HomeMy WebLinkAbout8025RESOLUTION NO 8025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, in accordance with the requirements of Resolution No 6576, the Finance
Department has submitted an apphcation for the destruction of certain public records which are
described in Exhibit "A" to this Resolution,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows
Section 1 That the application for the destruction of public records as described m
Exhibit "A" is hereby approved
ADOPTED, SIGNED AND APPROVED this 3rd day of September, 2019
aul W Foster, Mayor
Attest
Jeai Donaldson, City Clerk
1
1 1Resolutions\Res 8000-8099\8025 Finance Records Destruction.docx
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregomg
resolution was adopted by the City Council at a regular meeting thereof held on the 3rd day of
September, 2019 by the following vote
AYES Councilmembers Barich, Tejeda, Momberger, Davis, Mayor Foster
NOES None
ABSENT None
ABSTAIN None
Donaldson, City Clerk
2
1 \Resolutions\Res 8000 8099\8025 Finance Records Destruchon.docx
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division. Request Date
Finance 06/26/19
Requester's Name and Job Title.
Misty Castellanos, Accounting Technician II
Requesters Signature-
(
ignat re•
�f .cam-)------
Departnien Head Signature.
u Approved, .
Description of Records.
Accounts payable fiscal year 2013/2014 payment copies, registers, purchase order copies, check
sign out sheets, signature authorization forms
Location of Records.
Finance Department 35 Cajon Street, Suite 30 Redlands, Ca 92373
Number or Quantity of Records to be destroyed
5 full file cabinets
This request is to destroy the'
❑ ORIGINALS
DUPLICATES
Dates of each record or inclusive dates of each record series
From 07/01/2013 to 06/30/2014
This quest is approved b ^y Council on.
El BOTH (Ori_inals & Du.licates)
Mayor of the City of Redlands
Paul W. Foster
ATTEST
C. lerk
Jeanne Donaldson
And approved by the City Attorney on
Cit Attom.y , Dan McHugh
NOTE. Attach the department head Certification to this request when submitting for approval I
J lforrns'Dcstroy Puhttc RccordsWonn Request to Destro} Public Rccard
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
1 That the record(s) to be destroyed islare under the rnanagement or control of the
department head,
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained In the attached request form are true and accurate,
3. That the minimum retention time periods required by the regulations contained in
Resolution No 6576 have been satisfied for all records included in the attached request
form,
4 That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes,
5 That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law, and
6 That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed
7/2/20icr
Date
(Department head or authorized designee)