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HomeMy WebLinkAboutContracts & Agreements_5-2011_CCv0001.pdf AGREEMENT FOR ENVIRONMENTAL,ARCHITECTURAL AND ENGINEERING SERVICES FOR THE "PARD ONCE" PARKING STRUCTURE FOR THE CITY OF REDLA ISS This agreement for environmental, architectural and engineering services for the "Park Once" Parking Structure Project "Agreement.') is made and entered into this 18"' day of January, 2011 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and Watry Design Corporation ("Consultant"). City and Consultant are sometimes individualiv referred to herein as a "Party" and, together, as the -'Parties." In consideration of the mutual promises contained herein, City and Consultant agree as follows ARTICLE 1 ENGAGEMENT O CONSUI-TANT 1.1 City herebyengages Consultant to provide environmental, architectural and engineering services for City's "Park Cruse" Parking Structure. Project (the "Services"). 1.2 The Services shall be performed by Consultant in a professional manner. and Consultant; represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services. ARTICLE2 - SERVICES OF CONSULTANT 2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A_" entitled "Scope of Services,`` which is attached hereto and incorporated herein by reference. 2.2 Consultant shall comply with applicable: Federal, state and local laws and regulations i the ,performance of this Agreement including; but not limited to, the Americans with Disabilities Act, the pair Ernploynient and Housing Act and applicable state prevailing wage laws. ARTICLE 3 - RESPONSIBILITIES OF CITY 3.1 City shall make available to Consultant in1`ormatiou in its possession that may assist Consultant in performing the Services. 12 City designates Mr. Timothy Wilson asCity's representative to Consultant with respect to performance� of the Services, and such person shall have the authority to transmit. instructions, receive information, interpret and define City's policies and decisions regarding the Services. ,c a'°ci�.t"'.:fir rncra6 ',t'tYCt °A re rnern lvith Caltrans Prtviwirh fi";al do 1 ARTICLE.4 - PERFORMANCE OF SERVICES 4,1 Consultant shall perform the: Services in a prompt and diligent manner and in accordance with the schedule set forth in Exhibit "B," entitled "Project Schedule," 4�2 During the terra of this Agreement, City may request that Consultant perform Extra Services. As used herein, "Extra Services" means any work that is determined necessary by City for the proper completion of the project or work for which the Set-vices are being performed, but which the Parties did not:reasonably, anticipate would be necessary at the time of execution ofthis Agreement. Provided the Extra Services do not exceed twenty percent(20%) of the compensation to be paid by City to Consultant for the Services, such Extra Services may be agreed to by the Parties by written arnendrnent to this Agreement, executed by the City Manager. Consultant shall not perform, nor be compensated for, Extra Services without such written authorization from City. 4.3 This Agreement's "Scope of Services" provides for, and the "Project Schedule" contemplates, conferences, as needed, visits to the site, and inspection of tlae work by representatives of the State or FHWA. Any environmental documents associated with the work for which the Services are performed will not be considered ""complete" until final 1=HSA and/or State approval: ARTICLE 5 - PAYMENTS TO CONSULTANT 5.1 The total compensation for Consultant's performance of the Services shall not exceed the amount of Two Hundred Eighty Fine Thousand Dollars ($285,000). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance` with Exhibit "C" entitled "Project Costs," and based upon the hourly rates shown in Exhibit "D," entitled "Rate Schedule." Both Exhibits "C" and "D" are attached hereto and incorporated herein by this reference. The "Project Costs" and"Rates" shall be paid, in accordance with the "Cast Principles and Procedures" set forth in 4 CFR. Federal Acquisition Regulations System, Chapter 1, Part )1 et seq., which shall be the governing factors regarding allowable elements of cost. Further, the administrative requirements set lbrth in; 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments , are incorporated herein by this reference. Such cast requirements also apply to all subcontracts in excess of$25,000. 5.2 Consultant shall submit monthly invoices to City describing the Services perfortaa cl during the preceding month. Consultant's invoices shall include a brief description of the Services performed, the dates the Services were performed the number of hours spent and by whom, and a description of reimbursable expenses related to the project. City shtallpay Consultant no later than thirty 30) days after receipt and approval by City of C'onsultant's invoice, provided (1) the Services reflected in the inv=oice were performed to the: reasonable satisfaction of City, in accordance with the: terms of this Agreement, and (2) that related expenses, rates and other information set forth in the invoice are consistent with the terms and conditions of the. M.,reement. 1\ art�ranl rar»rrvtsl�` trs Age- meat with Caltrans Provisions Cmal.Joc 53 Project communications and notices shall be given in writing by personal delivery or by mail. Notices sent by mail should be addressed as follows: City Consultant Mr. Tirnothy Wilson Ms. Michelle Wendler, AIA Municipal Utilities and Engineering Dept. 'atry Design, Inc. City of Redlands JN#10072,312 35 Cajon Street, Suite 15A; 1700 Seaport Blvd, Suite 210 Redlands, CA 92373 Redwood City, CA 94063 Phone (909) 798-7584 X 6 (650) 298-8150 or (949) 955-7922 (Newport Beach Office) When so addressed, such notices shall be deemed given upon deposit in the United States Mail. Changes may be made in the names and addresses of the person to who notices and payments are to be given by giving notice pursuant to this section 5.3. ARTICLE 6 - INSURANCE AND INDEMNIFICATION 6.1 Insurance required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. The insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty ('10) days prior written notice to City. 6.2 Consultant shall secure and maintain Worker's Compensation and Employer's Liability insurance throughout the term of this Agreement in accordance with the laws of the State of California, with,an insurance carrier acceptable to City. 6.3 Consultant shall secure and maintain throughout the term of this Agreement= comprehensive general liability insurance with minimum coverage of One Million Dollars ($1,000.000) per occurrence and Two Million Dollars ($2,000,000) aggregate for Public liability, property damage and personal injury. City shall be [lamed as an additional insured. Such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City. 6.4 Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars (SI,000,000) per claim made, 6.5 Consultant shall secure and maintain througL-1hOLA the term of this Agreement business auto liability coverage, with minimum limits of Cinelklillion Dollars($1.000,000)per occurrence, combined single limit for bodilyiqjury liability and property darna( I ge liability. This coverage shall include all Consultant owned vehicle,-,, used in connection Agreement 4a ab Cahrans Provisions.final,doe with Consultant's provision of the Services. hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured. Such insurance shall be primary and non-contributing to any insurance or self insurance maintained by City 66 Consultant shall defend, irtdernnilvand hold harmless City and its elected officials, employees and agents from and against claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by Consultant's and its officers', employees' and agents' sole negligent acts or omissions in performing the Services. ARTICLE 7 -CONFLICTS OF INTEREST 7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the su[�Ject of this Agreement or any other source of income, interest in real property or investment that Would be affected in any manner or degree by the performance of Consultant's Set-vices. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services Linder this Agreement. 7.2 Consultant agrees it is not a designated employee vvithin the meaning of the Political Reform Act because Consultant: A. Does not make or participate in: (i) the making or any City governmental decisions regarding approval of a rate, rule or regulation, or the adoption or enforcement of laws; (it) the issuance, denial, suspension or revocation of City permits, licenses, applications, certifications, approvals, orders or similar aUthorizati oils or entitlements; (iii) authorizing City{ to enter into, modify or renew a contract; (1v) granting City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract, (v) granting City approval to a plan, design, report, Study or similar itern: (vi) adopting, or granting City approval of policies, standards or guidelines for City or for any subdivision thereof, B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially 'the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302. Agicenivit wth Cftmns f1ruvislons.final.doc 4 7.3 In the event City officially determines that Consultant must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests. Consultant shall file the subject Form 700 with the City Clerk's office pursuant to the written inStrUCti01-1S provided by the Office of the City Clerk. 7.4 Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee, working for Consultant, to solicit or secure this Agreement'; and that Consultant has not paid or agreed to pay any company or person other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration, continclent upon or resulting from, the award, or formation of this Agreement. For breach or violation of this warranty, City shall have the right to terminate this Agreement without liability, or at its discretion, to deduct from Consultant's compensation or consideration,y or otherwise recover the full amount Of Such fee, commission, percentage, brokerage fee, gift. or contingent fee. T5 The provisions of Exhibit 10-Q -Disclosure of Lobbying Activities," attached hereto in Exhibit"E," are incorporated herein by this referenced ARTICLE 8 - GENERAL CONSIDERATIONS 8.1 In the event of any dispute between the Parties relating to this Agreement, a Party shall serve on the other Party (a) written notice of the claim comprising the dispute, specifying the exact amount of the claim and the provisions of this Agreement or other authority for the claim; and (b) a copy of all supporting documents. Within ten (10) business days after service, the responding Party shall serve on the serving Party (a) a written response, setting Out its position and specifying the provisions of this Agreement or other authority relied upon; and (b) a copy of all supporting docurnents. Within five (5) days after service of the response, the Pat-ties shall meet to discuss resolution of the dispute. The written dispute notice and response and the documents produced, but not the subsequent discussions, are admissible in any subsequent proceeding. After negotiation, either Party may pursue any legal or equitable remedies available to such Party. In the event any action is commenced to enforce or interpret any of the terms or conditions of this Party Agreement the prevailing shall, in addition to any costs and other relief, be entitled 9 1 to the recovery of its reasonable attorneys' fees, including fees for the use of in-house counsel by it Partv. 8,2 Consultant shall not assign any of the Services, except with the prior written approval of 11� City and in, strict compliance with the terms, and conditions of this Agreement. 