HomeMy WebLinkAboutContracts & Agreements_13-2011_CCv0001.pdf AGREEMENT FOR DESIGN ENGINEERING SERVICES FOR THE
AGATE NO,2 WELL BLENDING SYSTEM AT THE AGATE
RESERVOIR SITE
This agreement for design engineering services for the blending of the Agate No. 2 well,with
treated water from the Horace P. Hinckley water treatment plant and wells Crafton and Agate
No. 1 well("Agreement') is made and entered into this 15th day of February, 2011 (-Effective
Date-), by and between the City of Redlands, a municipal corporation( City") and URS
Corporation dba URS Corporation Americas(-Consultant").City and Consultant are sometimes
individually referred to herein as a-Party" and,together, as the**Parties.- In consideration of the
mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1 -ENGAGEMENT OF CONSULTANT
1,1 City hereby engages Consultant to provide professional engineering design services for
the blending of the Agate No. 2 well, with treated water from the Horace P. Hinckley
water treatment plant and the Crafton and Agate No. 1 wells(the"Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 - SERVICES OF CONSULTANT
2,1 The Services that Consultant shall perform are more particularly described in Exhibit
"A," entitled"Scope of Services,"which is attached hereto and incorporated herein by
reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in
the performance of this Agreement including, but not limited to, the Americans with
Disabilities Act, the Fair Employment and Housing Act and applicable state prevailing
wage laws.
ARTICLE 3 -RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that may assist
Consultant in performing the Services.
3.2 City designates Mr. Chris Diggs as the City's representative with respect to performance
of the Services, and such person shall have the authority to transmit instructions, receive
information, interpret and define City's policies and decisions with respect to
performance of the Services.
MyI
Documents'PROJECTSkAgate 2 Blending t. Agate Blending Agreement Jan,2011(from Dan)doex
ARTICLE 4 - PERFORMANCE OF SERVICES
4.1 Consultant shall perform the Services in a prompt and diligent manner and in accordance
with the schedule set forth in Exhibit"B,R entitled 'Project Schedule."
4.2 During the term of this Agreement, City may request that Consultant perform Extra
Services.As used herein, "Extra Services"means any work that is determined necessary
by City for the proper completion of the project or work for which the Services are being
performed,but which the Parties did not reasonably anticipate would be necessary at the
time of execution of this Agreement. Provided the Extra Services do not exceed twenty
percent(20%) of the compensation to be paid by City to Consultant for the Services, such
Extra Services may be agreed to by the Parties by written amendment to this Agreement,
executed by the City Manager. Consultant shall not perform,nor be compensated for,
Extra Services without such written authorization from City.
ARTICLE 5 - PAYMENTS TO CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed the
amount of One Hundred Twenty Four Thousand Four Hundred Ninety Dollars
($124,490). City shall pay Consultant on a time and materials basis up to the not to
exceed amount, in accordance with Exhibit"C"entitled"Project Costs,"and based upon
the hourly rates shown in Exhibit"D," entitled"Rate Schedule."Both Exhibits"C"and
"D"are attached hereto and incorporated herein by this reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed
during the preceding month. Consultant's invoices shall include a brief description of the
Services performed,the dates the Services were performed,the number of hours spent
and by whom, and a description of reimbursable expenses related to the project. City
shall pay Consultant no later than thirty(30) days after receipt and approval by City of
Consultant's invoice, provided (1)the Services reflected in the invoice were performed to
the reasonable satisfaction of City in accordance with the terms of this Agreement, and
(2)that related expenses,rates and other information set forth in the invoice are
consistent with the terms and conditions of the Agreement.
5.3 Project communications and notices shall be given in writing by personal delivery or by
mail. Notices sent by mail should be addressed as follows:
City Consultant
Mr. Chris Diggs Mr. Mike. N. Agbodo, PE
Municipal Utilities and Engineering Dept. Project Manager
City of Redlands. URS Corporation
35 Cajon Street, Suite 15A 3500 Porsche Way, Suite 300
Redlands,CA 92373 Ontario, CA 91764
2
Doeuments\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.2011(from Dan).docx
When so addressed, such notices shall be deemed given upon deposit in the United States Mail.
Changes may be made in the names and addresses of the person to who notices and payments are
to be given by giving notice pursuant to this section 5.3.
ARTICLE 6 -INSURANCE AND INDEMNIFICATION
6.1 Insurance. Insurance required by this Agreement shall be maintained by Consultant for
the duration of its performance of the Services. Consultant shall not perform any Services
unless and until required insurance listed below is obtained by Consultant. Consultant
shall provide City with certificates of insurance and endorsements evidencing such
insurance prior to commencement of the Services. The insurance policies shall include a
provision prohibiting cancellation or modification of the policy except upon thirty(30)
days prior written notice to City.
6.2 Workers' Compensation and Employer's Liability. Consultant shall secure and maintain
Worker's Compensation and Employer's Liability insurance throughout the term of this
Agreement in accordance with the laws of the State of California,with an insurance
carrier acceptable to City.
6.3 Comprehensive General Liability Insurance. Consultant shall secure and maintain
throughout the term of this Agreement comprehensive general liability insurance with
minimum coverage of One Million Dollars ($1,000,000)per occurrence and Two Million
Dollars ($2,000,000) aggregate for public liability,property damage and personal injury.
