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HomeMy WebLinkAboutContracts & Agreements_114-2012_CCv0001.pdf AGREEMENT FOR THE OPAL BASIN PRELIMINARY ENGINEERING ANALYSIS, DESIGN, AND STATE GRANT FUNDING ASSISTANCE ON BEHALF OF THE CITY OE REDLANDS This agreement for the Opal Basin preliminary engineering analysis,design.and State grant funding assistance on behalf of the City of Redlands (-Agreement-) is made and entered into this 1 7th day of July, 2012 (-Effective Date-), by and between the City of Redlands, a municipal corporation("City")and TKE Engineering, Inc, (-Consultant-I, City and Consultant are sometimes individually referred to herein as a ''Party- and, together, as the "Parties In consideration of the mutual promises contained herein, City and Consultant agree as follows: ARTICLE I - ENGAGEMENT OF CONSULTANT 1.1 City hereby engages Consultant to provide preliminary engineering, analysis, final design. and State grant funding assistance for Opal Basin (the "Services"). I .2The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services. ARTICLE 2 - SERVICES OF CONSULTANT 2.1 The Services which Consultant shall perform are more particularly described in Exhibit A. entitled "Scope of Services,- which is attached hereto and incorporated herein bv this reference. 2.2 Consultant shall comply with all applicable Federal. State and local laws and regulations in the performance of this Agreement including, but not limited to, the Americans with Disabilities Act and the Fair Employment and Housing Act. ARTICLE 3 - RESPONSIBILITIES OF CITY 3,1 City shall make available to Consultant information in its possession that may assist Consultant in performing the Services. 3.2 City will make reasonable provision for Consultant to enter upon City-owned property, as required by Consultant, to perform the Services. 3,3 City designates Donald Young. Engineering Manager,as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services. ,2.1 miens-TKE Cons('l \_ I I'p r1)c,d on And A,sAdaince do,- ARTICLE 4 - PERFORMANCE OF SERVICES 4.1 Consultant shall perform the Services in a prompt and diligent manner and in accordance with the schedule to be provided by the City. 4.2 At any time during the term of this Agreement, City may request that Consultant perform Extra Services, As used herein. -Extra Services" means any work which is determined necessary by City for the proper completion of the project or work for which the Services are being performed, but which the Parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Provided the Extra Work does not exceed twenty percent (20%) of the compensation to he paid by City to Consultant for the Services, such Extra Work may he agreed to by the Parties by written amendment to this Agreement. executed by City's City NIamiger. Consult‘int shall not perfoian, nor be compensated for, Extra Work without such written authorization from City. 4.3 Consultant designates Michael P. Thornton. P.E., President as Consultant's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define Consultant's policies and decisions with respect to performance of the Services. ARTICLE 5 - PAYMENTS TO CONSULTANT 5.1 The total compensation for Consultant's performance of the Services shall not exceed the amount of Two Hundred Eighty Thousand Eight Hundred Dollars($280,800). City shall pay Consultant on a time and materials basis up to the not to exceed amount, based upon the hourly rates shown in Exhibit entitled "Rate Schedule.- s.7 Consultant shall submit monthly invoices to City describing the work performed during the preceding month. Consultant's invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses, if any. City shall pay Consultant no later than thirty(30) days after receipt and approval by City of Consultant's invoice. 5.3 All notices shall he given in writing by personal delivery or hy mail. Notices sent by mail should be addressed as follows: City Consultant Donald Young, P.E., Engineering Manager Michael P. Thornton, P.E., President Municipal Utilities and Engineering Dept. TKE Engineering, Inc. City of Redlands 2305 Chicago Avenue 35 Cajon Street, Suite 15A Riverside, CA 92507 PO Box 3005 (mailing) Redlands, CA 92373 CL dimAgreements,TKE Consuhing Agrnit-Opal Basm ) ,iil and Aasiaicdc \Vhen so addressed, such notices shall he deemed given upon deposit in the United States Mail. Changes may he made in the names and addresses of the peron to who notices and payments are to he given by giving notice pursuant to this Section 5.3. ARTICLE INSURANCE AND INDEMNIFICATION 6.1 All insurance required by this Agreement shall be maintained by Consultant for the duration of its performanceo[dhc Services. Consultant shall not perform any Services uuIc's and until all required insurance listed heIm is obtained h\ C onsultant, Consultant shall pros ide City with certificates of insurance and endorsements evidencing, such insurance prior to commencement of the Services. All insurance policies shall include uprovision prohibiting cancellation or modification of the policy except upon thirty(30)days prior written notice to City. 6.2 Consultant shall secure and maintain Worker's Compensation and Employer's Liability insurance throughout the duration of its performanceo[UhcScnicexinuccordunccvviUh /be laws of the State u(California, with an insurance carrier acceptable to City. 6.3 Consultant shall secure and maintain in force throughout the term of this Agreement comprehensive general liability insurance with carriers acceptable to City. Minimum coverage of One Million