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-I AGREEMENT TO FURNISH
OPERATIONAL AND CLOSURE ENGINEERING SERVICES
FOR THE CALIFORNIA STREET=LANDFILL
VERTICAL EXPANSION
This Agreement is made and entered into this 1 st day of December, 1998, by and between the City
of Redlands,a municipal corporation(hereinafter"City')and Vector Engineering,Inc.,(hereinafter
"Engineer").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Engineer hereby agree as follows:
ARTICLE 1 - ENGAGEMENT OF ENGINEER
1.1 City hereby engages Engineer, and Engineer hereby accepts the engagement, to perform
engineering services ("Services") related to the City's California Street Landfill vertical
expansion ("Project").
1.2 The Services shall be performed by Engineer in a professional manner, and Engineer
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of compe.ency presently maintained by other practicin
professional Engineers in the industry providing similar types of services. g
ARTICLE 2 - SERVICES OF ENGINEER
2.1 The specific Services which Engineer shall perform are more particularly described in
Attachment"A,"entitled"Scope of Work,"which is attached hereto and incorporated herein
by this reference.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.1 City shall make available to Engineer information in its possession that is pertinent to the
performance of Engineer's Services.
3.2 City will provide access to and make provisions for Engineer to enter upon City-owned
property as required by Engineer to perform the Services.
3.3 City designates Valorie Shatynski, Solid Waste Manager, to act as its representative with
respect to the Services to be performed under this Agreement.
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Operational And Closure Engineering Services
For The California Street Landfill Vertical Expansion
Vector Engineering, Inc.
December 1, 1998
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ARTICLE 4 -,PERIOD OF
SERVICE
4.1 Engineer shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B - Project Schedule.
ARTICLE 5 -PAYMENTS TO THE ENGINEER
5.1 The total compensation for Engineer's performance of the Services shall not exceed$59,515
in accordance with Attachment C Project Fee and Rate Schedule. City shall pay Engineer
on a time and materials basis at the hourly rates shown in Attachment C.
5.2 Engineer shall bill City within ten days following the close of each month by submitting an
invoice indicating the Services performed, who performed the Services, indirect costs, and
the detailed cost of all Services including backup documentation. Payments by City to
Engineer shall be made within 30 days after receipt and approval of Engineer's invoice, by
warrant payable to Engineer.
5.3 All contractual notices, bills and payments shall be made in writing and may be given b
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
C
Valorie Shatvnski Engineer
Municipal Utilities Department Scott PuJ•dy, president
35 Cajon Street Vector Engineering, Inc.
P. O. Box tree 12438 Loma Rica Drive, Suite C
Grass Valley, CA 95945
Redlands, CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices, bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
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Operational And Closure Engineering Services
For The California Street Landfill Vertical Expansion
Vector Engineering, Inc.
December 1, 1998
notices, bills, and payments are to be given by giving notice pursuant to this paragraph.
ARTICLE 6 - INSURANCE AND INDEMNIFICATION
6.1 Engineer shall maintain worker's compensation insurance and, in addition, shall maintain
insurance to protect City from claims for damage due to bodily injury,personal injury and
death, and claims for injury to or destruction of tangible property while performing the
Services required by this Agreement. Said public liability and property damage insurance
shall be in a minimum combined single limit of$1,444,000,and in the aggregate. Engineer
shall maintain professional liability insurance in the aggregate amount of$1,400,440 with
a minimum of$500,000 per occurrence. City shall be named as an additional insured under
all policies for public liability,property damage and comprehensive automobile liability and
professional liability insurance,and such insurance shall be primary with respect to City and
non-contributing to any insurance or self-insurance maintained by the City. Engineer shall
provide City with certificates of insurance evidencing such insurance coverage prior to
commencing the Services.
6.2 Engineer shall indemnify, hold harmless and defend City and its elected officials, officers,
agents and employees from and against all claims, loss, damage, charges or expense, to
which it or any of them may be put or subjected to the extent that they arise out of or result
from any willful or negligent act or actions, omission or failure to act on the part of the
Engineer,its contractors,its suppliers,anyone directly or indirectly employed by any of them
or anyone for whose acts or omissions any of them maybe liable in the performance of the
Services required by this Agreement.