City shall be named as an additional insured. Such insurance shall be primary and non-
contributing to any insurance or self-insurance maintained by City.
6.4 Professional Liability Insurance. Consultant shall secure and maintain professional
liability insurance throughout the term of this Agreement in the amount of One Million
Dollars ($1,000,000)per claim made.
6.5 Business Auto Liability Insurance. Consultant shall secure and maintain throughout the
term of this Agreement business auto liability coverage, with minimum limits of One
Million Dollars ($1,000,000)per occurrence, combined single limit for bodily injury
liability and property damage liability. This coverage shall include all Consultant owned
vehicles used in connection with Consultant's provision of the Services,hired and non-
owned vehicles, and employee non-ownership vehicles. City shall be named as an
additional insured. Such insurance shall be primary and non-contributing to any insurance
or self insurance maintained by City.
6.6 Hold Harmless and Indemnification. Consultant shall defend, indemnify and hold
harmless City and its elected officials, employees and agents from and against claims,
losses or liability, including attorneys' fees, arising from injury or death to persons or
damage to property occasioned by Consultant's and its officers', employees' and agents'
sole negligent acts or omissions in performing the Services.
3
HAW Doeuments\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.2011(from Dan),doex
ARTICLE 7 - CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement or any other source of
income, interest in real property or investment that would be affected in any manner or
degree by the performance of Consultant's Services. Consultant further covenants and
represents that in the performance of its duties hereunder,no person having any such
interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make or participate in:
(I)the making or any governmental decisions regarding approval of a rate,rule or
regulation, or the adoption or enforcement of laws;
(ii)the issuance, denial, suspension or revocation of permits, licenses,
applications, certifications, approvals, orders or similar authorizations or entitlements;
(iii) authorizing City to enter into, modify or renew a contract;
(iv) granting City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v)granting City approval to a plan, design,report,study or similar item;
(vi)adopting, or granting City approval of,policies, standards or guidelines for
City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity,participate in
making a governmental decision or otherwise perform the same or substantially the same
duties for City that would otherwise be performed by an individual holding a position
specified in City's Conflict of Interest Code under Government Code section 87302.
7.3 In the event City officially determines that Consultant must disclose its financial interests
by completing and filing a Fair Political Practices Commission Form 700, Statement of
Economic Interests. Consultant shall file the subject Form 700 with the City Clerk's
office pursuant to the written instructions provided by the Office of the City Clerk,
ARTICLE 8 -GENERAL CONSIDERATIONS
8_1 Attorneys' Fees. In the event any action is commenced to enforce or interpret any of the
terms or conditions of this Agreement the prevailing Party shall, in addition to any costs
and other relief,be entitled to the recovery of its reasonable attorneysfees, including fees
for the use of in-house counsel by a Party.
4
H:\My Documents\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.2011(from Dati).docx
82 Prohibition Against Assignment. Consultant shall not assign any of the Services, except
with the prior written approval of City and in strict compliance with the terms, and
conditions of this Agreement.
8.3 Documents and Records. Project related documents, records, drawings, designs, cost
estimates, electronic data files,databases and other documents developed by Consultant
in connection with its performance of the Services, and copyright interest in such
documents, shall become the property of City and shall be delivered to City upon
completion of the Services, or upon the request of City. Any reuse of such documents,
and any use of incomplete documents, shall be at City's sole risk.
8.4 Independent Contractor Status. Consultant is for all purposes under this Agreement an
independent contractor and shall perform the Services as an independent contractor.
Neither City nor any of its agents shall have control over the conduct of Consultant or
Consultant's employees. Consultant shall supply necessary tools and instrumentalities
required to perform the Services. Assigned personnel employed by Consultant are for its
account only,and in no event shall Consultant or personnel retained by it be deemed to
have been employed by City or engaged by City for the account of, or on behalf of City.
Consultant shall have no authority, express or implied, to act on behalf of City in any
capacity whatsoever as an agent, nor shall Consultant have any authority, express or
implied, to bind City to any obligation.
8.5 Termination.
A. Unless earlier terminated as provided for below,this Agreement shall terminate upon
completion and acceptance of the Services by City.
B. This Agreement may be terminated by City, in its sole discretion,by providing thirty
(30)days'prior written notice to Consultant(delivered by certified mail,return receipt
requested)of City's intent to terminate.
C. If this Agreement is terminated by City, an adjustment to Consultant's compensation
shall be made,but (I)no amount shall be allowed for anticipated profit or unperformed
Services, and(2)any payment due Consultant at the time of termination may be adjusted
to the extent of any additional costs to City occasioned by any default by Consultant.
D. Upon receipt of a termination notice, Consultant shall immediately discontinue its
provision of the Services and,within five(5)days of the date of the termination notice,
deliver or otherwise make available to City, copies (in both hard copy and electronic
form,where applicable)of project related data, design calculations, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by Consultant in performing the Services. Consultant shall
be compensated on a pro-rata basis for Services completed up to the date of termination.
8.6 Books and Records. Consultant shall maintain books, ledgers,invoices, accounts and
other records and documents evidencing costs and expenses related to the Services for a
5
H;\My Doctiments\PROJECTSNAgate 2 Blending\URS Agate Blending Agreement Jan.2O 1(from Dan).doex
period of three(3)years, or for any longer period required by law, from the date of final
payment to Consultant pursuant to this Agreement. Such books shall be available at
reasonable times for examination by City at the office of Consultant.
