HomeMy WebLinkAboutContracts & Agreements_68-96_CCv0001.pdf AGREEMENT TO FURNISH ENVIRONMENTAL CONSULTING SERVICES
FOR CALIFORNIA STREET LANDFILL
VERTICAL LANDFILL EXPANSION AND BORROW SITE EXPANSION
This Agreement is made and entered into this 16th day of July, 1996 by and beuveen the City of
Redlands, a municipal corporation(hereinafter"City") and Tom Dodson& Associates, (hereinafter
"Consultant").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Consultant hereby agree as follows:
ARTICLE I - ENGAGEMENTT..OF CONSULTANT
1.1 City hereby engages Consultant, and Consultant hereby accepts the engagement,to perform
environmental consulting services (the"Services") for the City"s California Street Landfill
Vertical Landfill Expansion and Borrow Site Expansion(the "Projecf').
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of competency presently maintained by other practicing
professional consultants in the industry providing similar types of services.
ARTICLE 2 - SERVICES OF CONSULTANT
2.1 The specific Services which Consultant shall perform are more particularly described in
Attachment "A," entitled "Proposal, dated July 2, 1996," which is attached hereto and
incorporated herein by this reference.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that is pertinent to the
performance of Consultant's Services.
3.2 City will provide access to and make provisions for Consultant to enter upon City-owned
property as required by Consultant to perform the Services.
3.3 City designates Valorie Shatynski, Solid Waste Manager, to act as its representative with
respect to the Services to be performed under this Agreement.
ARTICLE 4 - PERIOD OF SERVICE
4.1 Consultant shall perform the Services in a diligent manner and in accordance with the
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schedule set forth in Attachment B - Tentative Schedule.
ARTICLE 5 -TAYMENTS TO THE CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed
$22,770. City shall pay Consultant on a time and materials basis at the hourly rates shown
in Attachment C - Fee Proposal.
5.2 Consultant shall bill City within ten days following the close of each month by submitting
an invoice indicating the Sen ices performed,who performed the Services,indirect costs,and
the detailed cost of all Services including backup documentation. Payments by City to
Consultant shall be made within 30 days after receipt and approval of Consultant's invoice,
by warrant payable to Consultant.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
Citv Consultant
Valorie Shatynski Tom Dodson
Municipal Utilities Department Tom Dodson& Associates
35 Cajon Street 463 N. Sierra Way
P. O. Box 3005 San Bernardino, CA 92410
Redlands, CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances, notices,bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
notices,bills, and payments are to be given by giving notice pursuant to this paragraph.
ARTICLE 6.- INSURANCE AND INDEMNIFICATION
6.1 Consultant shall maintain worker's compensation insurance and, in addition. shall maintain
insurance to protect City from claims for damage due to bodily injury, personal injury and
death, and claims for injury to or destruction of tangible property while performing the
Services required by this Agreement. Said public liability and propert�, damage insurance
shall be in a minimum combined single limit of $1,000,000, and in the aggregate.
Consultant shall maintain comprehensive automobile liability insurance with a combined
single limit of$1,000,000 for bodily injury and property damage. City shall be named as
an additional insured under all policies for public liability, property damage and
comprehensive automobile liability,and such insurance shall be primary with respect to City
and non-contributing to any insurance or self-insurance maintained by the City. Consultant
shall provide, City with certificates of insurance evidencing such insurance coverage prior
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to commencing the Services.
6.2 Consultant shall indemnify,hold harmless and defend City and its elected officials, officers,
agents and employees from and against all claims, loss, damage, charges or expense, to
which it or any of them may be put or subjected to the extent that they arise out of or result
from any xNrillful or negligent act or actions, omission or failure to act on the part of the
Consultant, its contractors, its suppliers, anyone directly or indirectly employed by any of
them or anyone for whose acts or omissions any of them maybe liable in the performance of
the Services required by this Agreement.
ARTICLE 7 - GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees.
7.2 Consultant shall not assign any of the Services required by this Agreement, except with the
prior written approval of City and in strict compliance with the terms, provisions and
conditions of this Agreement.
7.3 Consultant's key personnel for the Project are Tom Dodson, Bill Gatlin and Lisa Kegarice.
Consultant agrees that the key personnel shall be made available and assigned to the Project,
and that they shall not be replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Consultant pursuant to this
Agreement shall become the property of City and shall be delivered to City upon completion
of the Services or upon the request of City. Any reuse of such documents for other projects
and any use of incomplete documents will be at City's sole risk.
7.5 Consultant is for all purposes an independent contractor. All personnel employed by
Consultant are for its account only, and in no event shall Consultant or any personnel
retained by it be deemed to have been employed by City or engaged by City for the account
of or on behalf of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party, without cause, by providing thirty (30)
days prior written notice to the other(delivered by certified mail, return receipt requested)
of intent to terminate.
7.8 If this Agreement is terminated by City, an adjustment to Consultant's compensation shall
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be made,but(1)no amount shall be allowed for anticipated profit or unperformed services,
and(2)any payment due Consultant at the time of termination may be adjusted to the extent
of any additional costs to City occasioned by any default by Consultant.
