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AGENDA ITEIM for Council Meeting of July 17, 1973
Date
SUBJECT:
Withdrawal
of VFW Bid
to Purchase Hall of Justice
SUBMITTED
BY: Name
City
Manager _
Address
EXPLANATION: The VFW has requested, by letter dated July 14, 1973, to
withdraw its bid submitted on May 29, 1973, under an official. "Invitation
to Bid."
The VFW bid was the only one submitted. Televents, the only
other prospective bidder declined to bid, as the VFW stated at the Council
meeting of May 15, 1973, that it was proposing to offer $40,000 for the
property. The terms of the "Invitation to Bid" stated that a 90-day escrow
will be completed by the successful bidder, otherwise the 10% deposit
required by the bid will be forfeited.
The city has devoted much administrative time to the VFW bid,
which originated subsequent to the public announcement on April 26, 1973,
that the Hall. of Justice was to be sold to Televents on a negotiated basis.
A subsequent public offer to buy by the VFW at the May 15, 1973, Council
meeting caused the Council to advertise for bids, and not approve the
negotiated sale to Televents for $37,000 on a 15-year basis with 6% interest
on the unpaid balance, as recommended by the Parking Place Commission.
__._.__...._-- --Tlwiaa aZ�rTs use only) _____-----_..,,..,__.....
The VFW withdrawal action has lost the sale of the property to
'°ky-N-Ts: Televents, cost much administrative time, and a loss of interest
earned on the money which would have been due from Televents. It is estimated
that this cost and loss is as follows:
Administrative cost to handle VFW offer .......... $263.32
Liquidated damages (loss of interest
due from Televents over a 15-year
period) .................................... $17,287.00
Total .............. $17,550.32
REC01 ENDATION: (See attached sheet)
e
Withdrawal of VFW Bid to Purchase Hall of Justice
page 2
RECOMMENDATION:
it is recommended that the VFW deposit of $4,000 with
the city be charged as follows:
Administrative cost to city ................ $ 263,32
Liquidated damages (loss of interest
for one year on sale of property
sale of which was Lost by VFW bid
and subsequent withdrawal.) ............... $ 1.150.00
Total ................ $ 1,413.32
It is also recommended that the remaining balance of $2,586.68
be refunded to the VFW, provided they agree, in writing, to accept
this balance in full payment of refund of deposit and payment of
all claims against the city in this matter. In the event that
the Hall of Justice is sold within 1 year, a pro -rates refund of
this liquidated damage (Loss of interest) charge will be made by
the city to the VFW.
TRUST DEPOSIT RECEIPT 4171
` OFFICE OF THE CITY TREASURER, CITY OF REDLANDS, CALIFORNIA
tv a
y Date----.. hkay..2q.9------........... 19-15----.
ry
Received from . $ ------
�-rQ131�a�Q....
Redlands Post No. 2062
Address ----------- ----------------
........... ..............
Z CITY TREASURE
C ontrol Dept.
Clerk
m m, ---
> Deposit Classification:
C9 misc. ❑ Perf/B ❑ Bid/B Pq B/L ❑ P/M Hood ❑ C.I.I. El
.. ti
ca Detail
-.mne_.aza..�2_x?_qsa_.?az� �'7..Jx�i?--.. ba .
CD d
CD The amount acknowledged by this receipt will not be deposited in City Funds,
CD
l department.
CD but will be held in trust pending disposition order by the contro
TRUST DEPOSIT RECEIPT 4-16 9
C OFFICE OF THE CITY TREASURER, CITY OF REDLANDS, CALIFORNIA
rya �
Date ------------ 114,Y--20------------- 19--- U----
n
Received fromVeteran's--o ...'"o re z r].. i art-+-------------- $ 2.10.0.00 ---------
�, Redlands Pori No. 2062
Address
z
t" e Control Debt. CITY TREASURER
Clef by------ ---- `•-,........ =
Deposit Classification: '
YMisc. ❑ Perf/B ❑ Bid/B ® B/L ❑ P/M Hood ❑ C.T.I. ❑
b
Detail .... ...__erne------mone-- duos 4 ._p--`��--=21--N^.._- fth• ,5t.
