HomeMy WebLinkAboutContracts & Agreements_144-2011_CCv0001.pdf Department of Justice
Office of Justice Programs
Bureau of Justice Assistance PAUE 1 OF h
Cooperative Agreement
1.RECIPIENT NAME AND ADDRESS 1Includtng Zip Code) 4.AWARD NUMBER 201 1-MU-BX-KO04
Redlands Police Department — -
212 Brookside Avenue PO Box It125 5.PROJECT PERIOD:FROM 10/01/2011 TO OV 30120!9
Redlands,CA 92373
BUDGET PERIOD:FROM 10/01/2011 TO 09;3oPOt?
6.AWARD DATE 09/07/2011 7.ACTION
IA.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial
956000766 00
9.PREVIOUS AWARD AMOUNT y p
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD e 3410-9
Using Social Business Sotbxare(SBS)to Enhance Public/Private Partnerships:
A Collaborative Approach in Community Knowledge Mining 11.TOTAL AWARD
5 4v 349
12.SPECIAL CON DITIONS
THE ABOVE GRANT PROJECT IS APPROV ED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED'PAGE(')
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under 42 GS_C.3751
15,MFTHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18_TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
LanneRobinson Pete Aguilar Sam Irwin
Assistant Attorney General Mayor City Clerk
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNAIUREIPF AUTHORIZED RECIPIENT OFFICIAL 19A_DATE
AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. KMUUGTO930
FISCAL FUND BUD. DIV_
YEAR CODE ACT_ OFC REG SUB. PDMS AMOUNT
X B DG n0 0 00 24621
X B D2 RO g OU 00 324728
OJP FORM 4000/2(REV.5-97i PREVIOUS EDITIONS ARE OBSOLETE_
OIP FORM 4000/2(REV.4-"K
Department of Justice
Office ofJustice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET P,,(;E I r)F
Cooperative Agreement
PROJECT NUMBER AWARD DATE 09,,071204 t
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office ofJustice Programs(OJP)Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.P.R.Section 42.302),that is approved by the Office for Civil Rights,is a
violation ofits Certified Assurances and may result in suspension or termination of funding,until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States.
Local Govemments,and Non-Profit Organizations,and further understands and agrees that funds may be Gvithheld,or
other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and
any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current
edition of the OJP Financial Guide,
4. Recipient understand.,and agrees that it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal.modification or adoption of any law,regulation or policy, at any level ofgovernment,without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OiG any credible evidence that a principal,employee,agent,contractor,
subgrantee,subcontractor,or other person has either 4)submitted a false claim for grant funds under the False Claims
Act;or 21t committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste,
abuse,or misconduct should be reported to the OIG by-
mai 1:
Office of the Inspector General
US,Department ofJustice
Investigations Division
950 Pennsvhania Avenue,N.W.
Room 4706
Washington.DC 20530
e-mail:oig.hotlinc a usdo}.gov
hotline:(contact information in English and Spanish):(800)869-4499
or hotline fax:(202)h 16-988 t
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period ifthe agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R_parts 66,70_
OJP FORM 4000/2(REV.4-0
Department Of Justice
Office ofJustice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACT ; CE
Cooperative Agreement
PROJECT NUMBER '_od -ML-BS-K0*,4 AWARD DATE tri3O/2011
SPECIAL CONDIT10JVS
8. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October !.200,)),the Department encourages recipients and sub recipients to adopt and enforce Policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant,and to establish workplace safety policies and conduct education.awareness.and other outreach to decrcase
crashes caused b} distracted drivers.
9. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration(CCR)and
applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal
Numbering System(DUNS)number. The details of recipient obligations are posted on the Office of Justice Programs
web site at http:i=www.olp.gov/funding/ccr.htm(Award condition:Central Contractor Registration and Universal
Identifier Requirements),and are incorporated by reference here. This special condition does not apply to an award to
an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
10. The recipient agrees to budget funds for one staff representative to attend BJA's Annual Training and Technical
Assistance Providers'Meeting once a year for two to three(2-3)days in Washington,D.C. In addition,the recipient
agrees to participate in BJA training events,technical assistance events,or conferences held by BJA or its designee,.
upon request.
