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HomeMy WebLinkAboutContracts & Agreements_29-1973CONTRACT FOR M11 LEAF BEETLE SPRAYING This Agreement made and entered into this 27th day of July, 1973 s by and between the City of Redlands, a municipal corporation of the State of California, hereafter called "City", and the J. Harold Mitchell Co. address . �05 Agostino_Road2 San Gabriel California 91776 , hereafter called "Contractor". The City and Contractor agree as follows: 1. The Contractor shall furnish and apply Sevin spray (#1 actual per 100 gal. of grater) to all designated elm trees at various locations, for the lump sum price of S.09 per gallon. 2. The City to furnish one man to accompany rig or rigs to notify residents and secure permission of the occupants, keep records of properties sprayed and gallonage applied, etc. 3. The City to furnish all water at the nearest fire hydrant at no charge to the Contractor. 4. The Contractor to secure a business license, approval from the fire department of approved tools to use at the hydrants, and provide an approved air gap pipe to load all spray equipment tanks. j. The Contractor to provide a Certificate of Insurance to the City -before commencing work on the starting day of on or around July 319 1973. 6. The Contractor to complete all work on or before August 309 19739 work to be performed to the requirements and satisfaction of the County of San Bernardino Department of Agriculture and the City of Redlands Park Department personnel assigned to the job. 7. Payment to be made by the City to the Contractor within 30 days after completion of the job. S. The Contractor will confine his equipment to City rights of way whenever and wherever possible. 9. The Contractor shall provide and maintain adequate Norkmen's Compensation Insurance for all work performed under this contract. IN WITNESS WHEREOF the parties hereto have caused this agreement to be duly executed on, the day and year first above written. CITY OF RMLANDS, a municipal corporation By R.6P."M(Frrftt Jr., City'Maraager CONTRACTOR By fJ Harold Mitchell, Co. ATTEST Ci erk City Attorn y ACCOUNT NO. J. IIAROLD MITOHELL CO. 305 AGOSTINO ROAD. SAN GABRIEL, CALIFORNIA 91776 • (213) 287-1101 QUOTATION AND WORK AUTHORIZATION NAME MAILING ADDRESS CITY & STATE JOB ADDRESS City of Redlands 30 CaJon St. Redlands California • Diagnosis of Lawn, Tree and Shrub Problems • Insect and Disease Control • Ant and Spider Control Various locations _in City of Redlands_-. — • Foiiar and Deep Fertilizing • Soil Fumigation and Weed Control • Tree Surgery DATE July Lw# 1973 HOME PHONE BUS. PHONE I14_ 93�2641 GUIDE TREEMAN REFERRED BY FI" POND WE WISH TO SUBMIT THE FOLLOWING RECOMMENDATIONS AND QUOTATIONS FOR SERVICES AND/OR MATERIALS - WORK SCHEDULE UNIT PRICE Furnish and apply Sevin spray (1# actual per 100 gal.) to all designatedelm trees-avaarious rations, for -lump -sum price of S .09 per gallon. City to furnish one man to go with rig to notify and aeewa permission of homeowners, keep record of properties sprayed and gallonage applied, etc. City to furnish all water at nearest 3U-e-hydrant at no - oharge. — All work work to be performed to satisfaction of San Bernardino County Department of Agriculture and City of Redlands Park Department p•rscan�e� as�gn�-tp -paro a . . We am assign two rigs to this work9 if desired* and can start Certificates of insuranea to follow. - -- - Th�a quotation applies only to the current spry, -and- is not to apply to any work required or authorized in 1974. NO WORK WILL. BE PERFORMED UNTILWE HAVE REACHED YOU TO SETA CONVENIENT DATE FOR OUR COMING, TERMS AND CONDITIONS Any item of service or material