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HomeMy WebLinkAboutContracts & Agreements_44b-1994_CCv0001.pdf CITY OF REDLANDS GENERAL PLAN/EIR UPDATE NOVEMBER 10, 1994 DESCRIPTION OF SERVICES A. TABLE 4.20A UPDATE Estimated Range of Cost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . $10-50,000 A.1 Boundary Correlation In graphic format, superimpose Census Blocks over Traffic Analysis Zones and Planning Sector Boundaries to identify areas of nonconformity. If possible, "parcel-specific land use survey" (Housing Element page 48, para. 1) and existing zoning boundaries should also be compared. A.2 Census Block Redistribution Using current aerial photography (if available) supplemented by windshield survey, partition Census block household information and redistribute in conformity with TAZ. Document specific methodology and logical progression of steps used. To the extent practical given time and cost constraints,redistribution should take into account residential unit type [low (single family), medium/high (multifamily), mobile home], occupancy/vacancy status, and current zoning designation. A.3 1990-1994 New Construction Distribution Using information provided by the City, distribute new construction (residential b DU and nonresidential by GFA) according to TAZ. y A.4 FAR and GFA Determination Using representative new construction, perform assessment of nonresidential buildings (Retail, Office, Service, Industrial) to determine representative ratios of floor area to lot area. Assessment will be done by measuring floor area from building plans available at the City and should include two to three representative examples of each category for comparison. These calculations may have been done already by the architect on the building plan summary sheet. Once completed, actual computed FARs should be compared to assumptions used in the East Valley Corridor Speck Plan and the Blaney Dyett General Plan (if available) and FARs used in adjacent cities, counties and by national planning organizations to determine consistency with these documents. SPF will work closely with Staff to select appropriate FAR using the research and analysis Previously described. The selected Floor Area Ratios (FAR) would then be applied to the vacant land by nonresidential category type to determine Gross Floor Area (GFA) of each type within each Planning Sector (and TAZ if desired). , A.5 Maximum Buildout (General Plan Holding Capacity) Scenario Using information developed in items 1-5 above, determine by Planning Sector and TAZ the holding capacity of the General Plan for residential and nonresidential categories. Once all parameters are developed and broken down by TAZ, formulas will be applied to determine existing and projected residential by DU, existing and projected nonresidential by GFA. The influence of Measure N will be included in this scenario after consultation with City Staff. A.6 20 year Growth Scenario SCAG 20 year population, employment, and housing growth forecasts will be used to determine residential and nonresidential growth scenarios. For residential, housing unit projections are included in the SCAG projections. For nonresidential, employment will be related to square footage using 1TE ratios resulting in total nonresidential GFA. This will then be divided between retail,office, service, and industrial using historical building permit activity as an indicator. Review of building permit activity will be combined with FAR determination referenced under item 4 above. The final projection would address modifiers which may affect these historical trends (i.e. Measure N, major proposed projects, etc) A.7 Table Reformatting This table will be reformatted to display "Existing Development" and "General Plan Holding Capacity" by Planning Sector(and TAZ, if desired). Table Will be updated using information generated from items 1-6 above. A.8 Vehicle Trip Calculations Work with the traffic consultant to provide acreage, employee, and FAR statistics and assumptions to run traffic model. B. GENERAL PLAN REVISION AND ENVIRONMENTAL COORDINATION Estimated Range of Cost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $20-75,000 B.1 Table 4.20A Update Perform services listed in Section A above. B.2 General Plan Update KIM, Thoroughly review the General Plan for direct reference to and indirect reliance upon land use designations, population projections, and growth data (i.e. traffic projections, school enrollment, park demand, etc). Update affected sections to reflect revised projections generated in Section A above. w B.3 Environmental Consultant Coordination Provide direct contact with and oversight of the EIR, Traffic, and Noise consultants. This will include monitoring projected