11. The recipient agrees to track and report to BJA on its training and technical assistance activities and deliverables
progress using the guidance and format provided by BJA.
12. All program authority and responsibility inherent in the Federal stewardship role shall remain with the Bureau of
Justice Assistance(BJA), BJA will work in conjunction with the recipient to routinely review and refine the work plan
so that the programs goals and objectives can be effectively accomplished. BJA will monitor the project on a
continual basis b} maintaining ongoing contact with the recipient and will provide input to the program's direction.in
consultation with the recipient,as needed.
13. The recipient agrees to submit to BJA for review and approval any curricula,training materials,proposed publications.
reports,or any other written materials that will be published,including web-based materials and web site content,
through funds from this grant at least thirty(30)working days prior to the targeted dissemination date. Am written.
visual,or audio publications,with the exception of press releases,whether published at the grantee's or goo,emment's
expense,shall contain the following statements:"This project was supported by Grant No.2011-MU-13X-K004
awarded by the Bureau of Justice Assistance_The Bureau of Justice Assistance is a component of the Office of Justice
Programs,w hich also includes the Bureau of Justice Statistics,the National institute of Justice,the Off-ice of Juvenile
Justice and Delinquency Prevention,the Office for Victims of Crime.the Community Capacity Development Office.
and the Office of Sex Offender Sentencing.Monitoring,Apprehending,Registering,and Tracking. Points ofvicw or
opinions in this document are those of the author and do not necessarily represent the official position or policies of the
U.S.Department of Justice."The current edition ofthe OJP Financial Guide provides guidance on allowable printing
and publication actiNities.
14. In accordance with applicable law,the recipient shall not use these funds for any ofihe following purposes land
acquisition:2_construction projects:or 3.security enhancements or security equipment to non-governmental entities
that do not engage in law enforcement,law enforcement support,criminal or juvenile justice.or delinquency
prevention.
OJP FORM 40002(REV.4-Rs,
Dopar hent ofJustice
Off-ice of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET PAt;F 4 OF �>
Cooperative Agreement
PROJECT NUMB FR -101 tf -BX-Ktu14 AWARD DATE 09/07;2011
SPEC/AL CONDITIONS
15. Any Web site that is funded in whole or in part under this award must include the following statement or,the home
page,on all major entry pages(i.e_,pages(exclusive of documents)whose primary purpose is to navigate the user to
interior content),and on an},pages from which a visitor may access or use a Web-based service,including any pages
that provide results or outputs from the service:"This Web site is funded in whole or in part through a grant from the
Bureau of Justice Assistance,Office of Justice Programs,U.S.Department of Justice.Neither the U.S.Department of
Justice not any of its components operate,control,are responsible for,or necessarily endorse,this Web site(including,
without limitation,its content,technical infrastructure,and policies,and any services or tools provided)."The full text
the foregoing statement
th must be cleariy visible on the home page.On other pages,the statement may be included
through a link,entitled"Notice of Federal Funding and Federal Disclaimer,"to the full text of the statement.
16. The recipient agrees to cooperate with any assessments,national evaluation efforts,or information or data collection
requests,including,but not limited to,the provision of any information required for the assessment or evaluation of any
activities within this project.
17, With respect to this award,federal funds may not be used to pay cash compensation(salary plus bonuses)to any
employee of the award recipient at a rate that exceeds 110%of the maximum annual salary payable to a member of the
federal government's Senior Executive Service(SES)at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate,provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of-the OJP official indicated in the program announcement under which this award is made.
OJP FORM 4000,2(REV.4-Xs)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PM,f : OF
Cooperative Agreement
PROJECT NUMBER '!i;;-S1L"-Ht-kCxu AWARD DATE 09.07;2011
SPECIAL CONDITIONS
18. Within 45 days after the end of any conference,meeting,retreat,seminar,symposium,training activity.or similar event
funded under this award,and the total cost of which exceeds$20,000 in award funds,the recipient must provide the
program manager with the following information and itemized costs:
1)name of event
2)event dates;
3)location of event
4)number of federal attendees;
5)number of non-federal attendees;
6)costs of event space,including rooms for break-out sessions;
7)costs of audio visual services.
