HomeMy WebLinkAboutContracts & Agreements_51-1998_CCv0001.pdf AGREEMENT TO FURNISH
ENGINEERING SERVICES FOR THE CALIFORNIA STREET LANDFILL
VERTICAL EXPANSION AND CONCEPTUAL HORIZONTAL EXPANSION DESIGN
This Agreement is made and entered into this I st day of September 1, 1998 by and between the City
of Redlands,a municipal corporation(hereinafter"City")and Vector Engineering,Inc.,(hereinafter
"Engineer").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Engineer hereby agree as follows:
ARTICLE I.- ENGAGEMENT OF ENGINEER
1.1 City hereby engages Engineer, and Engineer hereby accepts the engagement, to perform
engineering services("Services")for City's California Street Landfill vertical expansion and
conceptual horizontal expansion design("Project").
1.2 The Services shall be performed by Engineer in a professional manner, and Engineer
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of competency presently maintained by other practicing
professional Engineers in the industry providing similar types of services.
ARTICLE 2 - SERVICES OF ENGINEER
2.1 The specific Services which Engineer shall perform are more particularly described in
Attachment 44A,"entitled"Scope of Work,"which is attached hereto and incorporated herein
by this reference.
ARTICLE 3.- RESPONSIBILITIESOFCITY
City shall make available to Engineer information in its possession that is pertinent to the
performance of Engineer's Services,
3.2 City !will provide access to and make provisions for Engineer to enter upon City-owned
property as required by Engineer to perform the Services.
3.3 City designates Valorie Shatynski, Solid Waste Manager, to act as its representative with
respect to the Services to be performed under this Agreement.
ANectorfl.ag 1
Landfill Engineering Services
Vertical Expansion and Conceptual Horizontal Design
Vector Engineering, Inc.
September 1, 1998
ARTICLE 4 - PERIOD OF SERVICE
4.1 Engineer shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B - Project Schedule.
ARTICLE 5,-PAYMENTS TO THE ENGINEER
5.1 The total compensation for Engineer's performance of the Services shall not exceed$77,259
in accordance with Attachment C-Project Fee and Rate Schedule. City shall pay Engineer
on a time and materials basis at the hourly rates shown in Attachment C.
5.2 Engineer shall bill City within ten days following the close of each month by submitting an
invoice indicating the Services performed, who performed the Services, indirect costs, and
the detailed cost of all Services including backup documentation. Payments by City to
Engineer shall be made within 30 days after receipt and approval of Engineer's invoice, by
warrant payable to Engineer.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
City En ineer
Valorie Shatynski Scott Purdy, President
Municipal Utilities Department Vector Engineering, Inc.
35 Cajon Street 12438 Loma Rica Drive, Suite C
P. O. Box 3005 Grass Valley, CA 95945
Redlands, CA 92373
;Then so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices, bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
notices, bills, and payments are to be given by giving notice pursuant to this paragraph.
A:Vecto t.ag 2
Landfill Engineering Services
Vertical Expansion and Conceptual Horizontal Design
Vector Engineering, Inc.
September 1, 1998
ARTICLE 6 - INSURANCE AND INDEMNIFICATION
6.1 Engineer shall maintain worker's compensation insurance and, in addition, shall maintain
insurance to protect City from claims for damage due to bodily injury, personal injury and
death, and claims for injury to or destruction of tangible property while performing the
Services required by this Agreement. Said public liability and property damage insurance
shall be in a minimum combined single limit of$1,000,000,and in the aggregate. Engineer
shall maintain professional liability insurance in the aggregate amount of$1,000,000 with
a minimum of$500,000 per occurrence. City shall be named as an additional insured under
all policies for public liability,property damage and comprehensive automobile liability and
professional liability insurance,and such insurance shall be primary with respect to City and
non-contributing to any insurance or self-insurance maintained by the City. Engineer shall
provide City with certificates of insurance evidencing such insurance coverage prior to
commencing the Services.