ARTICLE 7 - GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees.
7.2 Engineer shall not assign any of the Services required by this Agreement, except with the
prior written approval of City and in strict compliance with the terms, provisions and
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Operational And Closure Engineering Services
For The California Street Landfill Vertical Expansion
Vector Engineering, Inc.
g December 1, 1998
conditions of this Agreement.
7.3 Engineer's key personnel for the Project are:
Principal and Project Manager: Scott Purdy, C.E.G.
Project Engineer: Thomas Woodward, P.E., R.G.
Field Guidance Specialist: Robert Foster
Engineer agrees that the key personnel shall be made available and assigned to the Project,
and that they shall not be replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Engineer pursuant to this
Agreement shall become the property of City and shall be delivered to City upon completion
of the Services or upon the request of City. Any reuse of such documents for other projects
and any use of incomplete documents will be at City's sole risk.
7.5 Engineer is for all purposes an independent contractor. All personnel employed by Engineer
are for its account only, and in no event shall Engineer or any personnel retained by it be
deemed to have been employed by City or engaged by City for the account of or on behalf
of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party, without cause, by providing thirty (30)
days prior written notice to the other(delivered by certified mail, return receipt requested)
of intent to terminate.
7.8 Upon receipt of a termination notice, Engineer shall (1) promptly discontinue all services
affected,and(2)deliver or otherwise make available to City, copies(in both hard copy and
electronic form,where applicable), of any data,design calculations,drawings,specifications,
reports, estimates, summaries and such other information and materials as may have been
accumulated by Engineer in performing the Services required by this Agreement.
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Operational And Closure Engineering Services
For The California Street Landfill Vertical Expansion
Vector Engineering, Inc.
December 1, 1998
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7.9 Engineer shall maintain books and accounts of all Project related
payroll
expenses. Such books shall be available at all reasonable timesford all
mes for examination b
at the office of Engineer. y City
7.10 This Agreement, including the attachments incorporated herein b refer
entire agreement and understanding between the parties and an
Y reference, represents the
or oral agreements are superseded by this Agreement. Y pnor negotiations,proposals
shall be in writing, approved by the City Council of Ci Anyand
dasign d by Ci this Agreement
7 11 Y City and Engineer.
This Agreement shall be governed by and construed in accordance with the l
of California. law sof the State
IN WITNESS WHEREOF,duly authorized representatives of the City and En
confirmation of this Agreement. Engineer have signed in
City of Redlands
("City") Vector Engineering, Inc.
("Engineer")
By:
WI LI ME. C NG By: �
Mayor SCOTT PURDY --
President
ATTEST:
City erk, Cdlads4 n
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ATTACHMENT A
SCOPE OF WORK
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ATTACHMENT A - SCOPE OF WORK
Task 1 --Alternative Closure Cap Design
Vector will conduct the alternative capping demonstration in accordance with
CFR 258 (Subtitle D) and Title 27 of CCR. The demonstration will result in a final report
being submitted to the regulatory agencies. The scope of work will include the following
components:
1. Laboratory testing of the component interfaces.
2. A stability analysis of the cover system.
3. A comparison of infiltration rates with the prescriptive and monolithic capping
system.
4. A technical/financial feasibility evaluation.
5. Conceptual capping system details.
6. Meeting attendance.
7. Final report preparation.
8. Response to regulatory comments.
Vector will work closely with City of Redlands personnel along with 3-D
Geoservices during the entire scope of work.
Deliverable: An alternative capping system report submitted to 3D Geoservices
for final submittal to the regulatory agencies.
Task 2— Debris Basin Design/Soils Testing
As part of the winterization of the landfill, Vector will conduct the design of a
debris basin in the borrow area and evaluate existing on-site soils for potential use as
cover material and berm fill. For the debris basin, Vector will prepare the plans and
specifications necessary for the construction of the debris basin. The plans will include
the layout of the basin, piping requirements, and erosion control features. Vector will
design the debris basin to contain the 100 year, 24 hour storm event. Specifications will
also be prepared describing the compaction requirements, material properties for the
soils, and piping.
a
Attachment A
Page 2 of 4
Vector will also sample and test the import stockpile soils to determine their
physical properties and suitability for use in the debris basin construction.
