engineering documents for the soccer fields.
Section 2. In addition to the compensation payable to Consultant in Section 5.1 of the
Agreement, Consultant shall be paid the additional sum of$71,314.00 for the additional services
described in Section 1, above. The total compensation now payable to Consultant pursuant to the
Agreement is $460,927.00.
2003. Section 3. Consultant's Services under the Agreement shall now be completed by June 10,
IN WITNESS WI-IEREOF,duly authorized representatives ofthe parties have signed in confirmation
of this First Amendment to Agreement.
CITY OF REDLANDS ATTEST:
By
Mayor City/,clerk
Date November 52002
PURKISS-ROSE-RSI
Date
EA1 — Administrative Refe,ence\Working\C ontracts—;n—Progress\B W—02—123—Redlands BLD—Incoming from City—PRR is'. Amend-11
A
i *,rose Yi
October 28, 2002
Bill Hernsley
Public Works Department
City of Redlands
35 Cajon Street
Suite 222
Redlands, California 923738
SUBJECT: Redlands Big League Dreams,(02-123)Additional Services Request
Authorization, Change Order Number Three.
Dear Bill,
Purkiss Rase-RSI is writing this correspondence:in regards to the City's request thatthedesign team
consideCilie services and fee schedule requiredI6 complete an expansion of the athletic facilities at
the Big League Dreams project in Redlands and modifications to the construction documents as they
relate to the value engineering Options presented to the City. These are two separate issues which
we feel can be addressed within the same Change Order request.
1) The first portion of this Change Order request involves the preparation of one(1)Master Site
Plan indicating the Big League Dreams portion of the field,and in additional,the inclusion of a forty
(40) acre sports field. The forty(40) additional acres would be earmarked for soccer field layouts.
This portion of the Change"Order would involve services and feeitd complete one(1) Preliminary
Master Site Plan. The second issue would include the services and fee schedule for the preparation
of construction documents to include an eight(8)acre,four(4)lighted, soccer field complex to the
west of the Big League Dreams fields. The additional eight(9)acres would include four(4)lighted
soccer fields, one(1) Restroom facility and expanded vehicular parking. The design team involved
with these additional sen-ices would include the Purkiss Anse RSI, the Building architect, the
Geotechnial Engineer, the Electrical Engineer, the Structural Engineer and the Civil Engineer.
The preparation of aproject Master Site Plan would include the Big League Dreams project and the
additional forty (40) acre site to the west. The-Master Site Plan for the forty(40) additional acres
would identify all the newly planned program amenities including soccer fields,softball fields,one(1)
restroorn-1concession building,.one(1)maintenance bufldin&walkways,parking areas and vehicular
entry monuments. The Big League Dreams facilities including ball fields, parking areas, support
buildings, etc. would be shown on the new Master Site Plan. We would presume that the City of
Redlands would be providing Furkiss Aose-BMwith the specific design program amenities for the
forty(40) acre site. A prellarmiary construction cost estimate would be prepared for the programed
amenities idtnxtified on the forty acres.
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Page 2
On Fridav,October 25,2002, the City ofRedlands requested that Purkiss Rose-BS`I provide the City
with a scope of services and fee schedule for the preparation of Preliminary Plans and Construction
D varrlents for the Street Frontages of'Wabash Avenue. San Bernarduto Avenue and Dearborn
Street.
Based on tie City's review and approval cif the new NIaster Site Plan, the cesign team would then
prepare construction documents for eight(8)acres ofnew development in addition tv the Big Lea,—gwe
Dream.s project. The eight (8) acre site would contain four (4) lighted soccer fields, an additional
parking area,anew restroom building and pavingiwal: vav improve r-MS. The four(4)soccer fields
would be full size fields with a dimension of 225 feet x 330 f.-et.
The construction document package wouid include the follov.Ting iternsx
1B. Grading and Drainage Plans (Vertical Cont.-c!).
2B. Architectural Documernts for One Rest doom Building 'Refer to {optional Services).
3B. Geotechnical Soil Investigation Report.
Q. Electrical Service and Lighting Plans (For Site a.nd Building Electrical Improvements),
SB. Utility and Services Plans for Water, Sewer and Storm. bra nage.
