Loading...
HomeMy WebLinkAboutContracts & Agreements_131A-2019STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES STANDARD AGREEMENT 5TD 213 (Rev 03/2019) 1. This Agreement is entered into between the Contracting Agency and the Contractor named below AGREEMENT NUMBER 1 9G-LA33 PURCHASING AUTHORITY NUMBER {If Applicable) CONTRACTING AGENCY NAME DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL CONTRACTOR NAME City of Redlands through the Redlands Police Department 2 The term of this Agreement is START DATE July 1, 2019 THROUGH END DATE June 30, 2020 3 The maximum amount of this Agreement is. $26,860 4 The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement. EXHIBITS TITLE Exhibit A Scope of Work PAGES 4 Exhibit B Budget Detail and Payment Provisions 3 Exhibit C' General Terms and Conditions GTC 04/2017 04/2017 Exhibit D Special Terms and Conditions 1 items shown with an as erisk (4), are hereby incorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed athrtps://www.dgs.ca.goviOLS/Resocurces IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO CONTRACTOR CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership. etc.) City of Redlands through the Redlands Police Department CONTRACTOR BUSINESS ADDRESS 34 Cajon St PRINTED NAME OF PERSON SIGNING Christopher R Catren CITY Redlands STATE CA ZIP 92373 TITLE Chief CONTRACTOR AUTH0 IZF.PJSIGNATURE h. DATE SIGNED STATE OF CALIFORNIA CONTRACTING AGENCY NAME Department of Alcoholic Beverage Control CONTRACTING AGENCY ADDRESS 3927 Lennane Drive, Suite 100 CITY Sacramento STATE CA ZIP 95834 PRINTED NAMJOF ERSON SIGNING Pattye Neiso TITLE Chief, Business Management Branch CONTRA :t' N i AUTHORIZED SIGNATURE 1 DATE SIGNED ti CALIFORNIA D!_PAB L ENT Of GENERAL SERVICES APPROVAL EXEMPTION (If Applicable) `h. ; t_ ;(f Page 1 of 1 Exhibit A SCOPE OF WORK Summary: a) Agency Description The City of Redlands, incorporated in 1888, is located in eastern San Bernardino County and is bordered by the cities of San Bernardino, Loma Linda, Highland and Yucaipa. The City of Redlands has a current population of approximately 71,554, with a total land area of 37 square miles Redlands has the fourth largest population of the surrounding nine communities and is the second largest in square miles The City of Redlands is governed by a Council -Manager form of government The City also has a revolving population with the University of Redlands' 4,500 students. The Redlands Police Department is a full service municipal law enforcement agency that employs 88 sworn personnel (with four vacancies) including the Chief of Police, Assistant Police Chief, 3 Lieutenants, 12 Sergeants, 20 Corporal/Detectives, and 51 Police Officers We also employ 41 full time civilian employees, 19 part-time employees and 80 volunteers in the form of Police Reserves, Chaplains, Explorers, Citizen Volunteer Patrol and administrative members. b) Funding Requested. The Redlands Police Department is requesting $26,660 to fund officers on an overtime basis to proactively identify and combat alcohol-related offenses In addition, officers will educate high school and college students on the dangers of underage drinking This will be accomplished though ABC operations, education of officers on ABC laws, and education of underage (under 21) students. c) Goals and Objectives: If funded, the Redlands Police Department could better concentrate its efforts on alcohol education, enforcement and continue our close working relationship with the local ABC office Our objectives would include. minor decoy operations, shoulder tap operations, IMPACT and LEAD training to alcohol retailers, and alcohol education and prevention directed towards high school and college students Furthermore, all relevant personnel will be trained on how they can assist in ABC licensed premises investigations and collection of data on underage alcohol-related crimes. Additional objectives include utilizing the RPD Cnme Prevention and Community Education Officer and new School Resource Officers to provide education to high school and university students on the dangers of drugs and alcohol RPD will continue its partnership with the District Attorney to ensure violators are prosecuted Moreover, the funding would enable the Redlands Police Department to partner with the community and service groups to educate and equip ABC licensed premises with tools and knowledge to combat alcohol related crime Finally, we wish to partner with the University of Redlands Public Safety Office and utilize our Social Host Ordinance to combat off -campus parties at the University of Redlands and throughout the city. d) The City of Redlands currently has 171 businesses with a liquor license, 60 off -sale and 111 on -sale Exhibit A SCOPE OF WORK Problem Statement: In recent years, several new restaurant/bar businesses have opened within the City that cater to young adults These businesses are centrally located in the downtown area and patrons walk from bar to bar throughout the night These businesses, along with a number of others that have been in the City for many years, are responsible for the bulk of the service calls at licensed locations. On Tuesday nights, the downtown bars are extremely busy due to dnnk specials On Tuesday nights, the bars are filled to capacity with lines out