Dollars ($|,OUU,000) per occurrence and Two Million Dollars (52,000.000')aggregate for public liability. propert\ damage and personal injuryiurtuuire1, City shall be named as an additional insured. Such insurance shall be primary and non- contributing to any insurance or self-insurance maintained by City. on'uonkihu(ingh` vnyinxurunccorxc|f-iosoumcornxinbJncdbyCi(y. 6.4 Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars (S1,000,000) per claim made. 6.5 Consultant shall have business auto liability coverage, with minimum limits of One Million Dollars ($1/000,000) per occurrence, combined single limit for bodily injury liability and property damage liability. This coverage shall include all Consultant owned'vehicles used in connection with Consultant's provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. Such insurance shall he primary and non-contributing to any insurance or self insurance maintained by 0k/. Ory shall be named as an additional insured. 6,6 Consultant shall defend, indemnify and hold harmless City and its elected *f6cio|s, employees and agents from and against an and all claims, losses or liability, including attorneys' fees,arising from injury or death to persons or damage to property occasioned hy Consultant's and its officers', employees' and agents' sole negligent acts or omissions in performing the Services, ARTICLE O\F[ft IS OF IN I FRI-ST 3 7.1 Consultant covenants and represents that it does not have any investment or interest in real property that may he the subject of this Agreement or any other source of income,interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's Services. Consultant further covenants and represents that in the performance of its duties hereunder,no person having any such interest shall perform any Services under this Agreement, 7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant: A. Does not make or participate in: (i) the miking ofan' City governmental decisions regarding approval of a nite, rule or regulation, or the adoption or enforcement of laws; (ii) the issuance, denial, suspension or revocation of City permits, licenses, applications, certifications, approvals, orders or similar authorizations or entitlements; (iii) authorizing City to enter into, modify or renew a contract; (iv) granting City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) granting City approval to a plan, design, report, study or similar item; (vi) adopting, or gr inting City approval ofpolicies, standards or guidelines for City or for any subdivision thereof. B. Does not serve in a staff capacity with City and in that capacity,participate in making a governmental decision or otherwise perform the same or substantially all the same duties for City that would otherwise he performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302. 7.1 In the event City officially determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, Consultant shall file the subject Form 700 with the City Clerk's office pursuant to the written instructions provided by the Office of the City Clerk. ARTICLE 8 - GENERAL CONSIDERATIONS 8*1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief. be entitled to the recovery of its reasonable attorneysfees, including fees for the use of in- house counsel by a Party. 4 an dim Agreements-1XE Consulting Aermt-Opat Basin Analy,is tesien and A.,sistaner'.don 8.2 Consultant shall not assign any of the Services,except with the prior prior written approval ofitv and in strict compliance with the terms, and conditions of this Agreement. 8.3 All documents, records, drawings, designs, cost estimates, electronic data files, databases and other documents developed by Consultant in connection with its performance of the Services, and any copyright interest in such documents, shall become the property of City and shall be delivered to City upon completion of the Services, or upon the requestof City. Any reuse of such documents, and any use of incomplete documents, shall be at City's sole risk. 0'4 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as herein set forth. Consultant shall supply all tools and instrumentalities required to perform the Services. All personnel employed by Consultant are for its account only,and in no event shall Consultant or any personnel retained by it be deemed to have been employed by City or engaged by City for the account of. or on hehalfof City. Consultant shall have no authority. express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have unyxuU/ority, express or implied, to hind City to any obligation. 8.5 This Agreement shall terminate upon completion and acceptance of the Services by City: provided, however, City, in its sole discretion, may earlier terminate this Agreement by providing thirty (30) days' prior written notice to Consultant (delivered by certified mail, return receipt requested) of City's intent to terminate. If this Agreement is terminated by City, an adjustment \oConsu|\on1'scompcnmudunxhu|| hcrnxJc, hu1(|)noumountsha\| ho allowed for anticipated profit or unperformed Services,and(2)any payment due Consultant at the time of'termination may he adjusted to the extent of an ' additional costs to City occasioned by any default by Consultant. Lpon receipt of a termination notice Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable)of any data,design calculations,drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall he compensated on a pro-rata basis for Services completed up to the date of termination. 