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HomeMy WebLinkAboutContracts & Agreements_22A-1971JOHN CAROLLO ENGINEERS \ \ PHOENIX LAFAYETTE SANTA ANA EL PASO ARIZONA CALIFORNIA GA EFORN3P', , TEXAS JOHN A. CAROLLO, P. E. H. HARVEY HUNT, P. E. HOWARD M. WAY, P. E. ROBERT G. WILLIAMS, P.E. DONALD R. PREISLER, P. E. City of Redlands City Council City Hall Redlands, California 92373 Attention: Mr. John Shone Subject: Engineering - Treatment Plant Facilities Gentlemen: 1523 SOUTH GRAND AVENUE SANTA ANA, CALIF. 92705 AREA CODE: (714) B35-1373 August 30, 1971 This letter constitutes our proposal to perform certain engineering services the City will require inorder to carry out recommendations contained in our forthcoming report on "Waste- water Treatment and Disposal Facilities". This report is pres- ently in a preliminary draft state, and copies of same will be forwarded to the City for their review and preliminary approval following receipt of tentative discharge requirements from the Regional Water Quality Control Board. As required by the Regional Board, the City has forwarded a proposed time schedule outlining the events that will occur during the report phase -design phase -construction phase of this proposed project. Inorder to meet certain deadlines contained in said schedule, it is most important that we proceed immediately on various aspects of the design, including the project report that must be forwarded as soon as possible to State --Federal agencies for approval. We will provide detailed plans and specifications and other related services as herein set forth: DETAILED PLANS AND SPECIFICATIONS We will render the following engineering services in con- nection with the design of the treatment facilities: (l) Assist in application for public grants to offset the cost of construction of the treatment facilities, including preparing and submitting a Project Report to the State Water Resources Control Board. City of Redlands: City Council Mr. John Shone August 30, 1971 -2_ (2) Perform all necessary engineering work incident to the preparation of detailed construction plans and specifications, including bidding, bond and contract forms. (3) Hold detailed conferences with the City to review their wishes and requirements, and to discuss scheduling. Review the project with Council and staff, upon completion of Preliminary Design. (4) Meet with the appropriate Regulatory Agencies through- out the project to assure compliance with Local, State, and Federal requirements. (5) Plan for and assist the City in procuring the necessary field information for design. This will include field surveys and soils investigations. (6) Upon completion of the plans and specifications to pre- pare and submit a detailed statement of the estimated costs of construction. (7) To furnish the City with 40 sets of specifications, and furnish the City at cost, copies of the plans as they request. (8) To assist the City in calling for bids and in the making of the construction awards. (9) To make our services available to the City for advice and consultation relative to interpretation of the plans and specifications, and for other incidental general purposes as required during construction. Our fee for performing the above services is: _Fee for Detailed Plans and Specifications. Our fee for per- forming the services in connection with Detailed Plans and Specifica- tions will be in accordance with the curves set forth by the American Society of Civil Engineers Manual No. 45, entitled, "Consulting Engineering - A Guide for the Engagement of Engineering Services", less the report fee. The fee, taken from Curve A of Manual No. 45 (pg. 28), at various "points", is: Construction Cost Percent $ 800,000 7. 12% 1, 000,000 6.8376 2, 000,000 6. 32P% 5, 000,000 5. 85% City of Redlands City Council Mr. John Shone August 30, 1971 -3- The fee would be based on the final construction cost with a straight line interpolation between the appropriate points noted above. For example, if the final, construction cost is $1, 500, 000, the computed fee would be: 500, 000 x (6. 83 - 6. 32) = 6. 57% 6. 32%Q + 1, 000, 000 $1, 500, 000 x 6. 5710 = $98, 550 We would appreciate interim payments each month based on 90% of work accomplished on the plans and specifications. Upon award of contract, 95% would be due. Interim payments would be based on engineer's estimate of construction cost. The adjustment to 100% of the actual construction cost would be made upon comple- tion of the construction work. In the event the plans and specifications are completed, but the job does not go to bid and/or construction is not completed, our fee would be based on the engineer's final estimate of cost. In the event the plans and specifications were not completed, our fee would be based upon the actual cost of personnel involved, plus 100% to cover direct job costs, overhead and profit. INSPECTION OF CONSTRUCTION We will provide inspection of the construction as set forth below: (1) Detailed technical inspection of construction by a full- time Resident Engineer or inspector and supporting staff as required. (2) Enforce compliance with Plans and Specifications. (3) Check and approve all laboratory, shop and mill test reports of materials and equipment. (4) Check and approve detailed construction drawings and shop and erection drawings submitted by Contractor for compliance with design concepts. This review to determine that materials and equipment to be furnished meet all requirements of the Plans and Specifications. (5) Assist the City in preparing and filing those forms required by the Environmental Protection Agency, and including: a. Contractor's payroll records; b. Contractor's compliance with Federal regulations including Davis -Bacon Act, Copeland Act, and applicable presidential executive orders; C. Monthly pay estimates; City of Redlands City Council Mr. John Shone August 30, 1971 -4- d. Final audit of project costs. (6) Supervise and/or make on the site all tests required during the construction period to confirm that the materials used are of the quality and/or performance required by the design con- cept and the Plans and Specifications. (7) Review and approve requests for monthly and final payments to the Contractor. (8) Issue certificates of completion to the City on comple- tion of the Contract. (9) Maintain liaison between the City and the Contractor to ensure that the operation of the existing plant is not adversely affec- ted during the construction period. (10) Provide "as -built'' drawings of the completed project. (11) Prepare an operating manual for the treatment facili- ties covering the existing and new treatment units. All to be pre- pared in accordance with the Environmental Protection Agency guideline s. (12) Observe and certify the continuous seven-day, twenty- four hour performance test of the new plant facilities, performed by the Contractor. (13) Assist the City's personnel in the initial operation of the new facilities. Operate the treatment facilities with the City's personnel for sufficient time to assure that all operating concepts are understood, good operation is established, and requirements of the Environmental Protection Agency in this regard are met. (14) Assist the City in the final inspection and close-out agreements with the Environmental Protection Agency. (15) Coordinate the test works, laboratory analyses, and plant operations so as to meet the requirements of the Santa Ana Regional Board of the California Water Resources Control Board. Provide the necessary liaison between the City and the Regional Board. The above services would be furnished by one full-time Resident Engineer at the jobsite; plus backup or assistance as required by specialists from our firm, including electrical Engineers, mechanical Engineers, and sanitary and civil Engineers. The partners and engineering specialists would provide overall guidance to the inspector on the job. City of Redlands City Council Mr. John Shone August 30, 1971 -5- Fee for Inspection. Our fee for performing the above services will be the actual salary cost of the Resident Engineer(s) plus 100 percent to cover direct job expenses, travel, subsistence, overhead, and profit during that period he (they) are in continuous residence. The cost of the "back-up" personnel listed in the para- graph above is included in the "overhead" item. During those periods when continuous inspection is not required, our fee would be based on the actual time spent (actual salary cost plus 100%) plus mileage and subsistence. If the above is satisfactory, please sign and return and/or give us a letter of resolution authorizing us to proceed with these necessary services in accordance with this Proposal. Very truly yours, JOHN CAROLLO ENGINEERS H. H rve y Hunt Gail P. Lynch GPL; kld Accepted by; CITY OF REDLANDS By Date 7