-� t7 bid.
The amount acknowledged b this receipt will not be deposited in City Funds,
�. � 7' p _ p Y
but will be held in trust pending disposition order by the control department.
90-127
1222
NO 340223
PROVIDENT FEDERAL SAVINGS and Loan Association • 37S6 CenlralA venue • Riverside, California
DATE
2000.00
a-` To r" PROVIDENT FEDERAL SAVINGS
o�o�'� o>` ���'-� OFMLA
AND LOAN ASSOCIAT;DN
BANKOFAMERICA ;L
VIM :.IA1N,T. RP4IKti IGI CA W7,01
Ru VETERtiN lS OF FOREIGN W!,RS AUTHORIZED SIGNATURE
RrDLANDS POST vO. 2062
wr0340 2 23W' i. L 2 2 2...0 1.2?o. OI3 280l--DG9�0n'
r 1
.
�No 00561428
_
Y
.Uri I 3 Ya
DAiE.
REDS ANDS BRANCH
AY 23, 1973
90-171
220 E, State St., Redlands, Calif. 92373
1222
PAY TO THE ORDER OF
�` ��tlti l {fliljl 1F JIfll
Aa1 I 11 .. I n1 `LLIiI AI !�#0!i i fl:fi I qI jjsY�ll !I I„i .IESitI I III r 1 >nk
� 11
`--'t w :a
AUTHORIZED SIGNATURE
0 0 0 5 6 i 4 213 nm 1: 1 2 2 2:-, 0 1? 11, 3 2 41i1 5 6 0 2 4 3 I1` `
.c
VETERANS OF FOREIGN WARS
OF
THE UNITED STATES
AN ASSOCIATION OF MEN FOUNDED 1899
WHO HAVE FOUGHT
AMERICA'S FOREIGN WARS
�r4rS .
ON LAND AND SEA i
AND IN THE AIR
Q
OFFICIAL
FROIR
R.J. WETTED
COM -4ANDER
V.F.W. POST 2062
FROM MINUTES OF REGULAR MEETING OF VINEUS M. HOLLINRA.KE
POST t,L2062 VETERANS OF FOREIGN WARS HELD ON MAY 10� 19730
POST VOTED IN REGULAR SESSION TO PROCEED WITH NEGOTIATIONS
FOR THE PURCH&SE OF SHE HALL OF JUSTICE BUILDING LOCATED AT 215 5th
STREET FROM THE CITY CF REDLANDS. THIS ACTION TO BE C010UCTED BY Thal
ColayL NDER/PRESIDE T R.J. WHITED AND OTHER OFFICERS OF TH.E POST.
THIS DOCUZIENT IS HEREBY ATTESTED TO BY THE FOLLOWING
OFFICERS OF THE POST.
J 0 HA101ER
UARTMI ASTER VFW POST 2062
S�IANDE VFL+I POST 2062
Rp,��SR. VICE C011aNDEPI iM4 POST
2062
IN CONJUNCTIOi4 WITH THE ABOVE ACTION THE POST AUTHORIZED A DOLLAR
AMOUNT OF $401000.00 TO BE SUBMITTED ITITH THE BID.
ROI;,A1ND J VJHTe '!
�
a
C O1� fAND , POST 2o62
` �;EAG ESTATE PURCHASE CONTRACT AND RECEIPT FOR DEPOSI-T'
THIS IS MORE THAN A RECEIPT FOR MONEY. IT MAY BE A LEGALLY BINDING CONTRACT. READ IT CARMLLY.