8.3 ProJ ect related documents, records, drawings, desiLms, cost estimates, electronic data tiles, databases and other documents developed by Consultant in connection with its performance ofthe Services, and copyright interest in such documents, shall become the property of City and shall be delivered to City upon completion of the Services, or upon the request of City. Any reuse of such documents, and any use of incomplete documents, shall be at City's sole risk. FHWA and state shall have the royalty-free nonexclusive and irrevocable right to reproduce, publish, or othetivise use; and to authorize others to use 1:\c,iidjiTi"Agreiiieiit,",Watni Agreemont with('111trans Prov cions,final do c 5 the work for government purposes. Applicable patent rights provisions described in 41 CFR 1-9.1 regarding rights to inventions are hereby included as appropriate. The responsible consultant/engineer shall sign all plans, specifications, estimates and engineering data furnished by hires/her, arid where appropriate, indicate his/her California registration number, Consultant shall comply with all applicable design standards in force during the execution of the contract. 8.4 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Consultant or Consultant's employees. Consultant shall supply necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as all agent, nor shall Consultant have any atIthority, express or Hilplied, to bind City to any obligation.. 8.5 Termination. A. Unless earlier terminated as provided for below, this Agreement shall terminate upon completion and acceptance of the Services by City B. This Agreement inay, be terminated by City, in its sole discretion, by providing thirty (30) days' prior written notice to Consultant (delivered by certified mail, return receipt requested) of City's intent to terminate. C. If this Agreement is terminated by City, an adjustment to Consultant's compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperforl-ned Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. D. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services arid., within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form. where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination. 8.6 Consultant shall maintain books, ledi-yers, invoices. accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursu'ant to this Agreement. Stich books shall be available at reasonable times for examination by City by the state, FFJWA, or their duly respective authorized representatives at the office of Consultant. Apeeawnl vifh Caltrans Provisions final doc 6 8.7 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant. 8,8 This Agreernent shall be governed by and construed in accordance with the laws of the State of California. &9 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deerned severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining? sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Part), of a material benefit of its bargain under this Agreement. 8.10 The provisions of Exhibits 10-F, "'Certification of Consultant, Commissions & Fees," and 10-G. "Certification of Agency,** are attached hereto in Exhibit "E" and incorporated herein by this reference. 8.11 City has an Underutilized DBE goal for this Agreement of one-percent (1%). Consultant must give consideration to DBE firms as specified in 23 CFR 172.5(b), 49 CFR. Part 26, and in Exhibit "E" "Notice to Proposers Disadvantaged Business Enterprise Information," Consultant must meet the UDBE goal by using UDBEs as subconsultants, or document a good faith effort to meet the goal. If a UDBE subconsultant is unable to perform, Consultant must make a good faith effort to replace him/her with another UDBE subconsultant if the goal is not otherwise met. IN WITNESS WHEREOF, duly authorized representatives of the City and Consultant have signed in confirmation of this Agreement. CITY OF RED ANDS WAJ'RYDESIGN CORPORATION J Bv: Bv: Pete Aguilar, 'Mayor Ms. Mjchel`Ie'Wend1`er, Principal Architect �J Attest. am Irwin, 'ity Clerk Agreement with Caltrans Provisions,finaLdoc 7 EXHIBIT A SCOPE OF SERV ICES Caluans ProvisionsRl,cchanges saved,doc S EXHIBIT A SCOPE OF WORK Watry Design,Inc.has prepared the following the Scope of Work based on the requirements of the RFP and our subsequent conversations. A.Participate in the Following Meetings* 1,Kick-off meeting The Consultant shall meet with the City and Caltrans staff to go over the project schedule,the Scope of the Environmental Reports,design ideas,and other issues,The Environmental Reports approval is the primary goal, Only WDI and RBF will attend this meeting. 2.public Input Public input will be received through the public hearing associated with the CUP. 3.Design Review The Consultant shall meet with the City staff to go over the 90%submitta I. Clnly one WDI representative will attend this meeting. 4,conditional use Permit: The consultant shah provide exhibits,and attend one planning commission meeting. other meetings on this topic with staff will be via WebEx, Only one WDI representative will attend this meeting. S.Other Meetings The Consultant shall attend other meetings as directed by City staff which will be conducted via webex. B.Environmental Studies: Using the existing Conceptual Project Design and the Caltrans Response to the Pr0minary Environmental Study, the environmental reports will be prepared as follows: 1) Construction Related Noise Study is not required Compliance With Caltrans Standard Specifications 14- 8.02 and SSP SS-310 Is required, 2) Air Quality Report for Caltrans review and approval is required. 3) Hazardous Materials/Waste Initial Site Assessment checklistfor Caltrans review and approval is required. 4) Plological Checklist for Caltrans review and approval is required. 5) Visual Resources Checklist for Caltrans review and approval is required 6) Cultural Study:APE Map;HPSR w/ASR and FIRER with 2 Finding of Effect Report for Caltrans review and approval is required 7) Location Hydraulic Study 8) Summary Floodplam Encroachment Report 9) Traffic analysis memo of 2 intersections for CUP These reports mrill be completed in compliance with the NEPA Pilot Program MOU that became eff ectlfve July 1, 2007.Pursuant to the MOU and Section 6005 of SAFETEA-LLI codified at 23 LLS,C.327(a)(2)(A),FHWA has assigned ,and Caltrans assumed all the United States Department of Transportation(USDOT)Secretary's responsibilities under NEPA.The consultant must do formal QC of erMronmental documents and technical reports paralleling Caltrans standards,to be confirmed by use of'External QC Form"provided to Caltrans. httg;//"­www,dot.ca.govLserZLorms.hues Environmental Documents,technical reports,surnmary lists of environmental commitments to be incorporated into the PS&E and permits to Caltrans DLAE for file for audits and process reviews to provide rapid response from FHWA.Additional engineering reports are required as noted below and support the future submittal of P,S and E to Caltrarrs and FHWA. Task 1.0 Environmental Approval The RBF Team would provide management and analysis services to complete the NFPA Categorical Exemption(CF)and supporting technical studies, December 27,2010 Exhibit`'Rediancls;Park Once Scope of Work Watry Design,Inc.Scope of Work Page I of 10 Task 1.1 Project Kick-Off and Project Description Based upon the kick-off meeting discussion and City direction all available documentation and flies on the project would be provided to the R8F teams in order to expedite the first leg of the project-existing data reviewand research. Task 1.2 Research and Investigation Following the project kick-off meeting,the RBF team will review all available data,including engineering/feasibHity studies,environmental studies,planning documents,and engineering studies for the project.RBF will utilize as much existing data as possible and supplement where necessary. The RBE team will identify data gaps,additional data needs and environmental survey or assessment constraints,such as seasonal survey limitations and compatibility with the project schedule. Task 1.3 Technical Studies The following environmental issue areas may need further review and/or analysis for NEPA compliance. The work effortsassociated with each of these issue areas is provided below. Biological Resource Services Natural Environment Study—Minimal Impact(NES-MI) Consultant will'review'previously prepared study to ensure that the literature review is up to date and; document any existence or potential:occurrence of sensitive plant and animal species on the project site or in the vicinity.Federal and State lists of sensitive species and current database records,including the California Natural Diversity Data Base (California Department of Fish and Game; 2607) and the California Native Plant Society's Electronic inventory of Rare and Endangered Vascular Plants of California (Skinner, et al., 2007),will be examined. In accordance with Caltrans guidelines, Consultant will re-submit,if necessary,a letter to the U.S.Fish and Wildlife Service requesting a list of threatened and endangered species known from the project vicinity. The results of the records search will be summarized in a table and included in the NES-Ml.The Biological Study Area (BSA) will be determined through coordination with a Caltrans Biologist. The fieldwork&ill be conducted by qualified RBF and Consultant biologists in order to document the presence/absence of sensitive biological resources (e.g., species or habitats), or to determine the potential for occurrence of such resources t at'may not he detectable when the fieldwork is conducted. The location of any sensitive biological resources present on site, including plants and plant; communities,will be mapped: If the project scope is expanded to a full NES,a revised scope and fee will be submitted to the City. A jurisdictional delineation, described below, will be conducted as part of this NES-ML Additional focused surveys that may be required are described in the Potential Additional Technical Studies section below. Consultant will prepare an CIES-Ml that will include a description of the field methods used and the; results of the biological evaluation of the project area.The report will include a list of plant and animal species present within the project area and a general description of the plant communities occurring. The proposed scope off services includes preparation of a draft NES-Ml to be reviewed by(3)the City of Redlands,and (2)Caltrans. RI3F will prepare and distribute up to five copies of the NES-lull for each of the three review cycles and will respond to comments and update the NES-Ml as needed for completion of each cycle. The Consultants biologists will be available to attend up to three team meetings, including PDT' meetings. Focused Surveys for Special Status Species Eased on the results of a literature review, the proposed project may have potential effects to special' status species.If the general biological field survey reveals that suitable Habitat is present for the species December7,2010 Page 2 of ll) xlribzE,A;Redlands Once Scope of 4Vcrrk atry Design,Inc.Scope of Work f'a identified during the preparation of the NES-MI,then additional surveys may be required in order to determine the presence or absence of such species.The scope of these surveys would be dependent an the extent of habitat to be surveyed for a particular species, and coordination with the U.S Fish and Wildlife Service(USFWS)and/or California Department of Fish and Game(CDFG)as appropriate.Since the scope and nature of the surveys has not yet been determined, the cost for focused surveys cannot be accurately estimated. Consultant will prepare letter reports summarizing the results of any necessary focused surveys. if threatened or endangered species may be affected by the project, coordination with the USFVVS and CDFG will be required for compliance with the Federal/State Endangered Species Acts. In the event that endangered species or critical habitats are present, Consultant