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HomeMy WebLinkAboutContracts & Agreements_17-1998_CCv0001.pdf REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION APRIL 28, 1998 FROM: KEITH LEE, DIRECTOR JOBS AND EMPLOYMENT SERVICES DEPARTMENT SUBJECT: CONTRACTS FOR SUMMER EMPLOYMENT RECOMMENDATION: Approve agreements in the total of $2,441,643 with the following agencies to provide Summer Youth Employment and Training Program for 1998. CONTRACTOR AMOUNT AGREEMENT# Advanced Education Services $ 25,000 98-244 Apple Valley Unified School District $ 51,393 98-245 ASA Learning Center $121,849 98-246 Barstow Unified School District $ 78,550 98-247 Career Institute $ 63,000 98-248 Chaffey Community College $ 41,070 98-249 Chaffey Joint Union High School District $198,528 98-250 Children's Comprehensive Services, dba Advocate Schools $ 25,267 98-251 Chino Valley Unified School District $ 30,811 98-252 City of Highland $ 77,750 98-253 City of Redlands $ 45,543 98-254 Colton-Redlands-Yucaipa Regional Occupational Program $ 84,819 98-255 Fontana Unified School District $ 89,346 98-256 Foundation for California State University, San Bernardino Upward Bound $ 28,800 98-257 Friendly Computer Networks, Inc. $ 81,000 98-258 Henkels and McCoy, Inc., Training Services $ 69,394 98-259 Hesperia Unified School District $121,548 98-260 Innovative Education Systems, Inc. $ 70,265 98-261 Libreria Del Pueblo, Inc. $ 25,000 98-262 Los Angeles Project With Industry $ 45,683 98-263 Lucerne Valley Unified School District $ 25,000 98-264 Morongo Unified School District $ 69,088 98-265 National Council of Negro Women $171,797 98-266 Needles T.E.A.M. Inc. $ 40,028 98-267 Provisional Educational Services, Inc. $200,000 98-268 Redlands Unified School District $ 82,021 98-269 San Bernardino County Superintendent of Schools $ 32,634 98-270 Snowline Joint Unified School District $ 23,945 98-271 Somos Hermanas Unidas, Inc. $107,300 98-272 Universal Training Center, Inc. $ 64,136 98-273 Upland Unified School District $ 47,663 98-274 Victor Valley Union High School District $112,559 98-275 YMCA of San Bernardino Valley, Uptown Branch $ 25,000 98-276 Young Women's Christian Association (YWCA)of the West End $ 65,856 98-277 Page 1 of 2 Record of Action of the Board of Supervisors cc: JESD-Stephanie Soto w/agree. Contractor w/agree. - - Auditor w/agree. APPROVgD.BOAR1)OF SUPERVISORS SBD w/agree. CQUFi1Y'OF 8AN,BRNARDINO • Risk Mgmt. MOTION MOI AYE a4Y$%,_ 'r',, SECOND AYE SSG File w/agree. 1 4 5 EARLSRtAr,CL n -OF Eftpp D BY ��.j4 E- I r .a*f• .' • DATED: At 28,1998 Rev 07/97 rdm `.. ITEM 044 ~ � JOBS AND EMPLOYMENT SERVICES DEPARTMENT CONTRACTS FOR SUMMER EMPLOYMENT April 28, 1998 Page 2 BACKGROUND INFORMATION: The Agencies have been involved in federally funded projects for many years to provide job-training services for local residents, particularly in the area of youth training. Under the summer contnacto, the Agencies are required to provide the Summer Youth Employment and Training Program for youth that are JTPA-eligible and attending schools within the service area. More than 1,330 students are scheduled to enroll in the program during the summer and will be working in a variety of summer jobs in the area. Participants will be paid $5.75 an hour for the actual number of hours in training. The students will also receive additional training in Pre-Employment and Basic Education Skills to improve their employability skills. Approval of this action will assist the County of San Bernardino in achieving greater success with the job- training programs. APPROVAL BY OTHER DEPARTMENTS: The Private Industry Council Chairman and Deputy County Counsel L. Thomas Krahelski have reviewed and approved the agreements. FINANCIAL IMPACT This expenditure is included in the 1997/98 FY budget and will be included in the department's submitted 1908/99 FY budget. There is no local cost to the County. Funding is provided through the Federal Job Training Partnership Act, Title /|B (Summer Youth Employment and Training Program). SUPERVISORIAL DISTRICT(S): All Districts. PRESENTER: Keith Lee, Director, Jobs and Employment Services Department. FOR COUNTY USE ONLY E X New Vendor Code Dept. Contract Number f t Change CITYOFR766 JOB X Cancel SC A County Department Dept, Orgn. Contractor's License No. Jobs and Employment Services Department JOB BSY9 N/A County Department Contract Representative Ph.Ext. Amount of Contract Keith Lee,Director (909)433-3335 $45,543.00 County of San Bernardino Fund Dept. Organization Appr. Obj/Rev Source Activity GRC/PROJ/JOB Number SAN JOB BSY9 300 3709 Commodity Code Estimated Payment Total by Fiscal Year CONTRACT TRANSMITTAL FY Amount I/D FY Amount I/D Project Name SUMMER YOUTH 4 97/98 0 _ EMPLOYMENT TRNG PROG. 98/99 45,543.00 _ CONTRACTOR CITY OF REDLANDS JTPA#A90F335-81 Birth Date N/A Federal ID No.or Social Security No. 95-6000-766 Contractor's Representative Eileen Dirksen Address 35 Cajon Street (P.O. Box 3005) Redlands CA 92373 Phone (909) 798-7695 Nature of Contract: (Briefly describe the general terms of the contract) • Program Description: The Summer Youth Employment Program provides youth an opportunity to practice and learn employable skills and to accept responsibility and supervision. The participants are working in a variety of jobs during summer. The students will also receive training in pm-employment and basic education skills. • Period of Agreement: May 1, 1998—October 15, 1998 • Contract Amount: $45,543.00 • Financial Data: This agreement will result in no additional cost to the County, Funding has been included in the JTPA budget. • PlC Approval: This agreement was forwarded to the PlC Chairman for review and concurrence. (Attach this transmittal to all contracts not prepared on the "Standard Contract"form.) Approved as to Legal Form Reviewed as to Affirmative Action Reviewed for Processing ty6E SIGNAUTRE PAGE )► ME SIGNATURE PAGE County Counsel Agency Administrator/CAO Date Date Date . , County File Number 62er;77 S-4// JTPA Agreement No A90F330-81 COUNTY OF SAN BERNARDINO AGREEMENT JOBS AND EMPLOYMENT SERVICES DEPARTMENT AGREEMENT SIGNATURE PAGE This Agreement is entered into by the County of San Bernardino, hereinafter referred to as the "JTPA Service Delivery Area"and City of Redlands hereinafter referred to as the "Contractor". This Agreement is to provide for the operation of program(s) which provide training and/or employment and/or services for participants under the Job Training Partnership Act of 1982, as amended in November 1992, and any regulations, which may replace or amend JTPA. The Contractor agrees to abide by and adhere to all provisions of this Agreement. The Service Delivery Area agrees to reimburse the Contractor in accordance with the terms and conditions of this Agreement for allowable expenses incurred to the extent that such expenses are described herein and are incurred within the period of this Agreement and/or are allowable under current policies and regulations of the Act,the State of California and the County JTPA Service Delivery Area. CONTRACT AMOUNT: $45,543 PROJECT NAME: Summer Youth Employment Training Program(SYETP) PERIOD OF AGREEMENT May 1, 1998 / October 15, 1998 Beginning Date Ending Date SDA: COUNTY OF SAN BE ARDINO CO ' -- OR APPROVED AS TO FORM: /- By: 411n8 Sk, By: , 4.......= , y„. By: :”1),7,/Vz./ eal.„76 ,o , iII c Date: ' • 1?9.18 Date: April 7. 1998 Date: Name: Jerry Eaves Name: Gary M.Luebbers Name: L THOMAS KRAHELSKI Title: Ch,' . •`:' thiEridittt. ' . • irs Title: City Manager -Title: Deputy County Counsel 'i-/- .* il ':,•41111%77..r aiii:4 SIGNED • ; i . • 7; - . %. C f •Y OF Reviewed for Processing: t THIS ill ; ::! ' - RED TO !"t•511-11'.. ! < $ THE CRAP, . . . • By: 61,-- is>5106.-r . .. ,c,,,,,,• — ; i , ,. Clerk of the :'. - -,I 11::.A• ' . 4.. -1. ounty of San Date: r fi5 ' Y l 4 Bernardino.- , 1 . , °. ...... ,...- By: / ? •., - ' 1(191-, / Deputy (.... Rev. 4/98 Page 1 TABLE OF CO Page Number • CONTRACT SIGNATURE PAGE 1 • TABLE OF CO • AGREEMENT S - i' r> .:ETIFICATION SHEET 3> . STATEMENT OF WORK 5 13 • BUDGET STA E 13-14 • JOB TITLES AND WORKSITE LOCATION(Planned) 15 (Attachment One) • TARGET GROUP AND POPULATION SEGMENT PLAN 16 (Attachment Two) > 31T4A GENERAL PROVISIONS 17-24 (Attachment ee) Rev,4/98 Page 2 AGREEMENT SUMMARY FUNDED AGENCY SDA Planning Areas Name: City of Redlands 0 Desert and Mountain Areas Street: P.O. Box 3005/35 Cajon St. West Valley Areas(North of I-10) City: Redlands Zip Code: 92373 4 East Valley and Mountain Areas [I] West Valley Areas(South of I-10) Program Director: Karen Olsen 0 Central Valley Areas Phone Number: (909)798-7514 LENGTH OF FINANCIAL AGREEMENT (allowable period under which costs may be Contact Person: Eileen Dirksen incurred) Phone Number: (909)798-7695 FROM May 1, 1998 TO Oct. 15, 1998 PROGRAM ACTIVITY(Check items that are applicable) 0 A-Assessment/Intake Activity J-On-the-Job Training(OJT) 0 S - Supportive Services/NBP B-Basic Ed/Remedial Education K- D T-Job Dev/Job Club/Placmt D C- L- Limited Internship(youth) D D - D M-Case Management(SDA) D V-Voc. Exploration Skills • E-Education for Employment(youth) 0 N- Individual Skills Training W-Work Experience 0 F-Vocational/Skills Training 0 - 0 X-Entry Emp.Exp. (youth) UI G-Customized/Industry Specific P-Pre-employment Skills/Work Y-WkExp/RemEd/Pre-Emp -Maturity Skills(youth) — Work Mat Sks(youth) H-Job Specific Skills(youth) Q- School-to-Work U Z- 0 I - 0 R-Rapid Response/Basic Readjustment (EDWAA) Rev. 4/98 Page 3 __,.2.,—..