Redlands California,' May 23 19 73
Received from Veterans of Foreign Wars Post 2062 Redlands CA a Calif ernia Cor , herein called'Buyer,
the sum of Four Thousand and no/100 ollars ($ 4 000,00 )
evidenced by cash ❑, personal check ❑, cashier's check or as deposit on account of
Fort Thousand and na 100 - ollars, ($ 40, 000, 00
purchase price of .�
for the purchase of property, situated in laity of Redlands County of San Bernardino
California, described as follows: Old Hall of Justice Bldg, located at 215 Fifth Street consistin
of approximately 7500 Sq, Ft. Le al'descri tion to be furnished in Escrow,
1. Buyer will deposit in escrow with Austin -Smith -Gorman the balance of purchase price as follows:
4 000.00 total cash down paymenb.-including the above deposit, Buyer to execute a
Note payable in one year,`H
. .- ■. •tl. r •r■ .r
Buyer to pay a S21,000,00 RQal Eatate i to Austin, Smith, Gorman &Assualates,
Realto for realty Ege.
Set forth above any terms and conditions of a factual nature applicable to this sale, such as financing, prior sale of other property, the matter of
structural pest control inspection, repairs and personal property to be included in the sale.
2. Title is to be free of II,e t1s encvmbragces, pa�ements, restrictions, rig�.Ij pnd conditions,of record or known tq Seller.,
other than the following: 11he is su Sec o covenants, con 1 ions, restrictions, reservations
and easements of record
Seller shall furnish to Buyer at Sellers expense a standard California 'Land Title Association policy issued by
Security Title Company, showing title vested in Buyer subject only to liens, encum-
brances, easements, restrictions, rights and conditions of record as set forth above, If Seller fails to deliver title as herein
provided, Buyer at his option may terminate this agreement and any deposit shall thereupon be returned to him.
3. Property taxes, premiums on insurance acceptable to Buyer, rents, interest, and --------------------------
--,,,,,-„---------------„-,....,...--------------- [insert in blank any other items of income or expense to be
prorated] shall be prorated as of (1) the date of recordation of deed or (2) Close Qf Escrow
[Strike (1) if (2) is used]. The amount of any bond or assessment which is a lien shall be paw [Strike one] by
Sellers Seller shall pay cost of documentary stamps on deed.
4. Possession shall be delivered to Buyer (Strike inapplicable alternatives] (a) on close of escrow, or (b) sa�Ibc oc Jxxx
Xdf)wxyamycjSx*xo xxv,K)
5. Escrow instructions signed by Buyer and Seller shall be delivered to the escrow holder within 10 days
from the Seller's acceptance hereof and shall provide for closing within 90 days from the Seller's acceptance
hereof, subject to written extensions signed by Buyer and Seller.
b. Unless otherwise designated in the escrow instructions of Buyer, title shall vest as follows:
To be furnished in Escrow.
[The manner of taking title may have significant legal and tax consequences. Therefore, give this matter serious consideration.]
7. If the improvements on the property are destroyed or materially damaged prior to close of escrow, then, on demand
by Buyer, any deposit made by Buyer shall be returned to him and this contract thereupon shall terminate.
8. If Buyer fails to complete said purchase as herein provided by reason of any default of Buyer, Seller shall be released
from his obligation to sell the property to Buyer and may proceed against Buyer upon any claim or remedy which he may
have in law or equity; provided, however, that by placing their initials here Buyer; ( ) Seller: i j
Buyer and Seller agree that it would be impractical or extremely difficult to fix actual damages in case of Buyer's default,
that the amount of the deposit is a reasonable estimate of the damages, and that Seller shall retain the deposit as his sole
right to damages.
9. Buyer's signature hereon constitutes an offer to Seller to purchase the real estate described above. Unless acceptance
hereof is signed by Seller and the signed copy delivered to Buyer, either in�I on or by mail to the address shown below,
within 15 days hereof, this offer shall be deemed revoked and the posit shall be returned; to Buyer.
10. Time is of the essence of this contract.
Real Estate Broker Austin, Smith, Gorman & Assoc. By 'r•,e
Address elephone-i93-334fi ,..___..._.
The undersigned Buyer offers and agrees to buy the above described property on the terms and conditions above stated
and acknowledges receipt of a copy hereof.
Address Buyer
Telephone Buyer
ACCEPTANCE
The undersigned Seller accepts the foregoing offer and agrees to sell the property described thereon on the terms and conditions therein set forth.
