HomeMy WebLinkAboutContracts & Agreements_46-1977AGREEMENT
This agreement for professional services, dated and effective December 21., 1977
is a contract between the City of Redlands, a municipal corporation of the
State of California, hereinafter referred to as "City" and Environnentai Systens
Research Inst-itute a California Corporation, hereinafter referred to as
"Consultants."
RECITALS
A. City desires to retain Consultants to render technical and professional
services for the preparation of a Growth Management Study for the City,
herein referred to as "Study."
B. Consultants are qualified to render the services desired by the City and
are ready and willing to service the City on the terms and conditions set
forth herein.
THEREFORE, CITY AND CONSULTANTS AGREE AS FOLLOWS:
A. SCOPE OF WORK
I Consultants shall prepare, perform, and complete the following profes-
sional services:
I. Detailed Work Program
Working with the City staff, Consultants will prepare a detailed work
program allocating resources, setting a specific sequence and schedule
for each task, assigning personnel, and establishing review points with
City staff. The Work Program will be based on a review of available
data and consideration of the appropriate level of detail for each task.
Product: Detailed Work Program
Timing: End of third week.
Z. Issues
Consultants will prepare and Issues Paper identifying all planning and
development issues to be addressed by the Study and containing suf-
ficient background material to place each issue in perspective. The
paper will be submitted to the City Council, City Planning Commission,
and Citizens' Committee, and will be revised to include issues that
may have been omitted or to delete issues that are considered to have
low priority for this study.
Product: Working Paper: Redlands Growth Management Issues
Timing: End of Month 1..
3. Citizen Participation
Consultants will provide assistance as requested in organizing a Citizens'
Committee to initiate proposals and to provide a broad -based response
to proposals offered.
Services will be as determined by the detailed work program, subject
to the request of the Citizens' Committee, and may include:
3.1 Participation in developing an organizational structure for the
Committee and sub -committees dealing with specific subjects.
3.2 Participation in preparation of meeting schedules and agendas
for the Committee and sub-committtees.
3.3 Attendance at meetings to present and discuss Working Papers
(Task 3, Meetings).
Timing: Organization by end of Month 1, participation during entire
study period.
4. Studies of Baseline Conditions
Because the Study must provide the basis for specific decisions on
development issues in all parts of the study area, data will be gathered
and analyzed by "data units." In many instances these may correspond
with and thus represent urban service areas. The number and size
of the units will be determined at the outset of the study and should
aggregate to census tracts, although they may be larger or smaller.
Selection of data unit boundaries will not imply that a particular urban
development or growth management policy is suited to that area.
4.1 Economic Base Demographic and Socio-Economic Trends
Analysis and updating of available regional and local data, inclu-
ding 1975 census, recent employment changes and prospects, and
changes in composition of Redlands` population. The product
will be 5, 10 and 20 year growth forecasts, allocated to data units
with a range for each year based on stated assumptions. This
task will define the magnitude of the growth mangement problem.
4.2 Current Land Use and Develo ment Trends
For historical perspective, past and current growth patterns in
and around Redlands will be defined. Emphasis will be given to
existing and proposed development committments by data unit.
Analysis will focus on the type of rate of land use change and
prediction of future land use trends and pressures that will be
experienced by City decision makers.
4.3 Public Facilities and Services Inventory
For each major City service (Public Works, Utilities, Fire, Police,
and Parks) and for schools, the available unused capacity and
programmed additional capacity will be determined by data unit
in cooperation with the City and School District staffs. Costs
of expansion by data unit (where appropriate) will be identified.
For each data unit the amount of development that could occur
in accord with the General Plan, assuming current developer obli-
gations and using existing and programmed facilities, will be
determined. Costs to the City of adding facilities to serve full
development in each data unit in accord with the General Plan
and current Zoning will be estimated with the assistance of City
staff.
