HomeMy WebLinkAbout7969RESOLUTION NO 7969
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, in accordance with the requirements of Resolution No 6576, the Human
Resources Division has submitted an application for the destruction of certain public records
which are described in Exhibit "A" to this Resolution,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows
Section 1 That the application for the destruction of public records as described m
Exhibit "A" is hereby approved
ADOPTED, SIGNED AND APPROVED this 17th day of September, 2019
Attest
Donaldson, City Clerk
I 1Resoiutions\Res 7900 799917969 Records Destruction.docx
1
Denise Davis, Mayor Pro Tempore
1, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
Resolution was adopted by the City Council at a regular meeting thereof held on the 17th day of
September, 2019 by the following vote
AYES Councilmembers Barich, Tejeda, Momberger, Davis
NOES None
ABSENT Mayor Foster
ABSTAIN None
1 1Resoluuons\Res 7900 799917959_ Records Destruction. docx.
2
Jeay'-
Donaldson, City Clerk
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division
City Manager/Human Resources
Request Date
08/20/19
Requesters Name and Job Title
Tommi Ng, Assistant Human Resources Director
Requesters Signature
Department Head Signature
Approved, by
Description of Records
1 Union Negotiations
a Years 1980-1986, 1988, 1990-1997
b Legal Retention = 3 years
c Retention Schedule Location: RESOLUTION NO 6576 Pea sonnel — Meet and
Coq -el , Attachment 1, Page 12
2 Recruitments
a Years 2006-2014
b Legal Retention = Later of 2 years or 2 years after personnel action
c Retention Schedule Location: RESOLUTION NO 6576 Pea sonnel — Recruitments,
Attachment 1, Page 13
3 Inactive DOT Files
a Years 1983-2015
b Legal Retention = 2 years after the individual ceases to perform the functions
c Retention Schedule Location FMCSA Recordkeeping Requirements under 49 CFR
Part 40 , Da ugs & Alcohol, Attachment 2, Page 1
Location of Records Human Resources Suite 10
Number or Quantity of Records to be destroyed
This request is to destroy the
& Duplicates)
ORIGINALS n DUPLICATES U BOTH (Originals
Dates of each record or mclusive dates of each record series
From Fiscal Year 1980-2015
This request is approved by City Council on
Denise Davis
Mayor Pro Tempore of the City of Redlands
ATTEST
)96).6001)----`
Donaldson, City Clerk
and approved by the City Attorney on
City Attorneyf'a'n M udi
NOTE Attach the de . artment head Certification to this request when submittm: for a. +roval
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
1 That the record(s) to be destroyed is/are under the management or control of the
department head,
2 That to the best of his/her knowledge, the descriptive titles, mformation and
classifications contained in the attached request form are true and accurate,
3 That the minimum retention time periods required by the regulations contained m
Resolution No 6576 have been satisfied for all records included m the attached request
form,
4 That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council pohcy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes,
5 That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law, and
6 That is a recommendation by the head of the applicable city department that the record(s)
should be destroyed
q- 11- 19
Date
ei),.....2...4nent head or authorized designee)
Janice McConnell, Assistant City Manager