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April 8, 1095
City of Redlands Redevelopment Agency
P-D. Box 3005
Redlands, California 92373
We are pleased to confirm our understanding of the services we are to provide for the City of Redlands
Redevelopment Agency for the year ended June 30, 1995, We will audit the component unit financial
statements of the City of Redlands Redevelopment Agency as of and for the year ended June 30' 1995,
Our audit will be conducted in accordance with generally accepted auditing standards and the tGuide8nes for
(�onq»lienoe Audits of California Redevelopment Agencies as published by the State Controller and will
include tests of the accounting records of the City of Redlands Redevelopment Agency and other
procedures we consider necessary to enable us to express on unqualified opinion that the financial
statements are fairly presented, in all material naapeots, in conformity with generally eomapbad accounting
pr|noip|ea. We will also issue a compliance opinion in accordance with the compliance guidelines mentioned
above. If our opinions are other than unqua|ified, we will fully discuss the reasons with you in advance. If,
for any neason, we are unable to complete the audit, we will also request certain vvhMen representations
from you about the financial statements and related matters.
An audit includes exemininQ, on a test basie, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. Also, we will plan and perform the audit toobtain reasonable
assurance about whether the financial statements are free of material misstatement. Hovvevar, because of
the concept ofreasonable assurance and because vvewill not perform a detailed examination of all
tnsnsoctions, there is a risk that material anora, irreQu|ohtiee, or illegal aota, including fraud or defalcations,
may exist and not be detected by us. We will inforrn you, hovvevar, of any matters of that nature that come
to our attention, unless they are clearly inconsequential. Our responsibility as auditors is limited to the
period covered by our audit and does not extend to matters that might arise during any later periods for
which we are not engaged as auditors,
We understand that you will provide us with the basic information required for our audit and that you are
responsible for the accuracy and completeness of that information. We will advise you about appropriate
accounting principles and their application and will assist in the preparation of your financial stotennents, but
the responsibility for the financial statements remains with you, This responsibility includes the maintenance
ofedequate records and na|sded internal control structure policies and procedures, the selection and
application of accounting phncipkas, and the safeguarding of assets.
VVe understand that your employees will type all cash or other confirmations we request and will locate any
invoices selected by uefor testing.
Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is,
significant deficiencies in the design or operation of the internal control structure. Hoxvever, during the audit,
if we become am/on* of such reportable conditions or ways that we believe management practices can be
improved, vxewill communicate them to you in o separate letter.
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City ofRedlandsment A�m�
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April 8. 1SSS
Our fees for these services will bebased onthe actual time spent atour standard houdvnakasOur
standanJhoudynabamveryacoordingtodhedegneeofresponsib||kv /nvo/vedandtheex^ h�no level ofthe
personnel assigned to you audit, Our invoices for these fees will responsibility involved
nand�n�d each experience
v o month as work
progresses and are payable on presentation. This fee is based on anticipated-'�--~ ~~ ''
personnel and theomsumnpdonthat signi5c�'tunexpected oircunnat000p��dionhornyour
aud|t. Ther»amimnumnncthoexoeedpdoe ^�'theC�h/ of �ed|�nd� �noe� «vNnndbeen�oun$ana� duringth�
ended June 30. 1905. is $2.425, '"' Redevelopment Agency for the year
We appreciate the opportunity to be of service to the City of Redlands Redevelopment Agency and believe
this letter accurately summarizes the significant terms ofour engagemnent /fyouhoveanyque� ona
please let uaknoxv. |fyouaQnaevviththetennsofourengagennentasd— b
chbedinthis ��er please sign
return enclosed copy and �urn itho us, ' '
Yours very truly,
Kevin T. Pulliam
ofVAVR|NEK. TRINE, DAY & Co-
KTP:bjQ
RESPONSE:
Th�
" letter the City of Redlands Redevelopment Agency.
Title:
Date A 18 1 9,U
By
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April 0. 1OQ5
City Council
City ofRedlands
P.(}. Box 8OO5
Red}anda, California 92373
We are pleased to confirm our understanding of the services we are to provide for the City ofRedlands for
the year ended June 3O. 1995. VVewill audit the general purpose financial statements ofthe City oil
Redlands as of and for the year ended June 30. 1995. Also, the opinion letter we submit to you will include
the paragraph which states that the supplementary aeubon, which inc|udes the cmrnbining, individual fund,
and individual account group financial sbatennents, will be subject to the auditing procedures applied in our
audit ofthe general purpose financial statements. Since the City ofRedlands intends boissue a
Comprehensive Annual Financial Report ([|AFR), the opinion letter we submit to your will include the
statement that the information contained in the statistical section of the CAFR will not be subjected to the
auditing procedures applied in our audit of the general purpose financial statements.