the door These bars are frequently overcapacity which creates a safety problem for patrons Underage dnnking and calls for service at these businesses are an ongoing problem. The police department's efforts to control these issues have been severely restricted due to cutbacks in available personnel and funding With the growing popularity of Redlands as a dnnkmg distnct, more violent crimes have occurred as well as DUI traffic collisions. The majority of these incidents involve people who frequent the downtown bars. Watch commanders have to redirect patrol officers to downtown on busy nights, taking away community resources An analysis of recent data revealed that from January 1, 2018 through March 1, 2019, Redlands Police Officers arrested 174 people for DUI in the City of Redlands and investigated 89 DUI collisions Most of these DUIs stem from the new popularity of the bars/restaurants in downtown Redlands, and these statistics don't include the drivers under the influence who made it to their destinations safely. Dunng the last grant period, July 1, 2016 through June 30, 2017, where RPD received funds, officers made eight arrests during five Minor Decoy operations and eight arrests during five Shoulder Tap Operations Since then, RPD has conducted four minor decoy operations with an approximate 20% violation rate of off -sale businesses selling to our decoys It is clear there is still an underage dnnking problem in the city. Through community tips and WeTips, we have obtained information that businesses are privy to our enforcement techniques Businesses are only selling to minors they know are not working for the police, which will require more innovative undercover operations to combat sales to minors. During this same time period, Redlands Police officers responded to 394 calls for service in the downtown area which included in progress fight calls, public intoxication subjects, and miscellaneous disturbing the peace calls Fifteen of these calls resulted in officers conducting a felony assault investigation and 56 arrests for public intoxication. These calls for service and proactive police work take time away from officers responding to emergency calls in other parts of the city. These statistics only reflect the calls officers reported to dispatch and not the incidents that go unreported The University of Redlands has several fraternity and soronty houses that frequently hold parties Those parties are under the close watch of the University of Redlands' Safety Officers As a result, there are "party houses" in the surrounding area and then require patrol officers to respond to noise complaints, intoxicated subject complaints, and general disturbance calls Officers are frequently called to the University campus to assist safety officers with intoxicated students and sometimes arrest students that meet the elements of public intoxication In 2018, officers responded to125 party calls and loud music calls in the neighborhood directly surrounding the University of Redlands during the weekends Exhibit A SCOPE OF WORK Project Description: The purpose of the grant would be to fund officers, on an overtime basis, or as collateral duties, to identify alcohol-related problems and proactively prevent, intervene, and suppress those problems associated with alcohol beverage licensed establishments To this end, the police department will continue to forge and support partnerships with community groups, public and pnvate organizations, allied agencies and others to promote alcohol related education and compliance. Recently, Cpl Memman contacted a filing distnct attorney at the San Bernardino County District Attorney's office to ensure our cases get filed and obtain feedback on issues we could improve on in our investigations The DA informed Cpl. Merriman that RPD does excellent investigation into ABC crimes Since 2011, all RPD cases from minor decoy or shoulder tap operations have been filed with the exception of one Within the past year Redlands Unified School District (RUSD) funded two School Resource Officers (SRO) for two high schools within the City of Redlands As part of those officers' duties, they will develop relationships with students to gather information reference underage drinking parties and businesses where students are purchasing alcohol They will also educate students on the dangers of underage drinking and drug use. They will work closely with Campus Safety Officers to complete these tasks The SROs will help facilitate alcohol education programs such as Every 15 Minutes, Sober Spring Break, Sober Prom, and Friday Night Live The student population at the five high schools in RUSD is 6,565. A popular trend for local service groups is to sell beer from our local breweries at events within the city to raise money for different charities. Prior to one of these events this past year, Cpl Memman provided a 30 minute training on overserving, service of alcohol, and general alcohol laws to the Redlands Optimist Group The Redlands Police Department will encourage each group that applies for these events to allow RPD to provide this training to its members. The Redlands Police Department will continue to include the Minor Decoy Program, Decoy Shoulder Tap Operations, IMPACT Programs, Trap Door operations, and joint undercover operations