Deliverable: Design drawings and specifications for the debris basin, soils testing
results, and stormwater control features.
Task 3-Assistance with scale houselaccess road design
Vector will work with City of Redlands engineers to locate the new scale and
scale house for the landfill. Our work will include proposing layouts and evaluating the
new locations per future expansion plans.
Deliverable: Drawings showing potential scale locations along with access road
alignments.
Task 4— Interim Phase Planning
Interim phase planning will be necessary to keep the field operations
running smoothly and to maximize waste volume. The landfill master planning (interim
phase planning) will involve the preparation of fill sequencing drawings showing the
landfill operator where to place refuse on a weekly basis. The base drawing will be
updated following the October flyover that should be available at the end of November
1998. In addition to showing the fill sequencing, the master plan drawings will locate
roads, winter decks, drainage structures, etc. These drawings will be updated and/or
modified as necessary and will be used by Vector's landfill operations expert when he
meets with the landfill supervisor and operators. Vector will conduct work under this
task through the end of June 1999.
Deliverable: Master plan and fill sequencing drawings for the completion of the
existing waste management unit.
Task 5— Engineering Drafting Support
Vector will provide any necessary drafting and CAD design services relating to
the preparation of final drawings in support of the report development by 3D
x
Attachment A
Page 3 of 4
Geoservices. It is our understanding that 20 copies of the drawings will be included in
the reports and that this service will only be required if specific items are not available.
Deliverable: Final report drawings.
Task 6— Stormwater Control Calculations
Vector will revise and update the existing drainage calculations prepared by 3D
Geoservices for inclusion in the final report. The extensive drainage calculations will be
done using the rationale method per the requirements mandated by the San Bernardino
County Flood Control District.
Drainage calculations will also be conducted to determine the flows coming into
the debris basin as well as the flows from the orchard to the south of the landfill. Based
on the flows coming from the orchard, Vector will also design a berm along the borrow
area along with downdrains to control the stormwater.
Deliverable: Drainage calculations and stormwater control features.
Task 7— Meetings
Vector will attend meetings with the City, landfill personnel, regulators, and 3D
Geoservices as necessary. Budget has been provided as a contingency for three
meetings to be held at the request of the City.
Deliverable: Meeting minutes.
Task 8— General Import Soil Testing
Vector will perform geotechnical testing on import soil samples that are delivered
to the site. The specific testing will include Grain Size Distribution and Hydrometer
Analysis, Atterberg Limits, Compaction (Modified Proctor), Moisture Content, and
Saturated Hydraulic Conductivity. The results of this testing will be provided to the City
on an as needed basis to determine the suitability of the import soils for use as interim
or daily cover at the landfill. Vector is proposing to conduct 10 full suites of borrow soil
testing on an as needed basis as part of this task.
Deliverable: Geotechnical testing results.
a
Attachment A
Page 4 of 4
Deliverables
Vector will provide copies of all documents prepared for the City in hard copy and
will provide the City's designated mappingfirm with the drawings in electronic format
For Task 1, we will provide a final alternative capping system report. For Task 2, we will
provide the design drawings and specifications for the debris basin and soils testing
results. Task 3 will include an evaluation of the potential scale locations and drawings
of the recommended layout. For Task 4, we will provide interim phase drawings
showing the sequencing of refuse placement. Task 5 will include drawings a
necessary for inclusion in the report by 3D Geoervices. Task 6 will involve drainage
calculations for the site as well as the debris basin. Task 7 will include the submittal of
meeting minutes as required by the City. Task 8 will result in laboratory test reports.
