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HomeMy WebLinkAboutContracts & Agreements_17-1973CALIFORNIA COUNCIL ON CRIMINAL JUSTICE GRANT AWARD The California Council on Criminal Justice, hereinafter called "CCCJ", hereby makes a grant award of funds to CitX of Redlands hereinafter called the Subgrantee under the provisions of Title 1, part C , Omnibus Crime Control and Safe Streets Act of 1968 (PL 90-351) as amended PL 9 -6 4), hereinafter called "Safe Streets Act", in the amount and for the purpose and duration set forth in this grant award. Title of Project Contract No. -71 VIDEO R.V. ROLL CALL AND IN-SERVICE Proposal No. 1354 TRAINING PROGRAM Project Director Name, Address, Telephone Duration of Project: Robert I. Graefe, Chief of Police 4/l/73 - 6/30/73 212 Brookside Avenue Total Project Cost: Redlands, California 92373 714/793-2344 $2,404 Financial Officer (Name, Address, Telephone) Total Grant Funds Awarded: Henry L. Archbold, Finance Director Federal: $1,801 City Hall Cajon & Vine State: Redlands, California 92373 Year of Project: First 714 793-2641'Ext. 241 This grant award consists of this title page, .the application for the grant which is attached hereto as Attachment A and made a part hereof, and the Grant Conditions which are attached hereto as Attachment B and made a part hereof. The Subgrantee hereby signifies its acceptance of this grant award and agrees to administer the grant project in accordance with the terra and conditions set forth in or incorporated by reference in this grant award and the applicable provisions of the Safe Streets Act. . r Date ---- --,&By. Subgrantee "name: Title: Address: - Telephone: rizea to �>7gn for City of Re/dl ands R. P. Merritt, Jr. City ManAger City ._KaT1 , Cajon & Vine Redlands, California 92373 714/793-2641 Ext. 211 I hereby certify that all conditions for exemption set forth in State Administrative Manual Section 1201.13 have been complied with and this document is exempt from review by the Department of Finance. Date > 3 By Z� � a Executive Director California Council on Criminal Justice SPECIAL DEPOSIT FUND LEAA GENERAL FUND Fiscal Year 7 3 Fiscal Officar lv;iz�� Item Fiscal Year Fiscal nffirar rrr i rrn GRANT CONDITIONS 1. General a. Subgrantee agrees that the funds awarded pursuant to this grant award will be used in accordance with all the terms and conditions set forth in or incorporated by reference in: (1) this grant award (which includes the title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and these Grant Conditions which are 'attached hereto as Attachment B and made a part hereof); (2) the CCCJ Fiscal Affairs Manual, as amended from time to time, which is hereby incorporated in these Grant Conditions; and (3) the Safe Streets Act. b. Subgrantee agrees that funds awarded pursuant to this grant award will be used to supplement and not to supplant funds otherwise made available for law enforcement purposes, and to the extent possible, will be used to increase such funds: c. Subgrantee agrees to make available and to expend from non-federal sources adequate resources to meet the matching requirements specified in the Safe Streets Act in accordance with the applicable regulations and require- ments of the Law Enforcement Assistance Administration, hereinafter called "LEAP. d. Subgrantee understands that the award of this grant in no way assures or .implies continuation of funding beyond the project duration indicated in this grant award. 2. Del in Initiatin2 Project. If the project has not been initiated and operated in accordance with this grant award within sixty (60) days after the commence- ment date of this grant award, the Subgrantee shall submit a report, no later than ten (10) days after the expiration of said sixty (60) day period, to CCCJ indicating the steps taken to initiate the project, the reasons for the delay and the expected starting date. -2- V If the project is not fully operating in accordance with the terms of this grant award within ninety (90) days after the commencement date of this grant award, the 5ubgrantee shall submit a further report, within ten (10) days after the expiration of said ninety (90) day period, to CCCJ describing the delay in project implementation, at which time CCCJ may cancel the project and redistribute the grant award funds to other project areas. The CCCJ, where warranted by extenuating circumstances, may request approval from the LEAA Regional Office to extend the implementation date of*the project past the 90 day period. If no written report is filed with CCCJ as required above, the grant award shall be terminated upon ten (10) days written notice to the project director. No extensions of these periods will be granted and no reports will be permitted to be filed after the period has expired. 3. Evaluation of Prior Year Funding. If the project to be conducted under this grant award or any portion thereof has-been conducted with funds granted by CCCJ or LEAA during any period prior to the date of this grant award, a formal evaluation of the project or the applicable portion thereof for any such prior period must be prepared and filed with CCCJ no.later than ninety (90) days after the date of this grant award. This evaluation must be written, complete, 0 accurate and must be satisfactory to CCCJ in its sole discretion. If no written evaluation for said prior period is filed with CCCJ within ninety (90) days after the date of this grant award, this grant award shall be terminated upon ten (10) days written notice to the project director. No extensions of said ninety (90) day period will be granted and no evaluations will be pemitted to be filed after said period has expired. If a written evaluation for said prior period is filed with CCCJ no later than ninety (90) days after the date of this grant award, the evaluation will be reviewed by CCCJ. CCCJ shall determine in its sole discretion whether or not the evaluation is satisfactory. -3- S This determination shall be made no later than.one hundred eighty (180) days after the date of this grant award. If CCCJ determines that this evaluation is not satisfactory, this grant award shall be terminated upon ten (10) ddys written notice to the project director. 