83 Entire Agreement/Amendment. This Agreement, including the Exhibits incorporated
herein by reference,represents the entire agreement and understanding between the
Parties as to the matters contained herein, and any prior negotiations,written proposals or
verbal agreements relating to such matters are superseded by this Agreement. Except as
otherwise provided for herein, an amendment to this Agreement shall be in writing,
approved by City and signed by City and Consultant.
_ Governing L This Agreement shall be governed ~
and construed in accordance with
the laws of the State of California.
8.9 Severability. If one or more of the sentences, clauses,paragraphs or sections contained in
this Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction,the same shall be deemed severable from the remainder of this Agreement
and shall not affect,impair or invalidate the remaining sentences, clauses,paragraphs or
sections contained herein,unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement.
6
HAMy DoeumentsTROJECTS\Agate 2 BlendingNURS Agate Blending Agreement Jan.20I1(from Dan).docx
' -
IN WITNESS'WHEREOF, duly authorized representatives of the City and Consultant have
signed in confirmation of this Agreement.
CITY OF REDLANDS URS Corporation dba URS Corporation Americas
i
1-1 i fv ur, --,,
By: -I --- By: 11--22-1-- . -
Pete Aguilar,Mayor BCian Wynne, Vice P sident
Attest:
4
f-Aillf4r Air
City Clerk
7
HAN/1y Documents\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.2011(from Dan).docx
EXHIBIT A
SCOPE OF SER'V'ICES
PROJECT BACKGROUND
Inc City of Redlands (Cite)is in the process of designing improvements for the treatment
optimization and upgrades to the I-loraee P."I-linckley water treatment plant (Flinckley). URS is
assisting the City with the necessary design upgrades. As part of these design upgrades, URS is also
assisting the City with blending Agate 1,Agate 2 and Crafton wells with treated water from the
Hinckley water treatment plant. In February this year,URS submitted 100°,!o design drawings to the
City and is awaiting the City's instructions to submit Final Design drawings. In the meantime,
Lockheed Martin artin Corporation (I AlL) notified the City that elevated perchlorate levels have been
detected in a well upstream of the Agate 2 well,and is considering alternatives to ensure adequate
blending of the Agate 2 well water with treated water from Hinckley, Agate 1,and Crafton well
water.
Based on groundwater monitoring,LlC has identified that perchlorate may impact the City's Agate
2 Well in the early swrimer of 2011. The City and LNIC have agreed to blend water from Agate 2
well with treated water from Hinckley to reduce perchlorate levels to less than 80 percent of the
MCL.
URS will work with the City to prepare the necessary documentation for the California Department
of Public Health (CDPI-I) to obtain an approved blend plana This will include all reports and blend
modeling as required by CDPH.
URS will update the blending report previously prepared by URS and submitted to CDP14 on
blending water from Agate 1,Agate 2, and Crafton wells with treated water from Hinckley:
This scope of services is to provide a-revision to the report already submitted by URS on blending
of these facilities. First, URS would submit a revised report on the blending facilities to solicit
CDI'H input prior to proceeding with further design. This revised report will provide the basis of
design for any design:modifications that are necessary to the facilities currently under design by
URS.
The City's potable water system consists of over Thu miles of distribution system pipeline with
approximately 21,5041 service connections. The City owns and regularly operates approximately 22
water supply wells located throughout the Bunker I fill, Mill Creek, and Yucaipa groundwater basins.
These wells typically provide over 50 percent of the City's water supply needs. The City obtains the
remainder of its water supply from two surface water treatment plants:the 14enry Tate Water
surface water treatment plant and Hinckley. These plants primarily operate on surface water from a
local stream and river. Imported water from the State Water Project (SWP),delivered by the San
8
ti:Veviy Docimcnts\Pt OJF(TS1Agate 2 Blending\URS Agate Blending Agreement Jan.2011(1i nn Dan),docx
Bernardino Valley Municipal Water District, is also periodically used to meet peak demand. During
2007,the City delivered over 37,700 acre-feet of water to its customers with a peak daily delivery of
approximately 50 million gallons.
Task 1—Project Management and Meetings
Task LI Project Management
URS shall develop a Project Management Plan that includes the project scope,deliverables,
timelines, discipline interface requirements,and quality assurance/quality.control (QA/QC)
requirements.
URS shall keep the City informed of the progress of the work through telephone conversations,
emails and faxes.
Task 12—Progress Meetings
URS has allowed for three (3) review meetings with the City personnel during the course of the
project. Participants at the meetings shall include City staff, selected members of the URS team,
LMC,CDM,CDPH and other project stakeholders,if any,as identified by the City. The proposed
meetings include:
• A kick-off meeting to ensure that the goals and the objectives of the project are clearly
understood,and to review the available data from the City.
• A 30%level of completion review meeting to review and discuss the initial design concepts
and preliminary design layouts,and the preliminary design report. This meeting will be held
with interested stakeholders including CDPH,the City staff,Lockheed staff and CDM
following submission of the PDR to discuss the PDR and solicit input from CDPH prior to
proceeding with the design.
to A 90%level of completion review meeting to review and discuss the final plans,
specifications and project cost. Comments developed in the final review shall be
incorporated in the preparation of the final design.