4.4 Environmental Constraints
The physical environment (soils, slope, hydrology, vegetation,
wildlife, geology) of Redlands will be analyzed. Physical oppor-
tunities and constraints for development will be defined by data
unit in planning terms, and large scale maps outlining the basic
constraints will be produced. The descriptive maps and analyses
will provide baseline data which will tied flag" potential environ-
mental hazards that exist in the yet undeveloped areas of the
City,
4.5 Agricultural Resources
Current trends in local agriculture (principally citriculture), in-
cluding consideration of productivity, land use competition, owner-
ship factors, taxes, agricultural preserve and market considerations,
and public values will be analyzed. Ways in which City and County
government actions affect and can affect the profitability, main-
tenance, relocation, or replacement of agriculture in and around
Redlands will be defined.
4.6 Review of Policies and Regulations
The General Plan, zoning ordinance, environmental review process,
and subdivision regulations,.and development fee structure will
be analyzed as they affect growth and urban development pros-
pects.
Policies on extension of utilities to unincorporated areas will
be analyzed to determine effects on recent and future growth.
Annexation policy will be studied and fiscal analyses will be pre-
pared for selected areas to determine impacts on the City of
annexation vs. extension of services to development in unincor-
porated territory.
The City's policies and procedures intended to prevent "leap -frog"
development, particularly those relating to agricultural preserves
and cancellation of Williamson Act contracts will be reviewed.
4.7 Redlands' Character and Urban Growth
This will involve definition of Redlands' self image (through inter-
views and other means of public participation), identification
of the components of that self image, and identification of ways
in which current and future growth might affect that self image.
The result will be a summary of features which are thought to
contribute to the basic character of Redlands, and to the quality
of life of its residents.
4.8 Synthesis of Baseline Studies
The component studies will be brought together and their interactive
impacts analyzed by data unit. For example, perceived development
potential and absence of environmental constraints in a particular
data unit will impact citriculture, potential City service costs,
and possibly the City's image.
As part of the Baseline Study synthesis the consultant will
submit a set of interim guidelines for growth management in the
context of expiration of the limitation of rezoning.
Product: Report: Impacts of Growth on Redlands
Timing: End of Month 3.
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5. Planning Options
Planning options — specific policies and programs that can be mapped
or measured — wial be defined. At this point in the Study, members
of the Citizens' Committee (with the assistance of the Consultants)
will have identified all policies that reasonable persons might advo-
cate. Some options will contradict others. The options list will not
include recommendations; its only function is to define possible courses
of action that merit detailed study. Options may vary from "no change
in present poLcies" to "limit annual growth rate."
Product: Working Paper: Growth Management Options
Timing: End of Month 4.
6. Analysis of Planning Options
Planning options will be grouped in several internally consistent sets
and subjected to detailed analysis to measure the impacts on Redlands
as follows:
Fiscal: Determine ability of the City to maintain current level
of service; calculate change in a typical tax bill.
Economic: Determine effects on jobs and incomes of options that
would affect growth rate, cost of housing, preservation
of eitriculture, and attraction of new industries.
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Social: Determine effects of planning options on different in-
terest groups presently and potentially residing or work-
ing in the jurisdictions (retired persons, families with
children, college students, etc.).
Environmental: Determine the effects of the magnitude, location,
density, and timing of growth on air, noise, and waler
quality; agricultural resources, energy consumption,
open space, and visual amenity.
The purpose will be to provide decision makers with all of the infor-
mation they need to make an informed selection among alternatives.
Product: Report: Analysis of Growth Management Alternatives
Timing: End of second week, Month 6.
Following a decision by the City on the policies to be implemented, the Con-
sultants will prepare the implementation program.
7. Growth Miana ement Program
A growth management program carrying out the selected policies
will be prepared in a form suitable for adoption. Specific measures
will be described and mapped, but ordinance preparation will not be
included. A system for monitoring growth, both to aid capital improve-
ment programming and to update the management program, will be
prepared in cooperation with the San Bernardino County Planning
Department, Redlands Unified School District, and the City of Loma
Linda, prodding staffs of these agencies are authorized to participate.
A report explaining the selected growth management system and sum-
marizing earlier reports and decisions leading to selection will be pre-
pared.
Product: Final Report: Redlands Growth Management Program
Timing: One month following authorization to proceed.
8. Meetings
The Scope of Work allows a budget for preparation and attendance
at 10 public meetings by the Consultants. Meetings to be attended
will be determined during preparation of the detailed work program
or by the City as work progresses.
