HomeMy WebLinkAboutContracts & Agreements_107-2002_CCv0001.pdf YM!
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KATHLEEN CONNELL
Controller of the State of Calik
CONTRACT FOR SERVICES TO PREPARE
THE ANNUAL STREET REPORT
This contract is executed in triplicate, between the Office of the State Controller,
Division of Audits and the Citv of Redlands.
Whereas Section 2151'of the California Streets and Highways Code requires the
cities to file an Annual Street Report;
Whereas Section 2151 of the California Streets and Highways Code requires this
Report to be filed with the Controller on or before October 1 of each year; and
Whereas the Controller is able to furnish and the city wishes to receive the services
of the Controller to prepare its report, now therefore, in consideration of the following
promises and conditions, the parties hereby agree that:
I. For the fiscal year ended June 30,2002,the Controller shall assist in the preparation of the
city's report.
II. The report shall be in the form prescribed by the Controller.
III. It shall include a statement of alt revenues and expenditures concerning city streets, and
shall be prepared from the city's records made available to the Controller.
IV. The report will be prepared from the city's unaudited records, and no determination shall
be made at time of preparation regarding the accuracy of the records or the legality of the
expenditures reported herein. The city understands that the report is subject to subsequent
review by the Controller and exceptions may be taken at the time regarding the legality of
expenditures contained in the report or the accuracy of the records from which the report
was prepared.
V. The Controller will furnish sufficient personnel to complete the report on or before
October I, 2002, except that the Controller is excused from such date if the city's
accounting records and personnel are not ready for the preparation of the report at the time
scheduled by the Controller and the city or if circumstances beyond the control of the
parties prevent completion.
VL This contract is subject to the Controller's charges for services rendered, and such charges
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shall be computed in accordance with Sections 8755 and 8755.1 of the State
Administrative Manual. Charges shall include both direct and indirect costs, and shall be
expressed in dollars per unit time whenever possible.
V11. Except as provided in paragraph VIII, the aggregate cost of services provided under this
agreement shall not exceed$2000.
VIII. If unforeseen circumstances develop during the course of the Controller's preparation of
the report and additional time is needed to complete preparation, the parties will confer-,
and if it is agreed that the preparation of the report is to continue, the Controller is to be
compensated for any additional time required. In any case, the Controller shall be
compensated for services rendered prior to the development of such unforeseen
circumstances.
IX. Upon completion of the report, the Controller will furnish one copy to the city and will
retain one copy. I
X. The city will pay the Controller for services rendered in a timely manner (including
additional time pursuant to Paragraph VIII) and hereby warrants that funds are available
from which payment may be made.
X1. Either party may terminate this contract by giving seven days written notice. Notice may
be served in person or by mail on the officer at the following address and is effective upon
receipt. During the seven-day period, the Controller may continue with the preparation of
the report then in progress.
JIM L. SPANO,Chief
Compliance Audits Bureau
Division of Audits
300 Capitol Mall, Suite 518
Post Office Box 942850
Sacramento,CA 94250-5874
City of Redlands KATHLEEN CONNELL
STATE CONTROLLER
By:
Signature WALTER BARNES
Chief Deputy State Controller, Finance
Printed Name- Karl N. Haws
Title:
Mayor Date:
Address: P. 0, Box 3005
35 Cajon Street, Redlands, CA 92373
Attest* /D
rie oy City Clerk
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