The undersigned Seller has employed ------------------------------- as Brokers) and for the Brokers) services agrees to pay
Brokers) as a commission, the sum of none Dollars ($ none ) payable as follows: (a) On recordation
of the deed or other evidence of title, or (b) if completion of sale is prevented by default of Seller, upon Seller's default, or (c) if completion of sale
is prevented by default of Buyer, only if and when Seller collects the damages from Buyer, by suit or otherwise, and then in an amount not to ex-
ceed one half that portion of the damages collected after first deducting title and escrow expenses and the expenses of collection, if any.
The undersigned acknowledges receipt of a copy hereof and authorizes Brokers) to deliver a signed copy of it to Buyer.
Dated: Address Seller.
Telephone Seller
Broker(s) consent to the fore of Austin -Smith --Gorman
��g+ Broker Broker
Dated. 5'-23-73 By !�- �� / � � � Dated: By
A REAL ESTATE BROKER IS THE PERSON' OUALIFIED TO ADVISE ON REAL ESTATE- IF YOU DESIRE LEGAL ADVICE CONSULT YOUR ATTOW49Y_
NEW BUSINESS
On motion of Councilman DeMirjyn, seconded by Councilman
Miller, Resolution No, 3046, declaring real property
Resolution (the old Hall of Justice) no longer needed for municipal
No. 3046 purposes, was unanimously adopted. Consideration of sale
,Sale of of this property was advertised for June 19, 1973 at 7n00
Old Hall P.M. Mr, Merritt brought the additional recommendation
of Justice from the Board of Parking Place Commissioners that prior
to Council consideration of the bid of the VFW on the
Hall. of Justice, a written commitment from a bona fide
lender be furnished to City Council.
CITY MANAGER
On motion of Councilman Sewall, seconded by Councilman
SANBAO Miller, unanimous approval was given to the modification
Amendment of the SANBAC Agreement, by permitting the Board of
Supervisors and the city officials to have alternate
delegates attend the meetings
City Manager Merritt presented a detailed study report
and a recommendation for acquisition of land for an alter-
nate disposal site for Redlands upon the closure of the
Califor-nia Street Land Fill.
Alternative methods and sites were extensively studied
and described, and Council, members and staff were pro-
vided opportunity to tour this site and study the 182-
acre property at first hand.
Disposal This matter was discussed by Council from all aspects,
Site including cost comparisons. Land prices from $50.00 to
$3,500.00 per acre were mentioned.
Director of Sanitation Mead urged Council to acquire this
property now, and warned of escalating land prices and
equipment costs, increase in number of regulatory agen-
cies, and scarcity of sizable parcels of property.
Attorney Brunick stated that condemnation procedure
could be used but would require three to five years.
Council discussion continued, 'Ultimately, Councilman
Miller moved to approve the following requests as out-
lined by the City Manager
to Purchase of the property subject to approval of
applicable regulatory agencies, including approval
of an Environmental Impact Report (EIR).
20 Sales contract or agreement based upon the terms
and conditions as presented, to be finalized between
the City .Attorney and the seller of the property.
Page seven -
June 5, 1973
CITY MANAGER (Continued)
3. Approval of revenue sharing funds totaling approxi-
mately $121,500 for the down payment on land, road
construction, fencing, required testing and site
studies, and miscellaneous .items,
4. Authorize contract with the firm of Neste, Brudin &
Stone, Inc., San Bernardino, for the purpose of
developing the Environmental :impact Report.
Resolution
No. 3048 5. Adopt Resolution. No. 3048 indicating the Council's
Intent to intention to annex property to the City of Redlands.
Annex Motion was seconded by Councilman Sewall and adopted by
the following roll call vote
AYES.- Councilmen Miller, Sewall, Mayor Cummings
NOES: Councilmen DeMirjyn, Knudsen
ABSENT2 None
On motion of Councilman Knudsen?, seconded by Councilman
Grant Deed
Sewall, the City .Manager was unanimously authorized to
Dearborn
execute the certificate of acceptance in behalf of the
City for a grant deed of easement from Dearborn Acres for
Acres
pipeline and right-of-way purpose to construct a large
diameter inlet main to Dearborn Reservoir.
