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HomeMy WebLinkAboutContracts & Agreements_19-1973Landscape Architecture March 19, 1973 Mr. R. P. Merritt, Jr. City Manager City Hall Redlands, CA 92373 34 Plaza Square Orange California 92666 714/639 5521 RE: Prospect Park Master Plan, Redlands, California Dear Mr. Merritt. Principals Woodward Dike Ronald Izurnita Roger McErlane Joseph Yee � f . Rf�EVE17 ►� rAR 22 C MANAGC-,, . We are especially pleased to submit this letter of proposal in reference to the project above. In accordance with your request, we have included the specific items outlined in your letter of February 28, 1973. With these general thoughts in mind we present our proposal. Project tasks are organized into three basic phases within the Scope of Work. Phase I Site Analysis and Inventory and Program Activities Develop- ment Phase II Schematics Master Plan Alternatives Phase III Final Master Plan and Presentation I. Scope -of -Work A. Phase I -A: Site Analysis and Inventory 1. Visual survey and analysis a. site reconnaissance b. aesthetic considerations (expand) 2. Vegetation (to be coordinated with Jack Dangermond) 3. Soil Geologic Investigation (to be coordinated with Jack Dangermond) a, analysis of existing information b. special problems (erosion, etc.) 4. Climatic Factors Mr. R. P. Merritt, Jr. March 19, 1973 page two S. Slope Analysis (topography) a. exposure and aspect b. enclosure c. views 6. Utilities a. type b. location C. extent 7. Circulation a. vehicular access and parking b. pedestrian paths and trails C. equestrian paths and trails 8. Historical and cultural survey a. Prospect Park book b. other reports, documents, etc. B. Phase T-B: Program Activities and Development 1. Review and evaluate existing cultural and recreational facilities a, park and recreation master plan b. Redlands general plan C. aerial photographs d. reports and other documents 2. Formulate questionnaire for circulation by City: random sampling (residents and nonresidents) a. recreation needs b, recreation image of city C. Prospect Park attitudes, opinions and comments d. other aspects 3. Meet with citizens groups (minimum of three groups) a. discuss directions for park development b. assess relative demand for potential recreation activities and intensity 4. Summarize demand for potential activities a. from questionnaire b. from citizen's groups Mr. R. P. Merritt, Jr. March 19, 1973 page three 5. Recommendations for programmed activities for Prospect Park. C. Phase II: Schematic Master Plan Alternatives 1. Functional organization and interrelationships of: a. circulation b. activities (program) c. planting d. utilities including lighting e. grading (landscape rough) f. sketches, sections and profiles as required 2. Alternative concepts for functional organization of activities. 3. Phasing and implementation considerations, 4. Management and maintenance considerations. D. Phase III: Final Master Plan and Presentation 1. Illustrative Plan with elevations and sections (final Master plan design) 2. Final presentation to Prospect Park Planning Committee. The final master plan shall include items 1-z7A through 1-F, above. II, Special Conditions Due to the comprehensive nature of the work outlined in Section 1, and budget constraints we are requesting the following condi-7 tions; A, The City of Redlands to work with POD in supplying the following resources; 1. Base Materials a. aerial photo coverage b. topographic mapping at appropriate scale c, other items upon request 2. Manpower: a. clerical support b. data collection (questionnaire survey) C. report assemblage d. city civil engineering and planning inputs e. other items upon request Mr. R. P. Merritt, Jr. March 19, 1973 page four 3. Reproduction processes: a. photo reduction of drawings h. blackline-sepia reproduction C. report reproduction d. other items B. That special presentations be kept to a maximum of four (4) meetings (including I-B:3). C. The completion of each of the three phases (Phases I -A and I-B, II and III) shall receive city approval respectively prior to the initiation of the succeeding phase. III. Fees Work related to Phases I, II and III under of Scope of Work will be compensated on an hourly basis not to exceed $8,000. IV. Extra Services A. Extra services shall be provided only with client approval and shall be reimbursed at the rates set forth under V-B below. B. Cost of modification of approved drawings and plans due to client changes following approval of preliminary phases are considered extra services and will be billed as set forth in V,B below. C. No extra work will be done without prior written authori- zation from the Owner. All subsequent statements for extra work will be billed as a separate project. V, -Statements and Progress -Payments A. For the fees outlined in III above we shall submit state- ments for payment for each phase as it is satisfactorily completed and approved by the City. Payment shall be made by the City within 15 days after the City approves the completion of work for each respective phase. B. The cumulative total of these payments shall not exceed the limits established in the following table: Phase I a. Site Analysis and Inventory b. P-rogram Activities Development for the above - up to 30% of fee $2400.00 Phase 11 Schematic Master Plan Alternatives for the above - up to 70% of fee 3200.00 Mr. R. P. Merritt, Jr. March 19, 1973 page five Phase III Final Master Plan and presentation for the above - up to 100 % of fee $2400 .00 TOTAL $$000.00 C. Billing rates for services as set forth under 1A, 1B and 1C