4. Reports This grant award is made upon the express condition, in addition to all other terms and conditions contained herein, that the Subgrantee will submit promptly when due to CCCJ the following reports: (a) A quarterly report of the operation of the project for each three (3)'months of the project, including any extension of this award, beginning with the first month designated as the "Duration of Project." Each such quarterly report will be filed on or before the tenth (loth) day after the end of each three (3) month period. If the period covered by the final quarterly report is less than three (3) months, the final quarterly report will be filed by the Subgrantee on or before the tenth (loth) day after the end of said final period. (b) A final report on or before the ninetieth (90th) day after the completion of the project, including any extension of this grant award, covering the entire period of the project. (c) Such additional reports in such form and containing such information as either CCCJ or LEAA may reasonably require. Each quarterly report and the final report will -describe activities and accom- plishments during the period covered by the report. Special attention will be given to project phases or stages which have been completed (e.g., initial planning stage, completion of preliminary survey effort, purchases of required equipment, staging of pilot training programs, etc.). Any special reports, evaluation studies. -..publications or articles prepared as a result of the operation of the project during the quarter will be attached, and major administrative developments will be covered (changes in personnel, project design, etc.). Problem areas and critical observations, as well as project success, will be mentioned and frankly discussed in all of the reports. I' a It is expressly understood and agreed that any funds otherwise due or payable to the Subgrantee under this grant award will not be due or payable and this grant award may be terminated if any of the reports which the Subgrantee"is required to submit to CCCJ under the terms and conditions of this grant award are not submitted to CCCJ promptly when due, provided that any payment by CCCJ to the Subgrantee after the Subgrantee has failed to file with CCCJ any such required report when due shall not be considered as grounds for any waiver or estoppel against CCCJ. 5. Obligation of Grant Funds. Grant funds may not, without prior written approval by CCCJ, be obligated prior to the effective date or subsequent to the termina- tion date of the grant period. Obligations outstanding as -of the termination date shall be liquidated within ninety (90) days. Such obligations must be related to goods or services provided and utilized within the grant period. 6. Written Approval of Changes. Subgrantees must obtain prior written approval from CCCJ for major project changes. These include: (a) Changes of substance in the project activities, designs or research plans set forth in this gram: award; (b) Changes of key professional personnel identified in this grant award; (c) Changes in the approved project budget as required by the CCCJ Fiscal Affairs - Manual. 7. Fiscal Regulations. The fiscal administration of grants is subject to all rules, regulations and policies concerning accounting and records, payment of funds, cost allowability, submission of financial reports, and the like, prescribed by CCCJ or LFAA, and as amended from time to time, including those set forth in the CCCJ Fiscal Affairs Manual. 8. Performance Bond. All Subgrantees who are not units of city, county, or state governments are required to bond within thirty (30) days after final execution of this grant award all individuals who will receive or disburse grant funds. -5- S The amount of the bond will be at least fifty percent (50%) of the total grant award. 9. Utilization and Payment of Funds. Subgrantee agrees to establish fiscal control and fund accounting procedures which assure proper disbursement of, and accounting for, the grant funds and the required non-federal expenditures; such disbursement and accounting procedures shall meet the requirements of the State of California to the federal government as specified in the Safe Streets Act and the CCCJ Fiscal'Affairs Manual. Funds awarded are to be expended only for purposes and activities covered by this grant award. Project funds will be made available by CCCJ on the basis of periodic requests and estimates of fund needs submitted by the Subgrantee. Grant funds which have been disallowed as a result of audit wi.11 be recovered through direct con- tact with the Subgrantee, right of off -set with the State Controller's Office, or through other appropriate legal means. 