On motion of Councilman DeMirjyn, ;seconded by Councilman
Claim
Miller, a claim against the City by Lealisa Suzanne
Burton
Burton was denied in routine manner and referred to the
City's insurance carriers.
On motion of Councilman. Knudsen, seconded by Councilman
Transfer
DeMirjyn, unanimous approval was given to the transfer
Funds -
of $300,000 from Sewer Rental Fund and $500,000 from regal
Sewer
and Capital Fund to the Sewer Construction Fund to fund
constriction in progress, with the understanding that the
advance on the :Segal and Capital Fund will be repaid upon
receipt of the grant funds.
Emergency
The request by the Howard Ambulance Company to be per -
Gasoline
mitted to obtain gasoline from the city supply when their
regular supplier is out, was approved on motion of Coun-
cilman DeMirjyn, seconded by Councilman Knudsen, with
Ambulance
authority for this emergency use to continue for the
Company
balance of this year, by AYE votes of all present.
Bills and salaries were ordered paid as approved by the
Finance Committee.
There being no further business, on motion, Council
adjourned. at 10:25 P.M.
.Next regular meeting, June 19, 1973.
Respectfully submitted,
Page eight -
June 5, 1973 q7# ter7�
PUBLIC HEARINGS (Continued)
Resolution No. 3046, a resolution declaring real prop-
erty (the old Hall of Justice) no longer needed for
municipal purposes, which was adopted at the Council
meeting of June 5, set this time and place for public
hearing upon any protests to the proposed sale of this
property, Mayor Cummings at this time declared the
meeting agar: open as a public hearing for the purpose
of hearing protests or comments on the sale of the old
Hall of justice. No comments being forthcoming, the
public hearing was declared closed. Unanimous approval
was given, on motion of Councilman Miller, seconded by
Councilman DeMirjyn, to the sale of the Property speci-
fied
At this time City Manage.r. Merritt presented the bid from
the Veterans of Foreign Wars, Post ##2062 of Redlands,
which was as follows?
Bid Total bid price, $40,000; 10% deposited with bid in the
Hall of form of two cashier's checks. Bidder proposes to pay
Justice the balance of Q36, QC0 within one year; interest at 7%.
Bidder will also make monthly payments of $323.62 per
month or more, including interest, during the one-year
period.
City Manager Merritt recommended that the bid be accepted
as follows:
1. That. the 10% deposit be forfeited if escrow fails to
close; escrow to be for 90 days or less,
2. That the $36,000 balance be paid over a twelve-month
period.
3. That monthly payments delinquent more than 30 days
be penalized by a charge of 1% on the unpaid balance
4. That: the Council accept the one-year First Trust
Deed Note with interest at 7/
5. That the letter from C. W, Kelly, Jr., of -Investment -
Mortgage Corpa ny, San Bernardino, fulfills the re-
quirement of a loan commitment as stated in Council
minutes of :rune 5, provided that it be amended to
Sale show validUy to August 1, 1974.
Hall of Reaffirming that no protests to the sale had been regis-
Justice tiered, Council unanimously approved this sale, on motion
of Councilman: Miller, seconded by Councilman Sewall,
and authorized the Mayor and City Clerk to sign the
documents in behalf of the City.
Page two -
June 19, 1973
ORAL PETITIONS FROM THE FLOOR (Continued)
appointed by Council; and requested a date for action
by August 10
Mayor Cummings replied that an Ad Ho-c Committee had
been formed consisting of one representative selected
by each Council member. The representatives will be:
Vice Mayor DeMirjyn - Jack Nagasaka; Dr. Miller -
Gloria Lee; Councilman Knudsen - Reverend Ted Hurlburt;
Councilman Sewall - Reverend Hal Hudspeth; Mayor
Cummings W- Leo Hernandez. Mayor Cummings further
Revenue
stated that a meeting would be set for July 24, at which
Sharing
time this group will review the proposals that have
Funds for
already come as of this date, and will develop ground
Social
rules for their activities. Mayor Cummings added that
Services
a private agency has requested funds, that there is some
question as to the legality of this use of revenue
sharing funds, and that San Bernardino County Counsel
is researching the matter as relates to San Bernardino
County.
