HomeMy WebLinkAboutContracts & Agreements_10-1987_CCv0001.pdf &TANDARD CONTRACT
THIS CONTRACT is entered into in the State of California by and between the
City of Redlan,4s# hereinafter called the City, and
Name
Tom Dodson & Associates hereinafter called Contractor
Address
444 forth ArroLyllead Avgumg
San Bernardino, CA
Phone
(714) 884-9700 ACCOUNT NO. 01-1600-2130
IT IS AGREED AS FOLLOWS:
1. Contractor will perform professional services upon the terms and
for the payment all described herein. Such professional services
shall result in an environmental impact report legally sufficient
under the California Environmental Quality Act and the City of
Redlands guidelines, which report shall be prepared and submitted
in a manner consistent with accepted professional standards in the
community.
2 . Contractor shall be an independent Contractor and not an employee,
nor shall any of its employees or agents or subcontractors be an
employee of City.
3 . Contractor shall, at its sole cost and expense, prepare a rough
draft and a corrected draft Environmental Impact Report in
accordance with the requirements of the California Environmental
Quality dict, the procedures objectives and criteria for imple-
menting the California Environmental Quality Act of the City of
Redlands, and the practices and procedures of the City of Redlands
Environmental Review Committee. The -report shall address the
environmental impacts of:
A See attached environmental documentation detail work program.
B Contractor shall attend all public and Environmental Review
Committee hearings as necessary. meetings with Staff person-
nel to occur as required to complete the E.I.R. Meetings to
be held at Redlands City Hall , 30 Cajon Street.
C. Contractor shall provide 60 draft E. I.R. ' s, 15 Preliminary
Final E.I.R. 's and 5 Final E. I.P's.
4 . The corrected draft Environmental impact Report shall satisfy the
requirements of the sponsoring agency according to the above law
and regulations and guidelines . Except as otherwise provided
specifically in this contract, assistance of City staff to
Contractor shall be limited to supplying of source documents when
necessary on City premises. No compiling of data shall be done by
City staff.
5 . The members of the Contractor ' s staff, and other parties whom
Contractor will procure to contribute to the preparation of the
Environmental Impact Report, and the nature of such contributions
shall be set forth in this document.
6. Contractor shall provide at least one representative of Contractor
to meet at City premises with, and consult with, City staff prior
to the hearing of the Environmental Review Committee. Contractor
shall also provide such a representative at any required hearing
of the Environmental Review Committee at which time he shall be
prepared to respond to questions raised pertaining to the Envi-
ronmental Impact Report.
7 . All drafts and reports sent by Contractor to City shall be in a
normal format for an Environmental Impact Report, double spaced
and suitable for duplication on either offset or office copier
method. The completed draft Report shall be reproduced on both
sides of each page.
8 . On or before Contractor shall submit to City a rough draft of the
Environmental impact Report with copies of same. City staff may
require amendments, corrections and/or supplemental material , all
pursuant to the requirements mentioned in Paragraph Four (4 )
above.
9 . within one week after receiving the rough draft back from the City
staff, Contractor shall submit to City a corrected draft of the
Environmental Impact Report with copies of same. Any alterations
to the rough draft as determined by City staff shall be incorpor-
ated into the corrected draft.
10 . If the draft Environmental impact Report shall have to be further
altered before the Environmental Review Committee will approve
same, Contractor shall make the alterations as required by the
Environmental Review Committee. Alterations to the Environmental
Impact Report arising from the Environmental Review Committee
hearing may take the form of an addendum to the Report, or the
alterations may be incorporated into the text of the Report. The
a -
Environmental Review Board shall determine the manner by which the
alterations will be added to the Report. The Environmental Review
Committee may, at its discretion, require further review of the
Environmental Impact Report at a public hearing before a deter-
minatibn on adequacy of the Report is made . Contractor shall
deliver copies of this Preliminary Final Environmental Impact
Reportwithin two weeks after the City delivers all comments
received during the review and comment period. These copies shall
include responses to all comments submitted during the review and
comment period. QU C_Q� j2f tjLp, pgpgKJt zJAU bg del J_vSred lgosg
lg4f., Keproduced 2n Q= Lijdg gnly,
11. Contractor shall not be responsible for alterations or addenda
requiring lengthy treatment or new research, when such alterations
or addenda result from new information which could not have been
anticipated at the time of contract initiation. An example of
such unanticipated new information would be a redesign of the
project after contract initiation. In this event, the City may
elect to negotiate a new contract with Contractor or another party
for completion of additional work required. However, Contractor
shall be responsible for alterations or addenda to the Report for
items which were anticipated at the time of contract initiation
and for which additional comment was required during review of the
Report.