with ABC agents into its plan to combat alcohol problems Within the grant period, Cpl Merriman will conduct ABC briefing training to all patrol teams and special teams within the police department. Through these enforcement operations, RPD believes it can reduce the availability of alcohol to minors The Redlands Police Department has had a long standing, positive relationship with ABC. Since 2010, the Redlands Police Department has been rewarded four full grants and two mini grants Dunng each of those grant periods, Cpl Memman has overseen the grants and has well exceeded the grant goals and objectives The Redlands Police Department will continue to collaborate with ABC on cnminal and administrative investigations. The Redlands Police Department feels that with one officer assigned as the ABC liaison/investigator and more education of patrol officers, the department can more effectively investigate and combat alcohol-related crimes Exhibit A SCOPE OF WORK The ABC liaison officer (Cpl. Memman) is assigned to the Patrol Services Bureau, but as a collateral detail, he will be responsible for assuring all the following goals are met. 1. Identify and target problematic ABC licensed establishments, 2 All licensee violations will be thoroughly investigated and sent to the local Distract Attorney's Office for prosecution, 3. All grant -funded activity will be carefully documented, and all reporting requirements will be strictly adhered, 4 Conduct a minimum of four Minor Decoy Operations targeting alcohol sales to minors, 5. Conduct a minimum of four Shoulder Tap Operations targeting adults who facilitate underage alcohol consumption; 6. Schedule two joint ABC/RPD LEAD training classes at the RPD Annex; 7 Conduct two alcohol education/awareness presentations at the University of Redlands, 8 Conduct alcohol education/awareness presentations to most sports teams/student clubs during the funding period at each of the high schools in the City of Redlands. Support events such as "Sober Spnng Break" and/or Sober Prom with the assistance of the school group Friday Night Live, 9 Collaborate with the police department's Cnme Analysis Unit (CAU) to track all violations and calls for service activity at ABC licensed locations, 10 All enforcement operations will be released to the local and regional press outlets through the City of Redlands Public Information Officer in the ABC press release format The PIO will also utilize the city's social media to release information from operations, 11 Along with the press releases from operations, the PIO will issue two press releases directing the public to utilize WeTip to inform RPD of any locations selling alcohol to minors; 12. Conduct four "party patrols" on weekends when students at the local high schools and the University of Redlands are most likely to have parties with underage drinking such as homecoming, graduations, and New Year's Eve; 13. Conduct IMPACT inspections at all ABC on -sale and off -sale licensed premises; 14 Conduct two trap door operations targeting minors who attempt to enter a bar/nightclub or purchase alcohol; 15. Conduct six undercover operations to identify DUIs, narcotics activity, and over serving, mostly focusing on the downtown area Use undercover/surveillance tactics to target the businesses that don't sell to our decoys but the department receives complaints about sales to minors, 16 Coordinate a task force operation with ABC, Redlands Fire Department, Code Enforcement, and RPD targeting bars on busy Tuesday nights Project Personnel: a Cpl Memman (RPD ABC liaison officer smce 2010) will be responsible for organizing all grant operations, grant reporting requirements, and meeting all the grant goals and objectives He will utilize other officers and Police Explorers in operations. b The Patrol Services Bureau will be responsible for the enforcement of the grant BUDGET DETAIL Exhibit B BUDGET CATEGORY AND LINE -ITEM DETAIL COST (Round budget amounts to nearest dollar) A. Personnel Services (Straight Time Salaries, Overtime, and Benefits) A.1 Straight Time A.2 Overtime - (Estimated 200 hours for Officers at $78 70 per hour and estimated 80 hours for Corporals at $88.87 per hour) A.3 Benefits — Employee Benefits — Medicare benefits at 1 45% $0 00 $22,850 $330 TOTAL PERSONNEL SERVICES $23,180 B. Operating Expenses (maximum $2,500) $600 Decoy Operations, Shoulder Tap Operations, and Undercover Operations "buy money" TOTAL OPERATING EXPENSES $600 C. Equipment (maximum $2,500) $180 $70 S130 (Attach receipts for all equipment purchases to monthly billing invoice) C.1 — Zetronix Kestrel 1080p HD covert camera eyeglasses C.2 — Zetronix Neptune 1080p HD water bottle camera C.3 — Zetromx Kronos 1080p HD watch camera TOTAL EQUIPMENT $380 D. Travel Expense/Registration Fees (maximum $2,500) $2,500 (Registration fee for July 2019 APP Conference attendee is $325 each) Registration for July 2019 GAP Conference Two Attendees at $325 each Travel, per diem and lodging for the July 2019 conference. TOTAL TRAVEL EXPENSE $2,500 TOTAL BUDGET DETAIL COST, ALL CATEGORIES $26,660 PAYMENT PROVISION Exhibit B Page 1 of 2 1 INVOICING AND PAYMENT: Payments of approved reimbursable costs (per Budget Detail attached) shall be in arrears and made via the State Controller's Office. Invoices shall be