URS shall submit three versions of engineering design plans (i.e.,300/c,90%and Final Submittals)
for review by City prior to the review meetings. URS shall also furnish an agenda and meeting notes
for each meeting URS shall also furnish an agenda and meeting notes for each meeting,
Task L3—Consultant Quality Control Reviews
URS shall implement a QA Program to include the following key elements:
• Project planning
9
1-0.My DoeumentsTROJECTS\Agate 2 BlendingVUM Agate Blending Agreement Jan.2011(from Dan).doex
• Internal review
• Client satisfaction
URS' QA Program is documented in its Quality Management System,which stresses active pre-
planning and independent technical reviews (peer reviews).The QA Program is an active exchange
of ideas among our staff and the pursuit of best practices through Inc application of sound
professional judgment.An audit trail of each project's independent internal reviews is required and
subject to periodic verification.to ensure etirnpliance with the QA Program.
Prior to submitting each deliverable to City,the work products will undergo an independent
technical review to verify the quality of the work, and to confirm that work products are in
accordance with the scope of services and comply with the standard of professional practice. The
work products arc reviewed by qualified senior practitioners who are experienced with the type of
services being provided and independent from the origination of the activity or work product under
review.
Under the URS' QA Program, the Project Managers will meet with the City at several scheduled
time intervals to review the project performance. Potential deficiencies will be identified,discussed
and corrections made as appropriate.
Testi 2—Data Collection and Review
The objecdve of our research is the identification of constraints,restrictions,and operational criteria
that would affect the preliminary design, construction means and methods,and Blending Facilities
operations and maintenance requirements.
The first step of the process is to determine if blending facility is actually needed. To determine this
partly imrolves an investigation into the connections on the 1914) and 1750 pressure zone
transmission mains leaving the Agate Reservoir site. Although,URS has performed some of this
analysis during the previous work performed for the City,design of the blending facility to handle
perchlorate contamination requires a more detailed investigation several feet beyond the Agate
Reservoir. The objective of this task is to collect the pertinent As-built drawings from the City in
the vicinity of the Agate Reservoir site in order to perform this analysis.
URS would meet with the City at the project kickoff meeting to collect and review existing data,
informadon,and standards relevant to the blending design. The following documents,as available,
shall be requested to be furnished by the City:
* As-built drawings of connection points to residences and business in the vicinity of the
Agate Reservoir site. Available data for the pipelines conveying water from the 1900 and
10
I I M'. Doeuments\PROJECTS\Agate 2 Blending\UM Agate Blending Agreement Jan.2011(from DaM.docx
1750 pressure zone will be examined to determine the connections along these transmission
mains.
• As-built construction drawings and design criteria of the Agate 2 well,the Agate Reservoir
site and associated piping configuration, and the water distribution system network.
• Current Agate 2 well,and Agate Reservoir operations data including set points,equipment
data, analytical reports,and similar ar relevant data,
• Other available reports that will,be critical for project design considerations,such as tracer
studies, CT calculations, previous equipment repairs and modifications etc..
URS shall review and utilize existing utility drawings provided by the City and obtain additional
information,if necessary, for designing the blending facilities. URS shall contact DigAlert at the
beginning of the design phase to obtain a list of utilities that potentially have facilities in the project
area. Each Utility shall be contacted and a record of correspondence shall be kept to verify that the
current utility records have been received.
It should be noted that analysis to be performed under this task is slightly beyond the scope of the
current work being performed by URS on behalf of the City for the upgrades to the Horace P.
Hincldey Water Treatment Plant.
Task % Preliminary
This task includes reviewing the required modifications to ensure blending of Agate 2 well water
with treated water from Hinckley and water from Agate I. and Grafton wells, URS will evaluate the
worst case scenario and design the blending facilities to ensure that the design is capable of meeting
the worst case scenario. The evaluation will examine blending during low demand conditions from
the distribution system with Agate I Well and Crafton Well offline. URS will consider the following
blending alternatives:
(1) No modifications to currently proposed design
(2) Piping reconfigurations
(3) Static mixing
(4) Mechanical mixing,
Mechanical mixing is excluded from the alternatives,but will only be considered if the other
alternatives do not work and the scope will be modified accordingly.
URS will ensure the design provides adequate mixing of the source waters prior to the first
compliance point or turn-out to the distribution system. The selected mixing alternative shall.not
1
H:\My Documents\PROJECTS\Agate 2 Blending\L . Agate Blending Agreement Jan.2011(from Dan).dcex
impact the overall hydraulics or operation of the entire system. The design shall include the
following:
• Show proposed modifications to achieve adequate mixing;
* Selection of mixer alternatives (if applicable);
* Calculations demonstrating adequate mixing prior to first turn-out to 1750 Zone;
• Opinion of Probable Construction Cost for recommended modifications;
* Assume one meeting with LMC and the city of Redlands to review proposed modifications
and receive comments (covered under Task 1.2).
URS shall submit a Preliminary Design Report (PDR) that shall include preliminary design of the
Well Blending Facility.
The PDR shall include the established design criteria, existing site plans,reports on current
conditions,design alternatives, construction cost and schedule estimates,and permit requirements.