-:.,.-_-,:r CERTIFICATION A. Chief Officials/Officers of the Board of directors(list names and titles): I. Mayor William E. Cunningham Title Mayor 2. Geni A. S.Banda Title Mayor Pro Tern 3. Pat Gilbreath Title Council Member 4. John L.Freedman Title Council Member 5. Gary George Title Council Member B. Chief Fiscal Officer,Bookkeeper or Accountant: Name: Bonnie J. Johnson Address: P.O. Box 3005/35 Cajon St. • City: Redlands Zip Code: 92373 Phone: (909)798-7543 C. Date this Organi7ation was founded: Month: December Day: 3 Year: 1888 D. State ID Number: 800-9833-8 Federal ID Number: 95-6000-766 This is to certify that the above information is true, complete,and correct and that Gary Luebbers, City Manager of City of Redlands (Name of Contract Signatory Official) (Organization) is legally authorized by its governing (Organization) body to enter into this Agreement and other related transactions on its behalf. i" \ / -.- Signature Board M William E. Cunningham,Mayor ATTEST: Name and Title die 35 Cajon Street/P.O.Box 3005 4111111P. ., • Address Lor' e Poyze: of y Clerk Redlands, CA 92373 City of Red auds City and Zip Code (909)798-7510 Telephone Number Rev, 4/98 Page 4 GENERAL DESCRIPTION: Briefly describe the training program, including a statement of work to be performed and specific features of the program. Text must be specific, concise, and clear. Activities under SYE1P shall be a combination of work-based training and classroom-based training. Work-based training includes Work Experience. Classroom-based Training shall include Employability Skills, Basic Education Skills, Life Skills and/or Individual Development Training. Completion of an Objective Assessment and development of an Individual Service Strategy (ISS) for participants must also be described. The City of Redlands will train a total of 21 participants ranging in age from 16-21 for a period of 10 weeks, beginning June 22, 1998 and ending September 1998. Each participant will receive $5.75 per hour for the actual number of hours spent in work experience. The City of Redlands assures that it will comply with JTPA and federal guidelines and focus on the "most in need" and "able to benefit" from the training program. Selection criteria will be based on the "25 point"system as recommended by the JIPA. Work Experience job sites will include a majority of the Departments/Divisions of the City of Redlands. Job assignments will provide training including landscaping techniques, drafting, word processing, office practices, sports field maintenance, participation in projects to aid the elderly, building maintenance techniques, equipment maintenance,and data entry. Applicants will be enrolled in the program utilizing various assessment tools, including the COIN, Maturity Wrok Survey, CASAS academic measurement, and the Individual Services Strategy. Based on these various tools, every attempt will be made to match the participant to positions in related fields of interest and skill levels, Classroom-based training will include Job Enrichment and Academic Remediation. The programs will be conducted for a total of 24 hours during a six-week period. Understanding that the students will not be paid during their remediation/life enrichment classes per JTPA regulations, the applicants will be placed contingent upon their attending these classes,as applicable. Remediation is one component of training. Classes will be scheduled as a requirement for those students who have not passed the High School proficiency test and have been assessed as needing same based on the CASAS assessment instrument. Reading and math classes, designed to enhance life-skills will be utili7ed. The second component,Job Enrichment, will emphasize life and work skills and be conducted in a "staff meeting" setting. The program will be conducted by a Credentialed Educator. A copy of pre-and post-tests will be maintained in the student's file. Each classroom-based training component will complement and support the other, in providing the participants with a well-rounded educational experience. Rev. 4/98 Page 5 H. PROGRAM SPECIFICATIONS 1. Worksites to be selected for Work Experience in SYETP must be public agencies or private non-profit agencies. Work Experience is short-term or part-time assignment designed to develop basic job skills and good work habits for individuals who have never worked, or have been out of the labor force for an extended period of time. a. Duration of work experience in the public or private non-profit agencies hAR no hour limit. The need for WE, along with the number of hours, must be justified in the case file and documented in the Individual Service Strategy(ISS). b. Employability Skills/Life Skills cannot exceed 200 hours. 2. In-school youth can be enrolled in the program once the school has officially recessed for the summer and must be terminated from SYETP prior to the opening day for the fall semester. 3. Out-of-school youth can be enrolled in the program once the school in closest proximity has officially recessed for the summer, and must be terminated from the program on/or before September 30th, or on/or before the terminating date of the contract, whichever comes first. 4. Students attending schools that operate on a year-round, full time basis, can be enrolled in the program during vacation period treated as the equivalent of a summer vacation; however, the contract period will prevail and no students in year-round school can be enrolled prior to the commencing date, and/or remain in the program beyond the terminating date of the contract. 5. Participants Estimated Enrollment Date June 22, 1998 Participants Estimated Termination Date Sept. 30, 1998 III. ESSENTIAL PROGRAM ELEMENTS Describe the method of accomplishment of each area listed below. If another agency is directly involved in the process, describe the extent of involvement. 1. OUTREACH/RECRUITMENT: Describe the Outreach/Recruitment efforts that will be utilized to ensure the target group(s) and the population segment as listed on Contract page 16 will be achieved_ The Outreach/Recruitment description shall include how the "most in Need" will be recruited and selected. Recruitment/Outreach efforts for the 1998 program will include news articles in local newspapers seeking applicants and specifying an emphasis on economically disadvantaged, high-risk youth. Public service announcements will be submitted to local Cable TV stations. As in the past, contact will be made with our local Continuation School, High School, and Housing Authority representatives to develop potential candidates from the targeted population. Contact will be established with the local Employment Services Department for potential candidates. Information flyers will be developed and posted at various public places, e.g., local Housing Projects, Community Center, YMCA, YWCA, the continuation school and the School District office. All participants must be residents of the County, excluding the City of San Bernardino. As in the past, City of Redlands assures that it will comply with County established standard selection criteria to determine the youth "most-in-need", and able to benefit. Specifically, youth must have a minimum of twenty-five(25)points, as specified by JTPA, for consideration. Applicants will be hired based on total score and suitability to positions available, based on existing skills, interest in field of work and ability to benefit from the program. Those with highest scores will be deemed"most-in-need" and given priority ranking. Any youth with less than the minimum 25 ponts, will be placed on a waiting list and after June 30, 1998, may be considered for the program. Rev. 4/98 Page 6 HI. ESSENTIAL PROGRAM ELEMENTS(Continued) 2. OBJECTIVE ASSESSMENT*: Each participant must be provided with an objective assessment of his/her Basic skills and supportive service needs. This may include review of academic, occupational skills,prior work experience, employability, interests and aptitudes; describe: The Objetive Assessment is a multiple-step process. The CASAS instrument will be utilized for academic assessment in math and reading. The school's proficiency exam will also be accepted if done within the prior 12 months. SDA's Work Maturity Skills Survey and the COIN instrument are utilized for other areas of assessment. Post-testing will be included. 