6.2 Engineer shall indemnify, hold harmless and defend City and its elected officials, officers,
agents and employees from and against all claims, loss, damage, charges or expense, to
which it or any of them may be put or subjected to the extent that they arise out of or result
from any willful or negligent act or actions, omission or failure to act on the part of the
Engineer,its contractors,its suppliers,anyone directly or indirectly employed by any of them
or anyone for whose acts or omissions any of them maybe liable in the performance of the
Services required by this Agreement.
ARTICLE 7 - GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees.
7.2 Engineer shall not assign any of the Services required by this Agreement, except with the
prior written approval of City and in strict compliance with the terms, provisions and
conditions of this Agreement.
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Landfill Engineering Services
Vertical Expansion and Conceptual Horizontal Design
Vector Engineering, Inc.
September 1, 1998
7.3 Engineer's ke
g y personnel for the Project are:
Principal: Scott Purdy, C.E.G.
Project Manager: Thomas Woodward, P.E., R.G.
Field Guidance Specialist Robert Foster
Engineer agrees that the key personnel shall be made available and assigned to the Project,
and that they shall not be replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Engineer pursuant to this
Agreement shall become the property of City and shall be delivered to City upon completion
Of the Services or upon the request of City. Any reuse of such documents for other projects
and any use of incomplete documents will be at City's sole risk.
7.5 Engineer is for all purposes an independent contractor. All personnel employed by Engineer
are for its account only, and in no event shall Engineer or any personnel retained by it be
deemed to have been employed by City or engaged by City for the account of or on behalf
of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party,
days prior v ritten notice to the other(delivered by certified mail, return oreceiptgrequested)thirty )
of intent to terminate.
7.8 Upon receipt of a termination notice. Engineer shall (1) promptly discontinue all services
affected,and(2)deliver or otherwise make available to Ci
hard copy and
electronic form,where applicable), ofany data design calculations,drawingty, copies(in s specifications,
reports, estimates, summaries and such other information and materials as may have been
accumulated by Engineer in performing the Services required by this Agreement.
7.9 Engineer shall maintain books and accounts of all Project related payrollosts and all
expenses. Such books shall be available at all reasonable times for examination by the City c
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Landfill Engineering Services
Vertical Expansion and Conceptual Horizontal Design
Vector Engineering, Inc.
September 1, 1998
at the office of Engineer.
7.10 This Agreement,including the attachments incorporated herein by reference, represents the
entire agreement and understanding between the parties and any prior negotiations,proposals
or oral agreements are superseded by this Agreement. Any amendment to this Agreement
shall be in writing, approved by the City Council of City and signed by City and Engineer.
7.11 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
IN WITNESS WHEREOF,duly authorized representatives of the City and Engineer have signed in
confirmation of this Agreement.
City of Redlands Vector Engineering, Inc.
{"City"}
("Engineer")
By:
By:
WILLI E. C GH SCOTT PURDY
Mayor
President
ATTEST:
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ENGINEERING SERVICES FOR THE
CALIFORNIA STREET LANDFILL
VERTICAL EXPANSION AND CONCEPTUAL
HORIZONTAL EXPANSION DESIGN
A TTA CHMENT A- SCOPE OF WORK
A TTA CHMENT A - SCOPE OF WORK
Task 1— Operations Support
Operational support is necessary to address rapid field changes that may occur
as the top deck fill area is reduced to minimize loss of capacity and ensure that testing
and record filing is conducted on schedule. Operations support will involve two primary
subtasks.
Task IA. The first subtask will involve compliance issues. Vector will review all
current permit documents (WDRs, RDSI, etc.), meet with yourself, operations, and 3D
Geoservices, and read published and unpublished reports on the site. Based on this
information, we will prepare a compliance schedule with all required reporting, testing,
and documenting presented in an easy to follow format. We will also work with John
Smith, landfill supervisor to ensure that he has a complete understanding of the
compliance schedule. The schedule will enable your landfill supervisor and his staff to
conduct testing and file records in accordance with the regulatory requirements. It will
also serve as a check that all documentation has been submitted on a timely basis.