B.. ASSOCIATED CONSULTANTS
The Consultants shall enter an agreement with John Blayney
Associates for preparation of those portions of the Study which focus
on the particular areas of knowledge and experience of John Blayney Associates.
The Consultants shall be responsible for full coordination and integration
of the work of both firms.
C. CITY PARTICIPATION
The City shall designate an individual who shall be responsible for admin-
istering this Agreement, and for providing information and products that
are the responsibility of the City. Authorizations by the City as referred
to in this Agreement shall be by this individual or his designated deputy.
The City shall have the following responsibilities:
(1) Provision to the Consultants of all available and necessary maps, re-
ports, prior studies, ordinances, regulations, and other data relevant
to the Study.
(2) Scheduling of meetings of the Citizens' Committee and other public
meetings.
(3) Designating senior staff members who shall. review the Consultants'
work and respond to requests for comments.
(4) City departments shall respond to requests for information on use
of existing facilities, existing levels of service as compared with target
levels, and operating costs. Costs shall be allocated by data unit,
where appropriate,- in cooperation with the Consultants. Where growth
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projections by the Consultants indicate a need for major capital im-
provements, the City departments shall provide preliminary construe--
tion and operating cost estimates.
D. TIME SCHEDULE
Consultants shall commence work upon the effective date of this Agreement
and shall comply with the time schedule specified in the Scope of Work,
unless changes in the schedule shall be mutually agreed upon by the City
and the Consultants.
Consultants shall deliver to the City ten copies of each working paper
and report, and shall provide camera-ready text and art suitable for black
and white offset reproduction by the City.
Consultants' obligation to attend meetings included under the Scope of
Work shall end three months after delivery of the final report if the maxi -
arum total fee shall have been reached.
E. PAYMENT
Consultants shall bill the City monthly for work done and direct costs in-
curred during the preceding month, and City shall pay within 30 days of
receipt of billing.
Personnel and direct costs shall be billed in accord with Exhibit A, attached
hereto.
The total fee to be paid by the City for services by Consultants shall not
exceed $57,500.00, provided that if the maximum amount shall have been
reached, attendance at meetings in addition to those specified in the Scope
of Work shall be charged at hourly rates plus direct costs.
F. TERMINA:TION
The City may terminate this Agreement by giving written notice thereof
to Consultants, provided that the City shall be obligated to pay Consultants
for all work performed and for all direct costs incurred prior to receipt
of notice of termination by the Consultants,
G. ASSIGNMENT
This Agreement is not assignable, and only the firms named shall perform
the work described.
H. EQUAL EMPLOYMENT OPPORTUNITY
The Consultants are Equal Opportunity and Affirmative Action employers
and agree to comply with applicable requirements governing equal employ-
ment opportunity.
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I. INTERESTS OF CONSULTANTS
Consultants covenant that they presently have no interest, direct or in-
direct, which would conflict in any manner or degree with the performance
of services required by this agreement, and that no person having any such
interest shall be employed in the performance of the work.
J. INSPECTION
The City, in reference to any request for payment submitted by Consultants
for services under this agreement, shall have the right to examine and
audit the records of the Consultants to verify such payment.
K. AUTHORITY
Each of the parties to this Agreement represents that the person signing
on behalf of such party has the authority to do so.
L. RELATIONSHIP OF PARTIES '
It is understood that the contractual relationship of the Consultants to
the City is that of an independent contractor, and all persons working for
or under the direction of the Consultants are their agents, servants, and
employees, and not agents, servants or employees of the City.
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IN WITNESS WHEREOF, the City and the Consultants have executed this contract
as of the date set forth herein.
CITY OF REDLANDS
1ert
;.�� x H. Mitchell,
City Manager
Attest:
Peggy A. Moseley,
City Clerk
CONSULTANTS
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EXHIBIT A
Personnel and Direct Charges
The time of Consultant personnel will be charged at the regular billing rates
for professional staff.
Direct charges incurred by Consultants in the performance of services specified
by this Agreement shall include purchase of maps and photographs, printing
and reproduction costs, travel and subsistence, long distance telephone, delivery
costs, and any fees, insurance, permits, and licenses applicable to this Agree-
m ent only.
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