7.9 Upon receipt of a termination notice, Consultant shall (1) promptly discontinue all services
affected, and(2) deliver or otherwise make available to City, copies (in both hard copy and
electronic form, where applicable), of any data, design calculations, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by Consultant in performing the Services required by this
Agreement.
7.10 Consultant shall maintain books and accounts of all Project related payroll costs and all
expenses. Such books shall be available at all reasonable times for examination by the City
at the office of Consultant.
7.11 This Agreement,including the attachments incorporated herein by reference, represents the
entire agreement and understanding between the parties and any prior negotiations,proposals
or oral agreements are superseded by this Agreement. Any amendment to this Agreement
shall be in writing,approved by the City Council of City and signed by City and Consultant.
7.12 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
IN WITNESS WHEREOF,duly authorized representatives of the City and Consultant have signed
in confirmation of this Agreement.
City of Redlands Tom Dodson & Associates
("City") ("Consultant")
By. By: fw
SNVEN LARSON TOM DODSON
Mayor President
ATTEST-
ity erk, City , e ands
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ATTACHMENT A
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x
PROPOSAL
To assist the
CITY OF REDLANDS
MUNICIPAL UTILITIES DEPARTMENT
with
ENVIRONMENTAL CONSULTING SERVICES FOR
THE CALIFORNIA STREET LANDFILL
Submitted to the.
CITY OF REDLANDS
MUNICIPAL UTILITIES DEPARTMENT
P. 4. Box 3005
Redlands, CA 92373
Submitted by:
TOM DODSON & ASSOCIATES
463 N. Sierra Way
San Bernardino, CA 92410
(909) 884-9700
Fax (909) 889-8050
-&4, . 7:::
Tom.Dodson, Date
President
I
Item 1, Scope of Work
(City)is proposing to revise the Solid Waste Facilities Permit(SWFP)for its
The City of Redlands,
California Street Landfill(CSL). The intent of the revision is to allow for a 17 foot vertical expansion
of the presently permitted landfill to extend the life of that facility. it is our understanding that no
revisions to the permitted daily tonnage,type of refuse,hours of operation, etc. are proposed. The
most significant change will be the extended operational life of the facility and, consequently,
postponement of its closure.
Implementation of this proposed change in operation of the landfill will not only require a revision
to the SWFP,but also the current Conditional Use Permit(CUP), issued for the facility. Daily refuse
cover material(soil)is pre tlY being obtained from a City owned borrow area located southerly of
and adjacent to the landfill. Soil material is excavated from the site and hauled to the landfill to cover
the deposited wastes. Presently,this borrow activity is permitted by a CUP issued by the City as the
local enforcement agency for implementing the California Surface Mining and Reclamation Act
(SMARA). Closure of the borrow area is regulated by a Reclamation Plan which was approved by
the City and reviewed by the California Department of Conservation, office of Mine Reclamation
(DOC).
implementation of the proposed SWFP revision will require soil material to cover the additional
wastes deposited at the landfill. Provision of this cover material will require excavation within the
borrow area to a depth which exceeds that presently permitted. Acquisition of this additional cover
material will require revisions to both the current CUP and the Reclamation Plan for the borrow site.
Approval of the SWFP revision will require a discretionary decision by the San Bernardino County
Department of Environmental Health Services which acts as the Local Enforcement Agency(LEA)
for the California Integrated Waste Management Board (Waste Board). The Waste Board will
review the sNkTp revision and CEQA document for concurrence with the LEA's decision. Approval
of the CUP and Reclamation Plan revisions will require a discretionary decision by the City with the
DOC acting as a responsible agency for review of the Reclamation Plan.
Prior to making these decisions, the California Environmental Quality Act(CEQA)requires that the
decision makers be fully informed of the potential environmental effects of implementing these
projects. Additionally, CEQA requires that each project must be fully analyzed in a single
environmental document. An agency should not split or piece meal the environmental review process.
Because the waste disposal and soil excavation activities are interdependent, it is Tom Dodson &
Associates' (TDA)recommendation that one environmental document (Initial Study)that covers all
actions be prepared and utilized during the project review and approval process. It is out
understanding that the revisions to the C and Reclamation Plan be processed concurrently.
Based on information provided in the RFP, we can not identify any potential impacts which can not
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be mitigated to a non-sicant level through standard engineering desigm Based on available
gnifi
information,we concur that a Mitigated Negative Declaration will be the appropriate environmental
determination for this project.
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Item . Project Approach
As discussed above in Item 1, the CUPs and Reclamation Plan should be processed concurrently as
components of single project. We also recommend that a single environmental document which
reviews both activities (landfilling and soil excavation) be utilized as the CEQA compliance
document. This document will also be used as the CEQA compliance document for the SWFP
revision. To accomplish these goals, TDA proposes the following approach which will combine
components of the individual Task Orders identified in the RFP.
Task 1
TDA will review the Draft Report of Disposal Site Information {draft RDSI) and the Draft
Preliminary Closure Plan {draft Closure Plan)provided by the City. After review of these documents
TDA meet with City stafFto discuss the revisions to the CSL Solid Waste Facility Permit (SWFP)
and the CUPS. Once agreement has been reached on the scope of the revision, TDA will prepare the
CUP applications for both the landfill and the borrow area. TDA will provide the City's Municipal
Utilities Department(Utilities Department)a screencheck draft of the CUPS for review and comment.