3. INDIVIDUAL SERVICE STRATEGY*: The ISS-individual plan shall include an employment goal, appropriate achievement objectives, and appropriate sequence of training services for the participant; describe: The individual Service Strategy(ISS) will be develped by using multiple steps. Each participant will be interviewed by the Program Coordinator regarding areas of career interest, strengths, and educational goals. The CASAS will be utilized as an academic math and reading assessment. The participants' proficiency will be reviewed, and remediation will be established if the participant is below grade level. The COIN Interest Assessment will also be administered to each participant. Finally, the SDA's Work Maturity Survey, will be utilized to assist in defining a training plan for each participant to complete the development of their individual ISS plan. 4. INTAKE PROCESS: the Contractor will perform Intake eligibility. The Contractor makes preliminary determination of eligibility, initiates and prepares all required forms, including the Client Application/Registration (ERF Form), the Referral/Enrollment (EEF Form); the Status Change (ESFa Form) and the Placement Information(ESFb Form), when applicable. The SDA Intake Personnel shall review and make final determination of client eligibility and execute/sign the required JTPA forms. 5. ORIENTATION: Participants and Worksite supervisors will be given orientation in regards to program goals, work assignments and schedule, labor laws, attendance, accident reports, civil rights, health and safety, cause for termination, etc. Participant and Supervisor handbooks or any similar materials will be distributed to all persons involved, using the SDAs sample guide. 6. COUNSELING: Describe the counseling services that will be available to meet the needs of the participant. Counseling services will be provided by the Program Coordinator on an individual basis, as needed. Participant's status and needs will be evaluated weekly, with proper documentation. In addition, weekly "staff-meetings" involving all participants will be conducted to provide an open forum for airing of concerns and other issues. Documentation of all counseling will be maintained in applicant files. • A recent assessment and Individual Service Strategy conducted by other non-JTPA agencies (JOBS, regular high school academic program, etc.)which is completed within 1 year of application for services may be used to comply with requirements described in Paragraph 2 and 3 above. Rev. 4/98 Page 7 HI. ESSENTIAL PROGRAM ELEMENTS(Continued) 7. SUPPORTIVE SERVICES NEEDS: Contractors shall provide a full range of supportive services necessary for the participant to complete training. If funds are not allocated in the contract to cover supportive service expenses, the contractor shall explain how the supportive services need will be provided. The Supportive Service Needs shall be identified during the Objective Assessment process and recorded on the ISS. Contractors shall follow the JTPA Service Delivery Area procedural rules on Supportive Services; describe: Based on past programs,these services would include the following: - Transportation services, including the purchase of bus passes. - Counseling services would be provided by the Program Coordinator, as needed. Participant status and needs will be evaluated weekly by the Program Coordinator with proper documentation. PROGRAM POLICIES/PROCEDURES 1. ELIGIBILITY FOR SERVICES: an individual is eligible to participate in SYETP if such individual is: a. age 14 through 21 b. economically disadvantaged, or eligible for FREE meals under the National School Lunch Act during the most recent school year c. reside in the County of San Bernardino, excluding the City of San Bernardino Additionally, the Contractor assures that it shall provide training and employment opportunities to those who can benefit from, and who are most in need of, such opportunities and shall make efforts to provide equitable services among substantial segments of the population(JTPA § 141 a). 2. INSURANCE REQUIREMENTS: (In accordance with labor Standards, the Comprehensive Liability and Workers'Compensation Insurance coverage must be made available with respect to injuries suffered by participants and staff personnel; for more details,refer to the JTPA General Provisions). Describe: The Comprehensive, Liability, and Workers' Compensation Insurance coverage that is provided for participant, using funds provided by this SYETP Contract. Certificate of Insurance shall be on file at the Contractor's office, with a copy sent to the Jobs and Employment Services Department, for their files. 3. PROGRAM MANAGEMENT: Describe the Program Management system that will be used to appraise the program for both programmatic and fiscal performance on a regular basis. Indicate the type and frequency of reports,meetings,conferences,or other methods used for program management. The Program Director or Assistant Director will meet on a regular basis with the SYETP Program staff to address any issues that may arise and evaluate program progress. A follow-up meeting will be held to discuss feedback from the site Supervisors (after their completion of a survey) and evaluate the areas of successes and needed improvement. A monthly budget report will be requested from the Finance Department,reflecitng expenditures,beginning, and current balance. Rev. 4198 Page 8 IV. PROOGRAM POLICIES/PROCEDURES(Continued) 4. ACCOUNTING and INTERNAL CONTROLS: These include systems that may include Accounting Principles and Practices, Maintenance of Records, Transactions/Financial Reports, Claims for Reimbursement,Internal Control Structure to assure compliance with laws, regulations and contracts. Proper accounting practices will be implemented to ensure the accountability of all funds received and expended or-disbursed under this Contract. Records supporting financial transactions are maintained in file. Request for Reimbursement will be prepared and submitted before the tenth(106) day of each month to claim the actual expenditures incurred during the previous month(s). Internal control structure will be implemented to prevent fraud, misuse of funds and to assure compliance with laws,regulations,grants and contracts. 5. COST ALLOCATION PLAN METHODOLOGY: This is a method used to ensure the funding source is fairly charged; or the process of distributing costs or services to a number of other programs, grants, funding sources. The methodology used shall be submitted and on file at the SDA's office. The Cost Allocation Methodology is a means of determining and documenting a basis for distributing costs equitably to all benefiting activities. A complete description of Cost Allocation Methodology is on file at the SDA's Office. The Cost Allocation Plan is on file at the Contractor's office and will be available for review at the time of the JTPA monitoring review. 6. WORKSITE AGREEMENT: Is an Agreement utilized for work-based training and is developed and signed by the Contractor,the Worksite Supervisor,and the JTPA participant. The Contractor is responsible to conduct pre-monitoring and evaluation of worksites, based on the nature of the training provided and the career interests of the participants. The Jobs and Employment Services Department reserves the right to reject/withdraw any worksite if it does not meet qualifications for worksite selection. The Contractor shall maintain on file a copy of the Worksite Agreement between the involved parties, with one (1) copy forwarded to the Jobs and Employment Services Department, and one (1)copy each given to the Worksite Supervisor and the Participant. 7. PROGRAM INCOME or AVERAGE DAILY ATTENDANCE FUNDS: Indicate whether or not the program will generate any ADA funds, revenue,or income. If so, include estimated amount and source. ADA funds must be used primarily for teacher's salary. JTPA funds can only be used to supplement/support the teacher's salary when ADA funds are not available and/or are not enough; describe: The City of Redlands does not generate ADA funds. Rev. 4/98 Page 9 IV. PROGRAM POLICIES/PROCEDURES(Continued) 8. GRIEVANCE PROCEDURE: Is the internal procedure to be used for resolving grievances or complaints, including the specific steps a participant must follow, and the time limits for resolution. The Contractor can use the sample form provided by the Jobs and Employment Services Department, or use the guide shown below. Complete "a" and"b". a. Complaint/grievance identified verbally and discussed Same day or within 24 hours maximum. by participants with WorkstteSupervisor/andProgram Coordinator If not resolved,go to the next Step. (position title) b. Complaint/grievance identified in writing and discussed Same day or within 3 days maximum. If with Program Director not resolved,go to the next Step. (position title) c. Initial hearing on grievance;complainant,witnesses, Within 7 days after receipt of written contractor or representative meet to resolve grievance. complaint. If not resolved,go to the next Step. d. Final hearing on grievance;all parties meet to resolve Within 20 days of filing of grievance If grievance, not resolved, go to the next Step. e. All documents,procedures, and reports forwarded to Contractor will be notified of the actions the Jobs and Employment Services Department for taken by the Jobs and Employment appropriate actions according to the Jobs and Employment Services Department and resolution of Services Department's Grievance and Hearing Policy of the complaint; decision shall be made May 20, 1991. within 45 days of filing of grievance. The Contractor shall provide each participant with a copy of its internal J'I'PA Participant Complaint and Hearing Procedures upon enrollment into the program. The Contractor shall maintain on file a copy signed by the participant, with the second signed copy given to the participant. V. ADDITIONAL STIPULATIONS: 1. Continued funding or modification of this Contract to increase funds will be contingent upon the availability of funds. Also, the JTPA Service Delivery Area makes no commitment to fund this project beyond the terms of this Agreement. 