will be available to provide assistance with the Endangered Species Act Section 7 Consultation process,including preparation of the Biological Assessment,attendance at meetings,coordination with the project team,responding to information requests from the U.S. Fish and Wildlife Service, and researching mitigation options. Assistance with the Section 7 Consultation process is not an Included task, but a scope and fee can be provided if necessary. Until the field work and NES have been completed,the cost for preparation of a Biological Assessment is an estimated cost to complete 7 Consultation services. Cultural Resource Services In coordination with Caltrans District 8 Professionally Qualified Staff (PQS) and the District Local Assistance Engineer, we will define the project's Area of Potential Effects (APE) fora paleontological, archaeological, and built environment resources and prepare a draft APE map for Caltrans/rHWA approval, Archival and library research will also be cornpleted to determine the existence of previously recorded cultural and paleontological resources within the project boundaries plus a one mile radius of the proposed project site. Records pertaining to paleontology will be searched at the Department of Earth Sciences, San Bernardino County Museum and in published sources. In addition, geological maps and paleontological literature will be reviewed. Records and historical maps pertaining to archaeology and history will be searched at the San Bernardino Archaeological Information Center,also housed at the San Bernardino County Museum. A record search for sacred lands will be requested from the Native American Heritage Commission. In addition, we will send subsequent letters to all Native Americans the Commission recommends be contacted to ascertain if known Native American archaeological resources are present within or immediately adjacent to the proposed project site. Likewise, local historic preservation groups will also be -contacted by letter to solicit any information regarding historical properties within or immediately adjacent to the proposed project site. This background research will be required to provide brief contexts for evaluating potentially significant cultural and paleontological resources that may be affected by the proposed project, An intensive field survey of the project APE will be completed and all potentially significant archaeological, historical, and/or architectural properties will be fully documented on the appropriate State of California Department of Parks and Recreation Site Record Forms, Any cultural resources observed will be photo documented and their location recorded using a high resolution GPS device (Trimble). Two people can complete the survey in one day including travel. December 27,2010 Hxhlbit'A'Redlands Park Once Scope of NVork Watry Design, Inc.Scope of Work Page 3 of 10 In accordance with Caltrans' SER, deliverables at the completion of our studies wilt be a Historic Properties Survey Report (HPSR) with an appended Archaeological Survey Report (ASR) and a Historic Resources Evaluation Report (HRER). A combined Paleontological Identification Report and Paleontological Evaluation Report(PIR/PER)will also be prepared as part of the project. Project-specific mitigation pertaining to cultural and Paleontological resources will also be recommended as appropriate in the HPSR and PaR/PER. Finally and in consultation with Caltrans District 8 PCIS and the State Historic Preservation Officer (SHPO), a Finding of Effect (FoF) report will be prepared which will Concur on No Effect,No Adverse Effect with Standard Conditions, Air Quality Assessment RBF will update the air quality analysis technical study and global climate change documentation consistent with Caltrans SER guidelines, to include a discusMon on the current status of the California Clean Air Act and the San Diego Air Pollution Control District's (SDAPCD) 2009 Regional Air Quality Strategy Revision (RAQS). Existing pollutant data will be obtained from the nearest SDAPCD monitoring station. Emission factors will be based on the use of EMFAC7 and U.S. EPA 42 emission factors.Consistency with the 2009 Regional Air Quality Strategy Revision(RAQS)will be evaluated based upon Conformity Analysis criteria for public works projects. Utilizing the CEQA compliant air quality analysis to the maximum extent possible, RBF will provide additional analyses that are required per FHWA Conformity requirements ensuring the additional'analyses are performed and documented in consistency with Caltrans SER guidelines. Hazardous Materials Checklist RBF will prepare a Preliminary Hazardous Materials Memorandum (Memorandum) for the proposed project. This scope of work assumes that all work would be conducted within existing roadway right-of- way. Materials that may constitute a hazardous waste include, but are not limited to, petroleum products, pesticides, organic compounds,heavy metals, or other compounds injurious to human health and the environment. RBF will prepare a Memorandum consistent with the Caltrans Standard Environmental Reference(SER), Chapter 10,Hazardous Materials, Hazardous Waste,and Contamination, as defined by this scope of work. The Memorandum will include the Phase I Initial Site Assessment(ISA) Checklist, as required by Caltrans, RBF will review Federal, State, tribal, and local agency records regarding known hazardous material sites/handlers. All identified regulatory sites, within the project boundaries,will be included within the Memorandum. RBF will utilize the industry's standard database provider, Environmental Data Resources, Inc. (EDR), in order to obtain the regulatory database information. RBF will prepare a memorandum that discusses the EDR report and identifies the potential oil environmental conditions within the project site from the regulatory properties reported within and surrounding the project site. An electronic PDF format of the Preliminary Hazardous Materials Memorandum and associated attachment(s) shall be forwarded approximately fifteen (15)working days from notice to proceed. A site visit will also be per-formed. The purpose of the site visit is to provide a visual inspection with regards to existing conditions. Observations of the on-site exterior areas as well as adjoining properties will be made. RBF assumes that the site visit will be conducted from areas of public right-of-way. This task does not include the review of records maintained by lead State regulatory agencies, nor does it include a literature review, review of chain-&-title,exhibits, or historical maps.The Memorandum is not December 27,201 EA xhibit' 'R.odlands Park Once Scope of WorkW0 kg,-4 of 10 Patry Design,Inc.Scope of Work intended to provide specific qualitative or quantitative information as to the actual presence of hazardous materials at the site, but Is to merely identify the potential presence pursuant to this scope of work. This scope specifically excludes laboratory testing,field sampling,environmental lien searches, and chairs of title documents: This can be provided as an additional services as described 'under the Soils Deport section. 'usual Impact Assessment Guide The RBF Team shall prepare the Visual Impact Assessment Guide,consistent with Caltrans SER Guidelines The Visual Assessment Guide will result in the determination of the level of visual analyses that will be required.Based on the determination made in the FES farm,it is anticipated that RBF will prepare a brief' visual assessment memorandums consistent with the Caltrans Standard Environmental Reference (SER), including the Visual Assessment Guide. The NEPA compliant memorandum will briefly characterize the existing aesthetic environment and visual resources to establish a baseline for comparison of how views of the site may be altered with project implementation. Location Hydraulic Study(LIES) A Location hydraulic Study (LHS) will be prepared and will include information from research and data collection, a base reap, and an alternatives analysis. The LHS will determine if there is a significant; encroachment or Impact to the base flooding A preliminary technical design study will be prepared which documents the hydraulics and design for the channel improvements associated with the project. The engineering analysis will be compiled in a technical appendix, which includes all calculations, hydrology and channel hydraulics. The analysis and assumptions regarding the background for the design will be summarized. This report will be prepared using the LHS Form provided in the Caltrans Standard Environmental Reference(SER). Summary Flood lain Encroachment Report; As a follow-up report to the LHS described above, a Summary Floodplain Encroachment Report will be prepared based on the findings of the LHS and the hydraulic modeling of the proposed project. The report will detail the project description, alternatives to encroachment; impacts of the project on incompatible development; impacts of the project on natural and beneficial floodplain values; and measures to minimize floodplain impacts. This report will be prepared using the Summary Floodplain Encroachment Report format provided in the Caltrans Standard Environmental Reference(SER). Traffic Stuff Study Ap ram The traffic analysis will be focused at two (2) intersections (Stuart.&. Eureka, and Stuart& orange). This will address the operational impacts in the immediate vicinity of the garage Study Assumg!ions The following sirnple, focused approach and methodologiesare assumed for the traffic analysis for the purposes of this proposal: Proposed 400-space parking garage. December 27, Cato Exhibit'A' Redlands Part-Croce Scope Of'r OrkWatry Design,Inc.Scope of Work Page 5 of 10 • An MND is the expected environmental vehicle for processing'. • Study horizon year of 201512016. • Use general background growth factors for traffic growth to 20116 (based on background growth rates in Specific Plan Study). No specific Related Projects list. • Assume Redlands Dail Line,and trip generation/distribution quantities used in Specific Plan Study: • Use existing City standards for Level of Service and determination of significant impacts (modifications proposed in Specific Flan not yet adapted). • The analysis will assume (and so state) that beyond the two intersections studied, the. parking garage traffic would either(a)be related to the Redlands Rail Line(which is analyzed elsewhere in separate documents) or (b) already on the downtown roadways and merely being redistributed because of the garage-growth in traffic other than for the Redland Rail, Line wouldbe analyzed either in separate documents or is included in the Specific Plan EIR The Parking Garage does not generate trips as of itself—so the analysis is focused on the operational impacts of the garage in its immediate vicinity.. Study Tasks 1.. Use existing conditions traffic counts from Specific Plan Study — growth factored to 2610 conditions. Identify existing LCIS at Stuart&Eureka and Stuart and Change. 2. identify 2015/2016 Future Without Project Background Conditions and LOS.. 3. Identify likely trip generation and distribution of trips from Parking Garage in A.M.and P.M.peak hours, Use information from Specific Plan Study. 4. Assign Garage trips to roadway;system. Identify turn movements at garage driveways in peak hours — to assist in design of garage. Identify Future With Project LOS at the two study intersections. Determine if significant impacts and identify/analyze appropriate mitigation(s) i necessary(expected to be taken from mitigation improvement list in Specific Plan): 5. Document analysis in Draft Technical Memorandum format suitable for inclusion in MND Prepare Final Technical Memorandum based on review Draft by City (minimal edits assumed). It is assumed thatthe environmental firth will summarize into the MND. 6 Attend up to two meetings with City staff`/Project Team and two conference calls during the course of the analysis. 