may be cancelled in whole or in part by either party at any time upon either verbal or written notice to the other. Acceptance of this quotation will serve to release the contractor from any and all liability for the death of fish located on the property, resulting From the performance of work authorized. All invoices for work performed on this order are due on presentation and become overdue 30 days from presentation. In the event any process of law is resorted to by the contractor to collect monies due, the buyer agrees to pay all casts, interest and attorney's fees incurred. A service charge of 11/2% will be added to all overdue accounts which is an annual percentage rate of 18%. TOTAL PLI,'SE STUN AND RETURN ORIGINAL COPY TO OUR OFFICE, Retain Carbon copy for your records. If you have any questions concerning these recommenda- tions please tali 287-1101 or 283-7721. Submitted by ACCEPTANGE I authorize the J. Harold Mitchell Co. to furnish all labor and or materials to complete the work approved in the above proposal, subject to the terms and conditions shown, for which I agree to pay the amounts indicated. IlL aFIREMAN'S IddEVA FUN AMERICAN INSURANCE COMPAN[ES TO: City of Redlands City Hall Redlands, California FIREMAN'S FUND INSURANCE COMPANY ❑ THE AMERICAN INSURANCE COMPANY CERTIFICATE ❑ NATIONAL SURETY CORPORATION OF INSURANCE ❑ ASSOCIATED INDEMNITY CORPORATION ❑ AMERICAN AUTOMOBILE INSURANCE COMPANY DATE July 23, 1973 L Attention: James W. MacKenzie I THIS IS TO CERTIFY THAT THE COMPANY OR COMPANIES CHECKED ABOVE HAVE IN FORCE AS OF THE DATE HEREOF THE Fnl I nwlnlr_ ra NAME AND ADDRESS OF INSURED OR EMPLOYER LOCATION OF PROPERTY, DESCRIPTION OFOPERATIONS, BUSINESS CONDUCTED J. Harold Mitchell Company 305 Agostino Road State of California San Gabriel, California KIND OF INSURANCE POLICY NUMBER EXPIRATION LIMITS OF LIABILITY WORKMEN'S COMPENSATION WP-1664925 1-1-74 STATUTORY EMPLOYERS' LIABILITY THOUSAND DOLLARS, EACH PERSON THOUSAND DOLLARS, EACH ACCIDENT BODILY INJURY LIABILITY OTHER THAN AUTOMOBILE' THOUSAND DOLLARS, EACH PERSON THOUSAND DOLLARS, EACH OCCURRENCE THOUSAND DOLLARS. AGGREGATE PRODUCTS AND COMPLETED OPERATIONS PROPERTY DAMAGE LIABILITY OTHER THAN AUTOMOBILE' THOUSAND DOLLARS, EACH OCCURRENCE THOUSAND DOLLARS, AGGREGATE OPERATIONS THOUSAND DOLLARS, AGGREGATE PROTECTIVE THOUSAND DOLLARS, AGGREGATE CONTRACTUAL THOUSAND DOLLARS, AGGREGATE PRODUCTS AND COMPLETED OPERATIONS AUTOMOBILE: BODILY INJURY LIABILITY* THOUSAND DOLLARS, EACH PERSON THOUSAND DOLLARS, EACH OCCURRENCE PROPERTY DAMAGE LIABE LITY* THOUSAND DOLLARS, EACH OCCURRENCE MEDICAL PAYMENTS 5 EACH PERSON COMPREHENSIVE —LOSS OF OR DAMAGE TO THE AUTOMOBILE, EXCEPT BY COLLISION OR UPSET ACTUAL CASH VALUE UNLESS OTHERWISE STATED HEREIN BUT INCLUDING FIRE. THEFT AND WINDSTORM 5 COLLISION OR UPSET ACTUAL CASH VALUE LESS 5 DEDUCTIBLE DESCRIPTION AND LOCATION OF OPERATIONS AND AUTOMOBILES COVERED Tree Spraying for Elm Leaf Beetle THIS CERTIFICATE OF INSURANCE NEITHER AFFIRMATIVELY NOR NEGATIVELY AMENDS, EXTENDS OR ALTERS THE COVERAGE AFFORDED BY THE POLICY OR POLICIES SHOWN ABOVE. Al.�. q.....z.E . R-:FS.._ TI E Q IN EVENT OF ANY MATERIAL CHANGE IN OR CANCELLATION OF THE POLICY OR ° . ` 1• I =� ' �Aj "' �� POLICIES THE COMPANY WILL MAKE EVERY EFFORT TO NOTIFY THE ADDRESSEE BUT UNDERTAKES NO RESPONSIBILITY BY REASON OF FAILURE TO DO SO. p UPI. ::6890-9A-_ i _7 q v�,—iS=SAFECOf,INSURANCE COMPANY OF AMERICA G=GENERAL INSURANCE COMr�ANY CF AMERICA F= FIRST NATIONAL INSURANCE L:C]M�ANY C7F AMERICA Home Otfice.' 