Following discussion of Mr. Soto°s request that funds be
frozen for this purpose, on motion of Councilman Sewall,
seconded by Councilman Miller, unbudgeted revenue shar-
ing funds were authorized to be frozen until a report is
received from the Ad Hoc Committee or until the Council
meeting of September 4. Mr. Soto also reported that on
Saturday, August 4, there would be a dance given by the
Concerned Men°s Group for the benefit of Community Park.
Mr, John Melcher, of 502 Cajon Street, briefly addressed
Council with his recommendations for the preservation
and protection of City Hail. Mr. Melcher expressed
great admiration for the present appearance of the Mission
Inn in Riverside, the Y.W.C.A. in San Bernardino and the
City Hall in Redlands. Councilman Sewall announced that
Mr. Armantrout had expressed a similar opinion.
COMMISSION RECOMMENDATIONS
Planning Commission - Council action on Planning Commis-
sion recommendations will be found on attached sheets.
Mayor Cummings expressed regret at the resignation of
Mr. Tirso G. Serrano from the Park Commission, and
requested a letter of appreciation for Mr. Serrano°s
service over the Mayor's signature. In addition to this
vacancy on the Park Commission there will be a student
vacancy. Also there will be a student vacancy on the
Traffic commission. There are two resignations and
three expiring appointments on the Housing Commission.
Page three -
July 17, 1973
COMMISSION RECOMMENDATIONS (Continued)
Councilman Knudsen announced that the Public Works Com-
mission is presently exploring the criteria for selection
of disposal sites and the financial operation of the Dis-
posal Department. This Commission will have another
meeting on Monday, July 23 at 3:00 P.M. in the City Hall
Conference Room.
Councilman DeMirjyn announced that the cost of purchasing
of a dump site would be $165,000 in taxes over a 25-year
time, plus interest, which, Mr. DeMirjyn said, adds up
to a total of $675,000 in 25 years. Councilman Sewall
commented on money management and reminded Council_..that.
paying taxes is sometimes more reasonable than: the cost
of paying interest on the same amount of money. City
Manager Merritt stated that tours are being set up for
Mr. Dibble and another Public Works Commission member to
view potential disposal sites. City Manager Merritt
added that another proposal had been received, which the
staff is presently evaluating.
Councilman Knudsen announced that Mr. Ralph Davis is now
the Chairman of the Recreation Commission, in addition
to being member -at -large
Sale of Old Hall of Justice
City Manager Merritt announced receipt of a letter dated
July 16, 1973 from the Veterans of Foreign Wars stating
that the organization wished to withdraw from their bid
for purchase of the old Hall of Justice building. This
bid was accepted by the Council at the meeting of June
19, 1973 and caused cancellation of the previously
f
Are arranged sale of this building to Televents, Inc.
Mr. Merritt listed the estimated loss to the City and
presented the recommendation of the Board of Parking
Place Commissioners concerning a proper reimbursement
for such loss, in time, financial outlay, and loss of
interest from the previously finalized sale. Council-
man Sewall moved acceptance of this recommendation;
motion was seconded by Councilman Miller. Prior to the
vote on the motion, Mr. George Sizemore requested delay
of this matter due to the absence of VFW Commander
Whited. Motion was withdrawn.
APPLICATIONS AND PETITIONS
Mrs. Shirley B. Lampton, Redlands District Chairman of
the San Andreas Council of Camp Fire Girls, Inc., intro-
duced some Camp Fire Girls and their leaders, and ex-
plained the request for the closing of Fifth Street on
September loth, between 10:00 A.M. and 2:00 P.M., for
Page four -
July 17, 1973
APPLICATIONS AND PETITIONS (Continued)
COMMUNICATIONS
a Camp Fire Girls Fair. Following brief Council dis-
cussion the matter was referred to the staff for co-
ordination with the Chamber of Commerce.