10. Allowable Costs. The allowability of costs incurred under any grant shall be determined in accordance with the general principles of allowability and standards for selected cost items set forth _in Bureau of Budget Circular No. A-871 "Principles for Determining Costs Applicable to Grants and Contracts with State and Local Governments" (May 9, 1968), as further defined and delimited i m these Grant Conditions and in the CCCJ Fiscal Affairs Manual. Any expenditure of funds by the Subgrantee which exceeds the total cost estimate for any major budget category in this grant award by fifteen percent (15%) or more of said total cost estimate, or by an amount of Five Thousand Dollars ($5,000), whichever is less wi11 be permitted only after written approval of CCCJ. 11. Project Income. All interest on grant funds received by the Subgrantee must be accounted for and returned to CCCJ. At the end of the grant period, such interest shall be paid to CCCJ. All other income derived at any time from the use of s 1 —V[ — J grant funds or as a result of conduct of the grant project (including, but not limited to: Sale of publications; royalties, income derived from dis- tribution of publications or materials, registration fees or service charges on fees) must be accounted for and shall be applied to project purposes. If the total amount of such other income which is not applied to project purposes exceeds Two Hundred Dollars ($200) and if such other income has not been applied to project purposes for a period of one year after the termination of this project, the State of California shall meet and confer with the Subgrantee to discuss other agreements for the application of such other income. In the absence of other specific agreements between the State of California and the Subgrantee, such other income shall be returned to the State of California. 12. income from Other Sources. All income from other sources, such as contributions, donations or funds from other grant programs, must be accounted for and reported to CCCJ. No other federal funds will be received or used for the portions of the project funded by CCCJ and the Subgrantee must so certify. 13. Maintenance of Records. .Financial records of the Subgrantee, including books of original entry, source documents supporting accounting transactions, the general ledger, subsidiary ledgers, personnel and payroll records, cancelled checks, and related documents and records must be retained for a period,of five (5) years after termination of the grant or until a federally -approved audit is completed. All other required records must be maintained for a period of three (3) years after termination of the grant or until a federally -approved audit is completed. 14. Ins ection and Audit. The CCCJ, the LEAA, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access for purpose of audit and examination to any books, documents, papers and records of the Subgrantee, and to the relevant books and records of the,Subgrantee's 0 -7- contractors, as provided in Section 521 of the Safe Streets Act. A provision to this effect will be included in all agreements or other arrangements for implementation of this project. 15. Title to Pro ert . Title to property acquired in whole or in part with grant funds shall vest in the Subgrantee, subject to divestment at the option of CCCJ. Said option shall be exercised within one hundred twenty (120) days after the end of the grant period or termination of the grant by giving written notice to the Subgrantee. upon the exercise of such option, title to such property may be transferred to CCCJ or others in accordance with the provisions of Office of Management and Budget Circular No. A-102 (dated October 19, 1971), Attachment N and applicable provisions of the LEAA Financial Guide, the CCCJ Fiscal Affairs Manual, and other regulations of LEAA and CCCJ. Subgrantees sha11 exercise due care in the use, maintenance, protection and preservation of all such property during the period of project use. 16. Copy rights an_d__Rights in_Data. Where activities supported by this grant pro- duce original computer programs, writing, sound recordings, pictorial repro- ductions, drawings or other graphical representation and works of any similar nature (the term computer programs includes executable computer programs and supporting data in any form), the CCCJ and the LEAA shall have the right to use, duplicate and disclose, in whole or in part, in any ;Wanner for any purpose whatsoever, and to authorize others to do so. If the material is subject to copyright, the Subgrantee may copyright such, but the CCCJ and the LEAA shall have a royalty -free, non-exclusive, and. irrevocable license to reproduce, publish, and use such materials, in whole or in part, and to authorize others to do so. The Subgrantee shall include this condition in all contracts of employment, consultant's agreements, and contracts, which will be paid for in whole or in part out of grant funds made available by this grant award. 17. Publications. CCCJ and LEAA shall have the right to require the Subgrantee or its contractors not to publish, and the Subgrantee or its contractors thereupon shall refrain from publishing original books, manuals, films or other copy- rightable material produced by activities supported by this grant award, whether copyrighted or not, that may be designated by either the CCCJ or the LE M Such right shall be exercised by addressing written notice to that effect to the project director and the Subgrantee, and to the contractor in the case of a publication notice from the contractor. Before publishing any materials produced by activities supported by this grant award, the-Subgrantee or its contractor shall notify LEAA and CCCJ sixty (60) days in advance of any such publication. if CCCJ and LEAA fail to exercise the right to prohibit publication as set forth above within. sixty (60) days of the receipt of the notice of i ntebt to publish, the Subgrantee or the contractor may publish said material. The Subgrantee or its contractor shall furnish to CCCJ twenty (20) copies of the materials so published. Any publication by the Subgrantee or its contractor shall include on the title page the following standard disclaimer: "The prepar- ation of these