TDA will make agreed upon revisions to the applications and provide the Utilities Department with
application packages which are ready for submittal to the City Planning Department.
These applications can either be submitted prior to or concurrently with the Initial Study depending
on the needs of the Utilities Department and City Planning staff. It is anticipated the CUPs will be
submitted to the Planning Department when deemed adequate by the Utilities Department to expedite
Planning Department review.
The scope of services for this task will include preparation of all application submittal items (radius
map, mailing labels, etc.). The one exception is the project drawings. TDA anticipates using the
plans contained in the draft RI?SI as the project drawings submitted with the CUP app licati . Thi
proposal does not include preparation of project design plans. onss
TDA will also assist the Utilities Department with preparation of the revised Solid Waste Facility
Permit in conjunction with preparation of the CUP applications. The goal of this task will be to
provide applications that thoroughly=and uniformly describe the projects as proposed by the permits.
Task 2
Once the scope of activities covered by the permit revisions is established;TDA will prepare the
Project description for use in the Initial Study. Because one environmental document will be used
for all the proposed actions, this project description will describe both the proposed disposal and soil
barrow activities and their relationship to each other. The project description will also address the
actions which must be taken by the lead and responsible agencies to approve the proposed permit
revisions. TDA will provide the Utilities Department a screencheck of the project descrption r
ifo
review and comment. TDA will mare agreed upon revisions to the project description. The finished
product of this task will be a complete description of the project which be the subject of
evaluation in the Initial Study.
Task 3
Using the latest City of Redlands Initial Study checklist form, TDA will evaluate the potential
environmental effects to each checklist issue from implementing the entire project(landfilling and soil
borrowing). To conform with current CEQA requirements, TDA will provide substantiation for the
conclusions reached regarding potential impact to each checklist issue. TDA will also identify
mitigation measures,when needed,to reduce all potential impacts to the greatest extent feasible.
The scope of this task will also include preparation of a draft Reclamation Plan for submittal to the
Utilities Department. The scope of services covered by this proposal assumes that adequate
topographic mapping be famish -
ed bthe City to prepare the plans. The provision of a
will y
topographic base map is not included in the scope of this proposal.
TDA will submit a screencheck Initial Study and Reclamation Plan to the Utilities Department for
review and comment. TDA will make agreed upon revisions to these documents and finalize the
Initial Study for submittal to the Planning Department.
Task 4
TDA will assist the Utilities Department with submittal of a draft Initial Study and Reclamation Plan
to the Planning Department for review and comment. TDA will finalize the Reclamation Plan and
Initial Study and assist the Planning Department to distribute the Initial Study for public review and
comment.
If after review of the Initial Study, City staff feels a Negative Declaration is the appropriate CEQA
determination for the project, TDA will assist the City with circulation of the document for review
and comment.
Because state agencies will function as interested and/or responsible agencies,the Initial Study must
be circulated through the State Clearinghouse for the minimum 30-day review period. TDA will also
assist the City with preparation of a Est of other interested persons and agencies to which the
document will be distributed. If at this time, however, the City determines that an EIR should be
prepared for this project,the Initial Study will not be circulated and work under this contract would
cease based on the"scopeof work"identified in the Request for Proposal which does not include any
work associated with the noticing, scoping and preparation of an EIR.
Task 5
While the environmental document is undergoing public review and comment, TDA will prepare a
draft Mitigation Monitoring and Reporting Plan (MMRP) and a Notice of Determination for City
staff's review and comment.
Task 6
TDA will meet with City staff to review= the comments received during the public review and
comment period. TDA,%Nill prepare responses to the comments and submit a draft of the responses
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to the City for review. TDA will make agreed upon revisions to the responses and submit a final
response to comments for inclusion with the CEQA document presented to City decision makers.
Under this task-,TDA will also finalize the MM"to reflect any revisions to the mitigation measures
necessitated by comments received on the project. The deliverable product of this task is a final
CEQA document for the project which will be utilized by decision makers.
Should,however, commenting parties raise an unforseen issue or issues for which adequate mitigation
can not be identified and City staff determine an EIR should be prepared, all work under this contract
will cease as work associated with an EIR is outside the scope of services.
Task 7
TDA will assist the City staff with presentation of the project to the decision makers. At this time,
it is anticipated this will include the City's Environmental Review Committee, the Planning
Commission, and possibly the City Council. The scope of this task covers attendance at three
hearings.
If the decision makers approve the project and adopt the Negative Declaration, TDA will assist the
City with filing of a Notice of Determination(NOD) with the Clerks of the San Bernardino County
Board of Supervisors and the State Clearinghouse, if requested.
Posting the NOD will begin a 30 day challenge period for the environmental determination. If after
that period, no legal challenge of the CEQA determination has been made, the CEQA compliance
portion of this project will be completed.
Task 8
TDA will assist the City with submittal of the SWFP revision and the NOD to the LEA for
processing This task includes meeting with LEA staff to coordinate any processing and address any
concerns or issues raised by the LEA. It should be noted that once the 30 day court challenge
period on the CEQA determination is over,no further legal challenge to that determination is allowed.
Any comments by the LEA and Waste Management Board be provided during the public review and
comment period prior to the City's decision on this project.