Specific elements of the PDR will include:
• Project objectives and Basis of Design;
• Discussion and evaluation of the improvements and the design alternatives investigated;
• Discussion of recommended design alternative including how and why the recommendation
was made;
• Preliminary design plans,drawn to scale, showing the proposed design of the new facilities;
• Preliminary estimated construction cost of the project.
The PDR shall discuss each item included under this task. Analysis of proposed design alternatives
shall include a list of the impacts on Plant operations, the environment, construction costs, schedule,
and future maintenance requirements.
URS shall submit a draft copy of the PDR for the City's review,which would include the Basis of
Design with the technical specifications. In conformance with the City's recommendations and
upon mutual agreement,URS shall re-evaluate, revise, and finalize the draft report. The final copy
of the PDR shall be in sufficient detail to facilitate the final engineering design of the Plant upgrades.
URS shall submit to the City four copies each of the draft PDR and the final PDR. In addition to
hard copies,electronic files for the final PDR shall be submitted on compact disc with the report.
The documents shall be provided in the most recent release of MS Word/Excel,AutoCAD 2009
and/or Adobe PDF format,if preferred by City.
12
Documents\PROJECTS\Agate 2 Blending\ITRS Agate Blending Agreement Jan.201B:from Dan).docx
URS shall prepare a comprehensive plant evaluation and also prepare preliminary site layout and
equipment diagrams (30% design level) for the new facilities. URS shall provide piping layouts,
mechanical components, and site improvements,structures, and limited cross sections as needed of
the proposed site improvements.
Task 3i—Preliminary Design Report
Based on the outcome of the investigations and further discussions with City staff,URS shall
proceed in revising the report provided on the Evaluation of Blending Agate land Crofton Well
water with Hinckley treated water,dated April 21,2010.
Task 3.2—Prellininary Site Layout
URS shall prepare preliminary site plans for the facilities. Specific work tasks to be performed
include:
• Provide overall site layout drawings including paving,grading,treatment equipment,
electrical equipment,piping, and storm drains and catch basins,if required.
• Provide mechanical layout of mixer,piping,valves,and appurtenances.
Task 3. ite Grading
URS shall provide site grading details,as needed,for the proposed Blending facility. URS shall also
design the necessary drainage or erosion control devices. No landscaping design is assumed in this
scope of services. URS shall prepare site grading plan and the SWPPP for submission to City to
fulfill permitting requirements.
Task 34—Electrical, instrumentation and Control
URS shall perform the following tasks:
a Determine electrical and instrumentation equipment needs for electrical services to the site.
• Prior to beginning the design, submit a preliminary equipment design,equipment design and
electrical operations report including ladder logic sketches or similar diagrams.
a The P&IDs shall reflect the well pumps treatment system,piping,valves etc.
• System descriptions shall be prepared for PLC programming.
• A schedule and control strategy specification shall be prepared indicating additional PLC
I/O,and control alarm functions and trigger points shall be added to the Agate site PLC.
13
HAMy Documents\PROJECTS‘Agate 2 Blending\LIRS Agate Blending Agreement Jan.2011(from Dan).doex
Task 35-Permits
URS shall work closely with the local regulatory agencies to assist the City in identifying and
obtaining approvals, and prepare and submit the appropriate permit applications with the required
fees needed to construct the project. City shall be responsible for paying all permit fees.
URS shall identify and assist the City in identifying and obtaining permits and approvals from the
appropriate federal, state,and/or local regulatory agencies for the Plant upgrades.The following
agencies shall likely require permits and/or regulatory approvals for the project upgrades:
URS shall also assist City in obtaining approvals from CDPH for the implementation of the
recommended operational changes at the Agate Reservoir site.
• City departments for review and approval of design plans in compliance with city codes,
standards and other governmental requirements
• City Fire Department to ensure compliance with fire codes
• Utility companies for potential system modifications
• South Coast Air Quality Management District(SCAQMD) for new or modifications to
existing Permit(s) to operate,and permit to construct.
Certification of a California Environmental Quality Act (CEQA) document may be required from
the City. However, CEQA document preparation is outside this proposed scope of services and
would be an extra service.
Even though the blending site is less than an acre, there will be no change to the work performed
under the existing contract. Therefore, SWPPP will performed as part of this Project.
URS shall invite the CDPH representative from District 13 (San Bernardino) to participate at the
beginning of the project since they prefer to be involved in the early stages of design development.
When requested by City, URS will keep CDPH informed about the design work. When requested
by City, URS shall submit construction documents to CDPH at the 30 percent complete level,with
the understanding that this stage of the design may only provide a preliminary representation of the
final project.URS shall provide additional construction documents to CDPH at the 90 percent
complete level.URS shall hold up to two (2) meetings with CDPH to review any concerns,clarify
any issues,and incorporate CDPH comments as needed into the design.
Task 36-Pre"mina*,Engineer's Probable Construction Cost Estimate
URS shall prepare an initial probable construction cost estimate for the blending.This cost estimate
would be based on unit pricing methods,equipment vendor quotations, and previous project
experience in the San Bernardino County area.