8,6 Consultant shall maintain any and all books, ledgers, invoices,accounts and all other records and documents evidencing costs and expenses related to the Services for a period of three(3) years,orfor any longer period required hylaw, from the date offlnal payment to Consultant pursuant to this Agreement. Such books shall he available at all reasonable times for examination by City at the office of Consultant. 87 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Ecept as otherwise provided for herein,any amendment to this Agreement shall he in writing, approved by City and signed by City and Consultant. S.S This Agreement shall he governed by and construed in accordance with the laws of the State of California. 8.9 Severability. If one or more of the sentences. clauses, paragraphs or sections contained in this Agreement is declared invalid. void or unenforceable by a court of competent jurisdiction, the same shall he deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate an of the remaining sentences, clauses,paragraphs or sections contained herein, unless to do so would deprive a Part v of a material benefit of its bargain under this Agreement. IN WITNESS WEI ER roF.duly authorized representatives of the City and Consultant have signed in confirmation of this Agreement. CITY OF REDLANDS TKE ENGINEERING, INC. B : J4 By: - Pete AguilarNayor Michael P. Thornton, P.E. President TKE Engineering, Inc. ATTEST: i Sam Irwin, Ci k clon-Areements-TKE Consulti Viint-Opal Ba.In Ana!:,1,..I)e,ign dal sq,tancd do, EXHIBIT A City of Redlands Opal Basin Preliminary Engineering Analysis, Design, and State Grant Funding Assistance SCOPE OF SERVICES ca dim Agreement,TK E Consulting 1n )pa n Viai, Dcogn and Aiidnc * TECHNICAL APPROACH AICH AND SCOPE OF WORK PROJi CT I NDERSTANDXNG PROJECT ARPROACFt The City of Redlands (City) desires to retain a qualified Successful project delivery is our goal. Our definition of engineering consultant to provide preliminary successful project delivery is: engineering, final design, and grant funding assistance • Project completion that meets all project services for the Opal Basin Improvement Project, The requirements project consists of a basin, size to be determined at the conclusion' of the preliminary engineering analysis, a • Project completion within budget downtown storm drain system and related facilities. • Project completion on schedule The City's ultimate goal is to facilitate flood protection to downtown and the University of Redlands areas Our goal is not limited to the design of the project only, currently mapped by FEMA as areas subject to flooding, but includes the incorporation of value engineering and With the proposed project improvements, the City will constructability review. Through the examination of enhance flood protection to these areas; however, 100- specific design alternatives, we will identify the most year protection costs must be determine by completing cost effective project alternative that meets design preliminary engineering analysis for the entire drainage requirements and will provide for the greatest system reach. To assist with the calculations, San opportunity for expedited construction, which allows us Bernardino County Flood Control has completed a to consistently deliver projects that use public resources preliminary analysis showing basin sizing alternatives in a very wise and responsible manner. We have and conveyance facility capacity requirements. developed this project approach in order to maintain an expertise in our core business of projects with tight TKE Engineering, Inc. (TKE) has a long history of budgetary constraints, delivering multi-disciplinary projects for several of the surrounding communities in which we live and work in Our approach to your project, recognizing that on a daily basis, as shown in our project experience enhanced flood control:, schedule and budget are of presented later in this proposal. From our first project primary concern, dictates that planning and design in 2000 to our latest project of this type, TKE has decisions must be made quickly but carefully. When always understood the importance of these projects to this is coupled with the various constraints present with the local community. Because of the current budgetary any project, it is critical that the City choose a constraints in which local agencies find themselves and consultantwith a proven track record of delivering. the project being funded through the Department of With a familiar team of senior level design and Water Resources (©WR) by Proposition lE and 84, we construction professionals, TKE is the right choice for understand the importance of maximizing the amount this project, of improvements that can be built with available With projects of this nature, our experience tells us that funding. TKE accomplishes this through creative there must be a proactive approach to completing the engineering techniques and a collaborative effort work. This approach includes early identification of between the public agencies and the community. Our critical design elements, experience with common team has demonstrated the ability to build project challenges, and accurate cost estimating throughout the coalitions time and time again, entire process. In preparing this proposal, our team Finally, it doesn't matter how much community support utilized its extensive and personal knowledge of the is developed if the project isn't delivered! We projects, researched the project site and reviewed the understand how important time and budget are to this RFP to establish key