At this time, the LEA will only consider approval of the SWYP revision with the Waste Management
Board providing concurrence. The decision by the LEA on this project will end the scope of work
Z�
covered by this proposal.
Item 3. Schedule
Notice to proceed (July 17, 1996)
July 24 - Submit draft CUP applications
July 29 - Submit draft project description for the Initial Study
August 9 - Submit draft Reclamation Plan for borrow area
August 12 - Submit draft Initial Study including substantiation and mitigation measures
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August 23 - Submit final documents and plans
August 26 - Start public review and comment
September 4 - Submit draft MA4RP
September 26- End Public Review and Comment Period
September 30- Submit draft response to comments
October I - Submit final MNW
October 3 - Submit final response to comments
This schedule assumes that all comments can be responded to with data available and that no new
substantive issues are raised which require additional data or evaluation.
Item 4, The Firm and Employees
Tom Dodson &Associates is a small, locally owned business that incorporated in 1983. The two
owners, Tom Dodson (President) and Bill Gatlin (Vice President), are involved in day-to-day
operation of the firm and are also involved in each project undertaken by TDA_ This approach
provides the company owners with knowledge and input into each project,thus ensuring that each
project receives the firms high standard for work effort.
A common theme of all TDA projects is compliance with environmental requirements while meeting
project schedules. TDA works with clients to meet schedules and identify reasonable and ethical
environmental requirements. For every project, TDA has found there is a balance between
development goals and the need to protect the environment. TDA strives to define this balance for
clients and regulators and present workable solutions that both parties can accept as the basis for
development of projects.
As a result of our over 10-years of experience, TDA has worked with hundreds of clients, and has
maintained a near 100% retention of clients over this period of time. While purposely remaining
small, TDA is capable of providing a full range of environmental and regulatory compliance services.
This includes an in-house biological staff capable of providing biology resource evaluations, as well
as, revegetation and habitat restoration capabilities. TDA professionals bring more than 40 years of
environmental and regulatory compliance to each assignment. TDA conducts environmental and
regulatory compliance work for more than 100 firms and agencies with a single goal which is to make
each project succeed for both the client and the environment.
As previously stated, TDA operates in such a manner that both principals of the company are fully
knowledgeable of the projects undertaken by the firm. As such, the roles of project manager and
document preparer will be shared by Mr. Dodson and Mr. Gatlin. The qualifications of the TDA
personnel which will be invohed in this project are as follows:
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CEQA COMPLIANCE
SCHEDULE GRAPH
WEEK 1 4 5 d 7:
8 9 16 .11 11 13 :1415 16 : 17 18 19: 20 �1
Notice to Proceed
Submit draft CUP asp
Submit Draft Project
Desrriptloi%
Submit draft
Reclamation Plan
Submit final documents moor
and plans
Start Public Review and
Comment
Submit draft MMRP
Submit drift Response to
Comments
Submit final MMRP
Submit final Response to
Comments
Public Hearings
Court Cltalenge
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Tom Dodson
Geographer and Environmental Consultant
Master of Arts(Geography),1973
Bachelor of Arts(Geography),1968
University of California,Berkeley
Tom Dodson is the President of Tom Dodson and Associates since its incorporation. He has had almost 20 years of
experience in land use plannin&and environmental and resource management,with special expertise in CEQA regulatory
compliance. He personally prepares environmental documentation for a broad variety of projects and acts as a resource
person in working with clients,governmental agencies,and decision-makers in finding solutions to complex problems.
He negotiates with regulators at the state and local level and designs formal presentations to committees and groups. Mr.
Dodson also provides expert witness testimony on land use issues on a variety of court cases,primarily in CEQA litigation
and regulatory cases.
Previous Experience
United States Navy: August 1976-April 1985
Served as the civilian Environmental Protection Officer for the Naval Weapons Center,China Lake,California,for nine
years. This was a GS-13 supervisory position with responsibility for managing the total environmental program for a 1700
square mile(I.I million acres)naval research laboratory and test facility located in the Upper Mojave Desert. Maintained
a secret security clearance at China Lake and was cleared for certain color coded projects that required environmental
review. Security clearance not currently in place,but no events have transpired in the intervening eight plus years that
would prevent it from being reissued if required.
Major accomplishments and responsibilities included:
a. Management of staff of ten with responsibility for compliance with all federal,state and local environmental laws
and regulations. Preparation and development of all environmental impact statements,and compliance strategies.
b. Representing the Center before decision-making bodies, including the state legislature and county boards of
supervisors_
c. Provide key expert witness support during litigation in federal court regarding a burro management plan contested
by the Fund for Animals.
d- Development of the Center's hazardous waste management program-the first of its kind in the Navy. The Plan's
methodology was later adopted for all Navy facilities on the West Coast.
e Two-time recipient of the Center Commanders's Award for Excellence in mission support.