2. The JTPA Service Delivery Area may unilaterally suspend and/or terminate this Contract if grant funds to the JTPA Service Delivery Area are suspended or terminated, or if the Contractor refuses to accept additional conditions imposed on it by the Department of Labor, the State JTPD, or the JTPA Service Delivery Area. In the event of such suspension or termination, the Contractor will be paid,up to the date of suspension or termination, for any amount, which is properly incurred by the Contractor as a result of performance of this Contract 3. The Contractor shall not incur expenditures prior to the commencement date, and after the termination of this Contract. In addition, at the expiration of this Agreement,or upon termination prior to the expiration, funds not obligated or expended shall revert to the JTPA Service Delivery Area. 4. The Contractor assures and assumes full responsibility under the Act, in compliance with safeguards against fraud and abuse as set forth in the Act, and pursuant to Department's Policy of July 1, 1990 (Rev. 1)regarding Report of Fraud and Abuse. Rev. 4/98 Page 10 V. ADDITIONAL STIPULATIONS (Continued) 5. The Contractor shall operate a County of San Bernardino JTPA Program in accordance with the Contract policy as approved by the Private Industry Council and the San Bernardino County Board of Supervisors; and as set forth in the JTPA Service Delivery Area's Grant application, which is incorporated herein by this reference. 6. The Contractor shall comply with all provisions contained in JTPA General Provisions, which are part of the completed Agreement. 7. The Contractor shall be paid, on a cost-reimbursement basis, for allowable expenses under the terms and conditions of this Agreement. The Contractor shall invoice the JTPA Service Delivery Area by the tenth (10th)day of each month for expenditures actually incurred during the previous month(s). Additionally, the Contractor must report and submit all final claims for payment within the final closeout of the Contract. The final closeout of the Contract is due within thirty (30) days after contract ending date. 8. The Contractor shall be responsible for any funds expended on participants who were found ineligible for JTPA services,or found in violation of rules,regulations, JTPA grant or contract. Also, any disbursements made under this Agreement which are later determined to be disallowed costs through monitoring, audit, investigation,or review of records, will be made due and payable within forty- five (45) days after notification. If said reimbursement is not made within the stated time, the 11PA Service Delivery Area may withhold said amount from non-Federal funds that may be due or become due the Contractor. Further, the County has the authority to withhold funds under this Agreement, pending a final determination by the JTPA Service Delivery Area of questioned expenditures or indebtedness to the JTPA Service Delivery Area arising from past or present agreements between the JTPA Service Delivery Area and the Contractor. Additionally,the JTPA Service Delivery Area may withhold payments to the Contractor if the Contractor fails to comply with any provisions of this Agreement. 9. Where liability for debt collection is determined to be at the Contractor's level, the Contractor will be responsible for the debt. When a debt is established as a result of an audit, a monitoring finding, an investigation, or other means, appropriate action will be taken by the County to collect the debt from the Contractor,pursuant to the Jobs and Employment Services Department's Debt Collection Policy (Rev. 1) of October 30, 1990, and/or Policy on Audit Review and Resolutions(Rev.2)of September 16, 1991. 10. The Contractor shall assure that funds provided by this Agreement must be used exclusively for activities authorized under this Title Program. Commingling and/or diverting of funds to support the activities of other programs is NOT authorized. Documentation supporting expenditures should be made available at all times for audit and monitoring purposes. For cash management, the Contractor shall not be required to maintain a separate bank account for this training program, but shall separately maintain an account for Federal funds (including JTPA) on deposit in a bank insured by Federal Deposit Insurance Corporation(FDIC). 11. The Contractor shall assure that programs and activities funded under this Contract are conducted in compliance with program limitations, and with laws and regulations, including, among others, the Federal Non-Discrimination Laws, §503 and §504 of the Rehabilitation Act of 1973, the Fair Labor Standards, System to Handle Equal Employment Opportunities Issues, Complaint and Grievance, Health and Safety conditions, the Child Labor Laws/Employment of Minors, etc. Rev. 4,198 Page 11 V. ADDITIONAL STIPULATIONS (Continued) 12. The Contractor is responsible for monitoring its JTPA Program activities on and off sites. The monitor shall make a written record of their findings and share them with the Worksite Operators, Program Manager and the Jobs and Employment Services Department's monitoring team. The Contractor is also responsible for developing its own monitoring guide and for documenting visits by its staff. Additionally, the JTPA Service Delivery Area reserves the right to monitor and visit, announced or unannounced, the Contractor's program, including visits to all locations, offices, and training sites at any time during normal business hours. The monitoring shall be conducted in accordance with JTPA Directive 95-25 of 12/20/95, the Department's monitoring guide and policy on Monitoring of JTPA Operator(Rev. 1)dated 12/2/91. 13. Participant's File Records: Participant records to be maintained by the Contractor shall include, but are not limited to, the following: Eligibility Document, Assessment, Individual Service Strategy (ISS), Orientation, Worksite Agreement, Counseling Notes, Application/Registration, other forms for Enrollment, Status Change, training information, and schedules that may include Pre-test, Post-test for Employability Skills and Basic Education Skills, Internal Complaint and Grievance Procedures, timecards, payroll, work permits, medical releases, certification of free meals, and other documents required by JTPA. 14. The Contractor shall be responsible for the arrangement and procurement of an audit in accordance with the Single Audit Act of 1984, and agrees that it will provide the JTPA Service Delivery Area with a copy of its Annual Audit Report, or JTPA Financial and Compliance Report, whichever is applicable. This applies only to those agencies receiving$300,000 or more in JTPA funds. 15. The Contractor shall provide the JTPA Service Delivery Area (on form provided) a certification stating that the organization and its principals are not debarred or suspended from doing business with governmental agencies,pursuant to Executive Order 12549. 16. The Contractor shall provide the JTPA Service Delivery Area (on form provided) a certification stating that their organization and its principals shall not use funds provided by .111'A in any lobbying activities, and/or agree to submit Standard Form LLL "Disclosure Form to Report Lobbying" if any funds other than Federal funds have been paid or will be paid for such activities. 17. The Contractor shall assure and provide the JTPA Service Delivery Area (on form provided) a certification stating that it will maintain a drug-free workplace pursuant to the Drug-Free Workplace Act of 1988. 18. Program Income: Program income is defined as income received by the Contractor directly generated by a grant or subgrant supported activities,or earned only as a result of the grant or subgrant. Such income includes income from fees for services performed and from conferences, from the use or rental of real or personal property acquired with grant/subgrant funds, from sale of property or sale of commodities or items fabricated under a grant/subgrant, from revenues earned by governmental/public or private non-profit agency in excess of the actual costs incurred in providing the services and from interest earned on advance of grant/subgrant funds, etc. The Contractor may retain any program income earned only if such income is added to the funds committed to the JTPA grant and used for JTPA purposes, and under the terms and conditions applicable to the use of the grant. The Contractors receiving funds under JTPA shall maintain records sufficient to determine the amount of income received, and the purpose for which such income is expended. Rev. 4/98 Page 12 V. ADDITIONAL STIPULATIONS(Continued) For more details, the Contractor should consult the Jobs and Employment Services Department for other requirements involving "Program Income and Interest Earned" which are not described in this paragraph. 