Deliverable: Detailed compliance schedule including a list with dates for all
reporting, testing, and documenting required by the regulatory agencies.
Task IB. The second subtask involves direct training and supervision in daily
landfill operations to ensure that the landfill operators have the necessary skills to
construct the waste cells to the required grades and elevations. In order to keep
continuity with the field personnel, we are proposing to use Bobby Foster as our landfill
operations expert (Mr. Foster provided assistance to the City with 3D Geoservices on a
previous project). Scott Purdy, Vector's president and principal in charge of this project,
also worked with Bobby Foster at the Calabasas Landfill while the Sanitation Districts
employed him as the site supervisor. Our landfill operations expert will provide training
and supervision to John Smith, city landfill supervisor, and other landfill personnel in fill
techniques, drainage enhancements, berms, roads, excavation, winter decks,
sequencing, compaction, and other items as necessary. Our landfill operations expert
will utilize interim fill sequencing plans prepared by Vector and discussed in Task 2.
Our landfill operations expert will be at the site on 16 separate occasions, arriving at the
site once each week over a four-month working period. Assisting our landfill operations
expert during many of the site visits will be Tom Woodward, Vector senior engineer and
the manager of this project. Our project manager will prepare the updated interim fill
sequencing plans and meet in the field with our landfill operations expert and the City's
site personnel to ensure compliance.
Deliverable: Weekly status reports detailing compliance with the interim fill
sequencing plans and ancillary work.
Task 2— Interim Phase PlanninglConceptual Expansion Design
Interim phase planning and conceptual expansion design will be necessary to
keep the field operations running smoothly, avoid loss of volume, and ensure that any
transitions to future cells occur with a minimum of disruption and costs. This task will
involve three subtasks including landfill master planning under the current final grading
plan, the existing waste management unit and expansion area tie-in design, and
preparing conceptual design drawings for the expansion design in order to evaluate the
feasibility of liner alternatives and grading plans.
Task 2A. The landfill master planning (interim phase planning) will involve the
preparation of fill sequencing drawings showing the landfill operator where to place
refuse on a weekly basis. We will utilize the existing drawings prepared by 3D
Geoservices as a foundation for our drawings. The base drawing will be updated
following the October flyover. In addition to showing the fill sequencing, the master plan
drawings will locate roads, winter decks, drainage structures, etc. These drawings will
be updated and/or modified as necessary and will be used by Vector's landfill
operations expert when he meets with the landfill supervisor and operators.
Deliverable: Master plan and fill sequencing drawings for the completion of the
existing waste-management unit.
Task 2S. The second subtask involves the development of planning and
engineering documents which will define how the existing waste management unit will
tie into the landfill expansion area located south of existing disposal cell- The document
will include a narrative and drawings that will address issues such as drainage, cover,
and tying-in the two units. These issues are important with regard to the current filling
of the existing unit In addition, it will be important to the overall landfill volume to
ensure that the wedge between the 3:1 slopes of the existing cell and the 3:1 slopes of
the expansion cell can be filled with refuse. Vector has dealt with this issue at other
sites. For example, at the Marina Landfill near Monterey the design between an unlined
existing cell and a lined expansion call called for the existing slopes to have a geogrid
and liner placed over them prior to filling. Vector presented sound engineering and
economic arguments to the regulatory agencies that resulted in the deletion of that liner.
Deliverable: Technical justification for regulatory approval and planning
document for the liner system tie-in of the existing cell and the future expansion
cells.
Task 2C. The final subtask involves the preparation of a conceptual grading plan and
design for the potential expansion cell. These conceptual drawings will be prepared to
a level that can be easily modified to construction level drawings, thereby facilitating the
final design process. By evaluating the drainage, dirt requirements, and grading for the
new design in a conceptual manner, the fill sequencing of the existing cell can be
designed such that an easy transition will be achieved and that no conflicts in the overall
flow of the filling operation will occur. In addition, the conceptual design of the liner
system will be prepared. By designing the liner system early, alternative components
can be evaluated such that the most cost effective expansion design is developed.