Sonoma County:, April 1976 to August 1976
Served as a private environmental consultant to Sonoma County. Developed a Geothermal Coordination Program between
agencies with regulatory jurisdiction over geothermal energy development in the County,
San Bernardino County:May 1974 to April 1976
Environmental Specialist for San Bernardino County supervising a staff of eight in compliance with state and local
guidelines. Assisted in the development of a national award-winning streamlining of the environmental guidelines for the
local level. Served as technical advisor to the Environmental Review Committee, Made presentations to the Board of
Supervisors,Planning Commission and to the public,
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Private Consultant:June 1971 to May 1974
Consultant to private industry conducting environmental evaluations and resource analyses, including major land
development projects in California,Minnesota and Florida, Served as visiting lecturer in environmental planning in fall
quarters of 1972 and 1973 at Cal Poly San Luis Obispo.
Recent Rroject Experience(1985-Present,Selected)
Negotiation of Stream Alteration Agreements and Section 404 Permits
Since 1999 Mr. Dodson has been involved in more than 20 projects that required acquisition of Stream Alteration
Agreements from the State Department of Fish and Game and Section 404 Permits from the U S. Army Corps of
Engineers. This includes several permits in Big Bear Valley,along the Santa Ana River and its tributaries,and southern
California in general.
Broadwell Corporation's Hazardous Waste ReRository.Site Development(October 1988-Present)
Selecting,permitting and developing a repository for hazardous wastes in a dry lake area near Ludlow in San Bernardino
County. County CUP issued and CEQA document withstood litigation.
The Bear Valley Communities Plan. November 1988
Prepared a program EIR proposing guidelines for unincorporated land development for a specific area of San Bernardino
County,revising the Consolidated General Plan and establishing a new Land Use District Map.
South Coast Air Quality Management District. 1990
Consultant providing policy guidance in the preparation of a CEQA Handbook and implementation of the Air Quality
Management Plan for the region. Managed preparation of the Final Environmental Impact Report for the District's 1989
Air Quality Management Plan.
Citv of Redlands/C.L.Pharr is Annexation Agreement(1990-Present)
Development and preparation of an EIR for an agreement between the City of Redlands and a sand and gravel operation,
evaluating land use impacts on air quality,traffic,noise,water consumption,etc.
North American Chemical Corporation(formerly Kerr-McGee Chemical Corporation)
Environmental consultant on a variety of projects in the Trona-Boron area,including the Argus Cogeneration Facility Ash
Disposal Site(County CUP and SWFP) and the Mining/Reclamation Plan for the Panamint Valley limestone quarry
operation.
Morongo Basin Pipeline Project for the Mojave Water Agency(1990-Present)
Preparation of environmental documentation,involving an extensive field data gathering effort,for the construction and
operation of a regional pipeline supplying State Project Water to local water purveyors. This included an Environmental
Assessment(EA)for the Bureau of Land Management tinder the Bureau's NEPA Guidelines. Major issues of concern
included biological resources in general and endangered species(including a Section 7 consultation and a 404 Permit from
the Corps of Engineers), cultural resources, and ground water/water quality concerns. Followed preparation of all
environmental documentation with acquisition of regulatory permits and compliance with all mitigation measures,
including long-term monitoring of the construction effort and follow-up restoration of the disturbed right-of-way,
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Bill Gatlin
Environmental Consultant
Bill Gatlin has been Vice President of Tom Dodson&Associates since its incorporation. Prior to joining IDA.,Mr. Gatlin
had over twenty(20)years experience in the civil engineering field. During that time,he performed a variety of duties
which included land surveying,engineering design,project manager/engineer and land use/development planning. This
experience provides Mr. Gatlin with in depth knowledge and understanding of engineering concepts,drawings and the
planning and regulatory process. Since joining TDA, he has utilized the engineering/planning background in the
preparation and processing of mining/feclamation plans and permits for a variety of clients throughout southern California,
The miturig/reclarnation plans were prepared for both hard rock(granite,iron,limestone,etc.)operations as well as,sand,
gravel and aggregate facilities. Preparation of the mining plans included design of the facilities to meet health and safety
codes and standards and the production needs of the operators. These projects ranged in size from large facilities designed
to operate for twenty years or longer to smaller operations with one or two year life expectancies. The reclamation plans
were developed to provide the operators flexibility with plan implementation while achieving the goal of adequate site
reclamation. Mr.Gatlin's previous experience also includes the submittal and processing of applications for a wide variety
of permits from local,state and federal agencies,
Previous Experience
Mr, Gatlin*s duties at TDA has also included the preparation of environmental documents to meet both CEQA and the
National Environmental Policy Act(NEPA)requirements, These documents have ranged from Initial Studies to EIR's
and Environmental Assessments for a variety of different projects throughout southern California.
Ludwiz Engineering May 1982-July 1987
Served as project manager for Mobil Oil Company's development of the East Highlands Ranch,Highland California. This
project is a±1500 unit master planned community covering ±2000 acres. Mr. Gatlin was involved in the project from
early planning to construction. Initial duties included participation in development of the master plan and processing the
development plans and permit applications through project approval. Later activities included participating in and
overseeing the preparation of final engineering plans and project construction activities.
Kicak and Associates January 1980-May 1982
This firm primarily provided engineering consulting services to cities. During this period Kicak and Associates was
contract city engineers to the cities of Grand Terrace and Lake Elsinore. Mr, Gatlin's duties were to meet with developers
to discuss projects,assist the public,oversee and inspect some construction activities and perform other services provided
by the City's engineering office including review of developed projects to establish conditions of project approval.