19. No purchase of fixed assets, or property, or equipment is authorized under the SYETP due to a limited duration of the program; however, the short-term rent or lease of equipment for use in support of this training may be authorized. 20. Subcontracts/Subagreements The Contractor,using another party to provide services under this Contract, shall document such services with a subcontract. The Contractor shall develop written agreement formats that shall include, but are not limited to,the following requirements: 1. Compliance with all JTPA regulations 2. Stipulation to hold the County harmless as a result of Subcontracting 3. Training/Retraining and other applicable services to the participants 4. Indemnification and insurance requirements imposed on the Subcontractor Copies of all executed subagreements shall be forwarded to the County within seven(7) days after their execution. The Contractor acknowledges the requirements and agrees to furnish such documents as a condition to receiving payment. In addition, the contractor shall also notify the County of any default, termination,or findings of disallowed costs under these subagreements. 21. Advance Funds The JTPA Service Delivery Area, at its discretion, may permit an advance payment,based on anticipated expenditures and cash flow needs of the Contractor. Funds advanced shall be expended only in direct support of this contract,and any advance funds received by the Contractor are subject to repayment. Release of advance funds and repayment are executed according to procedural rules adopted by the Jobs and Employment Services Department. The JTPA Service Delivery Area may require the Contractor to secure a fidelity bond before any advance funds are released. VI. COMPENSATION AND BUDGET STA1EMENT The JTPA Service Delivery Area shall pay to the Contractor an amount not to exceed: Forty-five thousand, Five hundred forty-three and 00/100 dollars. Dollars $45,543.00 for complete and satisfactory performance of the terms of this Contract. In no event shall the total payment for the agreement period exceed the compensation set forth above, except as provided for by an amendment to this Contract. (Complete the budget on page 14. Indicate if other non-JTPA funding sources are also used to support the program; if none leave blank). Rev. 4/98 Page 13 VI. COMPENSATION AND BUDGET STATEMENT(Continued) COST PRINCIPLES JTPA Funded Other Sources Total A. Administration 1,366 0 1,366 B. Direct Training 35,139 0 35,139 C. Tmg. Related/Support Svcs, 9,038 0 9,038 D. Funds Requested 45,543 0 45,543 NOTE: Items # 1, 3,4,5,6,7,and 8 pertain only to those contracts providing Work Based Training. Item#2 pertains to all Summer Youth Contracts. 1. Participant Wages and Benefits: $28,164 (Must be 50%or more of total budget). Rate of pay currently applicable is $5.75 per hour. Youth 14 and 15 years old may work and be paid for no more than 15 hours per week. Youth 16 and 17 years old may work and be paid no more than 20 hours per week. Youth 18-21 years old may work and be paid no more than 25 hours per week. 2. Administrative Costs cannot exceed 3%of the actual contract expenditures. 3. Wages and/or other compensations received by participants are treated as taxable income, and are subject to normal withholding of taxes applicable to similarly situated employees. 4. Participants may be compensated or paid wages for only work-based training. 5. JTPA §143 (aX5) specifies: "No funds available under the Act may be used for contribution on behalf of any participant to retirement systems or plans". 6. Department of Labor's Notice #5-91 of 7/23/91 and Rev. 1 of 11/22/91, DOL Letter 27-91 of 6/25/91 and JTPA Information Bulletin 9-21 of 1/16/92 recommend that, effective 7/1/91, FICA (including Medicare)be deducted on all participant wages if those participants were not members of a retirement system. These guidelines also state: "Employers who do not make FICA payments run the risk of having to make retroactive payments". 7. Participant's benefits include the Workers'Compensation Insurance and other insurances if required. 8. Contract funds can be used to subsidize the Contractor's portion of FICA payment, currently 7.65%, including Medicare. Rev.4/98 Page 14 A I ACHMENT ONE JOB II I'LES AND WORKSITE LOCATION(Planned) Contractor's Name City of Redlands Agreement Number: A90F330-81 Agency &Worksite Location(Street Address and Phone Number) Job Titles Do NOT use P.0.Box Positions and worksites are currently being developed and will be finalized once the negotiations with the various agencies & offices are completed. At that time, the appropriate list of worksites will be provided. TOTAL WORKSITES This form should be completed for the Work Experience portion of the Contract. List all job titles and worksites developed for this training portion. If more spaces are needed,make additional sheets. Rev. 4/98 Page 15 ATTACHMENT TWO TARGET GROUP AND POPULATION SEGMENT PLAN Planned Enrollment Total Number to be Enrolled 21 Total Not Completed Training 0 Total Completed Training 21 School Status Number of In-School Youth 17 Number of Out-of-School Youth 4 Hard-to-Serve Number %of Enroll. Basic Skills Deficient 21 100% Educational attainment that is one or more grade levels below(in-school youth)or school dropout(out-of-school youth) 8 38% Pregnant or parenting 2 9% With disability, including learning disability 3 14% Homeless or runaway 2 9% Offender 5 24% Member of family receiving public assistance 11 52% (Categories may over lap-do not equal 100%) Population Segment Plan* Number %of Enroll Male 10 48% Female 11 52% (Total percentage must be equal to 100%) Age 14 - 15 0 0 Age 16- 21 21 100% (Total percentage must be equal to 100%) White 3 14% Black 5 24% Hispanic 10 48% American Indian/Alaskan 1— 5% Asian/Pacific Islander 2 9% Other 0 0 (Total percentage must be equal to 100%) • Population Segment Means: A group within the local population whose characteristics cause individuals within them to experience unusual difficulty in obtaining employment. Any deviation of plus or minus fifteen(15) percent from this Population Segment Plan by the Contractor shall require a justification. Further, the Contractor recognizes that the JTPA Service Delivery Area may not contract for the future with any organization which is in non-compliance with the Target Group and Population Segment Plan may not contract for the future with any organization which is in non-compliance with the Plan, or it has been determined that the Contractor has substantially violated the Plan. Rev, 4/98 Page 16 ATTACHMENT THREE JTPA GENERAL PROVISIONS 1. Amendment and Waivers A. Funding of this Contract is contingent on the availability of Federal or State funds and continued Federal or State authorization for program activities, and is subject to amendment or termination due to lack of funds or authorization. This Contract is subject to amendment, as necessary, in accordance with requirements contained in any future Federal or State legislation, regulations, or policy; amendment must be in writing and properly executed by both parties. B. Waivers of any provisions of this contract must be in writing and signed by the authorized personnel, and no waiver of any provision of these terms and conditions shall be deemed, for any purpose, to be a waiver of any other provisions, or to be a continuing or subsequent waiver of the same provision. 