Vice Mayor DeMirjyn reported the concern of citizens on
Cypress Avenue across from Gerrard's Market regarding
the parking of trucks on the street. In the Council
discussion which ensued, Chief Graefe was asked to look
into the enforcement of Ordinance No. 1430 which limits
parking of trucks on city streets in residential areas
to two hours_
Mayor Cummings reported a letter from Dr. Movsesian of
1001 Cimarron Drive, which requested assistance regard-
ing the noise from trucks on the upgrade on the freeway,
Freeway and suggested a sound barrier wall be added, Council -
Noise man Knudsen reported that the State Division of High-
ways is studying plans for a truck lane in this section
of the freeway to Yucaipa. He suggested that the
request be sent to the District 8 Office of the Division
of Highways asking for a sound barrier wall and request-
ing that the members of the City Council be informed
of the time of the Division meeting considering the
truck lane. This was approved by the City Council and
the Clerk directed to send the minutes and a request
for notification of the meeting to the State Division
of Highways.
UNFINISHED BUSINESS
Ordinance
No. 1518
Bicycle
License
Fees
Page five -
July 17, 1973
Ordinance No. 1518, an ordinance of the City of Redlands,
amending Chapter 63 of the City Code, and revising the
initial and renewal fee for bicycle licenses, was
adopted on motion of Councilman Sewall, seconded by
Councilman Miller, with waiving of the reading of the
ordinance in full, by the following roll call vote:
AYES: Councilmen DeMirjyn., Knudsen, Miller, Sewall,
Mayor Cummings
NOES: None
ABSENT: None
Councilman Sewall commented on a request he had had
from the League of Women Voters concerning better
communication between the citizens and government. He
suggested the possibility of establishing a Board
similar to the Corporate Board of Redlands Community
Hospital, which might be utilized for disseminating
UNFINISHED BUSINESS (Continued)
information within the community. He envisioned a
100-member board with each Councilman naming 20 people
as members.
City Attorney Taylor briefly explained the operation
of the present hospital corporate board and stated that
while this would be unique in city government, it would
be possible to draw up guidelines for such a procedure.
In the discussion which followed, the Council likened
this to the Coalition which was established several
years ago; and also considered using the commissions
in this way. Following lengthy Council d scussion,a, the
matter was unanimously tabled for 60 days for discussion
throughout the community.
Council returned to consideration of the sale of the
old Hall of Justice and City Manager Merritt re --read the
following recommendations from the Board of Parking Place
Commissioners;
�6
lrt
It is recommended that the VFW deposit of $4,000 with
the City be charged as follows:
Administrative cost to City . . . . . . . $ 263.32
Liquidated damages (loss of interest
VFW Bid for one year on sale of property,
Hall of sale of which was lost by VFW bid
Justice and subsequent withdrawal). $ 1,150.00
Total. . . . . . . $ 1,413.32
It is also recommended that the remaining balance of
$2,586.68 be returned to the VFW, provided they agree,
in writing, to accept this balance in full payment of
the earnest money deposit and payment of all claims
against the City in this matter. Further, that in the
event the Hall of Justice is sold within one year, a
pro rata refund of this liquidated damage charge will
be made by the City to the VFW.
Commander Whited was adamant in expressing his resent-
ment at what he felt were terms and requirements placed
on the sale of the Hall of Justice after the bid was
accepted. The matter was discussed at length. Board
of Parking Place Commissioners Chairman Malone stated
that the Commission's entire concern was due to res-
ponsibility for the Parking District property and to
assure that the organization purchasing the property
had secure financial ability to implement the agreement.
Following the inference by Mr. George Sizemore that the
requirements were verbal, Assistant to the City Manager
Page six
July 17, . 1973
UNFINISHED BUSINESS (Continued)
John Wagner read the requirements as were outlined
in the advertising for bids: "Ten percent of the
price offered must be in the form of a cashier's
check or certified check payable to the City of
Redlands, and must accompany the bid. In the case of
the successful bidder, this deposit will be placed in
a 90-day escrow, If escrow is not completed by the
bidder in 90 days or less, the deposit will be for-
feited. Deposits of unsuccessful bidders will be
returned to them."