W'ES Engineering March 1977-January 1980
Served as project manager/engineer for numerous land development projects throughout San Bernardino and Riverside
counties, Duties were to manage and design projects from inception to approval of the final development plans and maps.
These tasks included preparation,submittal and processing of applications and tentative maps with the local lead agencies,
as well as,overseeing construction to ensure the project was constructed properly.
Neste,Brudin and Stone March 1976 to March 1977
Served on design team for the Yucaipa Valley Water Districts sewer installation project. This project*introduced sanitary
sewers to the Yucaipa area and the project involved design and construction of the sewer infrastructure including the waste
water treatment plant
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Robert V.Eagle and Associates November 1974 to March 197
Designed and field surveyed for construction of micro-wave communication facilities for Continental Telephone Company
in California, Nevada, Idaho, Oregon and New Mexico. Duties included identification of potential sites, field
reconnaissance of the sites to determine acceptability and field survey to establish the geodetic position of and height of
the communication towers.
Arrowhead Engineering Corp. 1967 to March 1976
Participated in the design and field surveying of land development projects throughout southern California. Principal focus
was on the development of Greentree in Victorville California. Also served as company project manager to Southern
California Edison Company. Duties included overseeing and participating in,the field surveys of pole and tower alignments
and the preparation of legal descriptions for property acquisition document.
Lisa Kegarice
Ecologist
Project Assignment: Biological Resources
BS,Plant Ecology,California State Polytechnic University,Pomona
Years of Experience: 6
Key Qualifications
Since April 1993,Lisa Kegarice has been the Staff Ecologist/Biologist for Tom Dodson and Associates,an environmental
consulting firm in San Bernardino. She is responsible for general biological surveys, evaluations of the absence or
presence of endangered species(plants and animals),and preparation of reports and focused studies of endangered species.
She is also involved in wetland delineation issues and habitat restoration projects.
In addition,Lisa provides valuable expertise in the area of permit assistance and compliance with regulations of the State
Department of Fish and Game,U.S. Fish and Wildlife Service,and the U.S.Army Corps of Engineers. Her background
as project manager with the Corps for two years has been most beneficial in this area,
Relevant Experience
A wide variety of on-going projects with the Burlington Northern and Santa Fe Railway Company. These include
pen-nit compliance for the Santa Ana Canyon Commuter Rail Line,bridge reconstruction projects statewide,and
the San Joaquin Corridor Expansion in the Bakersfield and Stockton areas. This work has involved Jurisdictional
Wetland Delineations, Natural Diversity Data Base searches, field surveys, monitoring and mitigation for
endangered species,and revegetation/restoration mitigation for impacts to Waters of the United States 'including
wetlands. In addition to the commuter rail projects,Lisa also conducts focused endangered species surveys,
monitors construction,and obtains all necessary permits for the general maintenance and operation of the railway.
Work on the Saugus to Palmdale Commuter Rail Line dealing with wetland encroachment on the Santa Clara
River and stream channels and its effects on various sensitive species- Lisa has conducted field surveys and
worked with engineers to evaluate alternative alignments to minimize the impacts of rail line construction.
Conducted a biological survey and prepared a report on a 34-acre property(subdivision)in Big Bear City for
Dartmouth Development Company. Approximate cost$1,200.00.
Conducted Jurisdictional Wetland Delineations for the Coachella Valley Water District for Section 404
compliance and mitigation planning,
On-going monitoring/mitigation and habitat restoration work on the Morongo Basin Water Supply Pipeline
construction project for Mojave Water Agency. This has been a multi-million dollar project involving Desert
Tortoise monitoring,sensitive species,and revegetation of miles of disturbed lands.
Item 5. Representative Projects
Generally,borrow activities to provide cover material at landfills are considered pan of the disposal
activities and covered by the WFP. Reclamation of the borrow site is generally provided in the
closure plan for the landfill site. Because this project will involve revisions to a SWFP and a
Mining/Reclamation Plan, it is necessary to site examples ofprevious work performed on separate
projects involving these two issues.
5a. Permitting and Reclamation Plans for mining activities
1. BK K Corporation
2550 23r Street
Torrance,CA 90505 Contact: Mr.Ron Gastelum
Phone(310)539-7150 Broadwell Lake Hazardous Disposal Site
TDA prepared and processed Mining and Reclamation Plans for both a clay mine and a sand and gravel mine for
use as cover material at a proposed hazardous waste disposal facility at Broadwell,Lake near Ludlow California.
This project involved the preparation of the plans and applications for submittal to the County of San Bernardino.
These facilities were a component of a single project which resulted in the approval of a hazardous waste disposal
site on Broadwell Lake. TDA was actively involved in the entire project from inception to approval as the
environmental consultant to BKK Corporation, Duties included attendance at meetings with local state and
federal agencies and public hearings before decision makers,
2, FNF Construction Company
115 S. 4r Street
Tempe,AZ 85280-5005
Phone(602)784-2910 Contact: Mr. Don Stout
TDA prepared and processed a Mining/Reclamation Plan with related permits with the County of San Bernardino
for a sand and gravel excavation project near Ludlow,California. Material mined from this facility was used to
manufacture asphalt for the resurfacing of Interstate 40, This mine was to be operated for two years then
reclaimed over an additional two years. TDA prepared the plans and applications and secured the necessary
approvals for the project including negotiations with the Bureau of Land Management for an access road and
mitigation for loss of desert tortoise habitat.