2. Auditing Requirements A. The Contractor shall establish such internal control structure and fund accounting procedures as required by JTPA and State and Federal or local regulations or as may be deemed necessary to assure the proper disbursement of, and accounting for, funds paid to the Contractor under JTPA. B. The JTPA Service Delivery Area, the U.S. Department of Labor, and the State of California, shall have the right to monitor, and/or evaluate all conditions and activities and to investigate and audit all records or documents related to the conduct of programs funded by the JTPA Service Delivery Area. C. The Contractor shall maintain and make available to the auditors/monitors adequate records, cooperate with all auditors/monitors, comply with all Federal regulations, State, and local laws that are cited in "IPA laws as they relate to the utilization of funds or operation of programs. D. The auditors/monitors performing audits shall report to the JTPA Service Delivery Area any incidents of misuse of funds, fraud,or other criminal activity in relation to this Contract,the Act,or Regulations. E. Governmental/Non-governmental agencies shall be responsible for the procurement of an audit under the provisions of OMB CircularA-133 (or any other OMB circular that becomes legislation) in accordance with the Single Audit Act of 1984. OMB Circular A-133, July 30, 1997 refers to "Audit of State and Local Governments", Circular A-133, April 28, 1997 established "Audit of Institutions of Higher Education and other Non-Profit Organizations". Commercial/Private-for-profit Organizations must have an audit, which could be either an independent financial and compliance audit of JTPA funds, or an organi7ation-wide audit that includes coverage of JTPA funds within its scope. The audit is usually performed annually,but not less frequently than every two(2) years. Therefore, the Contractor will be responsible for providing the JTPA Service Delivery Area with information which will assist the JTPA Service Delivery Area in determining if the Contractor has met its audit requirements for organizations that received/receives $300,000 or more in Federal funds in any given fiscal year. This responsibility may include, but not be limited to, providing the JTPA Service Delivery Area with a copy of the Annual Audit Report. Compliance with the Single Audit Act of 1984 shall be executed according to the Department's policy of 9/16/91 (Rev. 2). Further, the Contractor acknowledges that the County of San Bernardino may not contract with any organization, which is not in compliance with these requirements, and /or the 11 PA Service Delivery Area may withhold payment to the Contractor if the Contractor fails to comply with the request. Rev. 4/98 Page 17 3. Compliance with Laws and Regulations The Contractor warrants and certifies that, in the performance of this Contract, it shall comply with all applicable laws, rules, and regulations of the United States, the State of California, and the County of San Bernardino. The Contractor further warrants and certifies that it shall comply with any new or amended, or revised laws, regulations, and/or procedures that apply to the performance of this Contract. Examples of applicable laws, rules, or regulations include,but are not limited to,the following: A. The Job Training Partnership Act (JTPA) Public Law 97-300 of 1982, all regulations and any new legislation,regulation, or policy, which may replace or amend JTPA. B. The terms and conditions of this Contract and all applicable Federal, State, and local laws, regulations, and policies,and amendments thereto. C. Any provisions made by the JTPA Service Delivery Area that were imposed upon the JTPA Service Delivery Area by the State of California with respect to grant application for funds under JTPA. D. County of San Bernardino JTPA policies as set forth in the RFP for JTPA training programs. E. County of San Bernardino administrative procedures and technical assistance released in the form of field memorandums and policy manuals. F. Copeland Act(Anti-Kickback)and Hobbs Act(Anti-Corruption). G. Davis-Bacon Act of 1931 and Fair Labor Standard Act of 1938(where applicable). H. Hatch Act of 1939, as amended,October 1993;and California Political Reform Act of 1974. I. Equal Pay Act of 1963 (where applicable). J. Title VI and Title VII of the Civil Rights Act of 1964 as amended by the Equal Employment Opportunity Act of 1972;and Executive Order 11246 of 1965(Affirmative Action Obligations). K. Age Discrimination Act of 1975, and Age Discrimination in Employment Act(where applicable). L. Military Selective Service Act,Section 3 (if applicable). M. Rehabilitation Act of 1973, and American Disabilities Act of 1990(where applicable). N. Title IX of the Education Amendment of 1972(Non-Discrimination on the basis of sex). 0. Single audit Act of 1984. P. Immigration Reform and Control Act of 1986(where applicable) Q. Occupational Safety and Health Act of 1970(standard on health and safety) R. Executive Order 12549(Debarment, suspension, and Exclusion). S. Child labor laws in California, Child Labor Standard Act, Family and Medical leave Act of 1993, Assembly Bill 1900 of January 1995: Employment of Minors(where applicable) T. Drug-Free Workplace Act of 1988. U. Anti lobbying and Disclosure of Lobbying Activities, Rev.4/98 Page 18 4. Non-Discrimination and Affirmative Action Compliance No individual shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment in the administration of, or in connection with any such program because of race, color, religion, sex,national origin, age, disability, or political affiliation or belief. Such action shall include, but not be limited to, the following: employment, promotion, demotion, transfer, recruitment, advertising, layoff or termination,rates of pay or other forms of compensation and selection of training. The Contractor also agrees to comply with the provisions of the Affirmative Action Compliance Program of the County of San Bernardino and rules and regulations adopted pursuant thereto: Executive Orders 11246, 11375, 11625, 12138, 12432, 12250. Title VII of the Civil Rights Act of 1964, the California Fair Employment Practice Act, California Public Contracts Code 2000, and other applicable Federal, State and County laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted. Information on these rules and regulations may be obtained from the CONTRACT COMPLIANCE AGENCY of the County of San Bernardino at(909)386-8689. 5. General Requirements A. No person or organization may charge an individual a fee for the placement or referral of such individual in or to a training program under JTPA. B. No funds may be provided under this Contract for any subsidized employment with any private-for-profit employer, unless the person employed is a youth, 16 to 21 years of age, who is economically disadvantaged and the employment is provided in accordance with § 264(C)(1), Subparagraphs (F) and (H)of the Act. C. All education programs for youth supported with funds provided under Title BB shall be consistent with applicable State and local educational standards. In addition,the standards and procedures with respect to the awarding of academic credit and certifying educational attainment in programs under Title H shall be consistent with the requirements of applicable State and local law and regulation. D. No funds under JTPA shall be used for Employment Generating, Economic Development activities, and investment in revolving loan funds, capitalization of businesses, investment in contract bidding resources centers and similar activities. Additionally, no funds under Title II and Title HI shall be used for foreign travel. E. No funds available under Title II(Part A, B,and C)may be used for Public Service Employment(PSE). 6. Indemnification The Contractor agrees to indemnify,defend and hold harmless the JTPA Service Delivery Area,the Private Industry Council, and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability arising from Contractor's acts, errors or omissions, and for any costs or expenses incurred by the JTPA Service Delivery Area and the Private Industry Council on account of any claim therefore, except where such indemnification is prohibited by law. Rev, 4/98 Page 19 7. Insurance Requirements Without, in any way affecting the indemnity herein provided, and in addition thereto, the contractor shall secure and maintain throughout the contract the following types of insurance with limits as shown: A. Workers' Compensation - A program of Workers' Compensation Insurance or a State approved Self- Insurance Program in an amount or form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with $250,000 limits, covering all persons providing services on behalf of the Contractor and all risks to such persons under this Agreement. B. Comprehensive General and Automobile Liability Insurance - This coverage to include contractual coverage and automobile liability coverage for owned, hired, and non-owned vehicles. The policy shall have combined single limits for bodily injury and property damage of not less than one million dollars ($1,000,000). C. Errors and Omission Liability Insurance - Combined single limits of$1,000,000 for bodily injury and property damage and$3,000,000 in the aggregate or D. Professional Liability-Professional liability with limits of at least$1,000,000 per claim or occurrence. E. Additional Named Insured - All policies, except for Workers' Compensation, Errors and Omissions and Professional Liability policies shall contain additional endorsements naming the JTPA Service Delivery Area and its officers, employees, agents, and volunteers as additional named insured with respect to liabilities arising out of the performance of services hereunder. F. Waiver of Subrogation Rights - Except for the Errors and Omissions Liability and Professional Liability, Contractor shall require the carriers of the above required coverage's to waive all rights of subrogation against the JTPA Service Delivery, its officers, employees, agents, volunteers, contractors and subcontractors. G. Policies Primary and Non-Contributory - All policies required above are to