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HomeMy WebLinkAboutContracts & Agreements_7-2000_CCv0001.pdf AGREEMENT TO FURNISH ENGINEERING SERVICES FOR THE PREPARATION OF RISK MANAGEMENT PLANS FOR THE HENRY TATE AND HORACE HINCKLEY WATER TREATMENT PLANTS AMENDMENT I This Amendment No. I authorizes the ENGINEER to perform Engineering Services included in this Amendment and in accordance with the AGREEMENT to Furnish Engineering Services for the Preparation of Risk Management Plans for the Henry Tate and Horace Hinckley Water Treatment Plants dated April 20, 1999. This Amendment makes the following changes to the AGREEMENT (effective January 4. 2000);all other provisions of the AGREEMENT remain in effect. ARTICLE 1 —ENGAGEMENT OF THE ENGINEER No changes. ARTICLE 2—SERVICES OF THE ENGINEER 2.1 The Scope of Work is amended to include Attachment A to this Amendment which defines the scope of work for engineering services. ARTICLE 3—RESPONSIBILITIES OF CITY No changes. ARTICLE 4—PERIOD OF SERVICE 4.1 The time-period for performance of the ENGINEER'S services for Amendment I set forth in Article 2 shall be in accordance with the schedule defined in Attachment B to this Amendment. ARTICLE 5—PAYMENT TO THE ENGINEER 5.1 The total compensation to perform the work under this Amendment (Amendment 1) shall be in accordance with Attachments C and D to this Amendment. ARTICLE 6—INSURANCE AND INDEMNIFICATION No changes. ARTICLE 7—GENERAL CONSIDERATIONS No changes. IN WITNESS WHEREOF, duly authorized representatives of the parties have signed in confirmation of this Amendment. City of Redlands Resource Management Services, Inc. ('-City" ("Engineer") By: By: Gary George PitWdiA11Lj01w0Ah Pankaj Garg, R.E.A. Mayor Pro Tem Director Environmental and Risk Management Services ATTEST: Q Lorrie//Poyzer, City-Cferk, City o`I R cilands AGREEMENT TO FURNISH ENGINEERING SERVICES FOR THE PREPARATION OF RISK MANAGEMENT PLANS FOR THE HENRY TATE AND HORACE HINCKLEY WATER TREATMENT PLANTS AMENDMENT I ATTACHMENT A SCOPE OF WORK The scope of work to be performed includes the following: I. Assist the City in holding a Public Meeting to share information about the local implications of the City's Risk Management Plans (RMPs), including a summary of the Offsite Consequence Analysis(OCA) for the Henry Tate and Horace Hinckley Water Treatment Plants prior to the established regulatory deadline. 2. Assist the City in notifying the FBI prior to the established regulatory deadline that the City has held the Public Meeting (as required under Item 1) for the Henry Tate and Horace Hinckley Water Treatment Plants. 3. Assist the City in determining whether it will make the OCA data available to the Public without restrictions for the Henry Tate and Horace Hinckley Water Treatment Plants. 4. If the City makes the OCA data available to the public without restrictions, then to assist the City in notifying the EPA that it has made the OCA data available without restrictions for the Henry Tate and Horace Hinckley Water Treatment Plants. 5. Assist City personnel in completing hazardous materials business plans (HMBPs) for all City facilities (primarily well sites) by conducting a review of each HM­BP prepared by city personnel prior to submittal to the County. 6. Assist City facilities in compiling documentation for facilities which handle regulated substances but which fall below the threshold quantities (the purpose is to ensure that for facilities handling digester gas adequate documentation supporting why an RMP was not prepared is compiled). 7. Perform an environmental compliance audit of the City facilities. The facilities to be audited will include the Horace Hinckley Water Treatment Plant,the Henry Tate Water Treatment Plant and several of the Well Sites. The number of well sites selected will be determined jointly and will be selected in a manner that provides an adequate representation of all of the well sites. 8. Perform an OSHA compliance audit of the City facilities. The facilities to be audited will include the Horace Hinckley Water Treatment Plant,the Henry Tate Water Treatment Plant and several of the Well Sites. The number of well sites selected will be determined jointly and will be selected in a manner that provides an adequate representation of all of the well sites. 