above will be as follows: Principal Time $25./hr. Technical Specialist $25./hr. Associate $21./hr. Senior Staff $17./hr. Junior Staff $15./hr. Clerical $12./hr. VI. Termination It is understood that these services may be terminated by written notice at any time for good reason by either party. In this event, we shall be reimbursed for all work performed prior to date of termination. The cost of any damages or loss suffered by the City as a result of failure on the part of POD, Inc. to fulfill the terms of this contract, shall be recoverable by the City including reasonable attorney's fees and costs, as allowed by a court of law. We are pleased to have this opportunity to work with the City of Redlands Prospect Park Planning Committee, and to contribute to the development of a unique asset to the community. Also, we wish to emphasize our intent for close collaboration with the City of Redlands in carrying out this program. We shall be pleased to answer any questions that you may have or to clarify any of the various points above. If this proposal meets with your approval, please sign and return one copy for our files. Sincerely, H. Duane Blossom DB:nb enc. CITY OF REDLANDS ACCEPTE B DATE MINUTES of a regular meeting of the City Council, City of Redlands, held in the Council Chambers, Safety Hall, 212 Brookside Avenue on February 20, 1973 at 7200 PoM, Planning Commission items 3000 P.M. Regular Agenda 7000 PRESENT Jack Be Cummings, Mayor Charles Go DeMirjyn, dice Mayor Chresten Me Knudsen, Councilman Ellsworth E. Miller, Councilman Sam S e Sewall, Councilman R. Pa Merritt, Jr®, City Manager Edward Fe Taylor, City Attorney ..Peggy A. Moseley, City Clerk Erwin S. Hein, Redlands Daily Facts Chuck Palmer, San Bernardino Sun ABSENT None The meeting was opened with the pledge of allegiance, followed by the invocation by Reverend Ira K. Hall of the State Street Christian Church. The minutes of the regular meeting of February 6, 1973 were approved as submitted, BIDS Bids were advertised for 10.00 A.M. this date for the Sand Canyon Reservoir, No bads were received, Council Reservoir concurred in the request of the Public Works Department that this authorization be readvertised with the bid opening set for March 6, 1973. Presentation Mr., Lloyd Yount addressed Council on behalf of the Friends of Prospect Park and stated that it is the desire of these dedicated citizens who were instrumental in obtaining the Friends of -• park for the city to now continue assistance by donating Prospect $8,000.00 toward the Master Plan Development for Prospect Park Park. Mayor Cummings received the check and expressed the gratitude of the Council and the Citizens of Redlands _for this generous gift. On motion of Councilman Sewall, seconded by Councilman Knudsen, unanimous approval was given to acceptance of this money with a letter of ap- preciation directed to be sent to the Friends of Prospect Park. On motion of Councilman Knudsen, seconded by Councilman Sewall, approval. was unanimously given of a contract be - Funds tween the city and P,O.D., Landscape Architects, for the development of a Master Plan and authorization of the expenditure of $8,600.00 for this plan. Page one - February 20, 1973 PUBLIC HEARINGS Resolution No. 3022, a resolution of the City Council declaring that certain real property is no longer required for public use and ordering the sale of said property, Resolution set the public hearing on this sale for 7.-00 P.M. this No. 3022 date. Mayor Cummings opened the meeting as,.a public Sale hearing for any comments or questions concerning the sale Parking of Parking Lot No. 3 located at the northeast corner of Redlands Boulevard and Fifth Street. No comments being Lot No, 3 forthcoming, the public hearing was declared.closed. On motion of Councilman Miller, seconded by Councilman Knudsen, unanimous approval was given to the sale of Parking Lot No. 3. On motion of Councilman Knudsen, seconded by Councilman Miller, a one-year option to Life Development Company as described in the Council minutes dated January 30, 1973, was unanimously approved by Council.. ORAL PETITIONS FROM THE FLOOR Resolution No, 3030 Rapid Transit Bus Service Miss Rosalie Dillonn, a resident of Redlands who is totally deaf and must use public transportation to reach her daily employment in San Bernardino, which she has done for 24 years, stressed the absolute necessity of bus transportation to herself and many other citizens of the area and strongly urged that the Council do all possible to maintain the RTD service. Following discussion, and announcement of a letter from Mrs. Grace Spoor with a similar request, Council adopted Resolution No. 3030, a resolution of the Council in support of continued bus service by Rapid Transit District to the Redlands area unanimously on motion of Councilman Knudsen, seconded by Councilman DeMirjyn. This resolution will be forwarded to the County Board of Supervisors. COMMISSION RECOMMENDATIONS Planning Commission recommendations as considered by the City Council will be found on attached sheets. Public works Commission - Mr. Charles Dibble, Chairman of the Public Works Commission, briefly described a water exchange plan with the San Bernardino Valley Municipal Water District. Councilman Knudsen elaborated on Mr. Dibble's statement adding that nine agencies would be required to agree in order to put this plan into effect and made the following motions "that the City Council go on record as approving in principle the concept of the water exchange plan as outlined in the 'Conceptual Plan Page two - February 20, 1973