4347 Brooklyn Ave. N.E., Seattle, Washington 98105 fEach a Srock Insurance Company) " {Coverage is provided by the company designated by initial) �AREC� Certificate of Insurance The company certifies that the insurance policies indicated below are in effect on the date of this certificate. Name of Insured and Mailing Address(Street, City, State, ZIP Code) Policy Period: J. Harold Mitchell Company from 1-1-73 305 Agostino Road to 1-1-76 San Gabriel, California ❑ 12:01 A.M. ❑ Noon L Standard Time, at the address of the insured For each policy the following schedule indicates the basic type of insurance provided with the limit of the insurer's liability or maximum amount payable for loss. This certificate is only a statement ofthe existence of the policy or policies of insurance herein referred to and neitheraffirmatively nor nega- tively amends, extends or alters the coverage afforded by any policy described herein. Umils of Liobihly or Amount of Coverage Workmen's Subject to the terms of the Workmen's Compensation laws of the state in Compensation which policy affords coverage. Location of risk covered, or description of automobile or contract covered, or description and location of operations or work covered: Tree Spraying for Elm Leaf Beetle In the event of any material change in, or cancellation of, said policies, the undersigned company will endeavor to give written notice to the party to whom this certificate is issued, but failure to give such notice shall impose no obligation nor liability upon the company. Certificate is issued to: Name and Address 10 day prior notice of cancellation to FCity of Redlands certificate holder has been endorsed to policy No.(s)- City Hall Redlands, California Attention: James W. MacKenzie a Dated atTemple City, Californiaon July 23, 19„73 J ❑ If an 'Y' in box — limits of liability have been increased only for operations or work described above. Any statemery .0 it ns fs' e:.is:vaid,s. L By GENERAL INS3„tV-RAN,.E CE CC ANY CF AMERICA FIRST NATIpNAL 1 C F+ANY C]F AMERICA SAFECCe1NSURCE CM ANY ©F AMERICA C-70 R9 4i71 PRINTED IN U 5 A. MEMORANDUM July 26, 1973 TO: Mayor Jack B. Cummings Members of the City Council ,Cfty Clerk FROM: R. P. Merritt, Jr., City Manager SUBJECT: Elm Tree Leaf Beetle Spray Program At the time of the Council meeting when the above matter was considered, we had received four quotations for tree spraying. The low quotation was that of the Phelps Spray Service of Redlands at a figure of .08<- per gallon sprayed. Apparently, Mr. Phelps did not recognize his responsibilities to the City for this service and that he would be required to be responsible for any damage caused by his sub -contractor on private or public property. He has, therefore, withdrawn his bid and requested that he be released. Consequently, we are awarding the contract to the next lowest quotation which is that of J. Harold Mitchell Company of San Gabriel at a price of .09� per gallon. The Mitchell firm is well qualified to do the work. R. RPM:my cc: J. Mac Kenzie MINUTES of an adjourned regular meeting of the Cit of Redlands, held in the Council Chambers, 212 Brookside Avenue, on July 24, 1973 at PRESENT Jack B. Cummings, Mayor Charles G. DeMirjyn, Vice Mayor Chresten M. Knudsen, Councilman Sam S. Sewall, Councilman y Council, City Safety Hall, 2a 30 P,M. R. P. Merritt, Jr., City Manager Edward F. Taylor, City Attorney Peggy A. Moseley, City Clerk Erwin S. Hein. Redlands Daily Facts Chuck Palmer, San Bernardino Sun ABSENT Ellsworth E. Miller, Councilman PUBLIC HEARING Resolution No. 3023 - Downtown Mall Project - Continuation Public hearing on the Downtown Mall Project was continued to this meeting from the meeting of July 17, 1973. Mayor Cummings declared the meeting open as a continuation of the public hearing for any comments or