12. As total consideration for performing all the duties of this doc-
ument, for all costs , expenses and obligations incurred by
Contractor , City shall pay Contractor a sum not to exceed
$17,250.00 * This sum to be paid as follows:
Contractor shall be paid $5,750.00 at the time the contract
is signed. The second payment of $5,750.00 —shall be paid
when the Environmental Review Committee accepts the draft Environ-
mental Impact Report for public review. The third, and final
payment of $5,750.00 ----shall be paid after the City
Council certifies the E.T.R. and all corrections as requested by
City Council, have been incorporated into the final E.T.R. and 5
copies of the document have been delivered to the Environmental
Review Committee Secretary.
13 . Time is of the essence in completion of the duties of this
document.
The final E. I.R. shall be completed within _�_ months from the
time the contract is signed. An extension of 90 days may be
given by staff, upon showing of good cause.
14 . As its option the City may terminate the contract at any time by
written notice to Contractor, whether or not Contractor is in de-
fault. Upon such termination, Contractor shall deliver to City
all documents, drafts, reports, materials and work of any nature
pertaining to this document and in the possession of Contractor or
under its control. In such event Contractor shall be paid for the
work performed under contract to date of termination and for ter-
mination costs. Payment for work completed under contract to date
of termination shall be made strictly on the basis of the percent
of work completed under the terms of this document. The percent
r
of work completed to date of termination shall be the percent of
the total contract cum which will be paid to Contractor . The
Environmental Review Committee shall determine the percent of work
completed to date of termination. Contractor may be reimbursed
for termination casts which shall not exceed ten percent (10%) of
the amount paid to Contractor for percent of work completed to
date of termination. The Environmental Review Committee shall
determine the amount of termination costs to be paid. The total
sum paid to Contractor in the event of contract termination cannot
exceed the total amount of the contract as set forth in Paragraph
'twelve (12) . In the event of termination, the City may complete
the Environmental Impact Report with its own staff or contract
with another party to do the same, in any event using any and all
materials existing at such time.
1 . All memoranda, reports, drafts, communications, or Environmental
Impact Reports to be sent to City under the contract shall be sent
to.
Environmental Review Committee
City of Redlands
30 Cajon Street
Redlands, CA 92373
All such being sent to Contractor shall be sent to:
Tom Dodson & Associates
444 N. Arrowhead Avenue
San Bernardino, CA 92401
16 . Contractor shall indemnify, defend and hold harmless City, its
officers, agents and employees from any and all claims, losses or
legal actions arising from any and all of the actions of Con-
tractor, its employees, agents or subcontractors pertaining to the
contract.
17 . The contract described herein is not assiclnabl.e.
1 F, . The Environmental Impact Report prepared under the specifications
of this Contract shall be either a Focused Environmental Impact
Report or a Full Environmental Impact Report as required by the
Environmental Review Committee.
19. For purposes of the contract, the City of Redlands Environmental
Review Secretary shall be considered the Contract Administrator.
There must be a written authorization from the City for any vari-
ance from the terms of this contract.
CITY C7 ' RLAtlf y
(Authorized Signature)
Title
rO �sw
" e ,
Mayor of the City of Redlands
(State if corporation, etc. )
Dated
April 21, 197 Address
City Cl erk � rri� Pay#
CITY OF RED DS SOUTHEAST SPECIFIC PIAN
ENVIRONMENTAL DOCUMENTATION
DETAILED WORK PROPOSAL
Section I: Introduction
This proposal presents a work program for preparation of adequate
environmental documentation to support the adoption of the City
of Redlands Southeast Specific Plan. The program provides for
assistance in completing the Plan's Initial Study and the
preparation of a comprehensive Environmental Impact Report (EIR) .
The EIR addresses all environmental issues as if they have
potential for significant adverse impact assuming the City
Council adopts and implements the proposed Specific Plan.
The environmental documentation will be prepared in a manner that
will meet the following objectives:
1. To provide environmental documentation that will fully
comply with the California Environmental Quality Act (CEQA)
and the CEQA Guidelines;
2 . To provide the Redlands City Council with a clear and
concise documentation of the project's environmental
consequences that must be considered as part of the
decision; and
3 . To address all potential significant adverse environmental
impacts and develop mitigation measures that will minimize
such impacts to the greatest degree feasible.