Because of the shortage of on-site, low permeability soils, it is likely that the alternative
design will include a geosynthetic clay liner.
Deliverable: Conceptual design drawings and supporting engineering
documentation for the future expansion cell.
Task 3-Alternative Daily Cover Feasibility Study
The cover material used at the site will affect both field operations and site life.
This task will involve a study to evaluate the feasibility of using green waste as an
alternative daily cover (ADC). The feasibility study will include the economics of green
waste utilization, Placement, and operations. Costs for hauling in the material versus
on-site grinding and composting will be investigated. Since the site is dirt poor, green
waste ADC may be worthwhile. The study will include full documentation of the
program for LEA review and approval. In addition, a proposed pilot program will be
presented to the LEA for approval and implementation.
Deliverable: ADC cost feasibility study assessing a green waste component for
the existing ADC program. Full ADC documentation and a pilot program for LEA
review and approval.
Task 4— Meetings
This task involves an initial kickoff meeting with you and City staff, 3D
Geoservices, and Vector personnel. In addition to the kickoff meeting, budget has been
provided as a contingency for three additional meetings to be held at the request of the
City.
Deliverable: 1) Meeting minutes, 2)Assurance that the scope of work is executed
and meets the Intent of the City.
Task 5— Geotechnkal Testing
Vector will be performing geotechnical testing on five soil samples provided by
3D Geoservices. The specific testing will include Grain Size Distribution and
Hydrometer Analysis for all five samples. For two of the samples additional testing will
be performed including, Direct Shear, Atterberg Limits, Compaction (Modified Proctor),
Moisture Content, and saturated hydraulic conductivity. The results of this testing will
be provided to the City and 3D Geoservices for further verification of the stability and
closure configuration of the landfill.
Deliverable: Geotechnical testing results
Deliverables
Vector will provide copies of all documents prepared for the City in hard copy and
electronic format. Drawings will be provided on mylar with three blue line copies. For
Task 1, we will provide a compliance schedule. For Task 2, we will provide the
conceptual design drawings for the expansion, a liner alternative demonstration, interim
fill drawings, and other drawings as necessary to complete our scope of work. Task 3
will include a report with the findings of the ADC evaluation. Task 5 will include a
laboratory test report detailing the results of the geotechnical evaluation.
ENGINEERING SERVICES FOR THE
CALIFORNIA STREET LANDFILL
VERTICAL EXPANSION AND CONCEPTUAL
HORIZONTAL EXPANSION DESIGN
ATTACHMENT B- PROJECT SCHEDULE
SCHEDULE for ENGINEERING SERVICES for the CALIFORNIA STREET LANDFILL
8e October November December i January Februa
Task Nine 8/23 918 wm 10/4 1Oil 8 1U1 11/15 11129 12/13 1 12127 1110 1124 217 2121
TASK 1 -OPERATIONS SUPPORT
Compliance issues
Daily Landfill
Operations Assessment
TASK 2-INTERIM PHASE PLANNING
Landfill Master Planning r^'
LarKMH Master Planning =
Existing Waste Ceti Tie-in
_
bpansion
Design
TASK 3
Alternate Daily Cover Feasibility Study
TASK 4-MEETINGS
Kick-off Meeting + 911
Progress Meeting 10116
Progress Meeting 11123
Progress Meeting 1129
TASK 5-GEOTECHNICAL TESTING
Sons Testing
PROJECT COMPLETION 2126
Task [ Summary Rolled Up Progress
Project:City of Redlands Landfill Progress Roiled Up Task
Date:August 7,1998 og
Milestone Rolled Up Milestone �>
ATTACHMENT 8
ENGINEERING SERVICES FOR THE
CALIFORNIA STREET LANDFILL
VERTICAL EXPANSION AND CONCEPTUAL
HORIZONTAL EXPANSION DESIGN
ATTACHMENT C- PROJECT FEE AND RATE SCHEDULE
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