milestones, timeframes, and costs and advising the City of project status as well as working with consultants to achieve budgets and timeframes. �x C. ENVIRONMENTAL DOCUMENT PREPARATION Estimated Range of Cost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $80-180,000 IFNI C.l Table 4.20A Revision, General Plan Update Provide services listed in Sections A and B above C.2 Environmental Document Smith, Peroni, and Fox is willing to work with the Chambers Group should they be retained to prepare the Environmental Document, however, SPF is available and willing to provide these services as well. To meet the time constraints, SPF would work closely 4 with the City Staff to identify key portions of the MEA-EIR text currently prepared that would need to be modified or enhanced. Such effort would be determined by Staff observation,changes in the General Plan and recommendations of SPF. This effort would result in a revised MEA-EIR. SPF would recommend preparation of a NCEIR however, this sort of document would require additional time and budget to complete. A description of the MEIR process is attached. The budget estimates and timing do not currently address a MEIR. ON 0 000MM "tag" ■ ■� tib �` ■ ■ r ,► ■ 777 on SMITH P CITY OF REDLANDS GENERAL PLAN & Fay /EIR REVISION REDLANDS 1994 1995 SUGGESTED SCHEDULE NOV. DEC. JAN. FEB. MARCH APRIL MAY JUNE JULY Mandatory NOP COM Nr DEIR COMM Notification/Approvals 30 DAYS DAYS COUNCIL PROVAL NOP Preparation 21 DAY Table 4.20A Revision 4 WEEKS GP Preparation 6 WEEKS rEIRPreparation RESPONSE To OMMENTS a WEEKS 4 WEEKS SPF RECOMMENDED 1994 1995 SCHEDULE NOV. DEC. JAN. FEB. MARCH APRIL MAY JUNE JULY Mandatory NOP C MMEW FE R COMME gr Notification/Approvals as DAY mom ■ 45 DAYS CITY NOP Preparation 21 DAY APMVAL Mable 4.20A Revision 8 WEEK5 GP Preparation 12 WEEKS EIR Preparation RESPONSE ro OMMENTS 1 EKS 14 WEEKS DESCRIPTION OF ENVIRONMENTAL IMPACT REPORT PROCEDURES Master Environmental Impact Report Requirements A new chapter entitled "Streamlined Environmental Review" was adopted as Public Resources Code Sections 21156 et seq. This replaces the "Program EIRs" provided in the California F7 Environmental Quality Act (CEQA) Guidelines. Program EIRs were a creation of the CEQA ME Guidelines. Basically, under this new chapter, a NTIEIR which evaluates cumulative impacts, growth inducing impacts, and irreversible significant effects on the environment to the greatest extent feasible,can be utilized for subsequent project approvals. The intent is to provide for a substantial reduction in the extent of environmental review required for subsequent projects. IN Legislation provides a MEIR may be prepared for the adoption of a general plan, general plan amendment, or specific plan; approval of a project consisting of smaller individual projects to be carried out in phases; adoption of a rule or regulation which will be implemented by subsequent projects, approval of a project to be carried out pursuant to a development agreement; and approval of a state highway or mass transit project. In addition to the contents required in a traditional EIR, a MEIR must also provide a relatively detailed description of the anticipated subsequent projects which are intended to be within the scope of the MEIR, as well as a description of potential impacts of these projects for which there is not sufficient information available to support a full assessment. The MEIR can be used for the review of subsequent projects for five years after certification. The lead agency may approve a longer time period if finds no substantial changes have le occurred and no new information has become available, or if it certifies a subsequent or supplemental EIR which is to be incorporated into the MEIR. Notice of Preparation (NOP) of a DRAFT EIR Before a MEIR is prepared, an NOP must be established. The NOP must include a project description, a summary of the possible significant impacts, and an environmental checklist which identifies those impacts which may have a significant impact on the environment. An explanation must be given for each "yes" or "maybe" answer in an addendum to the checklist. All this information is put into a packet. Once the NOP is completed, the City must have a public hearing to approve the NOR This hearing must be noticed in the local newspaper and include a description of the NOP and proposed project, date, time and location where the hearing is to take place. Once the NOP is approved by the City the DEIR process is initiated. The NOP is distributed to responsible agencies and to those public agencies having jurisdiction MEN, by law over natural resources affected by the project for comments to see what information they rm feel should be incorporated into