14
HAMy Doeuments\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.2011(from Dan).doex
Task mel Design
URS shall prepare a bid package of construction plans, specifications,and a cost estimate which will
be incorporated with the design package currently under completion by URS. URS shall prepare the
construction plans with AutoCAD 2009 software,but they may be saved in any version desired by
the City. Specifications shall be in Microsoft Word,using a modified CSI format similar to the City's
standard specifications. Construction plan submittals shall be made at the 90%, and final design
stages.
Drawings shall reference the City's design criteria and standard drawings, URS shall reference
standard construction drawings (Green book and others) whenever possible.
URS shall design and size the blending facility such way that equipment and piping appurtenances
are easily accessible for maintenance. URS shall develop a construction bid package incorporating
the City's standard bid forms, General Provisions, and to the extent applicable,the City's standard
plans,details and technical specifications. As necessary and applicable, URS shall adopt the
Standard Plans and Specifications for Public Work Construction(i.e., the"Green Book") or other
standards. URS shall also develop Special Provisions,Technical Specifications (CSI format) for
equipment not covered in Green Book, and an engineer's estimate of construction costs as part of
the final design work.
Task 4.1 *evision to Construction Plans and Designs
URS shall prepare detailed construction drawings for the Plant upgrades as a single construction
project. Each plan sheet shall be on City's standard 22-inch x 34-inch sheet,The final AutoCAD and
PDR electronic files shall be submitted to the City.
Task 42—Revision to Technical Specifications
URS shall prepare revisions to the specifications to incorporate the blending facilities.
Task 42—Engineer's Construction Cost Estimate
URS shall prepare an itemized construction cost estimate for the facilities along with all other
appurtenant costs. URS shall update the construction cost estimate after each submittal to account
for design updates.
Task 44—Final Design Deliverables
URS shall provide final design deliverables. Prior to providing construction plan submittals to the
City, the URS construction management team shall perform constructability reviews at 90%design.
Submittals shall be provided as described below.
15
HAMy Documents\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.2011(from Dan).doex
• Submit six (6) copies of the (90%) construction plan submittal, Plans for the second
submittal shall clearly show concepts of each component of the design such as civil,
structural,mechanical, electrical, and instrumentation.
• Shortly after receiving comments from the City from the 90% submittals, URS shall prepare
the 100%construction plan submittal.
Thereafter,URS shall submit stamped and signed reproducible plans on bond, and original signed
specifications for City reproduction,assembly and bidding. Finally, Mylar As-Built drawings shall be
prepared and shall be resigned by URS and the City. URS shall assist the City in distributing the
bidding documents.
As listed in Task 1,URS shall conduct/attend project review meetings with representatives from the
City,CDM,LMC and CDPH to discuss design requirements. Review meetings will also be held
following the 90% submittals, URS shall provide meeting agendas and meeting minutes for each
within one week of each meeting date.
URS shall prepare a bid package of construction plans, specifications, and cost estimate.
Construction plans shall be prepared with AutoCAD 2009 software,but may be saved in any version
desired by the City. Specifications shall be Microsoft Word using a modified CSI format similar to
the City's standard specifications,
Task S Construction Management Phase Services
The URS project team shall assist the City during the construction phase. The efforts described
herewith are over and above the assistance to be provided during the existing contact with the City
to modify the Hinckley treatment plant.
Task 5.1—Bidding Phase - !stance
URS assumed no charge and that the efforts provided by URS under existing contract to modify the
Hinckley treatment plant will be sufficient to handle the construction of the blending facility.
Task 5.1.1—Bidding Assistance
URS shall respond to bidder's questions during the bid advertisement period and provide
information and clarification of bid documents,including preparation of complete addenda
documentation per the City. The addenda shall include revisions to plans, specifications,and the
cost estimate.
URS will assist the City with reproduction and distribution of the addenda. URS shall provide a
conformed set of construction plans incorporating any addenda to the bid set before the project
goes into construction.
16
II:\My Documents\PROJECTSNAgate 2 Blending\URS Agate Blending Agreement Jan,2011(from Dan).docx
Task 5.1.2—Pre-Bid Meeting
URS assumed no charge and that the efforts provided by URS under existing contract to modify the
Hinckley treatment plant will be sufficient to handle the construction of the blending facility.
Task 5.1.3—Request for information(RR's)
URS shall respond to approximately two (2) separate RFI's from potential bidders, for a total of six
(6) hours during bidding. URS shall receive,distribute, and establish a process to issue,process and
track RFPs for interpretations and clarifications of the Contract Documents.
Task 52—Construction Phase Send;
URS shall provide the following services to the City during the Construction Phase of the project.
Task 5.2.1—Pre-Construction Meeting
URS assumed no charge and that the efforts provided by URS under existing contract to modify the
Hinckley treatment plant will be sufficient to handle the construction of the blending facility.
Task 5.2.2—Request for information(RFI'S)
URS shall respond to approximately two (2) separate RF1's during the construction phase for a total
of eleven (11) hours during construction. URS shall receive,distribute, and establish a process to
issue,process and track BFI's for interpretations and clarifications of the Contract Documents.
Task 5.2.3—Full Time On-Site Project Representative
URS assumed no charge and that the efforts provided by URS under existing contract to modify the
Hinckley treatment plant will be sufficient to handle the construction of the blending facility.