materials was financially aided through a federal grant from the Law Enforcement Assistance Administration and the California Council on Criminal Justice under the Omnibus Crime Control and Safe Streets Act of 1968, as amended. The opinions, findings, and conclusions in this publication are those of the author and are not necessarily those of CCCJ or LEAA." m 18. Patents. If any discovery or invention arises or is developed in the course of or as a result of work performed under this grant, the Subgrantee shall refer the discovery or invention to CCCJ. The Subgrantee hereby agrees that determinations of rights to inventions made under this grant shall be made by LEAA, or its duly authorized representative, who shall have the sole and exclusive powers to determine whether or not and where a patent application should be filed and to determine the disposition of all rights in such -9- inventions, including title to and license rights under any patent application or patent which may issue theron. The determination of the LEAA, or its duly authorized representative, shall be accepted as final. in addition, the Subgrantee agrees and otherwise recognizes that the CCCJ and the LEAA shall acquire at least an irrevocable, non-exclusive, and royalty -free license to practice and have practiced throughout the world for governmental purposes any -F invention made in the course of or under this grant. The Subgrantee shall include this condition in all contracts of employment, consultant's agreements, and contracts, which will be paid for in whole or in part out of grant funds made available by this grant award. The Subgrantee in his final report shall identify any such discovery or invention or shall certify that there are no such inventions or discoveries. 19. Assurance of Com fiance with Civil Rights Laws. a. The Subgrantee hereby assures that it will comply and will insure compliance by its contractors with Title VI of the Civil Rights Act of 1964 and all requirements imposed by or pursuant to regulations of the Department of Justice (28 CFR 42) and the LEAA thereunder issued pursuant to that title to the end that no person shall, on the grounds of race, creed, color, sex or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this grant award or under any project, program, or activity supported by this grant. The Subgrantee further will comply with and insure compliance by its contractors with Justice Department Equal Employment Regulation in federally --assisted programs (28 CFR Part 42, Subpart D) to the end that employment discrimination in such programs on the grounds of race, color, creed, sex, or national origin shall be eliminated. As required by Section 518(b) of the Safe Streets Act, this grant condition shall not be interpreted -to require the imposition on grant -supported projects of any percentage ratio, quota system or other i u- ' program to achieve racial balance or eliminate racial imbalance in a law enforcement agency. The Subgrantee recognizes the right of the United States to seek judicial enforcement of the foregoing covenants against discrimination and will include a similar covenant in its contracts assuring the right of the United States to seek such judicial enforcement. b. If this grant award provides for payment to the Subgrantee in excess of $10,000, the Subgrantee shall comply with Executive Order No. 11246, entitled "Equal Employment Opportunity," as supplemented. The Subgrantee shall be required to have an affirmative action plan which declares that it does not discriminate on the basis of race, color, religion, creed, national origin; sex, and age and which specifies goals and target dates to assure the implementation of equal employment. 20. Government Not Obli ated to Third Parties Other Than Sub rantees. The Sub - grantee may procure from third parties materials, supplies, services, or equipment for the conduct of the grant project, provided that such procurement complies with the minimum procurement standards set forth in the CCCJ Fiscal Affairs Manual and applicable federal regulations when such procurement contracts are not contrary to law and do not violate any of the other conditions of this grant award. Neither LEAA nor CCCJ shall be obligated or liable to any party other than the Subgrantee and only in accordance with the terms and con- ditions of this grant award. 21. Third Party Contract. If any part of the project described in Attachment A is not performed directly by the Subgrantee, the Subgrantee shall enter into a written agreement in accordance with the applicable procurement standards for the administration thereof. Any contract or agreement entered into by the Subgrantee in connection with performance of this grant award shall provide that the Subgrantee will retain ultimate control and responsibility for the grant pro- ject: and that the contractor shall be bound by -these grant conditions and all -11- 4 other requirements applicable to the Subgrantee.in the conduct of the proj- ect. All such contracts and agreements requiring payment in excess of One Hundred Thousand Dollars ($100,000) will not be considered an allowable cast item unless prior written approval is obtained from CCCJ for each of the following: (a) The request for proposal or other similar document constituting an invitation to bid, the bid conference and the bidder's oral presentation; or, (b) Negotiated bids or waiver of competitive bidding; and (c) The written proposal submitted by the successful bidder; and (d) The contract executed between the Subgrantee and the contractor. All such contracts re- quiring payment in excess of Ten Thousand Dollars ($10,000) but less than One Hundred Thousand Dollars ($100,000) may be subject to the requirements