Our audit will be a Single Audit conducted in accordance with generally accepted auditing standards; the
standards for financial audits contained in Government Auditing Sbsndonds, issued by the Comptroller
Genera! of the United States; the Single Audit Act of 1984; and the provisions of OMB Circular A-128,
"Audits of State and Local Governments," and will include tests of the accounting records of the City of
Redlands and other procedures we consider necessary to enable us to express an unqualified opinion that
the financial statements are fairly pnsmented, in all rnobarig| respects, in conformity with generally accepted
accounting principles and to report on the Schedule of Federal Financial Assistance and on the City of
Redlands compliance with laws and regulations and its internal controls as required for Single Audit.
The management of the City of Redlands is responsible for establishing and maintaining an inharnal control
structure, In fulfilling this nseponeibi|ih/, estimates and judgments by management are required to assess
the expected benefits and related costs of internal control structure policies and procedures. The objectives
of an internal control structure are to provide management with naasonab|e, but not abso|uhe, assurance that
assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in
accordance with management's authorizations and recorded properly to permit the preparation of general
purpose financial mtmbarnenta in accordance with generally accepted accounting phno\p|eo, and that federal
financial assistance orocirams are managed in compliance with applicable laws and regulations,
In planning and performing our audits for the year ended June 38. 1995. we will consider the internal control
structure in order to determine our auditing procedures for the purpose of expressing our opinions on the
City of Redlands' general purpose financial statements and on its compliance with requirements applicable
to major programs and to report on the internal control structure in accordance with OMB Circular A-128,
and not toprovide assurance onthe internal control structure,
We will obtain an understanding of the design of the relevant policies and procedures and whether they
have been placed in openadun, and we will assess control risk Tests afcontrols may be performed to hast
the effectiveness oycertain policies and procedures that weconsider relevant bopreventing and detecting
errors and irregularities that are material tothe general purpose financial statements and hopreventing and
detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and
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Page
April 8, 1985
material effect on the general purpose financial statements. (Tests of controls are required only if control
rink is assessed below the maximum level,) Our tests, if pedbrrned, will be less in scope than would be
necessary to render an opinion on the internal control structure policies and pnzoedupoa and, accond|ng|y, no
opinion will be expressed.
We will perform tests of oontro|a, as required by DK8B Circular A-128, to evaluate the effectiveness of the
design and operation of internal control policies and procedures that we consider relevant bo preventing or
detecting material noncompliance with specific naquiremnente. general nequirernemba, and requirements
governing claims for advances and reimbursements and amounts claimed or used for matching that are
applicable to each of the Qty of Redlands' major federal financial assistance programs. Our tests will be
less in scope than would be necessary to render an opinion on the internal control structure policies and,
accordingly, noopinion will beexpressed.
We will inform you of any matters involving internal control structure and its operation that we consider to be
reportable conditions under standards established by the American Institute of Certified Public Accountants.
Reportable conditions involve matters coming to our attention relating to significant deficiencies in the
design or operation of the internal control structure that, in our judgment, could adversely affect the entity's
ability to pemomd, procmoa, surnmarize, and report financial data consistent with the assertions of
management inthe general purpose financial statements. VVewill also inform you ofany nonneportab|e
conditions or other rnmttena involving the internal control atructure, if any, as required by OMB Circular
A-128.
Compliance with laws, regulations, contracts, and grant agreements applicable to the City of Redlands is the
responsibility ofthe City ofRedlands' management. Aspart ofobtaining reasonable assurance about
whether the general purpose financial statements any free of material nnisntetennent, we will perform tests of
the City of Redlands' ournpUence with certain provisions of |aws, negu|etiona, oontnac±y, and grants.
Hovvever, the objective of our audit will not be to provide an opinion on overall compliance with such
pnovisiona, and we will not express such an opinion.
Our audit will be conducted in accordance with the standards referred to in the second paragraph, Thoma
standards require that we plan and perform the audit to obtain reasonable assurance about whether material
noncompliance with the requirements governing types of services allowed or unallowed; eligibility; matching,
level of effort, or earmarking; reporting; special tests and provisions; o|ainna for advances and
reimbursements; and amounts claimed orused for matching that are applicable tomajor programs occurred.