'Cask 1..4 Environmental Document Through the preparation of Categorical Exclusion CE with supporting technical studies,RBF will evaluate the environmental concerns and identify necessary measures to mitigate impacts of the project. RBF will utilize the Caltrans SI=R Guldielines,making any legislative updates,as necessary under NEPA.This scope of work has been completed for a-CE.Should the City determine that mitigation measures are required or impacts cannot all be mitigated to a less than significant level, the project would most likely require preparation sof an Environmental Assessment(EA)or Environmental Impact Statement(EIS).If an EA or CIS is required, a separate scope of work and budget can be prepared for alternative environmental documentation RBF will also prepare the Categorical Exclusion Form in compliance with NEPA to submit- for approval by Caltrans; December 27,2010 Exhibit`,A'Redlands Park Once Scope of WorkWatry Design,Inca Scope of Work Page 6 of 10 Task 1,5 Mitigation Monitoring Program/Environmental Commitments Record Prior to City approval,RBF will prepare a:mitigation monitoring plan/environmental commitments record, including monitoring forms,to assist the City in implementing the mitigation measures contained in the EA. C.Prepare a new Conceptual Design in conjunction with a City CUP/Site plan Approval process As part of the environmental report process,a Conditional Use Permit/Site Plan Approval is required to be processed through the City of Redlands Development Services Department.The Consultant will prepare applications and exhibits for the"Park Once'plana After staff establishes preliminary design direction,the Consultant will prepare a conceptual plan for the parking structure that meets the program goals and site constraints for City review and approval. The consultant will then prepare two architectural style sketches on the approved plan for City review and approval. Upon selection of an architectural direction the Consultant will provide a final chlor 36-inch by 48-inch Conceptual Plan exhibit mourned on foam board for presentation to Development Review Committee Planning Commission and City Council. This will include a 3D rendering of the proposed concept. The program shall be a 4level barking Structure of 400 spaces minimum.The Conceptual Design will also include a rail oriented transit center/commercial area.This rail oriented transit center/commercial area may be incorporated within the footprint of the garage,or may be adjacent to the garage on site.The design of this commercial area will be limited to the conceptual portion of this project only,and will be defined sufficiently to create a functional,workable retail area,however the more detailed Parking Structure preliminary plans will include stub outs to this area for all underground utilities such as Sewer,Water,Cas,Electricity and Communication conduit;to support the proposed future commercial facilities.The area surrounding the Parking Structure shall include lighting standards,benches,trash and recycling containers,bicycle racks irrigation controllers,landscaping with trees,ground cover and other building facilities.: The purpose of the Concept Design Phase is to understand,confirm,and define the program,schedule,circulation, function,and aesthetics of the proposed parking structure. Watry Design will evaluate existing conditions and actions to date including becoming familiar with site and the surrounding uses,vehicle and pedestrian circulation' around the site,access patterns,utility locations,as well as previous reports,studies and documents related to the project: Watry Design will consider and confirm City cedes such as setback and height. Watry Design will meet: with the City Project Team to verify project objectives, gain insight into the past and: current site conditions and discuss opportunities and constraints, Watry Design will consider contextual sensitivity of surrounding,properties and incorporate green technologies Into the project following sustainable design and L£ED Standards best practices for Parking Structures, Watry Design will analyze and design a railoriented transit/commercial area. This rail oriented transit center/commercial area may be incorporated within the'footprint of the garage,or may be adjacent to the garage on site.The design of this rail oriented transit center/commercial area will be limited to the conceptual portion of this project only,and will be defined sufficiently to create a functional,workable retail area. Watry Design will prepare preliminary architectural site plans and elevations in accordance with project goals and consistent with the application requirements for a Conditional Use Permit and in accordance with task details' identified in Exhibit C—fee Schedule.This will include preliminary landscape architecture and conceptual adjacent streetscape plans on the project side of the street. One site plan will be created which indicates conceptual site: layout, landscape treatment and grading. Watry Design will create a fapade design to ensure a contextually sensitive design that relates to the adjacent streets and is attractive to all modes of transportation. December 27,2010 Exhibit`A' Redlands Parts Once Scope of WorkWatry Design,Inc.Scope of Work Page 7 of 10 Watry Design will prepare a computer generated 5 D model of the approved concept design in context of its surroundings as part of the deliverables under this section. We will prepare up to 4 views of the model. Watry Design will prepare a preliminary estimate of probable construction cost of the Parking Structure and rail oriented transit center/commerciat area. D.Sails Report The Consultant will provide a sails report stamped';and signed by a Civil Engineer which provides an,analysis of the existing soils conditions,recommends a pavement section for asphalt,provides sufficient information for building and foundation design,The report shall recommend construction procedures for the Parking Structure, information shall also be provided,based on the soil type and characteristics,regarding any soil amendment' needed for growing grass or other recommended plants and trees: The purpose of our geotechnical services will be to evaluate the geotechnical characteristics of the subsurface soils as they pertain to the preliminary design and construction of the proposed parking and associated Improvements-Our geotechnical report will include preliminary recommendations regarding foundation system design;earthwork operations,trenching and backfill,and pavement design. Regional geologic maps indicate that the site is underlain by Quaternary age wash deposits..In general,these deposits are comprised of unconsolidated,interbedded layers of sand and gravel.The project site is not located within an area considered to have the potential for soil liquefaction and isnot located within a State of California Earthquake Fault Zone(formerly Alquist-Priolo Zone)for special studies. Our scope of geotechnical services will include: 0 Project coordination and review of readily available geologic maps, published literature, stereoscopic< aerial photographs,in-house information,and reports andlor pians provided by the client. Geotechnical site reconnaissance to select and mark the proposed boring locations, and to coordinate with on-site personnel and Underground Service Alert for underground utility location. As requested In the PFO,subsurface exploration consisting of the excavation, logging and sampling of three exploratory hollow-stern auger borings drilled to a depth of up to approximately 50 feet, or refusal, whichever is shallower, within the area of the planned improvements. The borings will be logged by a representative from our firm, and bulk and relatively undisturbed soil samples will be collected at selected intervals for laboratory testing. • Laboratory testing of representative soil samples to evaluate in-situ moisture and dry density,gradation, percentage passing the No.200 sieve,consolidation,expansion index, shear strength,soil corrosivity,lt- value,.and sulfate content of the on-site soils. • Data compilation and geotechnical analysis of the field and laboratory data, including analyses to evaluate and provide recommendations pertaining to the following-, 0 Suitability of the site, from a geotechnical standpoint, for the planned construction of the new parkingstructure,associated improvements and future improvements, 0 Description of the,geology and on-site sails anticipated at the site,including ars evaluation of the geologic hazards present at the site.The liquefaction hazard will be evaluated and the magnitude of potential dynamic settlement will be estimated. Evaluation of the site seismicity, including anticipated ground accelerations and CBC seismic design criteria; Evaluation of the expansion potential of the near surface soils. Exhibit`A'Redlands Park Once Scope of Work December 27,7010 Page 8 of 10 Watry Design,Inc,Scope of Work 0 Excavation and compaction requirements, including preparation and compaction of the building pad sub-grade,trench backfill and wall backfill, 0 Preliminary foundation engineering to evaluate the appropriate foundation types,including spread footings and pile foundations. 0 Evaluation of the corrosion potential of the site soils and the appropriate type of concrete to be utilized during construction. Preparation of a preliminary geotechnical report presenting our findings, conclusions and recommendations for the project. E.Prepare"Preliminary Design'Plans. Based on the approved"Conceptual Design",the"Preliminary Design"Plans will consist of Plans,and Estimates for a Parking Structure and associated transit center.All plans are to be suitable for City of Redlands Building and Safety Department typical plan check review and approval. (Caltrans P,S,and E is not part of the work of this contract and the City approved and completed plans will be set aside for future implementation of the project.) Actual plan check response is not assumed under this proposal. 1.Survey the Existing Property A design level topographic survey at 20-scale,a record boundary.The Consultant shall prepare a topographic survey of the propertyto obtain enough vertical information to determine design and drainage of the site to centerline of the Stuart Ave street frontage. Exclusions include a record of survey,plotting of easements,setting of monuments,any type of utility research, plotting of record utilities. Z.Civil Engineering Plans Plans,will be prepared by the Civil Engineer,showing the proposed site improvements such as drainage facilities,parking structure,driveways,signage,location and all trash/recycling enclosures(double bin),ramps,stairs,site lighting,etc.,shall be shown on the grading plans.No work within the Public Street Right of Way for Stuart Avenue Will be prepared at this time. Access to structure will be assumed based on the concept drawing indicating how the structure would coordinate with future street improvements.This will include one utility plan and one grading and drainage plan. A WQMP for approval by the City of Redlands shall be part of this work. 3.Architectural Plans and details The Design Team will provide Architectural plans and details in conformance with the approved conceptual plan. 4.Structural Plan,details and calculations Based on the soils report and approved preliminary design,the Design Team will provide structural design of sufficient detail to support the project structures.This work may require small retaining wall design,signage,lighting standards bases and flag pole bases,the parking structure,accessory facilities etc. It is assumed that the framing system Is a typical parking structure framing system. 