issues' so we can be prepared to type of project. Since funds are limited and time mobilize on a moment's notice to assist you. sensitive, it is important to have accurate cost estimates during the entire development of the project, as well as a proactive approach to project completion, We have identified a number of critical issues related to This way, alternative design methods will be extensively the project and they are presented in the following explored and implemented to keep the project within paragraphs. budget and on schedule. But money isn't the only thing fund" that matters. Once the community has given their As mentioned above, project funding is through the support, they want to see it happen, The City State's Proposition 1E and 84 Flood Protection Corridor recognizes this and has asked that the project be Program for the basin portion of the project. The City delivered as soon as possible. With our detailed will be soliciting other funding sources for the knowledge of this area, TKE is the right choice for this downstream conveyance systems in a Proposition lE project, and we look forward to continuing to assist you Storm Water Grant TKE successfully assisted the City in developing our community. with application preparation for the Flood Protection Corridor Program and assisted another community with a successful Storm Water Grant. We will encourage the __ _ _.. city cif Redlands RFS for Opal Basel Analysis, :+P'" ; ` aril .Assistance 1 ���� N TECHNICAL APPROACH ANDSCOPEWORK � OF City to let us assist with application preparation for the will meet flood protection requirements and objectives next and final round of funding due in the fall for the and will receive timely project approvals from the downtown storm drain system. For whatever funding County and other permitting agencies. source will be used, TKE's vast public works funding implementation experience will serve the City well. In TKE will provide a recommended project that will addition, TKE's past work with the City on the provide the greatest benefit for recharge. TKE will downtown $nrmdrainsys�em will allow ��rprnmptp|an complete a benefit cost analysis h/r each alternative giving the City shovel ready plans at the project developed sotha� pechargew|U be developed to time of the application which will provide for higher the greatest extent economically possible. scoring in the funding application process, Water Quality Flood Protection Basins provide additional benefits beyond those Flood protection is the project's primary objective. It presented above. Utilizing basins provides water can be accomplished in various ways. The desire is to quality benefits fnr non-point source pollution control by enhance flood protection by constructing a basin that capturing these pollutants within the basin. In addition, will attenuate flood flows temporarily and then percolation and filtration will enhance the water quality discharging them at a lower flow rate so that bene[its. TKE will provide design alternatives so that downstream conveyance facilities of limited capacity will these benefits remain during basin operations. safely convey these flows. It is anticipated that a basin size shown on the attached RFP exhibit will not be of Environmental Processing and Permitting sufficient size to meet 100-year flood protection The City is requesting that the project include requirements. Therefore, the City has requested that environmental compliance processing. TKE's project the consultant prepare a preliminary engineering team includes Phil Martin and Associates, an analysis to determine what is needed to provide such environmental subconsultant. Phil Martin will assist TKE protection and, should the City's budget limitation to as required to ensure the project is meeting all CEQA permit implementation of such a project, what level of requirements. Project goals and objectives will include flood protection will the current project deliver. streamlining of environmental permits. Basin sizing is dependent upon site flow conditions The project will likely require environmental permitting including inflows from Mi||creek Zanja system and the from the US Army Corps of Engineers and the State of downstream capacity to convey basin discharges safely. California's Department of Fish and Game. After TKE In order to determine the basin configuration, routing determines all impacts to the stream, TKE will assess calculations will be completed. Inflows are determined Permitting requirements, emphasizing a minimum using San Bernardino County Hydrology methods. number of permits. Requirements may lead to Outflow will be limited by increasing basin volume until Preparation of notifications for a California Department capacity of the downstream facilities is achieved. of Fish and Game Lake and Streambed Alteration The basin volume will be achieved by excavation and Agreement, an application for a US Army Corps of haul and by construction of a jurisdiction berm. The Engineers Clean Water Act Section 404 permit and an application for a Santa Ana Region Water Quality jurisdiction berm will require DSOD permitting. TKE has Control Board Clean Water Act Section 401 permit. extensive experience with DSOD and is currently Again, the project will likely require the acquisition of an processing another agency's project with DSOD. Individual 404 permit, This process is significantly Recharge more time intensive Another project objective is recharge to enhance water Each permit can require extensive time to acquire TKE supplies in the