8)other equipment costs(e.g.,computer fees,telephone fees);
9)costs of printing and distribution:
10)costs of meals provided during the event:
11)costs of refreshments provided during the event:
12)costs of event planner:
13)costs of event facilitators;and
14)any other costs asscx fated with the event.
The recipient must also itemize and report any of the following attendee(including participants,presenters.speakers)
costs that are paid or reimbursed with cooperative agreement funds:
1)meals and incidental expenses(M&lfi portion of per diem);
2)lodging:
3)transportation toff om event location(e.g..common carrier,Privately Owned Vehicle(POV));and,
4)local transportation(e.g,rental car,POV)at event location.
Note that if any item is paid for with registration fees,or any other non-award funding,then that portion of the expense
does not need to be reported.
OR will provide further instructions regarding the submission of this data at a later time.
19. The recipient may not obligate,expend or draw dawn funds until the Office of the Chief Financial Of icer(OCFO)has
approved the budget and budget narrative and a Grant Adjustment Notice(GAN)has been issued to remote this special
condition.
OIP FORM 40M,2(RFV.4-,x)
Deparment of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE h Of
Cooperative Agreement
PROJECT NUMBER 2w I-MC-B\-K(i w AWARD DATE. 09/07/2011
SPECIAL CONDITIONS
20. Award recipients must verify Point of Comacl(POC),Financial Point of Contact(FPOC),and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System
(GMS)to doxument changes.
21. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,(XX)or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
http://www.ojp.gov;funding/ffata.htm(Award condition:Reporting Subawards and Executive Compensation).and are
incorporated by reference here. This condition,and its repotting requirement does not apply to grant awards made to
an individual who received the award as a natural person(i.e..unrelated to any business or non-profit organization that
he or she may own operate in his or her name).
22. The recipient understands and acknowledges that for purposes of this award,food and/or beverages expenses are
deemed reasonable and allowable for training sessions,meetings,conferences,or other similar functions only to the
extent that the I)break or other refreshment costs,plus any hotel service costs(e.g.,labor cost for room setup),do not
exceed 23 percent of the current General Services Administration(GSA)Meals and Incidental Expenses(M&IF)rate
per attendee per day:and 2)the cost of any individual meal,plus any hotel service costs(e.g..labor cost for room
setup),does not exceed 150 percent ofthe GSA M&IE rate for that meal in that locality per attendee. Current GSA
M&lE rate hreakdown by meal and by locality can be found at http://www.gsa.gov/portal/contentl1015I S.
OJP FORM X0/2(RFA 4-1,x i
Department of Justice
I Office of Justice Programs
Bureau of Justice Assistance
W,vhinglon,D,C_ 30531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Categorical Exclusion for Redlands Police Department
Awards under this program will be used to develop national demonstration,training,and technical assistance
programs. None of the following activities will be conducted whether under the Office of Justice Programs federal
action or a related third party action:
1) New construction:
2) Renovation or remodeling of a property either(a)listed on or eligible for listing on the National Register of
Historic Places or(b) located within a 100-year flood plain;
3) Renovation which will change the basic prior use of a facility or significantly change its size,
4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment;
5)implementation of a program involving the use of chemicals. Consequently, and agency-wide analysis has
determined that the program meets the Office of Justice Programs(OJP)criteria for a categorical exclusion as
contained in paragraph 4(b)of Appendix D to Part 61 of the Code of Federal Regulations.
Additionally,the proposed action is neither a phase nor a segment or a project which when viewed in its entirety
would not meet the criteria for a categorical exclusion.
Department of Justice GRANT MANAGER'S MEMORANDUM, PT.I:
013lee afJttstice Programs
PROJECT SUMMARY
Bureau ofJustice Assistance
Cooperative Agreement
PROJECT\EMBER
2011-MC-BX-K004 PAGE I OF I
This project is sup}xned ender 42 _,S C,3751
L STAFF CONTACT(Aacne&telephone number) 2.PROJFCT DIRECTOR(lame.address&telephone numbest
Dustin Koonce Travis Taniguchi
(202)616-7363 Criminologist
30 Cajon St
PO Box 1025
Redlands,CA 92373
(909)557-6972
3a.TITLE OF THE PR(X R\M 3b.POMS CODEISLE INSTRUCTIONS
BJA FY"I I EncoaraKiug lnnoNation:Field-]vitiated Programs
ON REQ ERSF i
00
4_TITLE OF PROJECT
Using Social Bu ines,Software I SBS)to Enhance Public/Private Partnerships:A Collaborative Approach to Community Knowledge dining.