Tom Dodson & Associates' staff has reviewed the available data
and understands the environmental issues associated with the
proposed adoption of the Specific Plan. The documentation we
prepare will meet the above objectives and provide the City with
a sound decision making document as required by CEQA.
Section II: Project Team Organization
Tom Dodson & Associates will rely upon our in-house staff with
selective utilization of qualified personnel from close
associates that will contribute to the required documentation.
Internal staff will include Tom Dodson, who will serve as
Principal in charge of the project and primary author, Margaret
Sutherland and Gary Bill who will serve as data analysts and
coauthors. Associates that will provide input to this project,
as needed, will include:
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Ludwig Engineering circulation
Gary Rasmussen & Associates Geotechnical
Tierra Madre Consultants Biotic Resources
San Bernardino County Museum Cultural Resources
Ralph Wagner Hydrology
Section III: Technical Approach and Scope of Work
Preparation of the required environmental documentation has been
divided into five discrete tasks which contain varying levels of
subtasks that will be implemented to meet CEQA environmental
requirements. These tasks are presented sequentially for review,
but the actual work on individual tasks often overlaps during
implementation. In its role as the City's contractor for this
project, Tom Dodson & Associates assumes responsibility for the
following effort:
1. Completion of the Initial Study and assistance with the
Notice of Preparation for the proposed project.
2 . Program management and coordination leading to preparation
of a Final EIR (a Master Plan EIR) that meets CEQA
requirements and the City's decision making information
requirements.
3 . Preparation of draft and final EIR's with the appropriate
number of copies requested by San Bernardino County.
4 . Attendance at public meetings and hearings (defined in
detail in Section IV) including presentations to decision-
makers and others as requested by the City.
As normally occurs during procedural processing, the City will be
responsible for distributing appropriate notices (Notice of
Preparation, Notice of Completion, and public hearing notices) .
The City is expected to also undertake all mailing and
circulation efforts required by State and local CEQA Guidelines.
The text of the Southeast Specific Plan Master EIR will be
written in a clear, concise manner geared to communicate with a
lay audience. Graphics, tables, and supplementary material will
be provided as appropriate to enhance this goal of communication.
The City will be responsible for providing base maps that will be
incorporated in the EIR. Among these maps to be provided will be
a map illustrating both developed and undeveloped property within
the Specific Plan area.
The contents of this Master EIR will be comprehensive enough to
be used by other responsible or interested agencies in their
review of the project. Other agencies that may have high
interest in the Specific Plan include the following:
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1. San Bernardino County
2 . Caltrans
This list is not intended to be exhaustive and will be expanded
as appropriate during the review process.
Task 1: Complete the Initial Study and Issue the Notice of
Preparation
With our understanding of the proposed project, we will assist
the City in completing the procedural steps leading up to the
preparation of the EIR. An Initial Study will be completed and
the Notice of Preparation prepared and transmitted in cooperation
with the City staff. Technical elaboration for each issue will
be provided in the Initial Study, as appropriate. The Notice of
Preparation will be transmitted to all pertinent reviewing
agencies and parties in order to obtain comments from them on the
issues of concern.
Subtask la.
In conjunction with the City staff the Initial Study checklist
form will be completed and comments provided regarding the type
of information that will be included in the document.
Subtask 1b.
Prepare the Notice of Preparation for City staff review and
distribution to all parties.
Subtask 1c.
Compile the comments on the Notice of Preparation for the City
and ensure that all substantive issues are addressed in the
Master EIR. During this period the alternatives to be evaluated
in the Master EIR will be defined in conjunction with the City
staff.
Task 2: Prepare a screencheck EIR
Task 2 contains the specific work effort that will be carried out
in preparing the EIR for the Specific Plan. The goal is to
prepare a Master EIR for all environmental and human resources
and public utility and service infrastructure systems. The
general approach envisioned will be to project impacts to these
resources and systems over the life of the Specific Plan.
Conclusions regarding significance of potential impacts from
implementing the Specific Plan will be provided. For the City
this approach should result in a document that will allow more
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effective and efficient processing of future specific projects
within the Specific Plan area in the future when they are
implemented.