5,Landscaping Improvement Plan The Design Team shall provide a plan showing details sufficient to install landscaping improvements such as trees,gross,rocks,soil amendment,irrigation system,etc. it is assumed that state mandated water ordinance applications,calculations,schedules,plans and irrigation audit reports will not be required at this time. 6.Mechanical/Plumbing Plan It is assumed that the project will be naturally ventilated. Plumbing plans will be prepared that indicate drainage from the parking decks will be included. 7.Photometric/Lighting/Electrical Plan The Design Team will provide a plan showing details sufficient to construct lighting within the facility to support night use compliance with the 2010 California Building Code.The lighting shall December 27,2010 F,xhibit'A'Redlands Park OWo nce Scope of rk Page 9 of 10 Watry Design,Inc.Scope of Work also be designed around the perimeter of the facility as designated by the CUP.It is assumed that the lighting will be enemy efficient fluorescent lighting: g.Technical Specifications Technical specifications will be prepared for all disciplines Divisions 2-16. F.Project Administration 1.Project Management Watry Design will attend meetings with the CITY PROJECT MANAGER and other City staff as mentioned above.Watry Design will prepare minutes of each meeting and distribute them to the attendees. 2.Cost Accounting; Watry Design will prepare monthly reports of expenditures for the project by task.Expenditures include labor costs,other direct costs and subconsultant costs.These reports will be included as supporting data for invoices presented to the CITY each month. ,Scheduling' With two weeks from the Notice to Proceed,Watry Design will provide adetailed project schedule,which indicates milestones,major activities and delivery dates to the CITY for reviews. This schedule will include necessary review times for all agencies involved.We understand that the deadline for final billing on this project is May 1,2011 4.City Review The PRELIMINARY DESIGN will be subject to City reviews at final submittal only.These reviews will assure conformance to CITY and CALTRANS standards.Design will conform to the 2010 California Building Code. Priorto beginning the PRELIMINARY DESIGN phase the Design Team will review with the City the proposed sheet list and draining format to gain approval on approach. S.Final PRELIMINARY DESIGN". The final PRELIMINARY DESIGN will incorporate all review comments from the CITY.The[Design -rr Team will deliver to the CITY the following documents in compatible electronic format.(.dwtg 2007 AutoCAD files with associated fonts plus plait/pen configuration and.doc 2007 word files). in addition,the following formats: PDF files of the final preliminary design PDF files of final preliminary quantity calculations and cost estimate PDF files of final study reports December 27,2010 Exhibit`A'Redlands Park Once.Scope of Work Watry design,Inc.Scope of Work Page 10 of 10 EXHIBIT B PROJECT SCHEDULE Agreerne-r.t with Caltratis,P.,ovisionsR Lchanges saved.docc 9 `-416-7 Task mr Start Finish G7uratlon iter 1stq�l rter _ 12rld, to rtpr Redlands Park Once project 20.6 wks 114111 5126111 " , r t } Meetings 14.5 wks 114111 4114111 i tf 0 days 1/4111 1141111 114 t'uic FJ1i meeting 3 Conditional Use Permit Meeting#1 0 wks 2114111 21141111 � 2114 4 Design Review!90% 0 Clays 4/14111 4114111 i I 4114 Survey 3 wks 1/4111 1124111 3 y 6 sells Report 6 wks 114111 2!114111 T t°ootechnicnl Evaluation 6 wks 114111 2#14121 13 Conceptual Design 3 wks 114611 1/ 4/13 z rJ , F'reparr?Concept Flan 1 Wk 1#4111 'i11tCt11 10 Prepare Elevation Stuciles 1 wk 1/21111 11171111 1 i r l J Prepare,FinalRenderings/Presentation 1 wk 1/18111 1124/11 2Environmental Studies 20.5 Wks 114111 5126111 MMW Research and Investigation 1 wk 114111 1110111 1 Technical Studien 7 wks 1111131 2128111 s 15 131of gical Resources 2 wks 1/11111 1#24111 16 Cultural Resources 2 wks` 1/11/11 1124111 fir Quality wks'.. 1111111 1124111 18 E Hazardous Materials Checklist 2 wk 1111/11 1117111 19 Visual Impact Assessment wide 2 wks 1%'16111 1131121 t 28.... Location Hydraulic Study 3 wks 1/11111 1131111 l 1 SummW Floodplain Encroachment Report 3 wks' 1/11111 131111 22 Traffic Study 2 woks 1/11111 1124111 r I 23 CT8 Cal Trans 30 day review 4 wks 211111 2126111 24 Environmental Document 12.5 wks 311/11 5126111 2 Prepare Categorical ExoluWon 3 wks 312611 3/22111 1 26 CT8 Cal Trams 30 day review 4 wks 3122111 4118111 2i Responses ft7 Comments 1 wk 4115/11 4/25121 8 Final CF 0.5 wks 4j26111 4128111 20 Submit EA to Cal Trans 0 days 4/28/11 4/26111 1 4128 l 36 CTS Cal Trans 30 day review 4 wks 4128/11 512511 l i1 ..I C ty CUP/Site Plan Approval 6 Wks 1125131 317111 1 32 F Prepare"Preliminary Design"Plans 10 Wks 2117/11 4126111 1 33 90%Plans 10 wks 2J17/11 4/26111 37 m9 Final Prelirninary Design Plans 0 wks 4128111 41.2811°1 4126 Page 1 Exhibit`13' Redlands Park Once Schedide EXHtBIT C FEE SCHEDULE Agreement wi&Caltrans Provision.sRi,changes saved,doc 10 City of Redlands Park Once Parking Structure swamary -. Miry R!1& Gaianue .MU. Cagsg+xwa C. 8. nr �mJ: ltec,Nt &MD" Tian Fac Te:4 Haus Fera Haum r Hawm aa -.ttaurs aaa #€ears Fm Hagm Fac Hausa Fra haute 4,44" a � 'gat � .. r�3'a� izy zT TtG.' ? ,t'?z ;s{ 5f5R�w`.t} �e�;• � C y 0. z, rN�tt'z'rtr' = ,,r..5r;•`i'4.a'«unst,'`'ac+sat; ... r.,,Sz�uttzk++,tas;.u. ...;� ,!„a`,ru awti . SSz�R'--°'iU bz`3' z.5 a:, n rnvrxt SOR .'I w .F S„tr , ,z§9�v;.,3.7.�'R . `5 $ `z,r,z,F, ,..nes 7 c,.$adsa az ,. ....;. m, zc,'wz ,,,.,., &uhf✓'Ur.a;, k,,,t3�,.. 1 3Af',` & �,,."IF �'�..7�.iza 136 &.. +r 4..z,.»a:,:�_. %�, i., •' 1NL`++�;u,.'44x,.ar1,.. r:: .. `m ,.wan o, � .,t. �F+s� ��, ✓,=tY: `:�.,�... , r&x.mi T~. 8040 49 A aztpa ::7a: 4 5Y„rr„�;,. ,.z «,�k�� ", t ,.�z,a - -r d4Kr fi 7...,.,�. �is ;;ivUS=,. „, � F. „�:.ta?' N;T a.�i4.,4 ilii_. 717 I a,, .,r,w $,470 30 S ,. Y !l .,�4 i6 �1ui v :.S^ f �;�7t .`3,.;S`N,A G'3 . R &>{Y` 5.439'a`'' T1 z,.r ,�'a 1 9 107 nTtaa :, z 61, 55 S n5 z 7}'a f tiE u'' k” n.R r p s�z' ✓ a i tfy,. z'. t ., 5,516 4 Rye ., « i'z ,,.01 z4f4:z''a Lk +' fi ix t+Ea t z* � 7 zwf w� 6 Y9 ma,< ,.,`:T --77777777. a 6 0 aa Ynfh tza Y;. .u„ a $ _6Ct5i PIMAr , ,x, mY Y .c .y „"x tb"L'k{: Yk Yy5 i }I :, r'c744"'Sfi S,rt t„s'mA ',* I'M $ Q s iSA424 it18 # 1AA+74 auR OiTV A&A -_ 2Y a6 i4S 5.. 1a a "A IT:90 17d$ 20324 241t S 491214FINAL NUMIERS8 ._ $ 120,600 1: Yi711a4 $.......2d ctiw ii1 aoa.1 17 600 26 400 $ 7a dtl4. 285 Q00 i�imz�maA 4WAtt#4 a4 G AN6 TOTAL $ 299 0120 Exhibit T' Redlands Park Once Fee Schedule Page l of 8 City of Redlands Park Once Parking Structure WATRY DESIGN INC. 5eruar Pref. Pact Prartct P aJe 4ilmi'rn; Hausa ask ee Tasks' I8 i 4 Osis # -aff medngtri 6 $ 1,360 J, �. Condit msl Use meeti 01 8 , 6 $ 1,350 Cmdoonal use peffna mete * $ Design review30% Design review 601 Design review 90% 7777777T�� 77 6 1,350 s2us Rep, Ge©technlcai evapxabon ISR see akernate ,.. 46 9,8Q0 32ttertnitOdA5 $ 10 23 3,900 Plnofa'ze coat design presenizbon- 8 S 10 .`.: :. 23 $ 3.900 l i 2 430 Research and inv.. oon i resotsves cultiral mources w. Air£tgtt F7ts atEwRrRraGi Ct» arrri Phase,IIrrita4 ste Assessrnem Visual Resrx.e'ces Cbeddist _ NPDES Perms', $ lD 2g g rhC ExdLskus ', - ;.,: ".. $ Surrdnary Floodplain Erxxoadurrent Location HydmLkc S .: ., $ ft TraSwd Mane... t "' - ,, .: ,. 21$ 450 Traik Study WW4 Gtcw ' gIty P . n aponsysi 5`. €0,' 20 fi 3X'5 " 750 111 350 30%Pians ,; ,, , ,. $ 691`%s Plans $. 90%Plans 40L 370' 31Cl .W 750 $ 114,3510 MM ,81 l 385 340 30 836 $t1 $ 85 $ 18,2251$ 61,600 44,290 $ 4850 # 126.,87`5 Grand Total $126,500 , Total Reimbursable Expenses $ Exhibit`C' Redlands Park Once Fee Schedule Page 2 of City of Redanft Park Cance NrkkV Struck e RBF Env.Pry Env.: EnVron. A6m&rj0fc iia r S rdalia Analyst swwrt Hours ask Fee Tasks 4 3 W4 tCrk uR ; „ 4 S 584 $: C 4ndfforw we Permit meeft#277777777 De Nn review 30% $ DesJun review 90% s ` f.S4 g2ort seealtema $ VM Pre am 3 Ater to $.., w. 466 601595 Research ersl im eat 30 $ 4,870 A 3 .,. qtr 44 S 5� CAftral resources 1 ..r, " ' 16 3 12[1 AlrCiera fr Akf� i5 147 12489 PIS f 1s4lsef sfke Assessmait .4 :.':,. '..'" '.:''-,1Cr ..` . .8 44 5 515 h'r udReswoesGheck451 . :"'S 39 S` 5,121 WDE>Fem `: `- '38 -` 41 5,097 Erwlr rfi l CatFa c usrart :.8'. « Q ' " "# 40 $ 456 Sunmery Flood "nFna we rmnt Roped 51 $ 5 w Lt 6orti H retfic S`:..... k<..,. 5 ;,:1 Y `. ; . '.2 „, .Et. 46 $: 1 58 90 $: ., ., .. Ci 1 -77 77777 � 4 60%plam 90%Plain.... 78 179438 68 464 $ 195 $ 138 S. 91 $ 63 24,7(12 f i3 483 S 4584 711179 Grand Total $ 70,000 Total Reimbursable Expenses Exhibit'C' Redlands Park Once Fee Schedule Page 3 of Oty d Redands Park Once PaAhg 3tnrtturs Gamma Building Engineering 5eniot Proj. Proj�C Prirld PP.A [les Admin,. 9tours a5k F88 Tasks MI"Onma Public ut meein Pubict n*efina 92 Conddionaiusa 2tmAtneea #9: Ctrt'NWwalUse MMR fi #2 D review 30% Omar revtew6t7°t $ $ Sdta e Geotesimical evalusuon _ tSA re .see�t+emats +, .-' 77 . . > ,, . $ 4 $49 R are3alAementtHons 2 320 F[rrslxe rSesi 6rrw - ` " ' 2 ;.� y 2 Y _-ftesesrch and In"—a"--- "77777777777 ,' [iia r resaurtss $. Cvlturalres o[staes:. ,' ,:. Ahr ChmIly Ft -:Aa 4 # Caniarmd Ptww t Inbal afte Asso3 msat W V�9ttaFRowurces Gkst' " N[ SPermik t:nvirartmantai cai Ezchrdgn _ Summaty FloodptW ErKma&rnent Repod, 7 $ _ Location Hydrakc Stud Trefic Study Managemwt " Traft SWY Mob#Kf Group _' $ q q _ r n`WAUS 181 23,060 30%Plarg r 5 60%Plans $ 9{t%Ram r � �i Std ,40'- 181 $ 230 $ g 35 91r+ 40 985 ticaueiw Rcite... S 225 $ 96x7 L. 134 $ _. 95' b 5,644 $ 94;39qU 3;$84 's 2379® Grand Total $ 24,000 Total Reimbursable EXpenses Exhibit'C' Redlands Park Once Fee Schedule Wage 4 cif 8 City of Reawids Park Once Parking.Structure Laridscape Senior Latdscape r.€rrii} PrcclWtion Prol Director Arcfsi t C7�° ner Staff dtaura ask Fee Tasks $ Crnd wal use pormit meetir #1 Cactd10161arse OWMAmeet #2ft!g n reisez 30Y9b :dies reviativ8�9a 7777 _ ,7,:777 : " 7 7,77-" D2±0 review 9tt6. Setts 7777 - ` Gsotechr[ evefustion 7777777 10 fi,4ffitt P re 3 altama 4a solutions 5 $ 740 Reueatch and iWe�i't affon 77777777 �_ `777777 at:.. ws 7777. 77.77 _7777 _ 7777 labdR $ Cul€uratresources k Air Quality Fra -Air Quafky Coo emi P tInRW s#*Assessment NPDES Perms rcnm t e Categorical Exclusion SummyFloodploM Emmadwmnt Roport Location Hydmft Study ------------ Trafic gLA tNsra Traffic Stall WWI&2!2We b 0 0 4 _ $ 0 Q .. . :. n 88 3}608 30%PWsns.. ., 3:., - $.: _. W%Pkv 9M plans td? . dC. S, 4 $$ $ 806 tt!a2attiours 20 tU 281 40 9$ Minh Rate_... 7 777 7 7 77 "S T4S _. 7 7 77 133 5: Ili S:. 631 S 2,9W $ 1,330 1$ 3,2761S, 2,5201 rand Total $ 10,0001 Total Reimbursable Expenses U Exhibit 'C' Redlands Farb Once Fee Schedule Page 5 of Qty of Redte.rrds Park Once ParWg Smalure J19D Ma ,ereror P,4- P,01-11"rwrc 1' P�1 Ctes' er Adnnin Harms aR1ea `tasks . � a $: Gnnd'ffiuse Cardona!use MmK meet #2 review 30% - DesIgn review 60Y. MA report see afte ate P 207 . . ;,,. 49 $ kW Q90MULgI re Prepam S sherrzsGe sr lutiens4 4 $ 520 Fulaue 2222tjLt des rr 4 $ 620 kes#amh and t3uzr_. Phase.I h"sie Assessir-ant.... - ,� "'_;' „"8 '$ Vmmi Rewraps ChecWat _ 5 NPi1ES Pem ft CeI rt�rI Exdushar _ 4 Summary nood&an Entre R L.LtCaticd1 Hydrauk StW Traffic SWY Management Traffic Study Mobs. ... - $ o Q 0 „ . $, Man sunrRYA, 177 11,410 30%P1aus 6014 plans 9056 Piens 117 $ 11,410 Bad' ,. 7 193 . 97 7 174 $ ISO $ 130 $ 8D $ 40 9 $ 190 S 7 76o $ 290 $ 17,4909$ 17A90 Grand Total $ 17.5001 1 Total reimbursable Expenses $ Mbit'CI Redlands Parr One Fee Schedule Page 6 of Uty of Redlands Part(Once Parking Structure Coaatone Resource Mq nu.Prjt. Errs. EnGTrDn, Adrnindoi" Me e 5 ltst Ana t Support Mrattrs ask Fee Tasks s 2 224 tiC cAs alf m 2 „ 2 5 224----------- _ Public fttvqt!j!� Put9ic Input 2t2grI242. Conditional use 2!�ggrrevmw 30% l7gn€eview9098. ..Geotechnical evakkMots .e" .,, ;777777' _ §. ISA report,fsee alternates a :, 777 �..