City Attorney Taylor explained that legally the -City
Council had accepted the VFW offer to purchase, and
that technically speaking a contract was made between
the City and VFW which is enforceable. Mr. Taylor added
that the Council's whole approach should be in terms
that the City is allowing the VFW to withdraw from a
legal contract, a binding obligation, and will permit this
release only under certain terms and considerations, and
°if these conditions are not met, the Council should en-
force the contract. Mr. Taylor added that 90 days exist
in which the VFW can still purchase the Hall of Justice
under the contract as outlined within the bid.
Following lengthy discussion between the Council and
Commander Whited, Councilman Sewall moved, seconded by
Councilman DeMirjyn, that if the bid offer is not fol-
lowed through, the recommendations presented by the City
Manager be enforced. Motion carried unanimously.
NEW BUSINESS
Resolution Resolution No. 3057, a resolution of the City Council
No. 3057 providing for the placement of assessment of costs
resulting from the abatement of weeds on the tax roll
Weed against the properties as listed in Exhibit "A" of the
Abatement resolution, was unanimously adopted on motion of Council-
man Miller, seconded by Councilman DeMirjyn.
Vice Mayor DeMirjyn requested that Council instruct the
City Attorney to draw up the necessary ordinance to pro-
vide that all lease purchases over $4,000 be handled by
bid procedure unless otherwise authorized by the City
Council, Following brief discussion, on motion of Coun-
cilman Sewall, seconded by Councilman Knudsen, the
matter was tabled for sixty days for further study.
Page seven -
July 17, 1973
CITY MANAGER
Following a brief discussion and a presentation by
Mr. Gary Oldfather of Pleasant Hill, California, Coun-
CATV cil unanimously set a public hearing on the matter of
transfer of CATV franchise from Televents of California,
Inc., on motion of Councilman Sewall, seconded by Coun-
cilman Miller, for August 7, 1973 at 7:00 P.M.
Following a brief discussion, on motion of Councilman
Sewall, seconded by -Councilman Knudsen, unanimous
approval was given to a contract with the firm of
Contract Tharaldson, Matthewson, Argabright, and Doby for the
Design design and preparation of plans and specifications for
Plans the mechanical and electrical work in City Hall, Lincoln
Shrine and security lighting behind Smiley Library.
This work will be done for the maximum of 7% of the final
construction contract price. Director of Building and
Safety Mitchell stressed to Council the need of having
detailed specifications when one is going to bid for
engineering and mechanical work.
Bid Call On motion of Councilman Miller, seconded by Councilman
Knudsen, authorization was given to advertise for bids
Ladder on one aerial ladder".truck in the approximate amount of
Truck $880000, by unanimous Council vote.
Authorization was also given for the purchase of a
Polygraph polygraph for the Police Department, on motion of Coun-
cilman Knudsen, seconded by Councilman Miller, with the
City Clerk authorized to advertise for bids.
Mr. Robert Mitchell stated that in his work as Director
of Building and Safety he seemed to have fallen heir to
stewardship of the City Hall building, that he believed
the surface to be cracking and spalling off, and.that he
City Hall had indeed recommended some type.of preservative treat -
Building ment at this time, to be funded under Revenue Sharing.
However, it is now his desire to be extricated from this
situation. He further recommends that a committee not
be appointed to study the matter, but that an authority
on maintenance of cement buildings be called upon, such
as the Portland Cement Company. On motion of. Councilman
Knudsen, seconded by Councilman DeMirjyn, the matter will
be tabled to the next budget session, and in the meantime,
recommendation of an authority will be sought.
Claim On motion of Councilman Sewall, seconded by Councilman
Miller, a claim by Nicholas Santos for a fall at the
Santos intersection of Kendall and Brookside Avenue was denied
in routine manner and referred to the City°s insurance
carriers.
Page eight -
July 17, 1973