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Home My WebLink AboutContracts & Agreements_76-2010_CCv0001.pdf REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION September 14, 2010 FROM: GRANVILLE M. BOWMAN, Director Department of Public Works -Transportation SUBJECT: AMENDMENT NO. 4 TO AGREEMENT NO. 82-842 WITH THE CITY OF REDLANDS FOR TRAFFIC SIGNAL MAINTENANCE AND SERVICE RECOMMENDATION(S) Approve Amendment No. 4 to Agreement No. 82-842 with the City of Redlands (City) that increases the number intersections in which the County of San Bernardino (County) and City will share in the maintenance and operational cost of traffic signal installations and lighting and establishes June 30, 2020 as the termination date on the Agreement. (Affected Districts: Third) (Presenter: Mazin Kasey, Deputy Director, 387-7916) BACKGROUND INFORMATION Approval of this item will increase the number of signalized intersections with a shared maintenance and operational cost between the City of Redlands and the County. On December 20, 1982, the Board of Supervisors approved Agreement No. 82-842 with the City of Redlands in which the County and the City agreed to share the cost of maintaining traffic signals at shared intersections. Since the initial approval, there have been several amendments to add and delete intersections from this Agreement. The County and the City now seek to amend the Agreement to include the intersections of Lugonia Avenue at Indiana Court and Lugonia Avenue at Citrus Way. Both of these intersections described in Amendment No. 4 have at least one leg of the intersection in each jurisdiction. The County and City will pay their share to operate and maintain the traffic signal installations and lighting at the intersections described above per the percentages as described in Exhibit "A" and Exhibit "B" of the Agreement. Amendment No. 4 has an effective date of July 1, 2010 and was approved by the City of Redlands on June 1, 2010. Agreement No. 82-842 currently provides that the Agreement will remain in full force and effect unless terminated by either party. This Amendment No. 4 continues to provide both parties with the authority to terminate the Agreement, but updates the Agreement by establishing June 30, 2020 as the termination date on the Agreement, so that the Agreement does not have an indefinite term. Page 1 of 24 cc: Trans-Detre w/agree Record of .o he Board of Supervisors Contractor c/o Dept w/agree ACR-Acct Pay Mgr w/agree APP y�'D`` dbt N T CALENDAR) EBIXBPO c/o Risk cab OF'S-Af� BE ARDINO Trans-Bowman �'` 1 --Board:of Sulperv49rs County Counsel-Runyan g I f CAO-Valdez MOTION AYE! . AYE AYE MOVE File-w/agree 1 =; 2'E =:. 3 4 5 jr 10/7/10 LAURA H. CH LERIt OF THS BOARD ITEM 75 , .n BY Rev 070BRI DATED: BOARD OF SUPERVISORS AMENDMENT NO. 4 TO AGREEMENT NO. 82-842 WITH THE CITY OF REDLANDS FOR TRAFFIC SIGNAL MAINTENANCE AND SERVICE SEPTEMBER 14, 2010 PAGE 2 OF 2 FINANCIAL IMPACT The cost to operate and maintain each intersection is estimated at approximately $3,000 per year. The County's portion of this cost estimated at $1,500 will be funded within the Department's annual Operations budget (SAA TRA TRA). REVIEW BY OTHERS This item was reviewed by County Counsel (Scott M. Runyan, Deputy County Counsel, 387- 9022) on August 20, 2010 and the County Administrative Office (Beatriz Valdez, Principal Administrative Analyst, 387-1852) on August 25, 2010. 91141'10#75 FOR COUNTY USE ONLY _ New Vendor CodeDept. Contract Number Change �SC JTRAA E 1r, Cancel County Department Dept Orgn. Contractor's L cense No - Public works Transportation TRA TRA County Department Contract Representative Telephone Total Contract Amount County of San Bernardino Ed Petre (9(79)387 8239 LEAD AGENCY-NO ENCUMBRANCE F A Contract Type Zeygnue _. .1 Encumbered rth __._. _PL _ en It not encumbered or revenue contract type, rode reason STANDARD CONTRACT ___... I r Commodity Cafe !Contract Start Date Contract End Date Orig�nai Amount ;Arnendmen#Amount 07/01/10 6130120 $ $ Fund Rapt. Organization Appr. ObifRev Source GRC PROJIJOB No Amount SAA TRA TRA 200 2445 011-190825 $ Fund Dept. Organization Appr_ ObjtRev Source GRCIPROJIJOB No. Amount $ Fuad Dapt. Organization Appr, Obj/Rev Source GRCIPROJJJOB No Amount $ Project Name Estimated Payment Total by Fiscal Year TRAFFIC SIGNAL_ FY Amount 110 FY Amount IID MAINTENANCE