Redlands area. Recharge would include will begin the permitting ect only st»rmwaUer supplies. During preliminary alternative isselected. See� pr»c«*sthe as soon as a prnjengineering, recharge operaunswill beconsidered. To scheduleho, enicmsc� project d accommodate recharge, the basin will need to be sized required permitprocessingcnn/ng� for both flood protection and recharge. After a storm TKE's wide range of successful project delivery has event, flood volume must be restored within 24 hours enabled us to forge relationships with the various to accommodate a second event, Therefore, the resource agencies necessary for complex environmental system must be designed to discharge the required and encroachment permitting. We have successfully flood control volume during this 24-hour period. acquired permits from Caltrans, Riverside and San Additional volume can be used for storm water recharge Bernardino Counties, US Army Corps of Engineers, Fish together with reclaimed and/or imported water and Wildlife Service, California Department of Water recharge, Resources, California State Water Resources Control Furthermore, TKE's recent basin design experience Board, Cal-OSHA Mining and Tunneling, Santa Ana together with our excellent working relationship with Regional Water Quality Control Board, BNSF, UPRR. and County Flood Control staffw(}| ensure that the project SAN8AG, as well as local City permits, to name a small City of Redlands ��� for Opal Zasin Analysis, ign and Assistance { �� * ���� APPROACH AND SCOPE OF N��� �mN ��N������� ����m� sample. Our long-standing relationships and permitting In addition, we propose to meet City staff to review experience allows us to expedite the permitting process project obligations and to discuss all project and provides the District knowledgeable experts to turn requirements in detail including objectives, schedule, to in order to avoid future challenges. preliminary design, City strategies, and budget constraints. TKE's Project Manager will attend the ult/ psrpase Recreational Design meeting to determine project protocol and obtain City The City has expressed interest that the project also record drawings. TKE will attend biweekly project provides a recreational asset to the community. Such review meetings during the design phase to ensure all will be accomplished by connecting the project to a local work is proceeding on schedule and to keep in constant park and/or the Zanja Channel trail system and provide communication with the City. sufficient parking near the project site. The design would likely include viewing and seating areas, trail Task No^ 2 Funding Management TKE will assist the City with contract processing with signage, native landscaping and habitat educational DWR, The City will be receiving a contract from DWR signage' Jeff Scott, our project planner, previously for execution. TKE will review the contract and advise provided similar services for the regional trail project and is ideal for incorporating this effort to the regional the City on any potential contractual issues. Thereafter, TKE will recommend execution as modified. In addition, system' numerous other agreements and forms will require TKE's in-house multi-disciplinary team will ensure that execution and submission to DWR as detailed in the all of these needs are considered and adequately documents provided to the City. TKE will complete all designed if the City requests to include a recreational documents as required on behalf of the City to satisfy component. funding obligations. TKE will processes all state reimbursement invoices and ensure that all invoice Accurfle Cost Estimating backup documents are provided to avoid delays in City TKE understands the limits on funding. Our past history reimbursement payments. with this project provides the knowledge and understanding of the creative strategies needed to Task No. 3 Records Research successfully complete this project within the funded TKE has already completed records research for both amount. Because of the limited budget for projects, it project areas. However, these records are a bit dated. is vital to keep costs controlled. Our approach to Therefore, TKE will perform a field investigation to controlling costs is to provide frequent and accurate identify any recent construction projects that may cost estimates by using TKE's detailed cost estimating indicate our research is out of date and obtain updated database. In addition to using this database, TKE research for existing utility records and acquire copies utilizes our considerable experience with Construction of all available records. The research will consist of Management to assist in providing constructability assembling copies of assessors' maps, tract maps, reviews and cost estimating based on current parcel maps, easement documents, monument ties, information from our on-going projects. Finally, with benchmark data, corner records, street improvement the current economic climate, construction costs are plans, and utility drawings. We will request the City widely varying. We will also discuss the project's provide copies of available pertinent City records, such elements with local contractors to assure that we have as survey ties, benchmarks, and street, sewer, storm the most current construction information available so drain and/or water improvement plans for any plans we that the City can get the most"bang for their buck" do not currently have. In addition, we will request the City provide a title report for the proposed sites to be acquired