9. Perform an RMP compliance audit for the Horace Hinckley Water Treatment Plant and the Henry Tate Water Treatment Plant. The audit will focus on ensuring that all recommended actions have been completed and implemented, that all standard operating procedures (both operations procedures and administrative procedures) have been implemented, that personnel have been trained, that all process safety information is current and up to date-, that the preventive maintenance program has been implemented and that all records are maintained as required. 10. Prepare audit reports for all audits conducted. 11. Assist the City in complying with the requirements of California Proposition 65 (making recommendations for postings and signage). 12. Develop a Fire Prevention Plan for the Horace Hinckley Water Treatment Plant and the Henry Tate Water Treatment Plant(and additional facilities if required). The scope of work does not include the following: • conduct of sampling activities; • analytical expenses; • any regulatory licensing fees or document review fees payable to Governmental Agencies; • hazardous and non-hazardous waste handling and disposal fees(e.g.,the disposal of samples, etc, if required); • purchase of materials and supplies required to come into compliance(i.e., labels,drums,etc.); • corrective actions required to come into compliance;and • personnel training(e.g., if you ask RSM to actually put on a class for New Hires,OSHA 24 hour training,etc.). Resource Management Services is a full service environmental,health and safety consulting firm and if any of these services are required, a separate scope of services and cost proposal will be submitted for each required item. The need for these services will be more clearly identified and defined during the first month of the project. These services,if needed,would be performed on either a time and materials basis or on a fixed cost basis (depending upon the situation). Attachment D presents our Standard Schedule of Fees. On time and materials projects, we try to provide a labor rate that is appropriate to the technical nature and scope of the issue at hand. In most instances,technical labor utilized will range from $75 to$95 per hour. AGREEMENT TO FURNISH ENGINEERING SERVICES FOR THE PREPARATION OF RISK MANAGEMENT PLANS FOR THE HENRY TATE AND HORACE HINCKLEY WATER TREATMENT PLANTS AMENDMENT ATTACHMENT B PROJECT SCHFDULE Work under this Amendment initiates on January 5,2000 and terminates on April 15,2000. AGREEMENT TO FURNISH ENGINEERING SERVICES FOR THE PREPARATION OF RISK MANAGEMENT PLANS FOR THE HENRY TATE AND HORACE HINCKLEY WATER TREATMENT PLANTS AMENDMENT I ATTACHMENT C FEE Resource Management Services, Inc. (RSM) will perform the specified scope of services on a fixed cost basis for a price of$19,000. Our fee includes all technical and clerical labor charges and other direct expenses as well as all travel and per them expenses associated with performing the scope the services specified herein. At the completion of the project the City will receive two copies of each Report or Document prepared and ALL files will be provided in electronic format in MS Word(IBM format). The project fee is payable in four equal installments to be billed per the following schedule: January 30,2000 $6,333.33 February 28,2000 $6,333.33 March 31,2000 $6,333.34 AGREEMENT TO FURNISH ENGINEERING SERVICES FOR THE PREPARATION OF RISK MANAGEMENT PLANS FOR THE HENRY TATE AND HORACE HINCKLEY WATER TREATMENT PLANTS AMENDMENT I ATTACHMENT D SCHEDULE of FEES PROFESSIONAL SERVICES HOURLY RATE Professional Level 1 45.00 Professional Level 11 50.00 Professional Level 111 55.00 Professional Level IV 60.00 Professional Level V 65.00 Professional Level VI 75.00 Professional Level VII 85.00 Professional Level VIII 95.00 Professional Level IX 100.00 Professional Level X 105.00 Professional Level X1 115.00 Principal 125.00 TECHNICIAN SERVICES Technician 1 25.00 Technician 11 35.00 Technician 111 45.00 Technician IV 55.00 SUPPORT SERVICES Clerical 25.00 Technical Editor 35.00 Word Processing 35.00 Graphics 45.00