be primary and non- contributory with any insurance or self-insurance programs carried or administered by the County. H. Proof of Coverage - Contractor shall immediately furnish certificates of insurance to the Jobs and Employment Services Department evidencing the insurance coverage, including endorsements, above required prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty(30)days'written notice to the Jobs and Employment Department, and Contractor shall maintain such insurance from the time Contractor commences performance of services hereunder until the completion of such services. Within sixty(60) days of the commencement of this Agreement, the Contractor shall furnish certified copies of the policies and all endorsements. I. Insurance Review - The above insurance requirements are subject to periodic review by the County. The County's Risk Manager is authorized, but not required, to reduce or waive any of the above insurance requirements whenever the Risk Manager determines that any of the above insurance is not available, is unreasonably priced, or is not needed to protect the interest of the County. In addition, if the Risk Manager determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Risk Manager is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the county, inflation,or any other item reasonably related to the County's risk. Any such reduction or waiver for the entire term of the Agreement, and any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Agreement. Contractor agrees to execute any such amendment within thirty(30)days of receipt. Rev,4/98 Page 20 J. The Risk Manager and the County Counsel shall independently review professional services contracts in excess of$1,000,000. 8. Fidelity Bond The JTPA Service Delivery Area may require that the Contractor secure a fidelity bond against any losses of money and other property caused by any fraudulent or dishonest act committed by any employee, board member, officer, partner, shareholder and/or trainee. The bond shall be limited to this Contract and shall name the JTPA Service Delivery Area as loss payee or additional insured for the purpose of reimbursement of any loss sustained by the action of the Contractor in the performance of this Contract. 9. Labor Standards A. The Contractor shall comply with the Labor Code of California, the Child Labor laws in California, the Child Labor Standard Act, Assembly Bill 1900: Employment of Minors, and all other applicable regulations with respect to employment,wages,hours of labor, and industrial safety(if applicable). B. Conditions of employment or training shall be appropriate and reasonable in light of such factors as the type of work,geographical region,and proficiency of the participant. C. Health and safety standards established under State, Federal, and local law, otherwise applicable to working conditions of employees, shall be equally applicable to working conditions of participants. With respect to any participant in a program conducted under this Contract who is engaged in activities which are not covered by health and safety standards under OSHA of 1970, the Contractor shall prescribe, by regulation,such standards as may be necessary to protect the health and safety of such participants. D. No program under the Act shall impair (1) existing contracts for services; or (2) existing collective bargaining Contracts, unless the employer and the labor organization concur, in writing, with respect to any elements of the proposed activities which affect such Contract. E. No participant shall be employed or job opening filled(1)when any other individual is on layoff from the same or any substantially-equivalent job,or(2)when the employer has terminated the employment of any regular employee or otherwise reduced its workforce with the intention of filling the vacancy created by hiring a participant whose wages are subsidized under the Act. 10. Maintenance of Effort A. The Contract will not result in the displacement of currently employed workers (including partial displacement,such as reduction in_the hours of non-overtime work,wages, or employment benefits). B. The Contractor will assure that no jobs shall be created in a promotional line that will infringe in any way upon the promotional opportunities of currently employed individuals. 11. Non-Duplication of Service A. Funds provided under this Contract shall only be used for activities, which are in addition to those which would otherwise be available in the area in the absence of such funds. B. Funds provided under this Contract shall not be used to duplicate facilities or services available in the area (with or without reimbursement) from Federal, State, or local County sources, unless the plan established that alternative services or facilities would be more effective or more likely to achieve performance goals. Rev.4/98 Page 21 12. Payment of Benefits(where applicable) A. When applicable, individuals employed in activities authorized under this Contract shall be paid wages which shall not be less than the highest: (a) the minimum wage under the Fair Labor Standard Act of 1938,(b)the minimum wage under the applicable State or local minimum wage law, or(c) the prevailing rates of pay for individuals employed in similar occupations by the same employer. B. A trainee shall receive no payments for training activities in which the trainee fails to participants without good cause. C. No funds available under this Contract may be used for contribution on behalf of any participant to retirement systems or plans. 13. Permits and Licenses A. The Contractor shall obtain all permits and licenses necessary to the performance of this Contract. The Contractor shall pay all normal fees for permits, licenses, inspections, or any other certification or service required in the performance of this Contract. The JTPA Service Delivery Area is not permitted to waive any fees for services,except as otherwise required by laws. 14. Prohibition of Activities A. The Contractor will assure that no funds under this Contract shall be used to assist, promote, or deter union organizing activities. B. Sectarian Activities - The Contractor certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination whatever, as specified by Article IVI, Section 5 of the Constitution, regarding separation of church and state. C. No funds provided under this Act shall be used or proposed for use to encourage or induce the relocation of an establishment, or part thereof, that results in a loss of employment for any employee of such establishment at the original location. D. None of the fluids, materials,property, or services provided directly or indirectly under this Contract shall be used for, or to promote any partisan or non-partisan political activity, or to support or defeat any pending legislation or administrative legislation. E. The Contractor is prohibited from using funds under this Contract for the purpose of instituting legal proceedings or legal dispute against the JTPA Service Delivery or its official representatives. 15. Standard of Conduct The Contractor hereby assures that, in administering this Contract, it will comply with the Standard of Conduct set out herein, for maintaining the integrity of the project and avoiding any conflict of interest, favoritism, nepotism, and any situation which may give rise to a suggestion that any decision was influenced by prejudice, bias, special interest,or personal gain. A. Conflict of Interest 1. The Contractor assures that none of its directors, officers, employees, or agents shall participate in selecting, or administering any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee, or agent of the Subcontractor; or where such person knows or should have known that: Rev. 4/98 Page 22 A member of such person's immediate family or partner, or organization has a financial interest in the Subcontract; and The Subcontractor is someone with whom such person has negotiated or is negotiating any prospective employment. 2. The Contractor assures that it will establish safeguards to prohibit employees from using their position for a purpose that gives th appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have business or other ties. Executive officers or employees of the Contractor will not solicit or accept money or any other consideration from a third person for the performance of an act reimbursed in whole, or in part, by the Contractor or the JTPA Service Delivery Area. 3. The Contractor shall not subcontract with a former director, officer, or employee within a 2-year period following the termination of the relationship between said person and the Contractor. 4. Conducting Business Involving Relative - No relative by blood, adoption or marriage of any executive or employee of the Contractor, will receive favorable treatment when considered for enrollment in programs provided by,or employment with,the Contractor. 5. Conducting Business Involving Close Personal Friends and Associates - Executives and employees of the Contractor will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering the Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. 