6B. Construction Lavout Plans (Horizontal Control;
71B. Construction Details.
8B. Irrigation Plans
9B, Plantinz Plans
Please note that the zee schedule for the new 40 acre :>,Iastcr Plan and he eight (8) acre Soccer
Complex has not been itemized as shc��rn in the Big Leag,le�r =r SiteModifcanon's portion of
:l!s Change Order request. Fee itemization was completed yop „:e Big League Dreams project
because of the original design fees, the expended fees aind the new fees involved in the Big League
Drearzs Site Modifications, The fee schedule (sub rot ) or -J�i '10 Acre ComPIM?Master Plan,
including the preliurl nary plant zcr the street [rortagcs at Wa'Cas< . Y Cru_-, San Bernardino A-venue
and Dearborn Street, ane th—cons-macticn docun encs for the 2'_R" _orn Soccer Complex would
be as:tallows:
A) Prelim ri ry Master Site Plan S 21, 750,00
B) Construction DcC',.ment` rec r7t;run �t' 10 1m750.04�
c.s,.:...r�.. ..
( Including Items IB th:o, 2, -',$)
Sub-Total S 129,500.00
We have separated the constructio n d o cu I r ent Prepara.:ca mac n y t W,The stre't fromages at Wabash
Avenue,San Bernard:no Avenue and D earb,orn Stree.t::-om th-_Pee S ou r,rcferenced above,"Item
B." Thi-scope of seri ices for the street fYcrtage landstrape pi=,*or one�l)srde t�fthe streets criv
L-clude Planting Plans; irrigation Plans, Planting and 3T2anicretails, Specifications and
Construction Cost Estirnates.There are approximately.,300 t, .ea. =et of street frontage on Wabash
Avenue,2,950 linear feet of street trcritage on Sar:Bernar lno Avenue nd l,a"50 linear feet of street
Page 3
frontage on Dearborn Street. Our office would need to obtain the electronic files of the proposed
street improvements. It is our understanding that the construction budget for the Street Frontage
project Is not included in the newly established"Option Z" Construction Cost of$5,076,792.00 for
the Big League Dreams portion of the project. The fees to prepare construction documents for the
street frontage would be as follows:
C) Street Frontage Construction Documents
(Planting and Irrigation Plans). $25,000.00
Sufi-Tota! 525,000.00
Deliverables:
Purkiss Rose-RSI will supply the City with one (1) Master Site Plan for the Big League Dreams
facility and the additional for-ty(40)acre site. The Master Site Plan will be colored and mounted on
foam core board. Ten(10) full size black and white copies and ten(10)colored I I"
"X 17"reductions
of the new Master Site Plan. Purkiss Rose-BSI will supply the City with ten (10) sets of bond
prints of the construction documents for the first City plan check submittal and ten(10) sets of bond
prints for the second City plan check,
Meetings/Presentations:
Purkiss Bose-RSI and the design team will conduct four (4) additional presentations to the City
Council and/or Planning Commission, The design team will also attend three(3)additional meetings
with the City staffregarding review of the new Master Site Plan and the project programming for the
soccer field complex.
2) The second portion of this Change Order is for the modifications to the 30% completed
construction documents for the Big League Dreams portion of the project. These modifications are
based on the City's and Big League Dreams staff review of the revised construction cost estimate
indicating three(3) different options. It appears that the City of Redlands has selected Option 2 as
the project. Option 2 includes the following modifications:
a. Delete the Restaurant Clubhouse Building and the Vinyl Pavilion Structure.
b. Design a"Snack Bar' type concession building with Outdoor Dining.
c, Delete the Children's Tot Lots and the Sand Volleyball Courts.
d. Delete a portion of concrete walkways and paved areas on the project's west side.
e. Modify the site grading to lower the elevation of the proposed"SnackBar,"the Outdoor
Dining Area and the adjacent Ballfield Seating. These areas will no longer be raised,
f Design the Roller Hockey Rink as a Lighted, Outdoor Facility. The Rink Sur-face will
be flush with the adjacent grade.
g. Redesign the proposed Maintenance Building. City staff and Big League Dreams staff
have requested that the proposed Maintenance Building be reduced in size.
h. Redesign the Administration Building.