for the basin project. SCOPE OF W K Task No_ 4 struction Drawings TKE will provide project management and design A typical project scope of services would include design services in three progressive phases, 50% Level surveying prior to base construction drawings however, Completion, 95% Level Completion and 100% Level TKE has already completed the design survey for both Completion. TKE's scope of services is presented in the the original basin design and downtown storm drain following paragraphs: areas. There(ore. TKE is able to immediately work with base construction drawings. We will prepare the base Task No. I 'Kick Off'and Project construction drawings on Z4" by ]6" sheets with the Meetings City's standard title block using AutoCAD 2010 Upon selection for this project, TKE shall initiate a software, at a drawing scale of 1''=40' using the project kick off meeting with City Project Manager and topographic data provided by the City. We will add the Stake Holders (County Flood Control) to discuss project sheet north arrow, graphic scale, existing improvements parameters and the optimal delivery options preferred and utilities (based on both assembled records and field bys|| parties. data), property lines, public and private right-ofway' ea,sement assessor parcel numbers, street City of Redlands AFP for Oral Basin Analysis Design and Assistance 3 � w TECHNICAL APPROACH ANDSCOPE OF ���� ��w ���~0-N���y����NN 1�1���0�.N�. centerline, street names, water service location; sewer copies of the report will be provided to the City manhole lids and water valve lids; cross gutters; to determine the basin design requirements. driveways, pedestrian ramps; traffic stripes and Task No. 6 Geotechnical Investigation legends; curb returns; details of private improvements, We would propose to retain LOR Geotechnical as a fences, gates, irrigation systems, mailboxes, trails, subconsu|'ont to provide geotechnical services for the trees and landscaping, and survey data to the drawings. project. LOR will provide geotechnical evaluations and Once the base drawings are completewewiU performa recommendations of grading, earthwork, percolation careful field review to ensure all underground facilities rates, trench compaction and other geotechnical are shown correctly. considerations for the project. They will perform the In addition, TKE will review all encumbrances on the following: property to assess site development potential impacts. All easements and other site encumbrances will be • Drilling, sampling and logging of necessary borings. plotted and reviewed with the City to ensure they are LOR will notify Underground Service Alert. The properly accommodated during design. borings will be drilled to a depth of at least 20 feet below the projected basin bottom and verify basin Task No. S Preliminary Engineering percolation abilities. Preliminary engineering will include: • Laboratory testing of representative soil samples to evaluate in-situ moisture content, density tests, a. Master Plan and Other Document Review-TKE max density and optimum tests, sieve analysis, will review the City's current drainage master direct shear tests, consolidation and collapse tests plan to determine tributary drainage areas. and percolation test of the on-site soils. Using those documents, site inflow conditions • Data compilation and geotechnical analysis of will be determined, For downstream Facility existing geotechnical maps, reports, and field and Capacities, it is assumed that existing records laboratory data will be assembled to provide will define each reach. However, if records are recommendations for site design. insufficient, TKE will perform required field • Preparation of a report presenting their findings, surveys to determine capacity limitations. conclusions and recommendations pertaining to Using the inflows and outflows maximum limits, design, compaction requirements, and grading. The basin capacity requirements will be determine report will include a scale plan showing locations for flood control. Additional volumes will be and identifications of all borings and other estimated based on amounts of reclaimed and geotechnical information. imported water anticipated to be recharged. b. Alternative Design Development-TKE anticipates Task No. 7 Environmental Compliance that at least 2 different project design TKE, as part of the funding application, completed an alternatives will be considered. They will initial study for the project. The initial study concluded consider design with the aforementioned that the project will qualify for a mitigated negative jurisdictional berm at various sizes and depths. declaration. TKE will update the initial study, The analysis of each alternative will consider anticipating the same conclusions, process the study factors such as surplus land, environmental through the City and file the updated CEQA documents impacts, permitting requirements, channel with the County Recorder. In addition, project stabilization both up and down stream, environmental mitigation requirements will be recreational uses, flood control, recharge, and developed for inclusion in the contract documents. basin sizing. The two alternatives will include Task No. 8 Site Surveying and Right-of-Way 100-year flood protection and at a minimum the Engineering original application basin design. For design Depending on which alternative the City chooses for that do not provide 100-year flood protection, design, additional surveying will likely be required. TKE TKE will provide hydrology analysis to will