submitted in duplicate on a monthly basis in a format specified by the State Failure to submit invoices and reports in the required format shall relieve the State from obligation of payment. Payments will be in arrears, within 30 days of Department acceptance of Contractor performance, pursuant to this agreement or receipt of an undisputed invoice, whichever occurs last. Nothing contained herein shall prohibit advance payments as authorized by Item 2100- 101-3036, Budget Act, Statutes of 2019 2. Revisions to the "Scope of Work" and the "Budget Detail" may be requested by a change request letter submitted by the Contractor. If approved by the State, the revised Grant Assistance Scope of Work and/or Budget Detail supersede and replace the previous documents bearing those names. No revision can exceed allotted amount as shown on Budget Detail. The total amount of the contract must remain unchanged 3. Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to Contractor which are later disallowed by the State after audit or inspection of records maintained by the Contractor. 4 Only the costs displayed in the "Budget Detail" are authorized for reimbursement by the State to Contractor under this agreement. Any other costs incurred by Contractor in the performance of this agreement are the sole responsibility of Contractor 5. Title shall be reserved to the State for any State -furnished or State -financed property authonzed by the State which is not fully consumed in the performance of this agreement. Contractor is responsible for the care, maintenance, repair, and protection of any such property Inventory records shall be maintained by Contractor and submitted to the State upon request. All such property shall be returned to the State upon the expiration of this contract unless the State otherwise directs. 6. If travel is a reimbursable item, the reimbursement for necessary traveling expenses and per diem shall be at rates set in accordance with Department of Personnel Administration rates set for comparable classes of State employees No travel outside of the State of California shall be authorized No travel shall be authorized outside of the legal jurisdiction of Contractor without prior authorization by the State PAYMENT PROVISION Exhibit B Page 2 of 2 7. Prior authorization by the State in writing is required before Contractor will be reimbursed for any purchase order or subcontract exceeding $2,500 for any articles, supplies, equipment, or services to be purchased by Contractor and claimed for reimbursement. Contractor must justify the necessity for the purchase and the reasonableness of the price or cost by submitting three competitive quotations or justifying the absence of bidding. 8 Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors, instructional materials, and attendees at any reimbursable training seminar, workshop or conference, and over any reimbursable publicity or educational matenals to be made available for distribution. Contractor is required to acknowledge the support of the State whenever publicizing the work under the contract in any media 9 It is understood between the parties that this contract may have been written before ascertaining the availability of appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the contracts were executed after that determination was made 10. BUDGET CONTINGENCY CLAUSE - It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount. Updated 1/17/19 Exhibit D Special Terms and Conditions 1 Disputes Any dispute concerning a question of fact arising under this contract which is not disposed of by agreement shall be decided by the Director, Department of Alcoholic Beverage Control, or designee, who shall reduce his decision to writing and mail or otherwise furnish a copy thereof to the Contractor The decision of the Department shall be final and conclusive unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the State a written appeal addressed to the Director, Department of Alcoholic Beverage Control. The decision of the Director of Alcoholic Beverage Control or his duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence In connection with any appeal proceeding under this clause, the contractor shall be afforded an opportunity to be heard and to offer evidence in support of its appeal Pending final decision of a dispute hereunder, Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the State. 2 Termination Without Cause Either party may terminate this agreement at any time for any reason upon ten (10) days written notice. No penalty shall accrue to either party because of contract termination 3 Contract Validity: This contract is valid and enforceable only if adequate funds are appropriated in Item 2100-101-3036, Budget Act of 2019, for the purposes of this program. 4. Contractor Certifications: By signing this agreement, Contractor certifies compliance with the provisions of CCC 04/2017, Standard Contractor Certification Clauses. This document may be viewed at https•//www dgs ca gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Reso u rces-List-Folder/Standard-Contract-Language 5 If the State determines that the grant project is not achieving its goals and objectives on schedule, funding may be reduced by the State to reflect this lower level of project activity Updated 2/20/19