Page 4
The following is a brief descriptIon ofthe modificationstothe �,'ZT vague Dreams building structures
and site irnprovem.ents as requested by the City
of Redlands,
I, Administration Bujidirig:
Trite Adrrini stration Building is to be redefined at the Ile"I U est ofthe City of Redlands.
The original design layout for the Administration Buiiding based on the Chino 1E,11's 3;2
League Dreams will be -modified to sornc:lxhat ref; .c,, the Administration Offfice portic:i
of the facility at the Riverside Big League Dreams.
Z. Pre-Pabricared, Pre-Engineered Vinyl PavillHon Structure:
The new project program involves tlie -elimination of'the Pre-Pabricated,'.Ofe-Engircc,--,,-4
Vinyl Pa-villionStructure. The Roller Hockey/Asena Soccer area will bean outdoor
facility with lighting,
3. Restaurant/Rest Room Building:
The new project program for the Restaurant/Res-,Rccm Building is to eliminate the
proposed building, lower the pad elevation of the building and design a new"'Snack Bar"
Concession with an outdoor dining area, The o,.irdoor dir-ing' area would be enclosed
7
utilizing fencing to allow alcohol consumption within the diing area.
4. Maintenance Building:
The new desiizr, project program includes -he
i sauare footage olf"the
originally proposed Maintenance
The 30%completed, construction documents will;--irr
rhese recent design modincations
requests. The following construction: documents mc0
d;f-lcanon:
A. Archdtectural Building Plans (includAlj; mechanical &plumbing)
B. Construction Layout Plan (Horizontal Contro:)
C. Grading and Drainage Pians
D. Field Lighting plans
E. Electrical Service and Dist-bution plar
F. Planting Plans
G. Irrigation Plans
H. Structural Calculations
For the architectural bulildi"IZ desl# :o
I L;,--n Of Chiu C,-;an_ze O : -:cuvsrt, we have itemized the
design team fee ructmn �cCuren, mccit.cL-1cns coschedule for the -Onsi tthe Big League Dreams
Project. Wc have done , I t1
this because, -in prepa 1, 11 � -
ring I
Lhe C*-an-- 0:`er zcope of services and fees, we
I,
nee d to identify t h e d.e s i gn fe e s for th,e a,--,v buildings*I,as a t`-e C ri S,gn p r o gram,we the,* need
to indicate the portion of fees which were eXpl�nde`d PhaSe and 30%'umConstruction
:Dncent Phase and finally, ideritit,, the revised des�21-�'C=Zztnuctizn document fees for the SIt,'
r-,0 d Efications.
Page
Architectural.
Document New
Ofiginsl Agreement.Amount Mise Fee Change Fee Original Fee Design Fee's
Stadium Club $ 18,334.40 $ 49,700.00
MaintenanceBuilding $ 2,000.00 S 3,20U0
Admint0iffice Building $ 5,925.40 S 13,900.00
Multipurpose.Building S 13,245.00 S 9,200.00
Bidding Phase 3,000.00
5124,040.40
Document New
POrtiOu Of Work Completed to Date Re-Use Fee Change Fee Original Fee Des n F e`s
Stall=Club $ 4,582,40 14,910.00
MRinW=uCe-SWldi:ftg S 500.00
AdInin/Oftiice Building $ 1481.00
ultipu se,Building S 3e,311.00
Bidding Phase $ 0.00
525,2$4,00
Document New Design
Reviseii Adient Summary Reuse Fee Change Fee Original Fee Fee's
NEW BIU'II.1 ING DESIGN
Snack 1'avRcsiri om Building
(approx. 1500 sq.A)
S 35,800.40
Adulln/CMft Building
(approx.3000 sq ) S*26,100,110
MaintenanCe Building
(APPS 500 sq_f) S 10,000.00
Bidding $ 3,000,00
' Fl a rote that the revised fee for redefining the AAministration ISuilding has ir==30d from the
Original Change Order Number One fee: This is because the original Change @rderN cr one fft,
dated September 4, 2002,did not include the design of an overhead structure ej=em. The revised
fee identified in this Change Order Number Three reflects the design of an overhead ewry structure,
The total few for the building Architectural fees Portion fOr the new Pro.ject as modified Will be the
sum of $25,2.84,00 plus $79,400.00 which subtotals' $103,684.00 plus a Pswkss .Rase-