This facility was opened on schedule and the resurfacing operation completed within contract requirements.
TDA was actively involved in the successful reclamation of the site which is now closed and functioning as open
space,
2. City of Redlands Municipal Utilities Department
35 Cajon Street,Suite 15A
Redlands,CA 92373
Phone(909)798-7698 Contact,- Ms. Valerie Shatynski
TDA has assisted the City of Redlands with revisions to its Reclamation Plan for the CSL borrow area. TDA
assisted the City with revisions to its Reclamation Plan for the original±8.5 area borrow site. Revisions to this
Plan were necessary to bring the operation into compliance regarding the storage of topsoil and methods of
revegetating the excavated slopes,
12
Subsequently,TDA prepared a revised Reclamation Plan to cover the borrow expansion area which is presently
being used to provide cover at the landfill.
TDA prepared both the written text and a map which comprise the Reclamation Plan. `IDA responded to all
comments submitted by the DOC which were incorporated into the Reclamation Plan as an addendum to the plan,
This Reclamation Plan was completed on schedule,approved by the City and accepted by the DOC. It is this
current plan that will be revised to address reclamation of the proposed borrow area expansion project
5b. Example Project (Reclamation Plan)
A representative sample of TDA's work on Reclamation Plans is the plan prepared for the CSL borrow area. A
copy of that plan is on file with the City of Redlands Municipal'Utilities Department Should the City wish to
see other samples of TDA work with reclamation plans,they will be made available on request
5c. Environmental documents for SVVFP revisions
I. North American Chemical Company
PO Box 367
Trona,CA 95392-0367
Phone(619)372-2130 Contact:Mr.Andy Anderson
North American Chemical Company(NACC) owns and operates its own private class III landfill in Trona,
California. This facility is only used by NACC and operates under the terms of a use permit issued by the County
of San Bernardino and SWFP issued by the LEA. TDA prepared and processed the land use application and an
Initial Study for the proposed project which evaluated its potential impacts to the environment. Although
potentially significant adverse impacts were identified,TDA was able to identify sufficient measures to mitigate
potential impacts below a level of significance. The County issued the landfill use permit and adopted a negative
decl&ation for the project This CEQA determination was utilized by the LEA when it issued the SWFP for the
project. This facility was opened on schedule and continues to operate in compliance with the permits.
2. BKK CorRoration
2550 237x'Street
Torrance,CA 90505
Phone(310)539-7150 Contact: Mr. Ron Gastelurn
TDA prepared and processed an Initial Study for a revision to the use permit and SWFP for the BKK Landfill
in West Covina,California, TDA worked with both BKK staff and the City of West Covina to develop the project
description utilized in the Initial Study and the permit application. TDA submitted the Initial Study to the City
on schedule and assisted City staff in securing a Negative Declaration for the project The permits were issued
and the facility remains in operation today.
3__San Bernardino,Solid Waste MaLiagemeLit Department
222 W. Hospitality Lane,2'Floor
San Bernardino,CA 92415-0017
Due to privatization of County landfills, much of the staff familiar with TDA's work is no longer with the
Department TDA,therefore,recommends the following contact who reviewed our documents for the County
Planning Department:
Contact: Mr, Randy Scott
Phone(909)387-4099
TDA prepared and assisted the County's Solid Waste Management Department process Initial Studies for SWFP
revision for ten(10)landfills located throughout San Bernardino County. TDA reviewed the RDI prepared for
the facilities. Based on data contained in those documents, TDA prepared a project description which was
13
reviewed by County staff. After concurrence of the project description, TDA completed the County's
environmental checklist form providing substantiation for all issued evaluated and mitigation,where necessary,
to reduce potential impacts below a level of significance- `IDA assisted the Solid Waste Management Department
process the Initial Study with the County Planning Department. TDA prepared responses to all comments
received for consideration by decision makers.
All projects which were taken forward for consideration were approved,the permits amended and Negative
Declarations adopted as the environmental determination for the projects.
5d. Example Project(CEQA Document)
Included with the proposal submittal is a copy of the Negative Declaration, Initial Study and Land Use
Application for the NACC project in Trona. Additional work samples are available upon request
Item 6. Location of Office
All work performed on this project by TDA will be conducted at the following location:
463 N. Sierra Way
San Bernardino, CA 92410
Phone: (909) 884-9700
Fax: (909) 889-8050
Contacts: Mr. Bill Gatlin or Mr. Tom Dodson
Item 7. Subcontract Arrangement
Based on our understanding of this project as described in the City's Request for Proposal, TDA
does not anticipate that any subcontract arrangements will be required. Should, after the start of
work on this project,it be determined that a specialty firm is needed, TDA will provide the City with
information on that firm and it's staff
Item 8. Conflict of Interest
Neither TDA nor any of its staff have any known conflicts of interest prohibited by law. As noted
above, TDA has per-formed environmental consulting services to the San Bernardino County Solid
Waste Disposal Department, The services provided were environmental review of SVV1FP revisions
to its landfills. These CEQA documents are prepared as neutral, third party evaluations of the
potential environmental effects of implementing the proposed SWFP. TDA did not participate in the
planning nor implementation of these projects. It only evaluated their potential environmental effects.