6. Further, the Contractor assures that no member of its Board, officer, or employee of the Contractor shall have any interest, direct or indirect, in any contract or subcontract or the proceeds for work to be performed in connection with this project during his/her tenure as such employee,officer,or member of the Board. 7. The Contractor warrants that it has not paid,and will not pay, to any third person any money or other consideration for obtaining this Contract. 8. This Agreement contains the entire Agreement of the parties and supersedes all negotiations, verbal or otherwise, and any other Agreement between the parties hereto. This Agreement is not intended to and will not be construed to create the relationship of agent,servant,employee, partnership,joint venture or association between the JTPA Service Delivery Area and the Contractor. B. Nepotism 1. No relative by blood, adoption, or marriage of any executive or employee of the Contractor will receive any favorable treatment for enrollment in services provided by,or employment with,the Contractor. 2. The Contractor may not hire a person in an any capacity, staff position, or Work Experience/On- the-Job Training position with funds provided by this Contract if a member of that person's immediate family is engaged in a direct administrative capacity upon such person. NOTE: A person in Administrative capacity is a person who either has an overall administrative responsibility for a program, or had responsibility of the Contractor's program. Rev. 4/98 Page 23 For more details, the Contractor should consult the Jobs and Employment Services Department for all other matters involving "Conflict of Interest,Nepotism, Code of Conduct"which are not described in this paragraph. 16. Report on Inventions,Patents and Copyrights If any project produces patentable items, patent rights, discovery or inventions in the course of work under a Federal grant or Agreement, the Contractor shall repo r the fact promptly and fully to the JTPA Service Delivery Area. The County,or the State, or the DOL's representative shall determine how the rights on the invention or discovery, including licensing,reproduction,publishing, utilization,royalty will be administered in order to protect the public interest consistent with the government policy. For more details, the Contractor should consult the Jobs and Employment Services Department for other possible requirements involving "Invention,Patents and Copyrights"which are not described in this paragraph. Rev. 4/98 Page 24 MONTHLY REPORT OF GRANT EXPENDITURES AND REQUEST FOR REIMBURSEMENT Fund Contractor Name and Address Invoice Number SAN City of Redlands Department PO Box 3005 Period Covered Redlands, CA 92373 May 1. 1998– JOB October 15, 1998 Organtzation Contract Number Vendor Code Total Budget BSY9 A90F335-81 CITYOFR766 $45,543.00 1111Budget Description Current Month JTPA Cost Categories Budget Amount Expenditure YTD Expenditure Unexpended Balance A Direct Trainin• $35,139.00 111111111.11.111111111.1111 B Trainin•-Related/Su•••rt Services $9,038.00 IIIIIIIIIIIIIIIIIIIIIMIIII a Administration $1.366.00111111111.1.1111111111111 , . D sub Total MIIIIIIIIIEIIIIIIIIIIIIIIIIIII . . . . _. .. _ miThis invoice 111111 : . . I =Invoiced to Date . n Advance MEM 111111111111111111 MI Repayment ( - ) . 1111111111111111111111111111 IN Adusted Protected Partici•_nt Wa•es 11.1111111111M=111.11 1.11 (From Worksheet attached) - •- - . . . _ MET =Net Amount of This Invoice (E-H+I) . . _:. r _. -— aTotal Funds Received To Date(F+G-I-1+1) : . . 'IIIIIIIIIIIIIIIIIIIIIIIII I Certify that, (a)the County of San Bernardino, as SDA Grant Recipient of the Job Training Partnership has not been billed the costs covered by this invoice, (b) funds have not been received from the Federal and/or State Government or expended for such costs under any other contract agreement or grant; (c)the amount(s)claimed by this invoice constitute (s) allowable costs/expenditures under the terms of the contract agreement or grant, pursuant to Public Law 97-300, as amended: (d)all applicable provisions under the terms of the contract agreement or grant relating to the payments of prevailing salaries and wages have been complied with: and (e) all applicable tax laws are complied with. Prepared by: Approved by: Date: CostReimbPage 1 MONTHLYREPORT OF GRANT EXPENDITURES AND REQUEST FOR REIMBURSEMENT Page 2 Worksheet JTPA Cost Category Expenditure Classification Direct Training By Line Item Training Related Administration I A. Staff Salaries and Benefits $ $ S B. Staff Travel $ $ $ C. Staff Training IS $ $ .. D. Equipment Purchase $ $ $ E. Equipment Rent/Lease S $ $ . r F. Equipment Maintenance $ S $ GAdvertising, Marketing, Outreach S $ $ H Insurance, Bonding $ $ ,5 - I. Subcontracts $ $ 5 J. Audit S K. Rent $ $ $ , - L. Utilities $ $ $ M. Telephone $ $ $ N. Contracted Services (janitorial, etc.) $ $ ,$ 0. Consumable Supplies $ $ $ P. Printing, Reproduction S $ $ O. Training Material, Supplies $ • R. Participant Wages and Benefits S -, - •- • . . . S. Supportive Services . $... • , . T. Other(specify) $ $ $ $ .5 $ S $ $ $ S $ ,$ $ $ II Current Month Expenditures $ _ $ _ $ III Previous Reported YTO 5 S S IV Total YTD Expenditures $ S S V TOTAL YTD EXPENDITURES 1$ I (ADD ROW IV ALL COLUMNS)= cos fRefmPage2 •• - • ,-.'• •-•• --" ----'`-'-'-'------'-' '''''''•-•"-'''''''-'-'•' .,'''''',••'''''.•:•-....,., ,• . , - „ MONTHLY REPORT OF GRANT EXPENDITURES AND REQUEST FOR REIMBURSEMENT Fund Contractor Name and Address invoice Numter SAN _ in Department SAMPLE INVOICE Period Covered JOB Organization Contract Number Vendor Code Total Budget 90.000,00 ,.. Budget Descnption Current Month YTD JTPA Cast Categories Budget Amount Expenditure Expenditure Unexpended Balance A Direct Training 65,725.00 8,643.95 8,643.95 57,081.05 B Training-Related/Support Services 19,775.00 11,162.20 11,162.20 8.612.80 C Administration 4,500.00 3,092.50 3.092.50 1,407.50 J . . . ...., , .. D ,Sub Total90,000.00 22,898.65 . 22.898.65 7 101.35 . , " . . . .. . .. . - . ' , . ,. .. •, .. .. . . E This invoice . 22,898.65 •••• ''. - :-.. --. F Invoiced to Date 22,898.65 .-ii::;<:', . .i,,.•',.:--!1,ti.!.T:ITI_,,i:,E.:...,,--,,*. , G Advance 18.000.00 . : . 18,000.00 49.101.35 . I-I . Repayment ( - ) - - 49,101.35 I Adjusted Projected Participant Wages , 23,456.00 23,456.00 25,645.35 : . . .-:i: *•:•'•.:]-.,,,•• .. r::.,,,,. -, . „.„., . .... (From Worksheet attached) ' . -1 Net Amount of This Invoice(E-Rrill 46.354.65 K Total Funds Received To DateiF4G-1-4+II 90,000.00 64,354.65 25,645.35 I Certify that, (a)the County of San Bernardino, as SDA Grant Recipient of the Job Training Partnership has not been billed the costs covered by this invoice, (b)funds have not been received from the Federal and/or State Government or expended for such costs under any other contract agreement or grant; (c)the amount(s)claimed by this invoice constitute(s) allowable costs/expenditures under the terms of the contract agreement or grant, pursuant to Public Law 97-300, as amended: (d) all applicable provisions under the terms of the contract agreement or grant relating to the payments of prevailing salaries and wages have been complied with: and (e) all applicable tax laws are complied with. Prepared by: Approved by: Date: CosiReimbPagel MONTHLY REPORT OF GRANT EXPENDITURES AND REQUEST FOR REIMBURSEMENT .Fund Contractor Name and Address Invoice Number SAN 02 Department SAMPLE INVOICE Period Covered JOB Organization Contract Number Vendor Code Total Budget 90,000.00 Budget Description Current Month Vi]) JTPA Cost Categories Budget Amount Expenditure Expenditure Unexpended Balance A Direct Training 65,725.00 19.701.61 28.345,56 37.379,44 B Training-Related/Support Services 19,775.00 3.330.03 14,492.23 5.282.77 C Administration 4,500.00 400.00 3,492.50 1.007,50 r D Sub Total 90,000.00 23,431.64 46,330.29 43.669,71 • E This invoice 23,431.64 •• • • • F Invoiced to Date . • 46.330.29 G Advance 18,000.00 • 18,000.00 25,669.71 H Repayment ( ) 5.000,00 5.000.00 30,669.71 Adjusted Projected Participant Wages 27,361.95 27,361.95 3,307.76 , •• I From Worksheet attached) J Net Amount of This InvoicelE-H+11 45.793.59 K Total Funds Received Ta DatefF+G-1-14.1) 90,000_00 _ 86.692.24 3.307.76 I Certify that, (a) the County of San Bernardino, as SDA Grant Recipient of the Job Training Partnership has not been billed the costs covered by this invoice, (b) funds have not been received from the Federal and/or State Government or expended for such costs under any other contract agreement or grant; (c)the amount(s) claimed by this invoice constitute (s) allowable costs/expenditures under the terms of the contract agreement or grant, pursuant to Public Law 97-300, as amended: (d) all applicable provisions under the terms of the contract agreement or grant relating to the payments of prevailing salaries and wages have been complied with and (e) all applicable tax laws are complied with. Prepared by: Approved by: Date: CosfRelmbPagel