set forth above. The CCCJ will select, in a manner it shall determine, ten per- cent (10%) of the total number of such contracts entered into by all CCCJ Sub -- grantees for review and approval as outlined above. A subgrantee whose con- tract is selected as one of the ten percent (10%) of such class of contracts will be promptly notified in writing by CCCJ prior to the preparation of any requests for proposals or other invitations to bid, or other negotiated bid- ding. All such contracts to be executed by Sub -grantees who are private agencies and which require payment in excess of Ten Thousand Dollars ($10,000) must first obtain written approval from CCCJ of the proposal or other bid sub- mitted by the successful bidder and of the contract executed between the Sub - grantee and the contractor. Approval in advance by CCCJ of any such contract mentioned above is not intended to be, and will not be construed to be, a waiver of any other provision or right of CCCJ provided in this grant award. 22. Termination of Funds. a. This grant may be terminated or fund payments discontinued by CCCJ or LEAA where either finds a substantial failure to comply with the terms and conditions of this grant award, or of the Safe Streets Act and the regula- tions promulgated thereunder. Any such termination shall become effective -12- 9 after written notice to the Subgrantee and shall be subject to the applicable review procedures pursuant to Sections 303(7), 509, 510, or 511 of the Safe Streets Act. b. If for any reason the Federal government terminates its grant to CCCJ or fails to pay the full amount of the grant award it has made to CCCJ this grant award may be terminated or reduced in the discretion of CCCJ, provided, however, that no such reduction or termination shall apply to allowable costs already incurred by the Subgrantee to the extent that Federal grant funds are avai 1 abl e. to CCCJ for payment of such costs. No liability shall, in any event, be incurred by CCCJ or by the State of California under this chant award beyond monies available for the purposes thereof. 23. Conflict of Interest. No public official or employee of the State or a unit of local government in which a CCCJ-funded program is'situated who exercises any functions or responsibilities in connection with the review or approval of the program funding or performs, any duties under the program may partici- pate in an administrative decision with respect to the program if such a decision can be expected to result in any benefit or remuneration, such as a royalty, commission, contingent fee, brokerage fee, dividend or other benefits or income, to him or any member of his immediate family. 24. Criminal Penalties. The Safe Streets Act provides, in part, as follows: "Whoever embezzles, willfully misapplies, steals or obtains by fraud any funds, assets, or property which are the subject of a grant or contract or other -form of assistance pursuant to this title, whether received directly or indirectly from the Administration, shall be fined not more than $10,000 or imprisoned for not more than five years, or both. Whoever knowingly and willfully falsifies, conceals or covers up by trick, scheme or device, any -13- material fact in any application for assistance submitted pursuant to this title or in any records required to be maintained pursuant to this title shall be subject to prosecution under the provisions of Section 1001, of Title 18, United States Code. Any law enforcement program or project under- written, in whole or in part, by any grant, or contract or other form of assistance pursuant to this title, whether received directly or indirectly from the Administration, shall be subject to the provisions of Section 371 of Title 18, United States Code." 25. Public Availability of Information. The Subgrantee and its contractors shall comply with the requirements of Sections 6250-6260 of the Government Code of the State of California and the LEAA Guide for Comprehensive Law Enforcement Planning and Action Grants relating to the availability to the public of identifiable records or other documents that are pertinent to the receipt or expenditure of grant fronds and the availability of records of the votes of planning councils, including dissenting member's votes. The Subgrantee will include in any contract involving grant funds a condition requiring the con- tractor to comply with the requirements of this paragraph. 26. Contract Work Hour and Safety Standard Act. If any portion of this grant award will involve employment of mechanics or laborers in excess of Two ,Thousand Five Hundred Dollars ($2,500) (or in excess of Two Thousand Dollars ($2,000) for construction projects), Subgrantee agrees: (1) That each mechanic and laborer will have his wages computed on the basis of a standard work day of eight (8) hours and a standard work week of forty (40) hours. Work in excess of the standard work week or day is permissible, pro- vided that the worker is compensated at the rate of not less than one and one-half (1-1/2) times the basic rate of pay for all hours worked in excess of eight (8) hours in any calendar day or forty (40) hours in the work week. -14- (2) That no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his health and safety as determined under construction, safety and health stand- ards promulgated by the Secretary of Labor by regulation (29 C.F.R. 1518). Since this grant award is partially funded by federal funds, the Contract Work Hours and Safety Standard Act, 40 U.S.C. 327, et. al., is applicable, and will be complied with fully. 