The purpose of our audit will be to express an opinion on the City of Redlands' compliance with the specific
requirements applicable to major programs ||Shed in the previous sentence.
We will perform certain procedures to test the City of Redlands' compliance with general requirements
applicable to its federal financial assistance programs as required by (}K8B Circular A-128. Our procedures
will be limited to the applicable procedures described in the OMB's " Compliance Supplement for Single
Audits of State and Local Governments," Our C3urprocedures will be substantially |osa in scope than an audit
the objective of which is the expression of an opinion on the general naquirements, and we will not express
such an opinion.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
aouounts, and may include test of the physical existence of invenbodea, and direct confirmation-of
receivables and certain other assets and liabilities by correspondence with selected individua|a, cmedihons,
and financial institutions, We will also request written representations from your attorneys. At the
conclusions of the audit, we will also request certain written representations from you about the financial
statements and related matters,
mamonx,pRu
- ' City ofRedlands
Page
April 8, 1095
As required by the Single Audit Act of 1984. our audit will include tests of transactions related to federal
assistance pnuQnarns for compliance with applicable laws and regulations, However, because of the concept
of reasonable assurance and because we will not perform a detailed examination of all transactions, 'there is
a risk that material ennrs, irnsgu|ariden, or illegal acts, including fraud or defa|cadona, may exist and not be
detected by us. We will inform you, however, of any matters of that nature that come to our attention, and
vvewill include such matters inthe reports required for aSingle Audit. Our responsibility asauditors is
limited to the period covered by our audit and does not extend to matters that might arise during any later
periods for which we are not engaged as auditors.
We understand that you will provide us with the basic information required for our audit and that you are
responsible for the accurate and completeness ofthat information. VVewill advise you about appropriate
accounting principles and their application, The City will be responsible for pnapahng, h/pinQ, and printing of
the Comprehensive Annual Financial Report, and the responsibility for the financial statements remains with
you, This responsibility includes the maintenance of adequate records and related internal control structure
Po||ciea and procedunaa, the selection, and application of accounting prinoipiea, and 'the safeguarding or
assets.
We understand that your employees will type all cash orother confirmations we request and will locate any
invoices selected byosfor testing.
We understand the workpapers for this engagement are the property ofVavhneh. Trine. Day & Co. and
constitute confidential information. However, vvemay berequested tomake certain workpapers available to
the City's Cognizant Agency pursuant to authorih/ given to it by law or regulation. /f requemted, access to
such workpapers will beprovided under the supervision ofVavrinek. Trine. Day & Co. personnel.
Furthermore, upon nyqueat, we may provide photocopies of selected workpapers to the City's Cognizant
Agency. The Cognizant Agency may intend. or decide, to distribute the photocopies or information
oontained therein to others, including other governmental agencies.
Our fees for these services will bebased onthe actual time spent atour standard hourly rates. Our
standard hourly rates vary according to the degree of responsibility involved and the experience level of the
personnel assigned hoyour audit. Our invoices for these fees will be nandgnad each nmnnUl as work
progresses and are payable on presentation. The maximum not to exceed price for the for the City of
Redlands audit for the year ended June 30. 1995. is D19.500. This fee in based on anticipated cooperation
from your personnel and the assumption that significant unexpected circumstances will not be encountered
during the audit. The Auditors may also furnish other accounting services, which may include advisory and
system accounting services as requested by the City, and shall receive payment for such additional service
at the nates indicated under the compensation section of this contract. All additional services would be
I=p,-.roved by the City prior to the commencement of such work.
VVe appreciate the opportunity to be of service to the City of Redlands and believe this letter accurately
summarized the significant bsrnns of our engagement. If you have any questions, please let us know. If you
agree with the terms off our engagement aadescribed inthis letter, please sign the enclosed copy and
,return it to us.
Yours very truly,
Kevin T. Pulliam
ofVAVR|NEK. TRINE, DAY & CO-
KTP�bjg
City of Redlands
Page 4
April 8, 1995
RESPONSE.-
This letter correctly sets f h the understanding of the City of Redlands.
ATTEST :
Title: Mayor �
Gate: April 18 , 1995 :::-L- r
Lorre Poy ?,�Iity clerk
of Reddlifornia