perform site surveys to verify property boundary determine existing basin design flood protection limits and critical topographic features on the site. capacity (ie, what size storm event does the Boundary surveys will be required to identify property basin protect against). Construction cost limits for site acquisition. Survey data will be added to estimates and benefit cost analysis will be the base construction drawings to complement the prepared for each alternative. All hydraulic topography already collected by TKE during the calculations will be prepared using City application preparation, approved software, c. TKE will prepare a preliminary engineering TKE will conduct conventional design surveys of the report identifying the benefits for each expanded project area to the level of detail needed for alternative, Upon completion of the report, 3 precise grading design. Our field survey crews w||| collect appropriate detail as required to supplement said City � � ���� ��� � } � � � w TECHNICALAPPROACH AND SCOPE OFWORK �� mapping. It will include trees, walkways, sidewalks, The demolition sheet will show existing improvement driveways, curbs, gutters, cross gutters, fire hydrants, demolition including limits of removal. In addition, the water valves, manholes, water meters, signs, street plan will specify relocation of private improvements Ughts, power poles, fences, structure, traffic signal such as mailboxes, fences, drive approaches, etc. as poles and all other visible features along the boundaries required. where existing street are located The crew will collect Basin plan view plans and storm drain plan/profile cross-sectional survey data for the existing channel sheets will beprovided tnshow proposed improvements downstream of the project site and will set temporary at 1 =40' scale including site improvements mentioned benchmarks within the project limits; each will be above. Cross-sections will be shown at appropriate shown on the drawings. drawing scales. Detail sheets will show channel details, TKE will prepare a right-of-way map exhibit that will inlet and outlet facilities, and special construction show all information needed for site property acquisition requirements and will be accompanied with appropriate and revisions. The exhibit will specify all right-of-way structural calculations provided by Knapp and needs for the project including any required slope or Associates. temporary construction easements. Based on property Landscape and irrigation sheets will include design for adjustment requirements, TKE will prepare property line site features such as basin screening from surrounding adjustment documents and all required legal streets and properties as shown in the preliminary descriptions and related plats. design within the proposed site. The sheets will include Task Nm' 9 50% Design the point of connection, irrigation layout, fencing, and 50% Design will begin upon selection of the alternative planting materials to be installed and shall be in and will include preparation of preliminary construction conformance with City standards, specifications, drawings, preliminary technical spedficodons, storm ordinances, regulations and requiremento, water pollution prevention plan, preliminary For the specifications, we will amend the City Standards construction estimates, completed geotechnical report, Technical Provisions as required for the projects. The and completed environmental compliance documents City standard specifications are supported by the and approvals. Greenbook, State standard plans and specifications, and Construction drawings will show proposed site and County Flood Control standards. The construction storm drain alignment including locations of proposed specifications will be prepared in Microsoft Word (2010 iniet and outlet facilities, catch basins, manholes, Version) format in accordance with City standards. transition structures, slopes, access roads, site limits, Special provision will be added to the specifications as berms, piping, concrete structures, curbs, drive required to comply with regulatory agency approaches, spandrals and cross gutters. In addition, require'nents, preliminary grades will be prepared to establish project The storm water pollution prevention plan (SWPPP) will grading requirements. Proposed improvements will be conform to Regional Water Quality Board Requirements. designed in accordance with the City's current street Utilizing the RWQCB's plan template, TKE will prepare design standards and specifications for ultimate street the preliminary SWPPP for construction of the project widening. Thepnoposedimpmvements �iU bedcsigned which will be completed by the construction contractor. to minimize removals, grading and earthwork. Finally, we will prepare quantity and cost estimates for For the drawings, we will prepare a title sheet, all proposed improvements prepared using an excel construction notes sheet, demolition sheets, plan sheets spreadsheet showing an itemized construction cost for the basin, plan/profile sheets for the storm drain, breakdown. Descriptions of work, unit prices, and cross-section sheets, landscape and irrigation plans and quantities will be included in the spreadsheet necessary detail sheets. TKE assumes two separate drawing packages will be prepared for the basin and Upon completion of the 50q6 design, TKE will provide storm drain plans. the City with 3 sets of plans and specifications together with the updated construction cost estimates to City The tide sheet shall include the title of