the DEIR. The NOP must be sent to the State Clearinghouse in order for them to issue a State Clearinghouse Number for the DEIR. A period of thirty (30) days is allowed for agencies to comment from the date the NOP is sent out. Responses to the NOP must be written in a letter to the City and received by the deadline in order to be incorptrated into the DEIR (CEQA, Section 21080.4). IN- Notice of Completion (NOC) and Availability Once the DEIR has been completed, a NOC must be filed with the Office of Planning and Research (OPR) and published in the local newspaper. This notice must include the project name, project location, the state clearinghouse number, applications submitted, a description of the project, issues addressed in the DEIR, places where the DEIR is available for review, and the time period for review of the DEIR (see below). DEIR Review Period and Final EIR (FEIR) Preparation The review period is forty-five (45) days from the date the document is received by the State Clearinghouse. Only those comments received prior to the review deadline must be responded to in the FEIR. The City may accept late responses to the DEIR if they so choose,however, they are not required under CEQA. Once the responses to the DEIR are addressed, a FEIR is written (Section 15132.0) and taken to the City for Approval and Certification by the Planning Commission and City Council. A public hearing notice must be published in the local paper to notify the public (CEQA, Section 21092.0, also see below). Public Notices (Planning Commission/City Council) Depending on how the City would like to handle the situation, a joint Planning Commission and City Council hearing may be held to approve and certify the Final EIR (FEIR), or hold separate meetings. If the City holds a joint hearing, then only one public hearing may be held, however, the public notice must state that it is a joint hearing. This public notice must be published in the local newspaper at least twenty one (21) days prior to the hearing date. If the City chooses to have separate hearings, then the City shall hold a public hearing for the Planning Commission and another for the City Council. The public notice for the Planning Commission hearing must be published in the local newspaper at least twenty one (21) days prior to the hearing date. However, for the City Council hearing, another public hearing notice must be published at least ten (10) days prior to the hearing date. In any case, the public notice must include the project name, the state clearinghouse number, a description of the project, applications submitted, issues addressed in the DEIR and FEIR, and the date, time and location of the public hearing to approve the FEIR. It should be noted that the completion and certification of an EIR shall not exceed one year (CEQA, Section 21151.0. Notice of Determination (NOD) Once the FEIR has been approved by the City, a Notice of Determination must be filed with the Countv Clerk of the County in which the project is located or with OPR (CEQA, Section 21108M). Once this notice has been filed and verified by the County Clerk or OPR, commencement of the Statutes of Limitation begins which is anywhere between 30 to 180 days (CEQA, Section 21167.0). This allows for anyone to challenge the acts or decisions by a public agency on the C'-rounds of noncompliance with CEQA. Mill! SMITH, PERONI & FOX, PLANNING CONSULTANTS INC. FEE SCHEDULE Staff Member Hourly Rate Principals $75.00 Director/Principal Planner $60.00 Senior Planner $50.00 Project Planner $45.00 Research Planner $40.00 Draftsperson $30.00 Word Processing/Clerical $25.00 Office Technician $15.00 Professional Witness $150.00 Reimbursable Expenses Cost Mileage� $.26 per mile Travel (airplane, train, etc.) At Cost Telephone Cast + 10% Facsimile (sending) $1.50 per sheet In-house Photocopier $.10 each sheet In-house Reprographics 24x36 sheets $7.50 each 30x40 sheets $10.00 each Outside reprographics At Cost Kroy & Sticky-Back sheets $.50/ft &. $.$0/sheet Postage (U.S. Mail, express mail and courier service) At Cost 1, Dourly rates apply to travel time related to site investigations and meetings. 3. Statements will be submitted monthly for work. in progress and upon completion of the work. 3. Statements are payable within 30 days of receipt 4. Any invoice unpaid after 30 days shall be subject to interest at the maximum rate permitted by law or a minimum of 1.5% per month. 5. Any controversy or claim arising out of or relating to this contractor the breach thereof,shall be settled by arbitration in accordance with the rules of the American Arbitration Association,and judgement upon the award rendered by and entered in any court having jurisdiction thereof. SpF iFtEESC1LG1 �� 12N4