27. College and University Special Condition. No part of the funds appropriated under this grant award shall be used to provide a loan, a grant, the salary of, or any remuneration whatever to any individual applying for admission, attending, employed by, teaching at or doing research at an institution of higher education who has engaged in conduct on or after August 1, 1969, which involves the use of (or the assistance of others in the use of) force or the threat of force of the seizure of property under the control of an institution of higher education, to require or prevent the availability of. certain curriculum, or to prevent the faculty, administrative officials or students in such institution from engaging in their duties or pursuing their studies at such institution. 28. Wage -Price Guidelines. The Subgrantee and its contractors will comply with applicable regulations and standards of the Cost of Living Council in establishing wages and prices. This grant award constitutes a certification by the Subgrantee and the submittal of an invoice or voucher for property, goods, or services furnished by the Subgrantee's contractors, shall con- stitute a'certification by the contractor that amounts to be paid do not exceed maximum allowable levels authorized by the Cost of Living Council regulations or standards. Violations shall be -reported to CCCJ and the local Internal Revenue Service field office. -15- n 29. Conditions Applicable to Part E Grants. If any portion of the grant project is funded with Part E funds, the following conditions apply: a. The title and control of Part E funds and title to property may not be transferred to private agencies, profit -making or otherwise, even though these may be utilized in the implementation of Part E efforts including the purchase of services and Part E funds and property will not be diverted to other than correctional' uses. b. Subgrantees of Part E funds assure that personnel standards and programs of the institutions and facilities will reflect advanced practices. C. To insure that Subgrantees are engaging in projects and programs to improve the recruiting, organization, training, and education of personnel employed in correctional activities, including those of probation, parole and rehabilitation, the following minimum requirement shall be met in Part E grants: (1) At least eighty (80) hours recruit training, at entry into duty or during the first year of tenure, for both guards and correctional officers on the one hand and probation and parole officers on the other, and (2) At least twenty (20) hours of in-service or refresher training per year for all such correctional personnel with more than one year of tenure. 30. Grants for Computerized Systems. If any portion of this grant involves the establishment, maintenance or upgrading of a computerized system, the Sub - grantee agrees: a. To ensure that adequate provisions are made for system security, the protection of individual privacy and the insurance of the integrity and accuracy of data collection. b. To coordinate development of the program with any compatible multi- state effort to secure the benefits of exchange of data and the use of standard reporting formats and definition, to enhance the -16- benefits and potentials of its information systems facilities and provide needed interface with National Criminal Justice Information Systems. C. That all computer software produced under this grant will be made available to LEAA for transfer to authorized users in the criminal justice community without cost other than that directly associated with the transfer. Systems will be documented in sufficient detail to enable a competent data processing staff to adapt the system, or portions thereof, to usage on a computer of similar size and con- figuration, of any manufacturer. d. To provide.a complete copy of documentation to the applicable Re- gional Office (unless the Regional Administrator of that office has waived this requirement) and a complete copy to the Systems Develop- ment Division, Office of Criminal Justice Assistance, Law Enforce- ment Assistance Administration. Documentation will include but not be limited to System Description, Operating Instructions, User Instructions, Program Maintenance Instructions, input forms, file descriptions, report formats, program listingsand flow charts for the system and programs. e. That whenever possible, all application programs will be written in ANS COBOL in order that they may be transferred readily to another authorized user. Where the nature of the task requires a scientific programming language, ANS FORTRAN may be used. f. To avail itself, to the maximum extent practicable, of computer software already produced and available without charge and to insure that reasonable effort is extended in this area, LEAA publications and Regional Systems Specialist should, be consulted. 31. Clean Air Act Violations. In accordance with the provisions of the Clean Air Act, 42 U.S.C. 1857, et.seq., as amended by P.L. 91-604; and Executive -17- Order 11602, the Subgrantee agrees contracts will not be made with parties convicted of any offense under the Clean Air Act. 32. Use of Airplanes and Helicopters. Airplanes and helicopters purchased in whole or in part with grant funds must be used for the purposes stated in this grant award and may not be used for non -law enforcement purposes by state or local officials. If this grant award deals with any equipment or technicians similar in nature and function to those available in any pools of such equipment or technicians existing in the Department of Justice of the State of California, the Subgrantee agrees to fully utilize any such pools so available. 33. Educational Support. The Subgrantee assures that no person shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity funded in whole or in part in accordance with this grant award with the exception of the qualifications set forth in Title IX, Section 901(a) of P.L. 92-318. 