the job, a vicinity staff for review and comment. We will meet with staff map showing the City in relationship to surrounding after their reviews are completed to obtain comments.s� communities, a location map showing the project limits, a list of abbreviations used, benchmark data, general Task Ne. 10 Permit Acquisition notes, construction notes and quantities, an index for After 50% design is complete, plans and associated the drawings, list of utilities with phone numbers, and applications will be submitted to the County, State Fish references on the City's standard title block, and Game, State Division of Safety of Dams, and the US Army Corps of Engineering as appropriatc. The construction note sheet will show general Discussions of these permits were presented in the construction notes and project specific requirements. project approach section of this proposal. TKE will track City of R.. diart--s RE: for Opal Basin Analysis, Design and Assistance 5 A: TECHNICALAPPROACH AND SCOPE OF ���� ° �° ° _��~~ ~.~~ ~ the permitting progress, meet with agency representatives as required and provide additional information as needed until permits are obtained. Task No. 11 Coordination with Utilities TKE will also send drawings to agencies having facilities in the project requesting that they verify their facilities are shown correctly and that they furnish any construction requirements they desire. We will highlight each agency's facilities and advise each of potential conflicts and relocation requirements. We will request that they respond within two weeks and we will follow up with telephone calls to confirm all agency requirements have been incorporated. We will document all conferences with utilities and agencies and copy the City via e-mail. Task No. 12 95% Design Upon receiving City staff comments for 50% design, 95% design will be prepared to include incorporation of public and City comments, final design, final trail and landscape improvements design, and final construction specifications and estimates. 9596 design will be submitted with a project summary memorandum defining methods used to address previous comments. After the 95% design documents are complete, TKE will provide the City with 3 sets of plans and specifications together with the updated construction cost estimates to City staff for review and comment. We will meet with staff after their reviews are completed to obtain comments. Task No. 13 100% Design Upon receiving City staff comments for 95% design, 100% design will be prepare to include incorporation of the public's and City's final comments, final plans, specifications, and estimates, ready for public bidding. Final documents will include mylars and hard copy specifications with signatures and electronic copies of final documents. 100% Design will be submitted with a project summary memorandum together with an updated project schedule, additional regulatory permitting summary, and internal plan review documentation. Task No. 14 Final Permit Acquisition and Coordination with Utilities After the final drawings are approved by the City, we will submit them to all permitting agencies and utilities having underground facilities in the project area. We will continue to pursue the permits until they are acquired. We will document all meetings and conferences with utilities and agencies. -------- --- --'— ---�--� City of 'lediam%ds EXHIBIT B City of Redlands Opal Basin Preliminary Engineering Analysis, Design, and State Grant Funding Assistance RATE SCHEDULE Ca m 8 Agfeemems TKE Consu g rim )1-z, Fld,111A na Ivns.Oc,m, and Aasisanca hoc, City of Redlands Opal Basin Analysis,Design and Assistance Consulting Engineering Fee Assistant Sub-Consultants 2.)30) Project Manager Project Engineer Engineer/Designer Clerical Survey rug rotal 1 ask No Task Hours $ Hours s Hours $ Hours $ Hours S $ $ 100 Year Basin Design Scope of Services 1 'Kick CNN and Project Meetings 24 5 3,120 411 $ 4,000 $ - 40 $ 2,200 $ - S 9,320 2 Funding Management 80 S 10,400 80 5 8,000 5 - 1.20 $ 6,600 $ - lir 25,000 3 Records Research 2 $ 260 4 5 400 8 $ 720 8 $ 440 $ - 5 1,820 8 Base Construction Drawings 2 $ 260 8 $ 800 32 $ 2,880 5 - $ - $ 3,940 5 Prehminary Engineering SO S. 10,400 120 S 12,000 160 $ 14,400 80 $ 4,400 $ - 5 41,200 6 Geoteelinical Investigation 8 S 1,040 8 $ 800 $ 8 5 440 S - $ 28,600 $ 30,880 7 Environment!Compliance 16 5 2,080 40 $ E000 16 $ 1,440 40 $ 2,2110 $ - S 9,72(1 8 Site Surveying and Right-of-Way Engineering 16 $ 2,080 16 $ 1,600 24 ii 2,160 8 $ 4413 40 $ 8,400 $ 14,680 9 50%Design 40 $1 5,200 120 $ 12,000 200 5 18,000 80 5 4,400 $ - S 39,600 10 Permit Acquisition 40 $ 5,200 80 $ 8,000 40 $ 3,600 40 5 2,200 $ - $ 19,000 11 Coordination with Utilities 2 S 260 4 $ 400 8 5 720 8 5 440 $ - 5 1,820 12 95%Design 40 S 5,200 120 5 12,000 I 60 5 14,400 80 $ 4,400 $ - $ 36,000 13 100%Design 40 5 5,200 80 $ 8,000 120 $ 10,800 80 $ 4,400 $ - $ 28,400 14 Final Perrino Acquisition and Coordination wan Utilities 32 $ 4,160 40 $ 4,000 40 $ 3,600 40 $ 2,200 $ - $ 13,960 Subtotal: 390 ii! 54,860 720 $ 76,000 768 $ 72,720 592 $ 34,760 40 $ 8.,400 S 28,600 $ 275,340 Rennhursables((02%)'); $ 5,507 Rates; Notes: Design Total; $ 280,847 Noreen Manager $ 130 (FIR I) Reimbursables Include Cost for Prints,Comes,Mileage,Etc Rounded Design Total: Si 280,800 Project Engineer: 1 too (Hit. 2) LOR Geotechnicars Fee for Creotechnical investigation Assistant Engineer/Designer S 00 (FIR 3,) Knapp and Associates Fee for Structural Engineering Clerical $ 55 /HR Survey Crew S 210 IDE TKE Engineering,Inc.