questions concerning this project. No comments were forthcoming. City Attorney Taylor reported that the case remains under consideration in Superior Court in San Bernardino. Judge Katz states that he considers this an important case and wishes to review all the evidence received over a three- month period. He gave no indication of the date at which he will make a determination. The public hearing was continued to the Council meeting of September 4, 1973. UNFINISHED BUSINESS The request for closure of Fifth Street for the purpose of a Camp Fire Girls Fair was tabled to this time. Mr. Street Merritt recommended that approval be given .for the Closure closure of Fifth Street on September 110, 1973 between the hours of 10:00 A.M. and 2000 P.M. as all departments have Fifth approved the application. The property owners in the Street downtown division do request that the alley be kept open east and west across Fifth Street, Following brief discussion on motion of Councilman Knudsen., seconded by Councilman Sewall, approval for the closure of Fifth Street as described by the City Manager, subject to the requirements of all departments, with the alley being kept open east and west, was approved by AYE votes of all present. Page one - July 24, 1973 CITY MANAGER City Manager Merritt briefly described the present infestation of elm trees in Redlands by the Elm Deaf Beetle, stated that the infestation was discovered only within the last week, and presented the recommendation Elm Tree of Mr, Gene Ma Harper, Assistant Agricultural Commissioner Control for the County of San Bernardino, The recommendation Program is for two spraying programs, one to be completed not later than August 30, 1973, and the other to be started on June 1, 1974. The estimated cost for this service is $20,000, with the lowest quotation of five received being Phelps Spray Service. City Manager Merritt urged authorization of this program immediately, with the funds to be taken from Park Surplus, Council discussed this problem at length. Park Director MacKenzie explained that the desert communities have been fighting this beetle for twelve years, but it is also existing now in Hemet and Riverside, it was further explained that all trees within the City will be treated and that this is necessary in order to stop the infestation, Noting that this was being done for the health, safety and welfare, on motion of Councilman DeMirjyn, seconded by Councilman Knudsen, the recommendation was approved as made by Mr, Merritt, by AYE votes of all present. Bid Call on motion of Councilman Knudsen., seconded by Councilman DeMirjyn, the City Clerk was authorized to advertise for Disposal bids on two 20 cubic yard disposal trucks, by AYE votes Trucks of all present. This is a budgeted item, Mayor Cummings brought notice that the Citrus Belt Firemen's Association were planning to hold a high -wire act at Chaffey College on. August 21, 1973, and requested waiver of business license in order to sell tickets for the event. This request was received at L1o00 AaM. this date® Council discussed the matter at length and requested further information, However, no one was in attendance at the meeting to give additional explanation. Following lengthy discussion of this matter and other requests for waiver of business license, it was deter- mined, on motion of Councilman Knudsen, seconded by Councilman, DeMirjyn, to approve this one request at this time, by AYE votes of all present, The staff was requested to put this matter of waiver of business Licenses on the agenda for a future meeting with possible recommendations for guidelines for waiving business ,licenses, Page two -- July 24, 1973