Task 5,2.4—Contractor Material Submittals
The URS RPR shall receive,distribute and develop a process to track material submittals proposed
by the Contractor for the work. The URS Project Manager shall consult and advise the City on the
acceptability of substitute materials and equipment proposed by the Contractor. The URS RPR shall
coordinate with URS Design Engineer as necessary to clarify and confirm specified materials for the
project.
Task 5.2.5—Contract Change Orders
The URS RPR shall review,make recommendations, negotiate,obtain approvals, and process
construction contract change orders to address contract revisions, design changes,unanticipated
field conditions,additional work requests,etc.
Task 5.2.6—Minor Plan revisions
URS has allocated ten (10) hours of staff time for minor plan revisions to construction drawings.
Task 5.2.7—Shop Drawing Submittals Reviews
URS shall review shop drawings submittals. URS assumed a review of four(4) shop drawings and
that a second review shall be required for 90 percent of the submittals. URS shall conduct these
17
HANly Doeuments\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.201 1(from Da4docx
reviews to ensure that documents produced by the Contractor are in conformance with design
specifications and shall recommend approval,rejection,or modification,
Task 52.8—Record Drawing Preparation
URS shall prepare record drawings on 22-inch x 34-inch Mylar at construction completion using
Contractor's and/or URS RPR's red-lines. URS shall deliver final record drawings Mylars, reissued
signed Mylars (as needed), and AutoCAD electronic files,
Task 5,2,9—Start Up and Operational Testing of the Blending Facility
URS personnel shall provide operational and testing assistance during start up and testing of the
Blending Facility. This task includes coordination and consultation with the Plant's Operations
staff. URS has assumed a total of eight(8) hours of operational and start-up assistance on the
blending facility.
Task 5.2.10—Final inspection and Punchlist
The URS RPR shall perform a final inspection of the project with City staff and prepare a punchlist
of corrections prior to acceptance. The URS Project Manager shall verify completion of the
punchlist items and coordinate final acceptance of the project with the City.
Task 5.211—Field Changes
The URS RPR shall coordinate the preparation and issuance of contract revisions,if required,during
construction to resolve problems due to unanticipated field conditions or other field changes. The
URS RPR shall coordinate revisions of the Contract Documents with the URS Project Manager and
shall consult with and advise the City on contract changes and related issues. These contract
revisions may or may not result in change orders.
Task 5.2.12—Weekly Construction Progress Meetings
URS assumed no charge and that the efforts provided by URS under existing contract to modify the
Hinckley treatment plant will be sufficient to handle the construction of the blending facility.
Task 5.2.13—Schedule Management
The Contractor shall maintain a construction schedule,identify critical path construction activities,
and variances to the schedule. The URS RPR shall assist the City in developing the necessary
Contractor recovery plans, and communicate critical schedule issues to the City.
Task 5.2.14—Construction Cost Accounting
URS RPR shall coordinate progress payment review, cost accounting,budget tracking,general
correspondence with the City,and Contractor, The URS RPR shall consult and advise the City on
construction cost related issues, recommendations for final payment and release of Contractor
retention or securities. All construction cost accounting shall be kept separate from construction
cost accounting for facilities under the existing contract
18
HAMy Documents\PROJECTS\Agate 2 Blending\MS Agate Blending Agreement Jan.2011(from Dan).doex
EXHIBIT B
PROJECT SCHEDULE
The estimated completion for this project is approximately four to six weeks from Notice to
Proceed (NTP). The construction aspect of the project is not included within this estimate.
19
H:\My Documents\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.2011(from Dan).docx
EXHIBIT C
PROJECT COSTS
Consultant to complete the scope of work described herein on a time-and-materials basis in
accordance with the Fee Schedule presented in Table C-1 attached hereto.
20
H:\My Documents\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.2011(from Dan).docx
EXHIBIT D
RATE SCHEDULE
Classification Billing Rate
Principal-in-Charge $210
Project Manager $200
Senior Project Engineer $170
Project Engineer $160
Staff Engineer $120
CADD Designer $100
Senior Structural Engineer $170
Senior Electrical Engineer $170
Senior Geotechnical Engineer $170
Clerk $70
QA/QC $190
Construction Administrator $140
Resident Project Representative $110
21
H:\My Documents\PROJECTS\Agate 2 Blending\URS Agate Blending Agreement Jan.2011(from Dan).docx
TABLE C-1
Estimated Cost Breakdown of Total Fee
Design Engineering Services for Mending of Agate 2 with Treated Water from the Horace P.Hinckley Water Treatment Plant and Crofton and Agate 1 Wells
City of Redlands
2-Nov-10
Wcrk.flw r.by 61aa.-1c.Gan ��� Fen
Teak Prindp4Hrr Prefect 5r Frupci F555.55 9M1 CAM. . Sr Fi.iKal :
i4.V1411an .„,,,..„,„„Sr. ,....„,....,..,Sr3egl pork aiAti•C
Ha. Cnaryo Manages^ EM.rn+ EMtnar EnP(rrw Oaa+GR+ar EPOS E'r9s^aK E ,44. Tom Htwn Leto. MatwWa4�nntrxiwa Tnbl Cvlt
It 141.1 1200 5170 5160 5120 5106 51' 5179 5170 170 1190
tf A. I\ 4tiMMMs""�MMIINItilliiMMMIMMMNIMMMlIR"MIMAeiuMUMMMIiItf ^"ffiiMAMMI
,, MMt '"' iMCM��MM�
1.2.1 5251906414,441419 10 Si,000 i 3140 51 200
1 2 23314 4 .• RaW.w M 14• Inal * 10 Si.EdO ( S10A 51:700
JRi . .rW.AWk wav�..10 �,.,.. .r"m. 160 ,R
kr
m..
mai'ow
i,P144a
Cobac,305 mod Revgeor
Mallerilliallalli„i ,;_ ; ? y 1_,,,,„„..,.,.,„_,./._„,„,„+,„,_______.„,„„,,m, 12
550 51.50
OD 1100 12 750
•5 . MM
"d',� ' t ?�^p+ 0 9 ;q' + ^MO10R. O . 14 WFas/ 4
uwAxvxwmwun..uvx..-x.nw..-----:"..