- F"uneW conte t design eseatWa 255 20,100 Research and Invesligatim _. ::#_.r_ ;`< 17777777777 ;.,` '. - g; - T hSludios g- kraswrcm , Cubmw resaurt S' , SCi t3 255 :$ 20,100 Air 212 Air Quaky Cont Phase a:InNal McRssewment Visual Resources 0iWdzi. NPOES Perms Envtrnnrnerta!� ument (st _cal Exclusion ,, �;,, S Surrana: F! ah Encroatttnsent.Re .v.' ca L draulic Stud Trarflctvisna... t. Trat6c31ud x41oNr ,.. - 4 . 0 $ a 30%Plan9.. 81396 Plans 90%Plans DMI t 47 50... 80 Be 257.... hlocerty F'ta.€e,.. 172 $ $2 $. 72 S 55 S 5,2641$ 4,1001$ 5,760 5,244 $ 20,324 ;rand Total $ 20,000 Total Reimbursable Expenses Exhibit `C# Redlands Park Oce Pee Schedule Page 7 of City of Park On"Pa&Jng.Structure taro&Moom Serrtar Senior Data Prc+t Ptincl at Pert Stall qra acs Hours ,telt Fee Tasks KkkT rrtNln ; -PuNic #t cndN3ona]—emitMtft Cautwonal usa 2EM m2ELng#2 m $; D ' review 30% Design reAew60-A Des rev*w 90% 77777777-77- 7777 777777 evakfacort1135 . 'E5 37.. ISA see atter to Pr ane 3 alternate sdukuns Final3ue Presentation Pessarcnand"Myesti ti€n y $ Tachnicat 5 rtes, resources $ Wtueal resources Air Conform Phase I tnKW site Asses n*M u'- „'. ,' $, Viwal Resources Cheddis NPOES Pelt e2gtoal Exclusion S R kt Eauxaeckurterrt Re $ Trs*SW y Moneganwt Trac SWV Mebi - 4 R R fs „ $ _..s Pians W*A Pfafis plam _ incl above • « $ Total fiuxus d� 21 88 16 135 1541$ 145 $ 128 $ 0 1,54{i $ 3,1345 $ 1126# $ 1;088 3 1f;93] Grand Total $ 17,00 Total Reimbursable Expenses Is Exhibit 'C' Redlands Park Once Fee Schedule Fags 8 of 8 EXHIBIT D HOURLY RATE SCHEDULE Agreement wifti Utrans PrcjvisiorsRl.cha-.igcs saved.doc II Watry Design, Inc. 2011. Hourly Rates Title R•ate Prineipal $225 Associate Principal S185 Senior Project Manager S160 Project Manager S150 Assistant Project Manager $ 145 Senior Project Engineer $ 155 Project lingincer $ 145 Senior Project Architect $ 155 Project Architect $ 145 Senior Job Captain S145 Job Captain $140 Senior Designer $130 Staff Designer $ 120 Project Administrator $9S Administrator $80 Costs for Rei mbursables (all reimbursable expenses are built into the$285,000 fee. There is no additional reimbursable for this scope/fee) Reimbursable Expenses -Expenses including, the costs of out of to travel (such as airfare,and hotel),mileage,parking. printing,typography,delivery. photography,;and models shall be billed by Watry Design, Inc.at cost p1w.Mileage is billed at 50.0 cents per mile. In house large format copies are billed at$2.00 per sheet for black and white and$5:00 per sheet for color, Exhibit'D'Redlands Park Once P:Trojccts\2101Y%,l0072 Redlands\]I I ProposaW2011 Hourly rates.docx updated 12/30/2010 Exhibit `E' Redlands Park (ince CalTrans Forms 18 Pages Local assistance Procedure,Manual EXHIBIT Ill. Certification of Consultant,Commissions&Pew Exhibit 10-F Certification of Consultant,Commissions, Few CERTIFICATION OF CONSULTANT Chairman of the Board acidr tar I lid'`Cls °I'JF Y that I am the and duly authorized representative of the firm of try 'e s i gn, Inc. ,whose address i 895 Dore Street 3rd Fl . Ne ort each, CA.-and that except as hereby expressly stated,neither I nor the above firm that I represent have. (a) employed or retained for a cornmissian,percentage,brokerage,contingent fee,or other consideration, any firm or persona(other than a bona hale employee working solely for me or the above consultant)to solicit or secure this agreement;nor (b) agreed,as an express or implied condition for obtaining this contract,to employ or retain the services of any firm or person in connection with carrying out the agreement;nor (c) paid,or agreed to pay,to any firm organization or person(other than a barna fide employee working solely for me or the above*consultaut)any fee,contribution,donation,or consideration of any kind,foror in connection with,procuring or carrying out this agreement. I acknowledge that this Certificate is to be trade a ailabte to the California Department of Transportation (Caltrans)in connection with this agreement involving participati of Federal-aid Highway funds,and is subject: to applicable state and federal laws,both criminal and civil. (Date) (signature) Page 10-73 LIPP - LIPP{16-112: May 1,20116 Local Assistance Procedures Manual EXHIBIT 10-G Certification of Local Agency Exhibit 10-G Certification of Local Agency CERTIFICATION OF LOCAL AGENCY I HEREBY CERTIFY that I am the of the Uncal agency) and that the consulting firm of ----.or its representative has not been required(except as herein:expressly stated),directly or indirectly, as an express or implied condition in connection with obtaining or carrying out this Agreement to: (a) employ, retain,agree to employ or retain,any firm of person,or (b) pay or agree to pay,to any firm,person or organization, any fee, contribution,donation,or consideration of any kind. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this Agreement involving participation of federal-aid highway ftinds,and is subject to applicable state and federal laws,both criminal and civil. (Date) (Signature) Page 10-45 LPP 06-02 May 1,2006 Local Assistance Procedures Manual EXURIT 1Q®1 Notice to Proposers DBE Information Exhibit 10-1 Notice to Proposers DBE,Information LOCAL AENC" LETTERHEAD (DATE) NOTICE TO PROPOSERS DISADVANTAGED BUSINESS ENTERPRISE, INFORMATION The Agency has established an Underutilized DBE goal for this Agreement of % OR The Agency has not etablished an Underutilized goal for this Agreement.However,proposers are encouraged to obtain DBE participation for this Agreement. 1. TERMS AS USED IN THIS DOCUAUNT * The term`Disadvantaged Business Enterprise"or"DBE"means a for-profit small business concent owned and controlled by a socially and economically disadvantaged person(s)as defined in Title 49,Part 2&5,Code of Federal Regulations(CFR). 0 The term"Underutilized Disadvantaged Business Enterprise"or"UDBE,"DBE classes that have been determined in the 2007 Caltrans Disparity Study to have a statistically significant disparity in their utilization in previously awarded transportation contracts,UDBEs include:African Americans,Native Americans,Asian-Pacifle Americans,and Women. 8 The term"Agreement"also means CcContract." * Agency also means the local entity entering into this contract with the Contractor or Consultant- * The term"Small Business"or"SW is as defined in 49 CFR 26.65. 2. AUTHORTTVA.N 7 D RESPONSIBILITY A. DBEs and other strall businesses are strongly encouraged to participate in the performance of Agreements financed in whole or in part with federal funds(See 49 CFR 26,"Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Progranis"). The Contractor should ensure that DBEs and other small businesses have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance.The proposer shall not discriminate on the basis of race,co toy, national origin,or sex in the award and performance of subcontracts. 13. Proposers are encouraged to use services offered byfinancial institutions owned and controlled by DBEs, Page 10-49 LIT 09-02 July 31,2009 EXHBIT 10-I Local Assistance Procedures Manual Notice to PmPosers DBE Information . SUBMISSIONOF UDBE AND DBE INFORMATION If there is a ITDI3E goal on the contract,a."Local LocaT Agency Proposer iTDBE Commitment(Consultant Contract)"(Exhibit 10-01)form shall,be included in the bequest for Proposal.In order for a.proposer to be considered responsible and responsive,the proposer must make;good faith efforts to meet the goal established for the contract. If the goal is not mat,the proposer must document adequate good faith efforts. Only UDBE participation will be counted towards the contract goal;however,all DBE participation shill be collected and reported: A'Local Agency Proposer DBE Information(Consultant{Contract)"(Exhibit 10-02)form shall be included with the Request for Proposal.The purpose of the form is to collect data required sander 49 CFR 26.For contracts with UD E goals,this form collects DBE participation by DBEs owned by Hispanic American and Subcontinent Asian Americans reales(persons whose origin are from India,Pakistan,Bangladesh,Bhutan Maldives Islands,Nepal or Sri Lanka).For contracts with no goals,this form collects information on all DBEs,including'UDBEs.Evers if no DISE participation will be reported,the successful proposer must execute and return the form. 4. DBE PARTICIPATION GENERAL INFORMATION It is the proposer's responsibility to be fully informed regarding the requirements of 49&R,Part 26,and the Department's DBE program developed pursuant to the regulations.Particular attention is directed to the following A. A DISE must be a small bossiness first defined pursuant to 1 CF1t.121 and be certified through the California Unified Certification Program(CUCP): B. A certified DBE may participate as a prune contractor,subcontractor,joint venture partner,as a vendor of material or supplies,or as a trucking company, C. A UDBE proposer not proposing as a joint venture with a non-DBE,will be,required to document one or combination of the following: I; The proposer is a T_]DBE and will meet the goal by performing work with its own forces. 2 The proposer will meet the goal through work performed by UDBE subcontractors,suppliers or trucking companies.. 1 The proposer,prior to proposing,made adequate good faith efforts to meet the goal. D. A ME joint venture partner must be responsible far specific contract items of work or clearly defined portions thereof.responsibility means actually performing,rnnana mg;and supervising the work with its own forces.The DBE joint venture partner crust share its the capital contribution,control,management, risks and profits of the joint venture commensurate with its ownership interest. E_ A DBE must perform a commercially useful faaraction pursuant to 49 CFR 26.55, that is,a DBE firm crust be responsible for the execution of a distinct element of the wort:and must carry out its responsibility by actually performing,managing and supervising the work, F. The proposer shall list only,one subcontractor for cacb portion of work as defined in their proposal and all DISE subcontractors should be listed in the`bid/cos,proposal list of subcontractors. C. A prime contractor who is a certified D13E is eligible to claim all of the work iia the Agreement toward the DDE participation except that portion of the work to be performed by aeon-DISE subcontractors. Page 10-50 July 31,2009 ITP 09-4 Local Assistance Procedures Manual EXHBIT 10-1 Notice to Proposers DBE Information . RESOURCES A, The CUC:P database includes the certified DBEs from all certifying agencies participating:in the CUCP If you believe a firm is certified that cannot be located on the database,please contact the Caltrans Office of Certification toll free number 1-866-810-6346 for assistance- Proposer may call( 16)440-0539 for web or download assistance. B. Access the,CUCP database from the Department of Transportation, Civil Rights,Business Enterprise Program web site at: http://www.dot.ca.govlhq/bep­/. Click on the link:in the left menu tined Di3adyanta ized Business EnteW fse Click on ge ch for a B lisle • Click on Access to the DBE QueryRbrm located on the' first time in the center of the page • Searches can be performed by one or more criteria I°ollow instructions on the screen C. How to Obtain a List of Certified DBEs without Internet,Access D, D13E Directory: If you do not have Internet access;Caltrans also publishes a directory of certified IBE f mics extracted from the online database, A copy of the directory of certified DPEs may be ordered at: httla;lJcaltrans-upac.ca..g�vublicat.ht� 6. MATF:i2IA.LS OR SUPPLIES PURCRASEII FROM DBES COUNT TOWARDS DBE CREDIT,Alai)IF A 1.1BF IS ALSO A UDBF# PURC11ASMVfLL COUNT TOWARDS THE IM-RE GOAL UNiAE,Ft THE FOLLOWYNG CONDITION A. If the materials or supplies are obtained from a DBE manufacturer,count 100 percent of the cost"of the materials or supplies.A DBE manufacturer is a turn that