5.NAME&ADDRESS OF OR-ANTEE 6.NAME&ADRESS OF SUBGRANTEE
Redlands Police Deparment
212 Brookside A%cnue PO Boy 1025
Redlands,CA 023,73,
7.PROGRAM PERIOD S.BUDGET PERIOD
FROM: 10(N_01 I TO: 09/30/2013 FROM: 10%01/2011 TO: p9 3i)^_01
9.AMOUNT OF ARX-\RD 10.DATE OF AWARD
S349,349 09i07'20I I
11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT
13_THIRD YEAR'S BCDt_;ET PERIOD 14_THIRD YEAR'S BUDGET AMOUNT
15.SUMMARY DFS(RIPTIOA OF PROJECT(See instruction on reverse)
The Ene(wraging lnnovaaonField-Initiated Programs is designed to strengthen the criminal justice system by challenging[(lose in:he held to;der-tify and define
emerging or chronic sy,temic mugs faced by one or more components of the criminal justice continuum(includes but not limited to laµenforcement corrections,
courts,and community n,tlabo3rar,)ns)and to propose innovative solutions to address these issues.
Redlands Police Deparcme;n will create and demonstrate a Social Business Software(SBS)solution for lain enforcement agencie b}developing ar,online
collaboration plaaoi n to facilitate knowledge sharing between the Redlands Police Department and key community stakehor_ldeLsw2:he online collaborative
platform,the applicant will engage community members and organizations in an in an effort to build publicfprivate partnerships. Thi,.cill include an innovative
concept of using"cimtal neiuhi—rhood snatch"and collaboration community knowledge mapping_C4J\('F
OJP FORM 4000:2 tREV 4-six)
� f .
Department of Justice
a Office ofJustice Programs
Office of the Assistant Attorney GeneralaehrnRrrn.D.C. 10531
September 7.2011
Chief James Bucermann
Redlands Police Department
212 Brookside Avenue
PO Box 1025
Redlands,CA 92373
Dear Chief Bueermann:
On behalf of.Attomey General Eric Holder,it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY I I Encouraging Innovation:Field-initiated Programs in the amount of 5349.349 for
Redlands Police Department.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirement`,including the timely submission of all financial and programmatic reports,resolution of all intenm
audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements_you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administratiyo
action as appropriate.
If you have questions regarding this award,please contact:
Program Questions,Dustin Koonce,Program Manager at(202)616-7363;and
Financial Questions.the Office of the Chief Financial Officer,Customer Service Center(CSC)at
(8OO)455-0786,or you may contact the CSC at ask.ocfo(,�usdoj.gov.
Congratulations,and we look forward to working with you.
Sincerely.
v
Laurie Robinson
Assistant Attorney General
Enclosures
Department of Justice
Office of Justice Programs
Office for Civil Rights
6Fia 1),C, 20531
September 7,2011
Chief James Bueermann
Redlands Police Department
212 Brookside Avenue
PO Box 1025
Redlands,CA 92373
Dear Cluefflueermann:
Congratulations on your recent award. In establishing financial assistance pro-rams,Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws,The Office for Civil Rights(OCR),Office of Justice Programs(OJPf,U.S.Department of Justice
is responsible for ensuring that recipients of financial aid from OJP,its component offices and bureaus,the Office on Violence Against
Women(OVW),and the Office of Community Oriented Policing Services(COPS)comply with applicable Federal civil fights statutes and
regulations.We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know,Federal laws prohibit recipients of financial assistance from discriminating on the basis ofrace,color.national origin,
religion,sex,or disability in funded programs or activities,not only in respect to employment practices but also in the delivery of services or
benefits.Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency(LEP)Individuals
In accordance with Department 01'Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C,§2000d.recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency(LEP).For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals,please see the website at http:,/,/wA,w,lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations.In general,the
regulation,Participation in Justice Department Programs by Religious Organizations:Providing for Equal Treatment ofall Justice
Department Program Participants,and known as the Equal Treatment Regulation 28 CT.R.part 38,requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient.The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an or,,anization's religious character or affiliation,religious name,or the religious
composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities.Wbile faith-based organizations can engage in non-funded inherently religious activities,they must be held separately
from the Department of Justice funded program,and customers or beneficiaries cannot be compelled to participate in them.The Fqual
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis o f a berieficiary's religion.For more information on the regulation,please see OCR's
website at h*lp: w-,vw.ojp.us-doj.gc)v.110cr,,,et"bo.htm.