L.t 8...000 F90Hky .. .... 12060
13.2.7 3674 SUtm11..S.Coo ...........,-,,. $ �,,,,:e... . . 11 4241
...,o-.,. ...., . «.,--- r»...., .. ... .M.«' " :,,.... 30 x0 5106 559x0
1 1 ......1`935 „..... ... .,..,pw.—„�..�.....�....,. .....,,,. - 4 . * r.. .., w..,...
Me at .$eta ../ t/_ i "A _ _ ,
ry
« r w.:
•6 fr �w�w,armm..., ..xwuw..x+.wwwuw.wngwu,x... .. ""
2W1 C0,05155.141345•05.4 5415522555+ 65.14. 5150.... Arw 51250
3.5 2'G2 4 m ... «...v .:•t"` .,:^..,,,,N.:,,,.,,„„„,.,..„„„,.,....,,. .., ..,_...,..:. 6 _ ty46 ?50 51 290
WrdnG.C5.417,4'.SV 105.151.5,526 51 540 S5
?Yl m 11.296
',11. 1,"' „1"^` 'f,.., 011ltlM➢IIIF VOSIMISMOSISIIIIIIIIIMIIIIIIIIIIMMIN
""i"., ,
�r "x"00• '4 ��1 1MI�t MMMMi� I
" *"T"—""M'�r—m. l 41`_ r iiiIIMMMMI MIIMiIIIIUNIIIIMIiI MM IIMMNM IMM ' IIIMIIIIMIrMMi(tOMIIOMMiIII MANIA IIOIMIW
4 4 3 945'SW:55150 10 C ,..r. " +r'.. ,
allilliallnilerillinIN
:,..
4 41 5153.3 54 44 path 00 r{ati44a MINIOINI S m____:�. F40* I'aaala'
4Y
OlErali=
opirotai
.. Aramllt�b
.0 1 5 53nN S: k . .... . .. ,. %' moviMlilr,,.. , '" IIIIIIIIIIIIIIIIIIw.. N.
w
' - a.:.. memorm 10011100010
0 1 Y:..:.Aa..0. .,.......:,.,..�.....»..,.»..I A 5370
5 1.2 F+aiNC ;� :.. +».,,�,.... .........:..„, _....,...w...,. .... .,::. .....,.». «.. ,,,.,..':,..:...�.,.�..:. 5140 51:030
9!+x1 ,... ,.
nimmenememi
Ctittal
5 2 3 535 T � ... �,..,.. _...c_::. ... .,. *....mom u.4 ......,,_.......... ..........M _.,..,. ':�«:^^.,.*............ .....---„.4....______—_______—_,031.x'96
43.2 ` . Ito 1555.+15 -Fr. e 4 _. I". 51 6410 I 5100 I S1.150
521 Cancactx M.144W 0981104 yy 5i 490
52 9 WNW 01444 10114444444 " 1 1 - 11.494 11.1111111.11111111111111111110
52.4• ..• ,9ttN RaWs+t + 4 a $1 490
5.2:5 PA6(M1 t. •P . ,55.5 + 1 4 16 52 090 $100 92:1*0
52 10 Fir*
1 Ppar45555
5 2 P 1 W151 5555;02,
•F5,50444,155.4215.24 bad '..__.....w..... ............, ..,,.,:1...»..'t ..«�« ..•. .»...,.»..,........»..,. _. N,.... .,:,c. 2 _.._.1:060 $00 51 030
53.851441011 15,0
lillMillininiiiiiiillliiiiMiNENI
cantt1Ncpen - .
51 3 5:t+9u4a M.irv�arr""t =II *..... �.1.,,,..,...... 11 .-. 584a
54 C.$545.15351,5,5 C0•15.0554.551 * 4 res •.w
111111
M 11Mr:,"„w:It.-.t,,I- ...1",A.,. 1.11I MMMMMMt- —4 *Mr MMMMM tMMfSI1*w.:7it**MM, IIMIgM`dtIMMMIIliallselieleiCteillit.MOM ..IiiIIIMMIMaft,.,9...M1001 lite Al.IMMirMMMMMMMMMMMMMMaMI.:
h5 1e
1.Y 4441*444 Moho**09144 4, ,Y 0.155,5554.9 GMR JtXM+Y-164445.10 m*l0 4IC44ti.we*f414 454.GU.gr.-1505355,5555 00415
22
x:M. y Docurnents.PROJ'ECTSAAgate 2 Blending\ RS Agate Blending Agreement Jan. 2011(from Dan).docx