operates or maintains a factory,or establishment that produces on,the premises the materials,supplies,articles,or equipment required under the Agreement and of the general character described by the specifications. B. If the materials or supplies purchased from a D13E regular dealer,count tad percent of the cost of the materials or supplies.A IBE regular dealer is a firm that owns,operates or maintains a share,. warehouse,or rather establishment in which the materials,supplies,articles or equipment of the general character described by the specifications and required under the Agreement are bought,kept in stock, and regularl3r sold or leased to the public in the usual course of business.To be a DBE regular dealer,the firm must be an established,regular business that engages,as its principal business and under its own name,in the purchase and sale or lease of the products in question-A person may be a DBE regular dealer in such hulk items as petroleum products,steel,cement,gravel,vel,stone or asphalt without owning operating or maintaining a;place of business prov=ided in this section. Page I0-S1 11PP 09-02 July 31,200 EXHRIT 10-1 Local Assistance Procedures Manual Notice to Proners DBE Information C. If the person both owns and operates distribution equipment for the products,any supplementing of regular dealers' own distribution equipment shall be,by a long-term lease agreement and not an ad hoc or Agreement-by-Agreement basis.Packagers,brokers,manufacturers' representatives,or other persons who mange or expedite transactions are not UDBE regular dealers-within the meaning of this section. D. Materials or supplies purchased from a DBE,which is neither a manufacturer nor'a regular dealer,will he limited to the entire amount of fees or commissions charged for assistance in the procurernent of the materials and supplies,or fees or transportation charge-,for thedelivery of materials or supplies required on the job site,provided the fees are reasonable and not excessive as compared with fees charged for similar services. 7. FOR DBE TRucxJNG coNvAmEs:cRFDrr FOR DBEs wmt,COUNT TowA"S DBE CREDIT,xm) IF A DBE ISA UDBF,,CREDIT WILL COUNT TOWARDS THE UDIBF,coAL uNDER TnF,toLLOWING CONDITIONS: A- The DBE must be responsible for the management and supprvision of the entire trucking, operation for which it is responsible on a particular Agreement,and there cannot be a contrived arrangement for the purpose of meeting the UDBE goal. B. The DBE must itself own and operate at least one fully licensed,insured,and operational truck used on the Agreement C. The D13E receives credit for the total value of the transportation services it provides on the Agreement'using trucks it owns,insures,and operates using drivers it employs. D. The DBE may lease trucks horn another DBE firm including an owner-operator who is certified as a DEE.A D13E who leases trucks from another DBE receives credit for the total value of the transportation services the lessee DBE provides on the Agreement. E. The DBE may also lease trucks from a non-DBE firm,including an owner-operator.A DBE who leases trucks from a non-DBE is entitled to credit only for the fee or commission it receives as a result of the lease arrangement.A DBE does not receive credit for the total value of the transportation services provided by the lessee,since these services are not provided by the DBE. F. For the purposes of this Section D,a lease must indicate that the DBE has exclusive use and control over the truck. This does not preclude the leased truck from working for others during the term of the lease with the consent of the DBE,as long as thaw lease gives the DBE absolute priority for use of the leased truck.Leased trucks must display the name and identification number of the DBE, Page 10-52 July 31,2009 1,11P 09-02 Local Assistance Procedures Manual EXHIBIT 10-01 Local Agency Proposer UDDE Commitment(Consultant Contracts) EXHIBIT 10-01 Local Agency Proposer UDBE Commitment(Consultant Contracts) NOTE: PLEASE REFER TO INSTRUCTIONS ON THE REVERSE SIDE OF THIS FORM LW-ALAGpNey: City of Redlands LOCATION: Redlands, CA pR0jEC,rDESCR1?Tl0Nr. Redlands Park Once Project PROP SAI DATE: PROPOSER'S'NAME: Watry Desi2n, Inc. CONTRACT I41113E COAL WORK DESCRIPTIONORSMICF-3TOlex UDBD CERT NO- NAME Of EACH UDBE IMcm YrEm 40. SUBCONMACTED(or contactcd if ANDEXPIRATIONA (Must he certified at the time PAR71CIPATION the proposet is a VD13E) DATE proposals are due-include VDBE OF EACH UDSE ultural Resources J _Iddress and phone namb;i) Cogstone 7% /ills For Local Agency to Complete: Lccal Agency Proposal 14un*m Total Claimed UD13E Federal-Aid Project Number. commitment 7 o/, Federal Share: Proposal Date: A SignatxrAW?61w6—r Lord(Agency certifies that the UDBE certifications have been verified and all 1/18/11 949 .9SS .7922 information is tomplett and accurateloriless noted oth"ise, Date (Area Code)Tel.No, Michelle Wendler Person to Contact (Please Type or Print) Prin(Name Signature Nle Local Agenc Representative (Area Code)TolcpbonaNami�er L=1 Ageacy Prrposar tMBS Commitratnt(Carmitant Contracts) Distribution: (1)aminal`-Local agency files Page-I 0-73 LP` 09-02 July 31,2009 E 1 fBlT 10-01 Local Assistance Procedures Wbnval Local Agency Proposer UDDE Com ltrnent onsult~ant COBt cts) TRU TION —LOCAL AGENCY PROPOSER UDBE COMMITMENT (CONSULTANT CONTRACTS) ALL PROPOSERS: PLEASE NOTE: It is the roposer's responsibility to verify Haat the DE(s)falls into one of the following groups in order to count towards the UDBE contract goal: 1)African Americans,2)Asian- Pacific sian-Paci +c Americans;3)Native Americans; )Women.This information mast be submitted with your proposal.failure to submit the rewired UDBE commitment will be grounds for finding the proposal' nonresponsive. A` BE"is a farm meeting the definition of a DBE as specified in 49 CPR and is one of the following,groups; African Americans,Native Americans,Asian-pacific Americans,or Women. The form requires specific information regarding the consultant contract:Local Agency,Location,Project Description,Proposal Tate,Proposer's Naive,and Contract UDBE Goal. The farm leas-a column for the Work Item Number and Description or Services to be subcontracted to UDBEs(or performed if the proposer is a UDIdE).The UDBE prime contractors shall indicate all work to be performed by I3Es including work to be performed by its sawn farces,if a UDBE.The UDBE shall provide a certification nuruber to the Consultant and notify the Consultant in writing with the date of decertification if their status should change during the course of the contact.Enter UD13E prime consultant and=subconsultant certification numbers.'The form has a column for the Nantes of certified LTDBEs to perforin the work(must be certified on the date proposals are due and..include UDBE address and phone number). There is a column for the percent participation of each UDBE.Enter the Total Claimed UDBE Participation percentage of items of work submitted with proposal pursuant to the Special Provisions.(If 1170%of item is not to be performed or furnished by the UDBE,describe exact portion of time to be performed or furnished by the UDBE)See'"Notice to proposers Disadvantaged Business Enterprise Information,"'(Exhibit l -I)to determine how to count the participation of UDBE firms.Note:if the proposer has not met the contract goal,the local agency must evaluate the proposer's good faith efforts to meet the goal in order to be considered for award of the contract. Exhibit 10-01 must be signed and dated by the consultant submitting the proposal.;Also list a phone number in, the space provided and print the naive of the person to contact. For the Successful Proposer only,Racal agendes should complete the Proposal Number,Federal- aid Project]dumber,Federal Share,and Proposal hate fieldsand verify that all information is complete and accurate before filing. Page 10-74 31,209 UP 09-02 Local Assistance Procedures Manual EXHIBIT 10 v Nonlobbying Cerfifleation,for Federal-aid Contracts Exhibit 10-P Nonlobbying Certification For Federal-Aid Contracts The prospective participant certifies by signing and submitting this proposal/bid to the best of his or her knowledge and belief that: (1) No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any federal agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal, amendment,or modification of any federal contract;grant,loan,or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard For -LLL;"Disclosure of Lobbying Activities," in accordance with its instructions. This cord,fication is a material representation of fact upon which reliance was placed when this transaction was made or entered into, Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U-S.Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. The prospective participant also agrees by submitting his/her proposal/bid that lie/she shall require that the language of this certification be included in all lower-tier subcontracts which exceed$100,000 and that all such sub-recipients shall certify and disclose accordingly. Page 10-75 LPI'09-02 July 31,2009 FYIT 10-P Local Assistance Procedures Manual Nonlobbying Certification for Federal-aid Contratts Page-10-7 TuI P i, iltl LLP 09-0 Local Assistance Procedures Manual EXHBIT 10. Disclosure of Lobbying Activities Exhibit 10-Q Disclosure of Lobbying Activities Not Applicablea not1iing to disclose DISCLOSURE OF LOBBYING ACrMTIES' Ct:ll4fl'I;ETE THIS PO "TCI DISCLOSE LOBE Ci ACTMTIES PURSUAN17 TO 31 U.S.0 1352 1. Type of Federal Action 2. Status of Federal Action, 3. Report Type: a. contract a. bWofferfapplication a. initial b. grant b. initial award b. material charnge C. corporative agreement c, post-award d. load For Material Change Only e. loan guarantee year quarter__ L loan insurance date of last report�,__ __ . Name and Address of Reporting Entity 5. If Repotting Entity in No.4 is Sar}rawardee Enter Name and Address ofPrinte El Prime 1-1 Subawardee Tier ,if known Congressional District,if known Congressional District,if known; f. Federal DeparEmentlAgeancy: 7. Federal Program Narne/Descriptionr' CFDA Number,if applicable _ 8 Federal Action Number,if known: 9 Award Amount,if known: to. it. Mame and Address ofLobby Entity b. Individuals Performing Services (including (if individual,last name,first name,MI) address if different from No:10a Mast name,first name, (attach Continuation Sheat(s)if necessary) 11. Amount of]Payment(check all that apply) 13. Type of Payment(check all that apply) actual planned a retainer b: one-time fee 12. Form of'Payme t(cheok all that apply); c. commission a. cash ti. contingent fee< b_ in-ki td;sppeeify:nature a deferred value f. other,specify 14. Brief Description of Services Performed or to be performed and Date(s)of Service,including officer(s),employee(s),or member(s)contacted,for Payment Indicated in Item 11; (attach'Continuation Sheets)if necessary) 15. Continuation Sheet's)attached: Yes No 16, lnfatrzaatior,requested through this form is authorized rized by Title 31 U.S, .Section 1352.Vis disclosure of lobbying reliance Signature: was placed by the taiic above when ha;i trsrasaetir}aa vvans a;zmade or entered into. TIfis disclatsra:c is required pennant to 31 US.. Print Name,• 1352. This information vAll:be teperted to Congress semiannually andwill be available for public inspection. A persoaa who fails to Ret the regtaired disclosure shall be subject Title= to at civil penalty of not less than$1U,0tlll and not more than 1 W'000 for each such ftRu e. ' dophone No.: We: Authorized for Local reproduction Federal Use Duly: Stanciaard Form-LLL Smndmd Fc=ens v.04.29_06 Page 14-7 LPP 06-02 May 1,200 EXHIBIT 10-Q Local Assistance Procedures Manual Disclosure ofLtrh tr' Activities INSTRUCTIONS FOR CCI LETION OFSF-LLL, DISCLOSURE OF LOUR ING ACT IES This disclosure farm droll be completed by the reporting entity,whether sub dee or prime federal recipient at the initiation or receipt of covered federal action or a material change to previous filing pursuant to title 31 U.S.C.Sectici a 1332.: Thefithigofafinmistcquirtdfor such payment or agreement to.make payment to lobbying entity for influencing or attempting to infivenee an officer or employee of any agency,a Member of Congress an officer or employee of Congress or an employee of a lwlember of Congress in connection with a covered' federal action. Attach a continuation street for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance publishes by the Office of Management and Budget for additional information I. Identify the type of covered federal action for which lobbying activity is and/or has been secured to influence,the outcome of a covered federal action. 