HomeMy WebLinkAboutContracts & Agreements_43-1992_CCv0001.pdf TOM DODSON & ASSOCIATES
444 N. ARROWHEAD AVE., SUITE 203
SAN BERNARDINO, CA 92401
(714) 884-9700
August 1, 1992-
Ms. Paula McGrew
City of Redlands
30 Cajon Street
Redlands, CA 92373
Dear Ms. McGrew
On behalf of Tom Dodson & Associates (TDA), I would like to thank you for the
opportunity to submit this proposal to assist the City with regulatory consulting support.
After discussing the project with attorneys at Best, Best & Krieger and with you and Mr.
Richard Malakoff, TDA proposes to prepare the environmental documentation required for
City of Redlands to make an environmental determination for the Street Cut Permit that
will allow Robertson's Ready Mix to install, maintain and reclaim tunnels across Orange
Street at the north end of the City. As outlined in previous discussions with you and Mr.
Malakoff, TDA has developed a procedure for completing an environmental determination
in accordance with the California Environmental Quality Act (CEQA) and maximizing the
potential of adopting a Negative Declaration with mitigation.
The proposal outlined below presents the tasks that TDA believes must be implemented to
provide the City with an adequate set of documentation to adopt an environmental
determination that complies with the CEQA and the State CEQA Guidelines. Based on
our preliminary review of the Bureau of Land Management's (BLM) Environmental
Assessment for a haul road project and my firm's familiarity with the environmental issues
in the project area, it is TDA's belief that a Mitigated Negative Declaration can be prepared
and adopted by the City. An outline of the tasks required to accomplish this effort is
provided below.
Task 1: Prepare the Project Description
TDA will review the BLM's EA and meet with Robertson's Ready Mix representatives and
City Staff to clarify the issues surrounding the proposed project, which has been identified
as a Street Cut Permit. We will prepare a description of the overall project, including the
facilities to be constructed, facility maintenance operations and proposed reclamation that
will be undertaken when the tunnels are no longer needed in support of the haul roads.
The discussion will include detailed descriptions of the project for review and comment by
Robertson's and the City's Staff. After review and comment, the description will be
finalized and the deliverable product from this task will be a completed project description
that will be used to forecast potential changes in the physical environment. The fee for this
task is $800. This is based on 8 hours of work effort to accomplish this task, including a
field visit to the project site.
Task 2: Prepare the Initial Study Checklist
The Initial Study Checklist will be prepared using the City's current Environmental Checklist
Form. Recent case law has increased the amount of documentation required to support
conclusions presented in the Checklist. TDA will prepare the Initial Study Checklist
utilizing existing information from a variety of sources, including the previous EA, other
documents for the project area, and data available in technical reports and studies
maintained by the City and the San Bernardino Valley Water Conservation District. Based
on the data available, conclusions will be developed and mitigation measures will be
presented to reduce any potentially significant adverse environmental impacts.
The final product will be a draft Initial Study ready for internal review by the City and
Robertson's Ready Mix. We will incorporate pertinent comments and revisions and prepare
a final document for public distribution with a proposed Negative Declaration. The fee for
preparing the Initial Study is $3,000 and is based on 40 hours of effort. We will deliver 30
copies of the document for distribution by the City for the fee cited above.
Task 3: Support for Adopting the Negative Declaration
If a Negative Declaration (ND) is selected as the appropriate environmental determination
after the review and comment period is closed, TDA will respond to all comments received
on the proposed Negative Declaration and attend up to three hearings held by the City
(ERC, Planning Commission and City Council) to present the findings to the City decision-
makers. We will finalize the Negative Declaration based on Robertson's and the City's
staffs' input and then assist with submittal of the Notice of Determination to the appropriate
agency (the proposed ND may have to be circulated through the State Clearinghouse, but
this decision will be made in conjunction with the City when the document is completed)
for the 30-day statute of limitations posting. The fee for this task is $2,200. If additional
meetings or additional work effort is required beyond that identified above, this work will
be performed on a time and materials basis at a fee of $100 per hour.
Total fee for the proposed project (assuming a ND is adopted as the environmental
determination) is $6,000. TDA will invoice for work completed on a time and materials
basis at the completion of each task. The $6,000 fee is an upper limit, unless additional
work effort is required as noted above. The following work schedule will be implemented.
1. Work will begin upon authorization to proceed. Data bases will be established and
appropriate consultation will be undertaken.
2. The first draft of the Initial Study will be submitted to City Staff within 30 days of
authorization to IDA. I
3. The Initial Study and Negative Declaration documents will be completed within one
week after receiving final comments from Robertson's and the City's Staff. The
responses to comments will be submitted to City Staff within two weeks following
receipt of all comments. This will include the package for submittal to the City for
adoption of the Negative Declaration, including the Mitigation Monitoring and
Reporting Program. The Notice of Determination should be filed the day following
the City's hearing when the Negative Declaration is adopted. 4:�,
This proposal includes all the tasks necessary to provide a Negative Declaration for adoption
by the City for the Street Cut Permit. If the City concurs with this proposal, an authorized
individual needs to sign the signature block below and return a signed copy for our files.
Sincerely, Authorized to Proceed,
Tom Dodson
A u t q r= res t ative for
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