34. Identification of Source of Material. All published material and written reports submitted under this grant award or in conjunction with contracts under this grant award must be originally developed material unless otherwise specifically provided in this grant award agreement. When material not originally developed is included in a report.or other published material, the source of such material must be identified. This identification may be in the body of the report or by footnote. This provision is applicable when the material is in a verbatim or extensive paraphrase format. -18- a 4 35. Notices. All written notices pursuant to this grant award shall be given by addressing the same as follows and depositing the same in. the U.S. mail, postage prepaid: CCCJ: Robert H. Lawson, Executive Director California Council on Criminal Justice 7171 Bowling Drive Sacramento, California 95823 Subgrantee: To the grantee named on the face sheet hereof at the address stated therein. Project Director: To the project director named on the face sheet hereof at the address stated therein unless written notice of any change therein has been received from the Subgrantee prior to the time said notice is to be given; in which event, said notice shall be sent in accordance with said written changes. Nothing herein contained shall preclude the giving of any notice by personal service. The address to which notice shall be mailed as set forth above to either party may be changed by written notice given by such party in the manner set forth above. 36. Amendments. No alteration or variation of the terms of this grant award shall be valid unless made in writing and signed by CCCJ and the Subgrantee, and no oral understanding or agreement not incorporated herein shall be binding on either CCCJ or the Subgrantee. Project Summary: The primary goal of this program is to significantly increase the effectiveness of this agency's roll call and inservice training. The objective would be reached by providing the officers with the latest information in the police tactics, practices, court decisions and special police problems on a regular basis. This agency presently requires each officer attend a 15 minute briefing and training session per duty day. The proposed program would more suitably utilize this time by presenting brief video tape training classes. The classes would be given three times per day, once for each shift, by the training sergeant. In this manner, training that presently takes an officer out of the field for approximately one hour per week can be given during briefing with no loss of field time. This program will produce better trained officers and will result in fewer lost man hours in the field. Specialized training will be provided for all personnel in the agency, thereby giving them a better working knowledge of the entire criminal justice system and their own department. 15. BUDGET SUMMARY FOR GRANT PROJECT If it is anticipated that funds will be requested for second and/or third year activities, fill in those spaces. If this application is for second year funding, then fill in the "Total First Year" with the approved amounts for that period, and the anticipated amounts for third year funding. TOTAL FIRST YEAR* TOTAL SECOND YEAR* TOTAL THIRD YEAR* BUDGET TOTAL GRANT MATCHING TOTAL GRANT MATCHING TOTAL GRANT MATCHING CATEGORY FUNDS FUNDS FUNDS FUNDS FUNDS FUNDS PERSONAL SERVICES TRAVEL CONSULTANT SERVICES SUPPLIES & OPERATING EXPENSES EQUIPMENT $1, 801, $ 60 3 . TOTAL PROJECT COST $2, 404 . $1, 801. GRANT FUNDS REQUESTED ' GRANTEE CONTRIBUTION $603. WA H11 *Budget should be based on a grant year (12 month or shorter period if the project is less than 12 months) rarhnv +han ralnnAr kr nr ficral vanr TAILED PROJECT BUDGET (CON'T} u'. BUDGET CATEGORY TOTAL GRANT FUNDS MATCHING FUNDS CASH IN -KIND ie5 ana vperdtliky c-Aptk1tCb None fiDj�l11W nn V -nr 1 Videorover $1387.00 $1387.00 1 Portable Monitor TV 260.00 260.00 1 Shoulder Tripod 54.00 $ 54.00 30 Video Tapes 30 Min. 450.00 450.00 1 Dynamic Microphone 11.00 11.00 1 Adaptor 50.00 50.00 1 Car Battery Cord AY3410 18.00 16.00 1 Carrying Case 59.00 59.00 Sales Tax 116.00 86.00 29.00 TOTALS $2404.00 $1801.00 $603.00 TOTAL PROJECT COST $2404.00 $i801.00 $603.00 22. Percent of Total ProL( ct Cost 1 100% 75% 25% -4- CAL FORNIA COUNCIL ON CRIMINAL JUSTPIE DETAILED PROJECT BUDGET MATCHTNG FUNDS BUDGET CATEGORY TOTAL GRAM;' FUNDS CASH IN -KIND OR 16. Personal Services A. Salaries None B. Employee Benefits Done TOTALS 17., Travel None TOTALS 18. Consultant Services None TOTALS -- 3 - 24. Graphic Representation•of Costs - By Month 'e PROJECT MONTH .1 0 9 8 7 6 5 4 3 2 i s�ena .sra 4tn b-tn ctn/tri� dtn9tn � i urn i I tn i zt 1$2,404.00 25, Other Sources of Fundi DATE AGENCY REQUESTED FUNDS REQUESTED STATUS OF REQUEST d --6- 23. Budget Narrative: This program is designed to significantly improve the effectiveness of this agency's roll call and in-service training. Due to the rapid changes in todays society, which has brought about rapid and complex changes in the criminal justice system, police agencies and police officers have found themselves in desperate need of better education and better training. Agencies within the criminal justice system and educational facilities have found that probably the single most versatile and effective training aid is a video tape system. This agency has been attempting to fulfill its training needs with films from the Los Angeles District Attorney's office and the Cali- fornia Attorney General's office. These films are approximately thirty minutes in duration. Due to the time limitations on the films, our officers must be taken out of the field to view them, this results in many lost man hours per month. (Approx. 