TDA has not been under contract to or performed work for the Solid Waste Management
Department for about two years.
14
TDA has, however, worked for the City of Redlands Municipal Utilities Department the past two
years on various projects at the CSL without any perception or implication of a conflict of interest.
Item 9. Hourly Fee Schedule
Environmental Specialist I $I00.00/hour
Environmental Specialist. II $ 75.00/hour
Ecologist I $ 68.50/hour
Ecologist H $ 55.00/hour
Clerical/Graphics $ 35.00/hour
Item 10. Deliverables
TDA is fully capable ofproviding the Solid Waste Division with both hard copy and electronic forms
of the project documents.
15
ATTACHMENT B
A:ceqavert..*a
TENTATIVE SCHEDULE
CEQA/CUP FOR CALIFORNIA STREET LANDFILL
VERTICAL EXPANSION AND BORROW SITE EXPANSION
Documents Final (checklist, mitigation measures and CUP application) 08/23/96
Submit to ERC 08/23/96
ERC Meeting-determine if Mitigated Neg Dec 09/09/96
Circulate document(30 day) 09/10/96
Prep MMRP
Circulation closes 10/10/96
MUST SUBMIT Info to Planning Commission(see Planning Dept
about this-my notes are sketchy) 10/11/96
Revise according to comments
ERC Meeting-Look at IS & MMRP: Recommendation to Planning
Commission and Council (Mit Neg Dec & OK CUP) 10/21/96
??20 day notice in paper
Study session for Planning Commission (,i�
landfill 10/22/96
Or 10/29/96
Planning Commission meeting for approval of CUPS 11/12/96
Planning Dept issue NOD
Appeal Period (3)0 day)
Report to Council
Submit Revised SWFP
A-CEQAVERT.Sch
ATTACHMENT C
A:CegaVei't.agt
FEE PROPOSAL
1. Hourly Estimate
Task I
a. Meet with staff and review the RDSI 12 hours @ $100.00/hour= $1,200.00
and Closure Plan
b. Prepare CUP applications 12 hours @ $75.00/hour = $900.00
c- Prepare SWFP application 6 hours @ S75.00/hour = $450.00
d. Clerical/Graphics 6 hours @ $35.00/hour = $210,00
e. Permit revisions 4 hours $75.00/hour = $300,00
Total for Task 1 $3,060.00
Task 2
a. Prepare Project Description
. p 25 hours @ $100.00/hour= $2,500.00
b, Clerical 6hours @ $35.00/hour= $210.00
c. Revisions 5 hours @ $100.00/hour= $500.00
Total for Task 2 $3,210.00
Task 3
a. Prepare IS Check-list 30 0 hours @ $100.00/hour= $3,000.00
10 hours $75.00/hour= $750.00
b. Clerical/Graphics 10hours @ $35.00/hour= $350.00
c, Revisions 6 hours @ $75,00/hour= $450,00
d, Prepare Reclamation Plan
30 hours @ $100.00/hour= $3,000.00
e, Clerical/Graphics 6hours@ $35.00/hour= $210,00
f Drafting 8 hours @ S55.00/hour= $440,00
g. Revisions to IS and
Reclamation Plan 8 hours @ $100.00/hour= $800.00
4hours@ $35.00/hour= $140.00
Total for Task 3 $9,140.00
Task 4
a. Revise Initial Study 6 hours @ $100.00/hour= $600.00
b. Clerical/Graphics 4 hours @ $35.00/hour= $140.00
c. Revised Reclamation Plan 6 hours @ $100.00/hour= $600.00
d. Clerical/Graphics 4 hours @ $35.001hour= $140.00
Total for Task 4 $1,480.00
Task 5
a. Prepare draft NINW 10 hours @ $100.00/hour= $1,000.00
Total for Task 5 $1,000.00
Task 6
a. Prepare Response to Comments 20 hours @ $100.00/hour=$2,000.00
b. Clerical 8hours @ $35.00/hour= $280,00
c. Finalize Response to Comments 5 hours@ $100.00/hour= $500.00
d, Finalize MN4RP 3 hours@ $100.00/hour= $300.00
Total for Task 6 $3,080.00
Task 7
a, Attend 3 hearinas 10 hours @ S100.00/hour= $1,000.00
b. Additional hearing time invoiced at
$100.00/hour if needed
Total for Task 7 $1,000.00
a. Submit SWFP and meet with LEA 8 hours@ $100.00/hour= $800.00
2. No specialty firm subcontracts are proposed
3. Fee Estimate
Task 1 $3,060.00
Task 2 $3,210.04
Task 3 $9.140.04
Task 4 $1,480,00
Task 5 $1,000m
Task 6 $3,080.00
Task 7 $1,000.00
Task 8 $ 800,00
Total estimated fee $22,770.00
4. Compensation
Because the extent of work effort for Task 1-5 can be identified, TDA proposes a flat fee for these
tasks. Because of the many uncertainties associated with tasks 6-8, TDA proposes to complete
these tasks on a time and expense basis with an estimated fee.
Task 1-5 (flat fee): $17,890.44
Task 6-8 (time and expense) estimated to be: $4,880.00