ATTACHMENT B
PROJECT SCHEDULE
mmSCHEDULE for ALTERNATIVE CAPJDEBRIS BASIN/SOILS TESTING for the CALIFORNIA STREET LANDFILL
September November Januar March May
Task Name i3r' 9/-40 1 1r1 t3 1111E 12113 1/10 217 P17 414 i 2 a, Ert l
TASK 1 -ALTERNATIVE CAP DE.SiGN
Laboratory Testing
Stability Analysis �-}}
Infiltration Evaluation
Detail Preparation
Report Preparation
Meetings 2126
TASK 2
Debris E asirrfDra€nage/Sol@s
TASK:3-SCALE HOUSE
Design Assistance
TASK 4 m INTERIM PHASE PLANNING
TASK 5-DRAFTING SUPPORT
TASK 3-ETORMWATER CALCt.ILAT€GNR
TASK 7-ME.ETING
Prrx cess Meeting#1 12122
Progress Meeting#`< 1126
Progress Meeting#3 2122
Progress Meeting#4 i16
Progress Meeting#5 41111
Progress Meeting#B 6117
Task Summa Rolled Up Progress
Summary
Project:City of Redlands Landfill
Date:November 20, 1995 Progress Rolled Up Task _w
Milestone Rolled Up Milestone
ATTACHMENT B
SCHEDULE for ALTERNATIVE CAPIDEBRIS BASIN/SOILS TESTING for the CALIFORNIA STREET LANDFILL
March
sNcaere � er Januarsly „:
e terraber X97
Task ktare
BP23 � 10/18t If@ 'W4 1f1C7 �
TAS s-GEOTECHNICAL TESTiNC
a:
soils Testing As Needed ��w*...�.,.�.�.. ...W.a. .��.u_4��*.�... oaf
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PROJECT COMPLETION
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Rolled Up Progress
;rfU Task i summary
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Project:City of Redlands Landfill Progress Rolled Up Task
Date:November 2D,198 + Rolled Up Milestone
{ Milestone
f ATTACHMENT B
ATTACHMENT C
PROJECT SEE AND RATE SCHEDULE
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ATTACHMENT C-PROJECT FEE AND RATE SCHEDULE-ENGINEERING SERVICES,CALIFORNIA STREET LANDFILL
Purdy/Orman•CEG,PE Woodward/Ramey-P.E. Moo;86lhour►sell Stone/Lohman
t(S36 hour) 4abo�orY Lump Sum ng Hours Per Costs Per Remaining
($90thour) ($Somoor)
Task Budget
Hours Costs Hours I Costs Hours Costs Hours Costs Each Costs Task WO 318 = 27,000 $ 27,000
Task Description 7,600 16 $ 550 t f 3-
t00 0t i 9.000 83.0 i B.B40 120 0 i 5a5 D S 1 f 690 18 f 2.0DS $ 2,005
Task t Aiternatme Ca Des n `D f 8.0 ; 640 9 0 S _ 1B i 1.220 $ 1,220
Tisk 2 17e"BasirvDram soca 1 fi0 5.4 $ 520 0 S v f 5-600 $ 5,600
S 0i f 540 2.0 S 0 S 78 $
t Task 3. Scala House ass+stance 12 0 f 1.080 24.0 f 1-920 40.0 3 1.000 D $ 19 5 1.290 $ 1,290
Tank 4 Interim Pftase Ptannm 150 16.0 i 1.040 0 $ 0 S 8,280
1 v;i 90 2.0 f O f 112 S 8,280 $
Task 5 E +neert Dra Su rt 11 fµ0 40.0 5 3.200 550 T 3,640 0 i 72 f 6.120 $ 6,120
Task 6 Stormwatw Conran Caicutahons 16 0,i � 67519
2.880 0.0
3 0 f 0 : df 5f5 =
Z Task 7 Meeh 1 3fi O S 3.240 36 0 $ f itd f8 i SiQ Z i q0 R7Z0 :
f7Le ! f i5G T315.0 3 f W �,0 i 1 ; 5.000 5 8,000 S B�DDG
subtotal a32 S 39.3T5 S S9,STJ
Tasks Georechnrcal Tesd } T5a07�9 i i9 9�0 T6 3Q0 3 S 3,490
- ToW��Costs TT2, Z T3.�80 T93 S , 0
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Vector Engineering,Inc.-November 1998
(1) Drafting support and meetings have been included on a contingency basis and will be billed only if necessary.
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