3 hrs./man) Through analyzation of this problem we have determined that the material could be video taped and presented in 15 minute segments. This would allow more comprehensive pre -shift briefing and training and would at the same time reduce the need to remove the officer from the field. Under this program the training officer, hereafter referred to as the T.O., would supervise the purchase of the required equipment. The ' equipment will be purchased from the lowest of three bidders, western Audio Visual. (Bids were asked from three companies and requested. information received by January 9, 1973.) The training officer would then perform the following: 1. Record all available, current, training material provided by the San Bernardino and Los Angeles District Attorney's offices as well as the California Attorney General's office. 2. T.O. will then solicit current training material for recording from such agencies as P.O.S.T., I.A.C.P., the California League of Cities, and other sources. 3. Record actual crime scene investigations and searches for train- ing purposes. 4. Record traffic collision investigations for training of traffic personnel. 5. Record simulated field problems by role playing for training purposes. 6. where training material is not available on recent practices, tactics, court decisions, etc., T.O. will record practical appli- cations through role playing. - 5 - go w RESOLUTION NO. 3013- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS AUTHORIZING APPLICATION FOR GRANT FOR VIDEO TV ROLL CALL AND IN-SERVICE TRAINING PROGRAM WHEREAS, the California Council on Criminal Justice may consent to review for possible funding the project submitted by the City of Redlands referred to as Video T.V. Roll Call and in-service Training Program, NOW, THEREFORE, BE IT RESOLVED that the City Manager of the City of Redlands is directed to execute and submit to the California Council on Criminal Justice,on behalf of the City of Redlands, the application for grant for law enforcement purposes. BE IT FURTHER RESOLVED that in the event the California Council on Criminal JusticO_ consents to fund the above project, the City of Redlands agrees to accept the grant and designates R. P. Merritt, Jr., City Manager, to execute on behalf of the City of Redlands the contract for the grant for law enforcement purposes. BE IT FURTHER RESOLVED that the applicant agrees to provide the required matching funds to said project. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant ongoing law enforcement expenditures. ADOPTED, SIGNED AND APPROVED this 2nd day of January, 1973. as", Jack B. Cummings Mayor of the City of Redlands ATTEST: O Deputy City Clerk I hereby certify that the foregoing is a true copy of the resolution adopted by the City Council, City of Redlands, at a regular meeting thereof held on January 2, 1973 by the following vote: AYES: Councilmen DeMirjyn, Knudsen, Miller, Sewall, Mayor Cummings NOES: None ABSENT: None Deputy City Clerk CITY MANAGER (Continued) Three resolutions of the City of Redlands establishing Resolutions a salary schedule and compensation plans for city em- 50, ployees, Resolution No, 3050, which will be effective 3051 &03052 on June 16, 1973; Resolution No. 3051, which will be effective on September 15, 1973; and Resolution No. Salaries 3052, which will be effective on December 16, 1973, and which were considered by Council in the budget session, were adopted on motion of Councilman Sewall, seconded by Councilman, DeMirjyn, by unanimous vote. On motion. of Councilman DeMirjyn, seconded by Councilman Bid Call Knudsen, the City Clerk was authorized to advertise for Water Main bids for construction of a 30--inch water main in Lugonia Avenue from Texas Street Reservoir to Alabama Street. The estimated cost is �155,000. This is a budgeted ex- penditure and was unanimously approved. On motion of Councilman Sewall, seconded by Councilman DeMirjyn, unanimous approval was given to the City Clerk Bid Call advertising for bids for construction of the 5,000,000 Reservoir gallon Fifth Avenue Reservoir, The bids are to be received on Thursday, Jaly 12, at 10A00 A.M., with ten- tative award scheduled for July 17, 1973. Estimated cost is $625,000, with, funds to come from Water Construc- tion Fund. -A grant deed from the Redlands Unified School. District Grant Deed to the City for street right-of-way purposes on Church St. in connection with Conditional Use Permit No. 201 was School unanimously accepted, on motion of Councilman DeMirjyn, District seconded by Councilman Knudsen, with the City Manager authorized to execute the certificate of acceptance in behalf of the City. The California Council on Criminal Justice has notified me City that a L'ra2it �J1 y7 L7171 for V1deo TV Roll Call Grar and In -Service Training Program is available, This grant was applied for january 2, 1973 and requires �603 in ,,,'±n-Service matching funds, and rwust be accepted prior to June 30, Training 1973, On motion of Councilman .Knudsen, seconded by Coun- cilman Miller, unanimous approval was given to authoriza- tion of transfer of $603 from General Fund prior year surplus to match these funds, and authorization of apJ- propriatio. of $2,404 to fund the program, with the City Manager to accept the grant in behalf of the City. Resolution Resolution No. 3053;, a resolution of the City Council No. 3053 authorizing execution of Program Supplement No. 2, TOPICS Project No� T-3064-2, for improvement of intersections TOPICS of Redlands Boulevard and Cypress avenue, Redlands Project Boulevard and Citrus Avenue, and Orange Street and Citrus Page teas - June 1.9, 2,973