State Administering Agencies and faith-based organizations should also note that the Safic Streets Act,as amended,the Victims ofCrirne
Act,as amended;and the Juvenile Justice and Delinquency Pre-,ention Act,as amended,contain prohibitions against discrimination on the
basis of religion in employment.Despite these nondiscrimination provisions,the Justice Department has concluded that the Religious
Freedom Restoration Act(RFRA)is reasonably construed,on a case-by-case basis,to require that its binding agencies permit faith-based
organizations applying for funding under the applicable program statutes both to rccene DOJ;:ands and to continue consideringreligion
authorizes the funding program generally 4'Orbids considcring ofreligion in employment decisions
when hiring staff even ifthe statute that
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Offlce_
Enforcing Civil Rights Laws
All recipients of Federal financial assistance,regardless of the particular funding source,the amount of the grant award.or the number of'
employees in the workforce,are subject to the prohibitions against unlawful discrimination.Accordingly,OCR investigates recipients that
are the sub-jeer of discrimination complaints front both individuals and group,,,.In addition,based on regulatory criteria,OCR selects a
number ot'recipients each year for compliance reviews,audits that require recipients to submit data showing that they are providing services
equitably to all segments of'their sen ice population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions,an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,42 U.S.C,§�1089dtc),or other Federal grant
program requirements,must meet two additional requirernents:(I)complying With Federal regulations pertaining'_ Pill
to the development of an
Equal Employment Opportunity Plan(EEOP),28 C.F.R.§42,301-308.and(2}submittingto OCR Findings of Discrimination(see 28
C.F.R.§§42.205(5)or 31.202(5)),
1) Meeting the EEOP Requirement
In accordance with Federal regulations,Assurance No,6 in the Standard Assurances,COPS Assurance',No,8.13.or certain Federal grant
program requirements,your organization must comply with the following ESOP reporting requirements,
If your organization has received an award for$500,000 or more and has 50 or more employees(counting both full-and part-time
employees but excluding political appointees),then it has to prepare an ESOP and submit it to OCR for review within 60 days from the
date of this letter.For assistance in developing an EEOP,please consult OCR's website at http:,'rwww.ojp.usdoj.-,Ov;"ocr!"eeop.htni. You
may also request technical assistance from an EEOP specialist at OCR by dialing(202)616-3208.
If your organization received an award between$25,000 and$500,000 and has 50 or more employees,your organization still has to prepare
an EEOP,but it does not have to submit the EEOP to OCR for review.Instead,your organization has to maintain the EEOP on file and
make it available for review on request.In addition,your organization has to complete Section B of the Certification Form and return it to
OCR,The Certification Form can be found at http:,l,%www.ojp,usdo.i,,-,ov,ocr,,eeop,htill,
If your organization received an award for less than$25,000.or if your organization has less than 50 employees.regardless of the amount of
the award;or if your organization is a medical institution,educational institution,nonprofit organization or Indian tribe,then your
organization is exempt from the EEOP requirement.I lowever,your organization must complete Section A of the Certification Form and
return it to OCR.The Certification Form can be found at litip://I ww.qip.usdoj govl,'()cr,ecop.him,
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing,on the ground of race,color,religion,national origin,Or SCX,your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies,you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws,including the requirements pertaining to developing and submitting an EEOP.reporting Findings of
Discrimination,and providing language services to LEP persons.State agencies that make subawards must have in place standard grant
assurances and review procedures it,demonstrate that then are effectively monitoring the civil rights compliance of subrecipients.
H,we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,please call OCR at(202)307-
O090 or visit our website at hrtp:.hvww.o�jp.usdqJ.gov oc,-,.
Sincerclv.
Michael L,Alston
Director
cc: Grant Manager
Financial Anaivst