Subtask 2a
Prepare the project description including: project location,
history of development, project objectives, phasing (if any) ,
specific characteristics (land uses, development guidelines,
objectives, etc. ) , and a discussion of the procedural approval
process. Of key importance during this phase will be the
comparison of existing land use designations and General Plan
text with the proposed Specific Plan maps and text. These
comparisons will be summarized in the EIR and appropriate text
and maps included in the EIR and appendices.
Subtask 2b
Prepare the evaluation of environmental impacts which will focus
on significant environmental impacts which cannot be avoided;
cumulative impacts ; irreversible adverse impacts ; the
relationship between short-term and long-term impacts; and growth
inducing impacts. The detailed evaluation of Specific Plan
alternative will be addressed under this task. The alternatives
included will include at a minimum: the no project alternative
(both the Plan area developed at its current level and continued
development under the existing General Plan) , and other
alternatives selected under Task 1. Note that the cost estimate
provided as part of this proposal includes evaluating a maximum
of five alternatives including the proposed project, the two "no
project" alternatives and higher and lower density alternatives
based on discussions with the City.
Subtask 2c
Prepare the detailed analysis sections of the EIR for all
environmental issues normally contained in a comprehensive EIR.
This will include the current status (baseline conditions) of
Specific Plan area resources and infrastructure systems; the
evaluation of impacts to these resources and systems that will
result from implementing the Specific Plan; a discussion of
mitigation measures available to reduce the significance of
potential impacts and a discussion of residual, unavoidable
adverse impacts after implementing mitigation measures, along
with a determination of each impact's level of significance,
where feasible.
The topics to be discussed include the following:
1. Soil Resources and Constraints: Using the Valley Soil
Survey and soil reports from similar soils within the City,
the soils and soil characteristics within the Plan area will
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be identified and portrayed. The proposed land uses and
text policies regarding soils will be evaluated in the
context of these soils and the existing plan designations.
2 . Geologic Resources and Hazards: Using existing data and
interpretation by experts, the geologic resources and
hazards of the Plan area will be defined. Land uses and
text of the Plan will be evaluated in light of these
resources and constraints and the potential impact to and
from these resources will be provided.
3 . Hydrology: Drainage basins within the Plan area will be
determined, possible recharge areas identified, and the
storm runoff system mapped. Future development envisioned
within the Plan will be evaluated for coverage of recharge
areas, increases in runoff, and adequacy of the flood
control system both within and downstream of the Plan area.
The potential for uses allowed by the Plan to contaminate
groundwater resources will be evaluated.
4 . Biotic Resources: A general survey of biotic resources
within the area will be abstracted from the technical study
provided by the City. Possible sensitive species and
habitat will be identified. The loss of biotic habitat will
be quantified and assessed for significance based on the
proposed Plan.
5. Climate and Air Quality: Using the South Coast Air Quality
Management District's air quality impact handbook the
potential impact of the Specific Plan's land uses and text
on regional and local air quality will be characterized.
6. Cultural Resources: Existing cultural resource data will be
compiled and mapped. This will include historic as well as
prehistoric information. The potential for cultural
resources to occur in the Plan area will be characterized
based on the nature of the undeveloped areas within the Plan
boundaries. An evaluation of potential impacts to known and
possible cultural resources will be provided.
7 . Population and Socioeconomics: The existing demographic and
socioeconomic characteristics of the Plan area will be
summarized. The potential changes in these two parameters
will be described over time as the Plan is implemented.
8 . Land Use and Planning: A detailed comparison of the
proposed plan, the General Plan, and existing land use
relative to the existing population and socioeconomic
setting will be provided. The environmental implications of
the land uses, the text policies, and development criteria
will be prepared.
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9 . Circulation and Traffic: The existing roads and the
proposed roads will be mapped and then qualitatively
evaluated utilizing the circulation study to be provided by
the City. Existing traffic will be compared to intersection
capacities, i. e. Level of Service, on these area roads, and
conclusions will be drawn regarding the consequences of
developing out the Specific Plan. Growth pattern
assumptions will be developed and confirmed with City staff
prior to projecting future traffic. Funds have been set
aside for consulting with a professional traffic engineer
during the review.
10. Noise: Background noise levels where existing data are
available. Using this background data and general data on
noise levels generated from similar uses in other areas, an
existing background setting will be developed. Noise levels
associated with implementation of the Plan will be provided.
Limited noise monitoring will be provided, if required.