RSr
Adv�in. ti e Mark Up of$3,600. 0 whichtotaps$107,284.00. The original i archin ral
fee was 5124,000,00,plus a Purkiss.Rese-IMAdMinistrativo Mark Up Mast of$4,400.00, to total
Page 6
$128,400,00, Subtracting the original building architectural fee from the modified building
architectural -fee, for pi.;rpposes of this Change Order, indicates a design fee credit of 521,116.00,
The design credit ofS21.].16.00 for the:,evised.Architectural bu;jd1r.z f;-es will be subtracted frorn
the original Mal-ch 75, 210042 Redlands Bi League breams Sc:-doleJi_ ulleSumof'S389.613.00- This
would total a new design fee OfS368,497.00. This re,;ised fee .vould not include 'the additional
services for the construction document modifications to the Big League Dreams project which have
been summarized below,
1, Electrical Engineering Services:
a. New Additional Service Fees based on Site Modifications 53,680.00
Sub-Total $3,680.00
2. Civil Engineering, Cyrading and Drainage:
a. Fees Of S332,000.00 Remains as Indicated in the Original Fee Schedule
3. Landscape Architectural Services:
a. New Additional Service Fees based on the
Site Modifications $39,000.00
Sub-Total S39.000.00
Sub-Total for
Big League Dreams
Plan Modifications
Sub-Toted S42.680.00
The Sub-'total Fee of $42,690.00 for Additional Design Senicp.-s to the Big League Drearns
construction documents will be added to the revised Big Leag-je in'rceams Design Fee Total of
S368,497,00, Thcnew C'_-sign fees for the Big League Dreams S'
revised fee does not include the resign fees for the I �-!, -I al 41 1,187,00, Tl
p Soccer Cor.lplex, Master Plan and construction
documents and the Street Frontage Projects,
Deli:verables.,
Purkiss Rose-RSIwill suppiv the City supply the City w't! sets of bond prints th
11 1 i I �-1 0 e s tins of e
construction documents for the re-subrrL,,ttal of the Erzt'C -,Y plan check for 30% construction
1— 11
documents and the number of sets for the secorid City plan _-heck as indicated in the original
agreement.
.Meetin-gs/'Presentation&
Par kiss Rose--RSI and th e design tearn will attend rn e et i n gs wi u I Cita staf f ar d Big League Dreams
staffbased on the nurnber of rneetings identified L,1 til or-,'_iral Sc peCf Seenices and City Agreement
e
Page 7
CRAINGE ORDER F71
211m,
Sub-Total for Portion On' e-Master Plan
And 8 Acre Soccer Complex
Construction Documents
0
Sub-Total for the Street Frontage
Construction Documents $25,000.00
Sub-Total for Portion Two-.Modifications
To the Construction Documents for
The Big League Dreams Project $42,680.00 ZL I G. t7c
Reproduction Allowance
lktt M. $2-1,
S, 00-0.cm
Total for Change Order Nuntb er Three $203,680.00
Optional Services for the proposed Soccer Complex as requested by the City:
Option#1 -Restroom,Bldg. (Approx. 600 sq. ft.) $13,500.00
Option#2- Snack BariRestrooms/Storage Bldg.
(Approx. 2300 sq. ft./two story) $45,500.00
Option Numbers I or 2 would be in addition to the "Total for Change Order Number Three,
$203,680.00".
If this Change Order Number Three appears acceptable to the City of Redlands, please sign the
attached document entitled"Authorization for Additional Services"and return both originals to our
office for signature. Once the forms are fully executed we r m on original City or
files. We appreciate the opportunity of providing the City with our professional services and
your f will etu e in the 1 f
look forward to a successful recreational community project for the City ofpedlands and Big League
Dreams. Should you have any questions or comments regarding the scope ofservices or fee schedule
identified in the Change Order request, Please feel free to call me at(714) 871-3638.
Ifn Pickel, ASL