AGREEMENT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name CITY OF REDLANDS hereinafter called CITY Address 35 Cajon Street, Suite `t Redlands CA 92373 Telephone Federal 10 No,or Social Security No. (909} 798-7698 956000766 IT IS HEREBY AGREED AS FOLLOWS. AMENDMENT NO. 4 WHEREAS, the COUNTY and CITY have previously entered into an agreement, Contract No. 82-842, (the "Agreement") wherein COUNTY and CITY agreed to share the maintenance and operation cost for all of the traffic signal installations and lighting where at least one leg of the intersection is in one or the other's jurisdiction; and WHEREAS, both CITY and COUNTY desire to update the list of intersections and facilities listed in Exhibits °A and °'B° of the Agreement-, and, WHEREAS, both CITY and COUNTY also desire to update the Agreement by adding a termination date so that the Agreement dues no* have an indefinite term AuditorlController-Recorder Ilse Qrrty Cl Contract Database s�FAS Input Bate Keyed By I l Page i of 2 .. . « - . . . N{}VV. THEREFDRE, in consideration of mutual covenants and cunditimnm. the parties agree to amend the Agraement. Contract No. 82-842. aafo|bwn� 1 REPLACE Exhibit �" and Exhibit ~B° with the revised Exhibit �" and Exhibit ^8^ (attached and incorporated into this Agreement by this reference). 2 ADD termination date inParagraph 8. such that itnow provides: ^A This Agreement ohmU remain in full hume and effect until June 30, 2020Notwithstanding the termination date identified herein, either party may terminate this Agreement without cause byproviding the other party a written notice of intention to terminate sixty (60) days in advance of the termination date." All other terms and conditions of the Agreement shall remain in full force and effect. This Amendment No. 4tnthe Agreement shall take effect onJuly 1. 2O10 City of Redland OU NTY 4OFN BERNARI (Print or type name of corporation,company,contractor etc j 00- fi Ir By ATTEST: 0- Gar-y r irs (A uthofized signature-sign it)blue irk) Pat Gilbreath Di7ated Pp-,-m.6 -141 Name win Sam rwin (Print or type name ofioeison signing(ontract) A, Citv Clerk T'A 0 OF THIS bE1-J-VEl4E6T`-- HE CHAIRM OffTHE5��BOARDtt (Pont or Type) 140r k."Welch Dated� 6/1/10 Jerk of the Boari 01,4eivisors f lin By Address Redlands, CA 92373 V S to Leg, r)-L, Date Date C) Date Rev.oru 1/13/2009 Page of CITY OF REDLANDS EXHIBIT "A" TRAFFIC SIGNAL INSTALLATIONS SCHEDULE I - MAINTAINED BY CITY MAINTENANCE&OPERATION COST SPLIT NO. LOCATION CITY COUNTY 1) ALABAMA STREET@ LUGONIA AVENUE 50% 50% 2) LUGONIA AVENUE @ CITRUS PLAZA DRIVE 50% 50% SCHEDULE 11 - MAINTAINED BY COUNTY MAINTENANCE&OPERATION COST SPLIT NO. LOCATION CITY COUNTY 1) LUGONIA AVENUE @ INDIANA CT 50% 50% 2) LUGONIA AVENUE @ CITRUS WAY 50% 50% REVISION NO. FOURTH EFFECTIVE DATE: JULY 1, 2010 DATE.: DATE COUNTY OF SAN BERNARDINO CITY OF REDLANDS DIRECTOR OF PUBLIC WORKS DIRECTOR OF MUNICIPAL UTILITIES AND PUBLIC WORKS ENGINEERING CITY OF REDLANDS EXHIBIT "B" INTERSECTION LIGHTING SCHEDULE I - MAINTAINED BY CITY MAINTENANCE &OPERATION COST SPLIT NO, LOCATION CITY COUNTY 1) ALABAMA STREET@ LUGONIA AVENUE 50% 50% 2-1 LUGONIA AVENUE @ CITRUS PLAZA DRIVE 50% 50% SCHEDULE 11 - MAINTAINED BY COUNTY MAINTENANCE& OPERATION COST SPLIT NO. LOCATION CITY COUNTY 1 LUGONIA AVENUE @ INDIANA CT 50% 50% 2) LUGONIA AVENUE @ CITRUS WAY 50% 50% REVISION O. FOURTH EFFECTIVE DATE.- JULY 1, 2010 DATE: DATE COUNTY OF SAN BERNARDINO CITY OF REDLANDS DIRECTOR OF PUBLIC WORKS DIRECTOR OF MUNICIPAL UTILITIES AND PUBLIC WORKS ENGINEERING DEPARTMENT OF PUBLIC WORKS FLOOD CONTROL • LAND DEVELOPMENT&CONSTRUCTION SOLID WASTE MANAGEMENT SURVEYOR • TRANSPORTATION ` COUNTY OF SAN BERNARDINQ 825 East Third Street San Bernardino,CA 92415-0835 • (909)387-8104 GRANVIL.L.E M.°BOW°BOWMAN,P.E.,P.L.S. Fax (909)387-8130 Director of Public Works October 21, 2010 City Of Redlands Attn: Rosemary Hoerning, P.E. PO Box 3005 Redlands, CA 92373 RE: AMENDMENT TO THE COOPERATIVE AGREEMENT FOR THE SIGNAL MAINTENANCE WITH THE COUNTY OF SAN BERNARDINO Dear Ms. Hoerning: Enclosed you will find your copy of the approved Board of Supervisors Action for the amendment to the Cooperative Agreement for the Signal Maintenance with the County of San Bernardino. If you have any questions, please call Ed Petre at (909)387-8239. Sincerely, Jacob Babico, P.E. Chief Traffic Division Cc: Ed Petre Reading File Nr�, r CEJ „__ L _ Mj __ .LLL; _ r i __ r't _�LR`t