11. Public Service and Utility Infrastructure Systems: For each
one of the City's systems growth projection impacts will be
evaluated and conclusions regarding the level of impact to
the systems will be drawn. Data will be collected from City
service and utility agencies, as well as outside agencies.
A capacity analysis based on assumed future development
rates within the Specific Plan area will be provided, if
sufficient data is available.
Subtask 2d
Once all the document text is completed, the information will be
compiled into a screencheck draft EIR. Three copies of this
document will be submitted to the City for review and comment.
Task 3 : Prepare the Draft EIR
Upon receiving the City's comments on the screencheck EIR, the
required modifications will be completed and the Draft EIR
finalized. This document will be printed and delivered for
distribution to the City.
Subtask 3a
Meet with the City staff and go over the incorporated
modifications. Develop mutually acceptable text revisions at
this meeting.
Subtask 3b
Complete the modifications as directed by the City. Additional
analyses or greater depth of investigation requested beyond that
identified in Task 2 above will be prepared in conformance with
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the original scope of work. Requested changes outside this scope
will be negotiated on a case-by-case basis. At no time will
additional work proceed until specific authorization is received
from the contracting officer.
Subtask 3c
Fifty copies of the Draft EIR will be photocopied and delivered
to the City for distribution. We will assist the City in
developing a comprehensive distribution list.
Task 4. Respond to Draft EIR Comments and Prepare Final EIR
Tom Dodson & Associates will prepare responses to written
comments on the Draft EIR and to verbal comments received on the
Draft at public meetings and hearings. A Final EIR document for
distribution will be compiled and provided that includes these
comments and responses. An addendum will be provided to the
Draft or a whole new printing of a Final EIR will be undertaken
if necessary.
Subtask 4a
If necessary, meet with the City staff to go over all comments
received and develop responses that are mutually acceptable.
Subtask 4b
Complete the responses as agreed upon with the City. Additional
analyses required to respond to substantive comments will be
prepared in conformance with the original scope of work.
Responses developed outside this scope will be negotiated on a
case-by-case basis.
Subtask 4c
Fifty copies of an addendum or of a Final EIr will be photocopied
and delivered to the City for distribution.
Task 5: Attend Public Hearings on the EIR
Tom Dodson & Associates will attend up to four hearings on the
EIR for the fee indicated below. Attendance at additional
hearings will be based on a fee of $50/hour. Specialists will
attend hearings at the rate of $50 to $75 per hour depending on
area of expertise.
Section IV: Schedule and Fee
The following proposed schedule is not based on a specific
contract award date and authorization to proceed. It is based on
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the number of days required to accomplish tasks once the contract
is authorized.
Schedule
Contract Award Day 1
Completion of the Initial Study Day 14
Completion of the Notice of Preparation Day 21
Submit the Screencheck EIR for review Day 81
Receive comments from the City Day 95
Submit Draft EIR for distribution Day 109
Receive comments on the Draft EIR Day 154
Submit Final EIR Day 175
Fee
Tom Dodson & Associates will complete all tasks specified in this
scope of work for a not-to-exceed fee of $17,250. This is based
on the following breakdown of costs per task:
Task 1 $2, 000
Task 2 $12, 000
Task 3 $1,250
Task 4 $1, 500
Task 5 500
Total• $17,250
If additional copies of EIRs are requested, this fee will be
raised by the increased printing cost. We are willing to
negotiate the above fee if the City requests revisions or
deletions to the above tasks. Otherwise, we believe the above
fee is appropriate for the proposed project and the level of
investigation that will be required to create the Master EIR for
the Southeast Specific Plan. It is anticipated that original
data generation and field investigations will be minimized.
Additional field investigations that the City may desire shall be
negotiated on a case-by-case basis.
Terms
It is requested that the following payment schedule be
incorporated into any agreement between our firm and the City:
One third of the contract price upon execution of the
contract: one third upon deliver of the Draft EIR to the
City for distribution; and one third upon delivery of the
Final EIR or upon agreement between the City and Tom Dodson
& Associates that all obligations have been fulfilled.
As noted throughout this proposal, the above fee and schedule are
contingent upon completion of all tasks as outlined in this
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proposal. Should additional tasks, copies, meetings or other out
of scope task revisions occur, it will be considered out of
scope. We will not proceed with out of scope items until the
City is satisfied that the task is actually out of scope and
mutually acceptable reimbursement terms have been agreed upon.
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