2. Identify the stag of the covered federal action. 3. Identify the appropriate classification ofthis report. If this is a follow-up report caused by a material change to the information previously reported,enter the year and quarter it which the change occurred. Enter the date of the last,previously submitted report by this reporting entity for this covered federalaction. 4. Enter the full name,address,city,state and zip code of the reporting entity. Include Congressional District if lmown. Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient. Identify the tier of the subawardee,e.g_,the rust subawardee ofthe prinne is the first tier. Subawards include but are not limited to subcontracts,subgrants and contract awards.ander grants. 5 If the organization filing the,report in Item 4. checks„Subawardee"then enter the full name,address,city,State and-rip code of the prime federal recipient Include Congressional District,if known. Enter the name of the federal agency making the award or loan commitment. Include at least one organization level below agency name,if known, For exstri le,Deportment of Transportation,United States.Coast Guard. 7Enter the federal,program name or description for the covered federal action(item 1). If known,enter the full Catalog of Federal- Domestic.Assistance(C A)nuer ber for grants,cooperative agreements,loans and loan commitments. 8: Enter the rr:ost appropriate federal identifying number available for the federal action identification in item I(e.g.,Request for Proposal(RFP)number,Invitation for Did(IM),number,grant announcement nurnber,the contract grant.or loan award'ntraber, the application/proposai"control number assigned by the federal agency); Include prefixes,e.g.,"RPP-DE-90-001." 9: Fora covered federal action where them has been an award or loan commitment by the Federal agency,eater the federal amount of the award/loan commitments for the prima:entity identified its item 4 or 5,, 111. (a)Enter the full name,address,city,state and zip code of the lobbying entity engaged by the reporting entity identified in Item 4.to influenced the covered federal action. (b)Enter the full names of the individual(s)performing services and include full address if different from 14(a). Enter East Name,First Name and Middle Initial(M3): 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity(Iter,d)to the lobbying entity (hertz 14). Indicate whether the payment has beetr made(actual)or will be made(planned). Check all boxes that apply.,If this is a material change report;enter the cumulative amount of payment,made or planned to be made. 12_ Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-kind contrib tion.specify the nature and value of the in-kirk payment, 13. Check the appropriate box(es). Check all blares that apply. If either,specify nature. 14.1"rovidea specific and detailed description of the services that the lobbyist haat pe formed or will be expected to perfarin and the date(s)of any services rendered. Include all preparatory and related activity no,just time spent in actual contact with federal officials, Identify the federal officer(s)or e tsplayee(s)contacted or the officer(s)employee(s)or lw,Ie$n' r(s)of Congress that "were contacted: 15. Check whether or not a continuation shoct(s)is attached: 16. The certify;official-shalt rign and date the form pri in hisiher name title and telephone na rnbpr. Public repor irg burden fez-this collecticri of information is estimated to aver 30-minutes per respr nse,including time for reviewing instruction,searching existing data sources,gathering and maintaining the datit needed,and completing and reviewing the collection of information, Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for rcdiacing#itis burden,to the Office of Management and Budget;Paperwork Reduction Project(4348-0046),Washington,D.C.Zo5o F-t it;-sus ra a zrs Kev.,&A 9PAENDIFa Plage 10-78 May 1,2006 LAPP tl -02 Local Assistance Procedures Manual Exhibit 15--If UDBE Information-Good Faith Effort EXMBff 15-H UDRF INFORMATION—GOOD FAITH E FORT UDBE LWORMATION-GOOD FAITH EFFORTS Federal-said Project No. Bid Opening late City of Redlands The (City/countyof) established au Underutilized Disadvantaged Business Enterprise (UDBE)goal of %for this project.The information}provided herein shows that a goad faith effort was made: Lourest,second lowest and third lowest bidders shall submit the following information to document adequate good faith efforts.Bidders should submit the following information even ifthe `Local Agency Bidder UDBE Commitment"form indicates that the bidder has meat e UDDE goal.This will protect the bidder's eligibility for award of the contract if the administering agency determines that the bidder failed to meet the goal for various reasons,e.g.,;a UD13B firm was not certified at bid opening,or the bidder made a mathematical error. Submittal of only the"Local Agency Bidder UDBE=Commitment" orin may not provide sufficient documentation to demonstrate that adequate good faith efforts were made. The fallowing items are listed in the Section entitled"Submission of UDBE Co rc itmenf'of the Special= Provisions: A. The names and dates of each publication in which a request for UDBE participation for this project was placed by the bidder(please attach copies of advertisements or proofs of publication)- Publications ublication)-Publications Dates of Advertisement See below B. The names and dates of written noti s seat to certified UDBEs soliciting bids for this project; and the dates and methods used for following i s initial solicitations to determine with certainty whether the UDBEs were interested(please attach copies of solicitations,telephone records,fax confirmations,etc).- Names tc):Names of UDBEs Solicited ]fate of Initial Follow Up Methods and fates Solicitation Using the California Database of DBE' s -,,,,e loomed for _EeocLra�laically relevant disciplines needed for vL2p2sed mon l c:eirme r ,,mail f deceinbe r- email Page 1 -33 LPP 49-02 July 3t,2009 Exhibit 15-H Local Assistance Procedures Manual TJDBE Information-Good Faith Effort , The items of work which the bidder made available to UDBE:fum s.includixa ,where appropriate,any breaking down of contract work items(including those iters normally performd by the bidder with its own forces)into economically feasible units to facilitate UDBE participation.It is the bidderrs responsibility to remonstrate that sufficient work to facilitate UDBE participation was made available to UDBE f' Items of Work Bidder Normally Breakdown of Amount Percentage Performs Item Items M D N) _ Contract Lan copeN $10, 000 3 _5% CulturalResources- N $20, 000 78 D� The names..addresses and phone numbers of rejected UDBE firms,the reasons for the bidder's rejection of the UDBEs,the firms selected for that error (please attach copies of quotes from the firms involved),and the price difference for each UDBE if the selected firm is not a: E; Names,addresses and phone numbers of rejected UDBEs and the reasons for the biddee rejection of the UDBEs: Lyn pouya 760 .360 .42 3 44-652 Elkhorn Trail Indian Wells CA, Fee too high Names,addresses and phone numbers of firms selected for the work above_ RBF Consulting 949.33.D .418 14725 Alton Parkway Irvine, CA 92618 E. Efforts made to assist interested UDBEs in obtaining bonding, lanes of credit or insurance,and any technical assistmrce or information related to the plans,specifications and requirements for the work.which was provided to CBEs;: Page 15_ t .tui'31,2009 LPP Urn-int Local Assistance Procedures Manual Exhibit 15- I .I formation-Goad Faith Effort E Efforts made to assist interested UDBEs in obtaining necessary equipment,supplies,materials or related assistance or services,excluding supplies and equipment the UDBE subcontractor purchases,or leases from the prime contractor or its affiliate- N/A G. The names of agencies,organizations or groups contacted to provide assistance in contacting, recruiting and using UDE fmns(please attach copies of requests to agencies and any responses received,i.e.,lists,Internet page download, etc.): Name of Agency/Organization Method/Date of Contact Results N/A IT. Any additional data to support a demonstration of good faith efforts (use additional sheets if necessary): See .ruac; ed log NOTE: USE ADDITIONAL SUEETS OF PAPER IF NECESSAR"Y" Page 15-34a LPP 09-02 July 31,2009 UBDE/Cert. Exp. Company Soca l Discipline Org How Verified P.S. Exp. w/WDI Notes: Cultural Cogstone yes Consulting tJBDE RBF n/a no 10/19: emailed Cathy about DBE,she confirmed both State Merrill Morris no Landscape DBE CA database yes & Fed 10/22.-emailed Frank about interest in Barrio Planners, Inc. yes Landscape DBE CA database exploring w/Watry Ridge Landscape yes Landscape n/a CA database 10/19 ernamiled Lynn &Jane. Lynn responded that it is pending&that she Lynn Capouya Inc. yes Landscape UDBE CA database yes:OCTA will let us know. IMA Design yes Landscape n/a CA database 10/19 emailed Clark for SOQ on P.S.,they comitted to getting SOQ to us 10/20. Received from Diaz Yourman&Associates yes Geotech DBE CA database Cherie 10/21, Ninyo& Moore yes Geotech n/a CA database yes Kourny yes Geotech n/a CA database received their SOQ RMA Group yes Geotech n/a CA database 10/19 10/19, emailed Zaheil for SOQ on P.S.,they comitted to getting SOQ to his 10/20 which 1 TGR geotechnical yes Geotech DBE CA database eceived 10/21 Geotechnical Professionals Inc. yes Geotech n/a C4 database Kleinfelder yes Geotech n/a CA,database yes 10/20:responded to Royce's email asking; for an SOQ and United Inspection and Testing Yes: Geotech about DBE 10/21 Emailed Lynn MV knows&JP met with,but wanted to NMG Geotech Yes Geotech CA database verify not DBE. G N U GROUP(previously Donnelly Design) No Signage n/a CA database yes .Sussman& Preia yes Signage n/aCA database RBF yes Civil n/a CA database yes Tait yes Civil n/a CA database yes 10/19;emailed Michael for SOQ for civil on PS. He verified that IRE coverscivil.,they comitted to getting' JM Diaz, Inc. Yes Civil DBE Their web site yes yes SOQ to us 10/20 10/20.,emailed Matt forSOQ on civil and MEP and to verify not DBE.Said called Civil/MEP and they are (also interested & meet IDS Yes structural) n/a CA database requirements web site/sign 10/19:emailed W2 Design Yes Civil DBE in sheet Patrick for SOQ& CORPORATION Yes Civil DBE CA database ? No Leon Engineering Enterprise no Electrical n/a CA database Yes List Engineering no M/P CA database Yes 10/19:emailed Rob following MW's Foster Design Group Yes M/E/P n/a CA database Yes email on 5 PS criteria M/E/P& TMAD Taylor&Gaines Yes more n/a CA database 10/19:emailed Alicia for SOQ on P.S. & asked about DBE, they comitted to getting SOQ to us 10/20&to Gotama Building Engineers, Inc. M/E/P& submitting a expereince excepted. yes more n/a CA database yes no question to get their Cost O'Connor yes Estimating n/a CA database Yes Cost Cummings yes Estimating n/a CA database Yes Cost Abacus yea Estimating n/a CA database Yes Tnanotech yes Security? n/a CA database Yes P2S yes Security? n/a CA database Yea Traffic?